MINUTES - Council - 20070327 TOWN OF AURORA
COUNCIL MEETING MINUTES
NO. 07-08
Council Chambers
Aurora Town Hall
Tuesday, March 27, 2007
ATTENDANCE
COUNCIL MEMBERS Mayor Morris in the Chair; Councillors Buck, Collins-
Mrakas, Gaertner, Granger, MacEachern, Marsh,
McRoberts and Wilson.
MEMBERS ABSENT None
OTHER ATTENDEES Chief Administrative Officer, Director of Corporate
Services/Town Clerk, Director of Building, Director of
Leisure Services, Director of Planning, Manager of
Engineering Services, Director of Financial Services/
Treasurer, Town Solicitor and Council/Committee
Secretary.
Mayor Morris called the meeting to order at 7:00 p.m.
I DECLARATIONS OF PECUNIARY INTEREST
Councillor Marsh declared an interest in item 2(5) - Servicing Allocation Matrix,
due to her spouse’s employer being named as an applicant and did not take part
in or vote on any questions in this regard or attempt in any way to influence the
voting on such questions.
Councillor Buck declared an interest in item 12 pertaining to a resolution from the
City of Vaughan regarding the introduction of a property tax grant for seniors, by
virtue of her own status as a senior, and did not take part in or vote on any
questions in this regard or attempt in any way to influence the voting on such
questions.
Councillor McRoberts declared an interest in item 15 pertaining to a noise
exemption request, by virtue of his employment with the requesting party, and did
not take part in or vote on any questions in this regard or attempt in any way to
influence the voting on such questions.
Councillor Wilson declared an interest in item 16 pertaining to a lease agreement
between Town of Aurora and York Region Neighbourhood Services Inc., by virtue
of a client relationship, and did not take part in or vote on any questions in this
regard or attempt in any way to influence the voting on such questions.
Council Meeting No. 07-08 Page 2 of 11
Tuesday, March 27, 2007
II APPROVAL OF AGENDA
Moved by Councillor MacEachern Seconded by Councillor Buck
THAT the agenda as circulated by the Corporate Services Department,
with the following additional items, be approved:
Item 16 - Correspondence from Mr. M. Heisey of Papazian Haisey
Myers Barristers & Solicitors
Re: Lease Agreement Between Town of Aurora and York Region
Neighbourhood Services Inc., Jack Woods Property, 95 Allaura
Boulevard
Schedule “A” to accompany By-law 4896-07.D
Being a By-law to amend Bylaw 2213-78
(Whitwell Developments Limited, File D14-09-06)
Item 17 - Memo from Administrative Co-ordinator
Re: Request for Budget Meeting Dates
CARRIED
III OPEN FORUM
Mr. John Nimmo, of Keswick addressed Council to express his dissatisfaction
that the Town of Aurora did not act upon his prior requests for assistance from
the Town of Aurora regarding a property related matter which has resulted in his
involvement in a lawsuit.
IV ADOPTION OF MINUTES
Special Council - Public Planning Minutes of February 28, 2007, Meeting 07-
06 and Council Minutes of March 7, 2007, Meeting 07-07
Moved by Councillor Buck Seconded by Councillor Granger
THAT the Special Council - Public Planning Minutes from meeting 07-06
and Council Minutes from meeting 07-07 be approved.
CARRIED
V PRESENTATIONS
Presentation of the Eat Smart Awards
Mr. Steve Rebellato, Acting Food Safety Manager and Ms Kim Adeney, Health
Educator for the Region of York, presented the Provincial 2007 Eat Smart
Awards to the following Aurora Restaurants for offering exceptional standards in
food safety, smoke free environments and healthy choices for the residents of
Aurora:
• Maureen Crosby accepted the award on behalf of Chinook
• Tom Woo accepted the award on behalf of Moon Garden
• Thomas Peng accepted the award on behalf of the Pure Pizza Company
Council Meeting No. 07-08 Page 3 of 11
Tuesday, March 27, 2007
Presentation to the Town of Aurora Staff Together (TOAST) Committee
from Tim Jones and Steve Hinder on behalf of the 2006 Aurora Mayor’s
Charity Golf Classic
Mr. Steve Hinder advised that the Aurora Mayor’s Charity Golf Classic began in
1998 as a means of raising funds to support the good work being done by many
members of this great community in which we live. Mr. Hinder advised that over
the years the Classic has raised over $400,000 which has been used to support
local organizations such as Southlake Regional Health Centre, The Aurora
Seniors’ Centre, Aurora Arboretum, Community Safety Village, the Aurora
Recreation Centre, Safehaven and CHATS, to name a few. Mr. Hinder advised
that the final benefactor of the remaining proceeds from this tournament is the
Town of Aurora Staff Together “TOAST” Committee. Mr. Tim Jones, former
Mayor of the Town of Aurora, presented the members of the TOAST Committee
with a cheque for $12,075.82 and expressed his congratulations and gratitude for
the wonderful work that the TOAST Committee does every day.
