MINUTES - Council - 20070410 TOWN OF AURORA
COUNCIL MEETING MINUTES
NO. 07-10
Council Chambers
Aurora Town Hall
Tuesday, April 10, 2007
ATTENDANCE
COUNCIL MEMBERS Mayor Morris in the Chair; Councillors Buck, Collins-
Mrakas, Gaertner, Granger, MacEachern, Marsh,
McRoberts and Wilson.
MEMBERS ABSENT None
OTHER ATTENDEES Chief Administrative Officer, Administrative Co-
ordinator/ Deputy Clerk, Director of Building, Director
of Leisure Services, Director of Planning, Director of
Public Works, Director of Financial Services/
Treasurer, Town Solicitor and Council/Committee
Secretary.
Mayor Morris called the meeting to order at 7:00 p.m.
I DECLARATIONS OF PECUNIARY INTEREST
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act.
II APPROVAL OF AGENDA
Moved by Councillor MacEachern Seconded by Councillor Gaertner
THAT the agenda as circulated by the Corporate Services Department,
with the following additional items, be approved:
Item 9 - General Committee Meeting 07-19 Minutes, April 4, 2007
Item 10 - Memorandum from the Director of Leisure Services
Re: Update on the Aurora Horse Show
Closed Session - Personal Matter
Re: Identifiable Individual
CARRIED
III OPEN FORUM
None
Council Meeting No. 07-10 Page 2 of 7
Tuesday, April 10, 2007
IV ADOPTION OF MINUTES
Council Minutes of April 10, 2007, Meeting 07-10
Moved by Councillor Buck Seconded by Councillor McRoberts
THAT the Council minutes from meeting 07-10 be approved.
CARRIED
V PRESENTATIONS
None
VI DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
Items 7, 9(1), 9(2) and 10 were identified for discussion.
VII ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
Moved by Councillor Buck Seconded by Councillor Collins-Mrakas
THAT the following recommendations respecting the matters listed as
“Items not Requiring Separate Discussion” be adopted as submitted to
Council and staff be authorized to take all necessary action required to
give effect to same:
1. Special General Committee Meeting Minutes No. 07-17 - Thursday, March
22, 2007
THAT the minutes of the Special General Committee Meeting 07-17 be
received and the recommendations contained therein be adopted.
2. Special General Committee Meeting Minutes No. 07-18 - Monday, March 26,
2007
THAT the minutes of the Special General Committee Meeting 07-18 be
received and the recommendations contained therein be adopted.
3. Extract from General Committee Meeting 07-19, April 4, 2007
Re: Item 4 - PW07-004 – Award of Tender No. P.W.2007-02 – Reconstruction
of Aurora Heights Drive, Laurentide Avenue and Illingworth
Court
THAT Tender No. P.W.2007-02 - "Reconstruction of Aurora Heights Drive,
Laurentide Avenue and Illingworth Court”, be awarded to the North Rock
Group Limited at its tendered price of $2,329,676.04; and
THAT the variance in the storm sewer portion of the project of $23,683.66
be funded from the Storm Sewer Reserve; and
THAT Council authorize the Mayor and Municipal Clerk to execute the
Form of Agreement between the Town of Aurora and the North Rock
Group Limited for the reconstruction of Aurora Heights Drive, Laurentide
Avenue and Illingworth Court and the reconstruction of the Machell Park
parking lot.
Council Meeting No. 07-10 Page 3 of 7
Tuesday, April 10, 2007
4. Extract from General Committee Meeting 07-19, April 4, 2007
Re: Item 14 - PW07-003 – Award of Tender P.W.2007-22 - Structural Relining
of Watermains on Various Streets
THAT Tender No. P.W.2007-22 - "Structural Relining of Watermains on
Various Streets”, be awarded to Fer-Pal Construction Ltd. at its tendered
price of $1,327,449.00, not including GST; and
THAT Council approve, in advance of final approval, the remainder of the
2007 Capital Budget regarding the watermain relining on:
a) Knowles Crescent;
b) Jones Court; and
c) the “older” section of Corbett Crescent; and
THAT Council authorize the Mayor and Municipal Clerk to execute the
Form of Agreement between the Town of Aurora and Fer-Pal Construction
Ltd.