Ms Sara Tienkamp, Parks Operations Crew Leader and Chair of the TOAST
Committee, introduced the following Members of the TOAST Committee:
• Ann Clarke, Co-Chair of TOAST and Administrative Assistant to the Director
of Public Works
• Angie Roylance, Treasurer for TOAST and Secretary Treasurer/Committee of
Adjustment
• Cindy Janzen, Administrative Assistant to the CAO
• Carol Clark, Council/Committee Secretary
• Judy Sherin, Leisure Services Facilities Booking Administrator
• Kathie Bishop, Purchasing Co-ordinator
Carol Clark spoke on behalf of the TOAST Committee and thanked Former
Mayor Tim Jones and Former Councillor Steve Hinder for their kindness and
generosity and for placing their trust in TOAST and honouring them with this
generous contribution. Ms Clark advised that these funds will assist the TOAST
Committee significantly in carrying out their mandate to be representative of all
staff within the Town of aurora and to work as a team to co-ordinate charitable
initiatives in order to help the less fortunate within our community.
VI DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
Items 2, 3, 5, 6, 7, 8, 9, 10, 11, 12, 14, 15, 16 and 17 were identified for
discussion.
VII ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
Moved by Councillor MacEachern Seconded by Councillor Gaertner
THAT the following recommendations respecting the matters listed as
“Items not Requiring Separate Discussion” be adopted as submitted to
Council and staff be authorized to take all necessary action required to
give effect to same:
1. Special General Committee Meeting Minutes No. 07-15 Saturday, March 10,
2007
THAT the Minutes of the Special General Committee Meeting 07-15 be
received and the recommendations contained therein be adopted.
Council Meeting No. 07-08 Page 4 of 11
Tuesday, March 27, 2007
4. CS07-020 – Graffiti Abatement Ad Hoc Committee – Terms of Reference
THAT the proposed Terms of Reference for the Graffiti Abatement Ad Hoc
Committee be adopted; and
THAT staff be authorized to proceed with advertising for members to the
Committee.
13. Correspondence from York Regional Police
Re: Appointment of Interim #1 District Inspector - Mark Grant
Tabled by Mayor Morris
THAT the correspondence from York Regional Police regarding the
appointment of Interim #1 District Inspector Mark Grant, be received for
information.
CARRIED
VIII NEW BUSINESS/GENERAL INFORMATION – COUNCILLORS
Councillor Collins-Mrakas advised that she recently attended the inauguration of
the Harriet Tubman Institute for Research on the Global Migration of African
Peoples which coincided with the bicentenary of the British Edict to abolish
slavery. Councillor Collins-Mrakas advised that the ceremony included a special
convocation at which Her Excellency, the Right Honourable Governor General
Michaëlle Jean was awarded a doctorate of laws. Councillor Collins-Mrakas
advised that she was honoured to meet her Excellency the Governor General
and was able to extend her congratulations on behalf of the Town of Aurora.
Mayor Morris advised that all, but one, of the advisory committees of Council are
now active and there will be a closed session this evening to establish the
membership of the final remaining advisory committee, which will be announced
at the end of this meeting.
Mayor Morris advised that there is still a need for volunteers to form a committee
for the Farmers Market this year.
Mayor Morris advised that April 28 will be Anti-litter day.
Councillor Wilson advised that he was able to ride along side of Robert Comeau,
Platoon Chief for York Central Fire Services, for an evening of “Fire Duty”.
Councillor Wilson advised that it was an interesting and fun experience and that
residents can rest assured that their safety is in good hands.
IX DELEGATIONS
None
Council Meeting No. 07-08 Page 5 of 11
Tuesday, March 27, 2007
X CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
2. General Committee Meeting Minutes No. 07-16 Tuesday, March 20, 2007
CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION FROM THE
GENERAL COMMITTEE MEETING NO. 07-16, TUESDAY, MARCH 20, 2007
Councillor Marsh, having previously declared an interest in item 2(5), did not take part in
or vote on any questions in this regard or attempt in any way to influence the voting on
such questions.
(5) PL07-020 – Servicing Allocation Matrix
Moved by Councillor Gaertner Seconded by Councillor MacEachern
THAT the attached Matrix for the Allocation of Servicing Capacity,
Appendix 1, be adopted by Council and used to determine applications
that may be considered for allocation.
CARRIED
Councillor Gaertner withdrew her Notice of Motion suggesting that all
presentations be done at Council meetings only.
Moved by Councillor Gaertner Seconded by Councillor Collins-Mrakas
THAT the balance of the Minutes of the General Committee Meeting 07-
16 be received and the recommendations contained therein be adopted.
CARRIED
3. EDAC07 -01 – Economic Development Advisory Committee Meeting
Minutes – March 8, 2007
Moved by Councillor Wilson Seconded by Councillor MacEachern
THAT the Economic Development Advisory Committee Meeting minutes
of March 8, 2007 meeting be deferred back to the Economic Development
Advisory Committee for further review.
CARRIED
5. Memorandum from the Director of Corporate Services
Re: Special General Committee Meeting to discuss Church Street School
Moved by Councillor MacEachern Seconded by Councillor Wilson
THAT a Special General Committee Meeting be held on Monday, April
16, 2007 to discuss Church Street School.
CARRIED
Moved by Councillor MacEachern Seconded by Councillor Wilson
THAT item 14 be brought forward for discussion at this time.
CARRIED
Council Meeting No. 07-08 Page 6 of 11
Tuesday, March 27, 2007
14. LS07-009 – Aurora Minor Hockey - Ontario Hockey Federation Atom AA
Championship Tournament
Moved by Councillor MacEachern Seconded by Councillor McRoberts
THAT Council waive fees in the amount of $4,500.00 in support of the
Ontario Hockey Federation Atom AA Championship Tournament on April
13th to 15th, 2007; and
THAT staff determine whether it should be in the form of a grant or a
waiver of fees.
CARRIED
Moved by Councillor Buck Seconded by Councillor McRoberts
THAT Section XII - Reading of By-laws be brought forward for discussion
at this time, with the exception of the confirming By-law - 4899-07.C,
which should be passed upon the conclusion of this meeting.
CARRIED
XII READING OF BY-LAWS
Moved by Councillor MacEachern Seconded by Councillor Wilson
THAT the following listed by-laws be given 1st, 2nd and 3rd readings, and
enacted:
4885-07.D BEING A BY-LAW to establish
Highways on Plan 65M-3851
(Preserve)
4891-07.D BEING A BY-LAW to amend
By-law 2213-78
(Brookvalley - 14425 Bayview
Avenue File D14-06-05))
4896-07.D BEING A BY-LAW to
amend Bylaw 2213-78
(Whitwell Developments
Limited, File D14-09-06)
4901-07.H BEING A BY-LAW to appoint
a Deputy Fire Chief for the
Amalgamated Fire and
Emergency Services
Department.
(R. Paul Leslie)
CARRIED
6. ADM07-001 - 2006 Annual Report
Moved by Councillor MacEachern Seconded by Councillor Granger
THAT the 2006 Annual Report for the Town of Aurora together with the
editorial amendments, be received as information.
CARRIED
Council Meeting No. 07-08 Page 7 of 11
Tuesday, March 27, 2007
7. Press Release from the GTA/905 Healthcare Alliance
Re: Richmond Hill joins call for Fair Health Care Funding for GTA/905
Tabled by Mayor Morris
Moved by Councillor Gaertner Seconded by Councillor McRoberts
WHEREAS York Region residents are now contributing more than $170
million to the province of Ontario by way of the health care tax;
THEREFORE be it resolved that the Town of Aurora ask the Province of
Ontario to provide immediate growth funding to the Town of Richmond
Hill’s and other GTA/905 hospitals so they can meet the hospital care
needs of the growing number of residents in their communities;
FURTHER that the Town of Aurora ask the Province of Ontario to commit
to funding new Local Health Integration Networks (LHIN) for hospital and
other health care services on the basis of LHIN population size, growth
and characteristics, i.e. population-based funding;
AND FURTHER that the Town of Aurora ask the Province of Ontario to
begin developing a hospital and health services plan for Ontario’s high
growth regions to help build the “complete communities” envisioned in the
Places to Grow Act;
AND THIS MOTION be sent to the Premier of Ontario, the Minister of
Health and Long-Term Care, the Minister of Finance and the Association
of Municipalities of Ontario.
CARRIED
8. Motion from Councillor Buck
Re: Library Square and the disposition of the former Hydro Building
Moved by Councillor Buck Seconded by Councillor Marsh
THAT Council and staff convene a closed meeting training session under
section 239 (3.1) of the Municipal Act to allow full, frank and free
discussion which will allow intelligent and informed decisions to be made
subsequently without prejudice and for the benefit of the community.
On a recorded vote the motion was DEFEATED
YEAS: 4 NAYS: 5
VOTING YEAS: Councillors Buck, Collins-Mrakas, Marsh and McRoberts
VOTING NAYS: Councillors Gaertner, Granger, MacEachern, Wilson and
Mayor Morris
9. Resolution from the Town of Richmond Hill
Re: Notice of Special Council Meeting - Thursday, April 5, 2007
Moved by Councillor Marsh Seconded by Councillor Buck
THAT the resolution from the Town of Richmond Hill regarding notice of
Special Council Meeting - Thursday, April 5, 2007 be received for
information.
CARRIED
Council Meeting No. 07-08 Page 8 of 11
Tuesday, March 27, 2007
10. Memorandum from the Director of Leisure Services
Re: Lifesaving Society’s Awards Ceremony (Tabled by Mayor Morris)
Moved by Councillor Gaertner Seconded by Councillor MacEachern
THAT the Memorandum from the Director of Leisure Services regarding
the Town of Aurora’s lifesaving program being awarded first place for
2006, at the Lifesaving Society’s Awards Ceremony on March 30, 2007,
be received for information.
CARRIED
11. Resolution from the Town of Markham
Re: Justices of the Peace for Central East Region
Moved by Councillor MacEachern Seconded by Councillor Marsh
THAT the resolution from the Town of Markham regarding Justices of the
Peace for Central East Region, be received and endorsed by the Town of
Aurora.
CARRIED
Councillor Buck, having previously declared an interest in item 12, did not take part in or
vote on any questions in this regard or attempt in any way to influence the voting on
such questions.
12. Resolution from the City of Vaughan
Re: Request that the Region of York Introduce Property Tax Grant Program
for Qualifying Seniors
Moved by Councillor Marsh Seconded by Councillor McRoberts
THAT the resolution from the City of Vaughan regarding a request that the
Region of York introduce a property tax grant program for qualifying
seniors, be received for information.
CARRIED
Moved by Councillor Gaertner Seconded by Councillor Buck
THAT the Director of Financial Services be requested to prepare a report
outlining the feasibility and implications of initiating a Property Tax Grant
Program for seniors in the Town of Aurora, and report back before the
summer.
CARRIED
Councillor McRoberts, having previously declared an interest in item 15, did not take
part in or vote on any questions in this regard or attempt in any way to influence the
voting on such questions.
15. CS07-022 – Noise Exemption Request
Moved by Councillor Buck Seconded by Councillor Wilson
THAT an exemptions to Section 2 of Schedule “B” of the Town Noise By-
law be granted to Percon Construction Limited to work beyond 7 p.m. on
March 29th and April 3rd at their site located at 130 River Ridge Boulevard;
and
Council Meeting No. 07-08 Page 9 of 11
Tuesday, March 27, 2007
THAT Percon Construction Limited notifies the homeowners in the area of
the site of their intentions.
CARRIED
Councillor Wilson, having previously declared an interest in item 16, did not take part in
or vote on any questions in this regard or attempt in any way to influence the voting on
such questions.
16. Correspondence from Mr. M. Heisey of Papazian Haisey Myers Barristers &
Solicitors
Re: Lease Agreement Between Town of Aurora and York Region
Neighbourhood Services Inc., Jack Woods Property, 95 Allaura
Boulevard (AD DED ITEM)
Moved by Councillor MacEachern Seconded by Councillor Gaertner
THAT Correspondence from Mr. M Heisey of Papazian Haisey Myers
Barristers & Solicitors regarding a Lease Agreement between the Town of
Aurora and York Region Neighbourhood Services, be received for
information.
CARRIED
17. Memo from Administrative Co-ordinator
Re: Request for Budget Meeting Dates (ADDED ITEM)
Moved by Councillor MacEachern Seconded by Councillor Wilson
THAT the previous meeting date, as shown in item 5, be rescinded; and
THAT the following meetings be established:
• Monday, April 16, 2007 7:00 pm Special General Committee
Budget Meeting
• Monday, April 23, 2007 7:00 pm Special General Committee
Church Street Public School
• Thursday, April 26, 2007 7:00 pm Special General Committee
Budget Meeting
CARRIED
XI REGIONAL REPORT
Mayor Morris advised that she recently attended a solid waste management
meeting, at which she obtained confirmation that Aurora is not among the
locations under consideration for the proposed waste incineration facility.
Mayor Morris encouraged staff and Council to attend the information sessions
which are held in the Mayors’ Office prior to Regional Council meetings where
staff and Councillors are welcome to pass on questions or information to be
brought forward at Regional Council.
Moved by Councillor McRoberts Seconded by Councillor Marsh
THAT the procedural by-law be waived to permit Councillor Wilson to
make a notice of motion.
CARRIED
Council Meeting No. 07-08 Page 10 of 11
Tuesday, March 27, 2007
Councillor Wilson provided a Notice of Motion pertaining to an off-site workshop.
XII CLOSED SESSION
Property, Legal and Personal Matters
Moved by Councillor McEachern Seconded by Councillor Gaertner
THAT Council convene into a Closed Session to consider legal, property
and personal matters.
CARRIED
Moved by Councillor Gaertner Seconded by Councillor MacEachern
THAT Council reconvene at 10:53 p.m.
CARRIED
Councillor Buck left the meeting at 10:20 p.m.
Moved by Councillor Marsh Seconded by Councillor McRoberts
THAT Council recess at 10:00 p.m.
CARRIED
Moved by Councillor McRoberts Seconded by Councillor MacEachern
That the following people be appointed as members of the Leisure
Services Advisory Committee:
Residents:
John Clement
Margaret Kingerski
Michael Levesque
Judy Norwell
Kenneth Whitehurst
Youth Representatives:
Darby Piquette
Nameer Rizvi
Sports Council Representative:
Carol Walthers
CARRIED
Moved by Councillor McRoberts Seconded by Councillor MacEachern
THAT Terms of Reference for the Leisure Services Advisory Committee
be amended to increase the overall membership to 11 members.
CARRIED
Council Meeting No. 07-08 Page 11 of 11
Tuesday, March 27, 2007
Moved by Councillor MacEachern Seconded by Councillor McRoberts
THAT the following listed by-law be given 1st, 2nd and 3rd readings, and
enacted:
4899-07.C BEING A BY-LAW to confirm
actions by Council resulting
from the meeting of March 27,
2007.
CARRIED
Moved by Councillor MacEachern Seconded by Councillor McRoberts
THAT Council convene into a Closed Session to consider legal, property
and personal matters.
CARRIED
XIII ADJOURNMENT
Moved by Councillor MacEachern
THAT the meeting be adjourned at 10:55 p.m.
CARRIED
_______________________________ ________________________________
PHYLLIS M. MORRIS, MAYOR BOB PANIZZA, TOWN CLERK