5. Extract from General Committee Meeting 07-19, April 4, 2007
Re: Item 15 - LS07-008 - Wildlife Park Buffer Planting, Tender LS2007-07
THAT Tender LS2007-07 be awarded to S & F Excavating Ltd. in the
amount of $179,609.00 for the Wildlife Park Buffer Planting in the East
Aurora Wetland Complex; and
THAT a letter be forwarded to Mr. Tomlinson from the Mayor’s Office,
thanking him for his contributions.
6. Extract from General Committee Meeting 07-19, April 4, 2007
Re: Item 18 - LS07-010 - Sheppard’s Bush Artificial Turf Installation -
Tender LS2007-16
THAT Tender LS2007-16 be awarded to Defargo Sports Surfacing Inc. in
the amount of $379,960.00 not including G.S.T., for the Supply, Delivery
and Installation of Artificial Turf at Sheppard’s Bush Conservation area.
8. Memorandum from the Administrative Co-ordinator
Re: Minutes of April 4, 2007 General Committee Meeting
THAT the memorandum from the Administrative Co-ordinator be received
as information.
CARRIED
VIII NEW BUSINESS/GENERAL INFORMATION – COUNCILLORS
Councillor Gaertner gave Notice of Motion regarding delegations of interest to the
public.
Councillor Collins-Mrakas advised that she, Mayor Morris and Councillor Marsh
had attended the Easter Egg Hunt on Saturday April 7, and congratulated
Shelley Ware, Special Events Co-ordinator as well as staff who organized and
participated in running the event.
Mayor Morris advised that 750 children came out to the Easter Egg Hunt and she
added that the event was very well run and lots of fun. Mayor Morris advised that
the Girl Guides of York Region were very helpful in assisting with the event and
Council Meeting No. 07-10 Page 4 of 7
Tuesday, April 10, 2007
she extended thanks to Shelley Ware, Special Events Co-ordinator as well as the
Girl Guides of York Region.
Councillor MacEachern requested that staff provide a summary of any contracts
that have gone out to tender and come back in under budget, and that the
summary of those funds be brought to the next budget meeting.
Councillor Granger advised that the Annual Bob Hartwell Run will be taking place
on Sunday, April 15, 2007 and that the proceeds will be going to the Community
Safety Village. Councillor Granger advised that there will be many activities
taking place at this event, including a delicious pancake breakfast, and he
encouraged residents to attend.
Councillor Buck expressed her appreciation and pride in the high quality of the
Aurora Community Centre as it is an excellent facility of exceptional quality and
comfort.
Mayor Morris advised that the Town of Aurora has engaged in a friendly
challenge with His Worship Leo Finnegan, the Mayor of Wellington County, the
Aurora Tigers’ opposition in this current round of play-offs. The Council for the
losing municipality must wear the jersey of the winning team to the subsequent
Council meeting.
Mayor Morris advised that Friday, April 13, 2007 has been declared “Black and
Yellow Day” in the Town of Aurora, and that everybody is encouraged to proudly
display these colours in support of the Aurora Tigers as they finish this round of
play-offs and hopefully advance to the next level. Go Tigers!
Mayor Morris advised that the Anti Litter Day will be taking place on April 28,
2007 and interested parties can contact Info Aurora at 727-3123 ext 4104 for
more information.
Mayor Morris advised that the Farmers’ Market Committee is meeting on
Wednesday April 11, 2007 and that vendors are being sought to participate this
summer.
IX DELEGATIONS
None
X CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
7. Correspondence from Earth Day Canada
Re: Earth Day Hometown Heroes Award Program 2007
(Tabled by Mayor Morris)
Moved by Councillor MacEachern Seconded by Councillor Collins-Mrakas
THAT the correspondence regarding the Earth Day Hometown Heroes
Award Program 2007 be received; and
THAT Council endorse the nomination of Mr. David Tomlinson as
Hometown Hero for his tireless efforts and contribution toward the
environmental protection and awareness initiatives in the Town of Aurora;
and
THAT Mayor Morris send out a letter in support of the nomination.
CARRIED
Council Meeting No. 07-10 Page 5 of 7
Tuesday, April 10, 2007
9. General Committee Meeting 07-19 Minutes, April 4, 2007
CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION FROM
THE GENERAL COMMITTEE MEETING NO. 07-19, TUESDAY, APRIL 4, 2007
Moved by Councillor Buck Seconded by Councillor McRoberts
(2) HAC07-01 – Heritage Advisory Committee Meeting Minutes, March
19, 2007
3. Objectives of the New Committee
Moved by Councillor Buck Seconded by Councillor Wilson
THAT sub-section (3) - Objectives of the New Committee, pertaining to the
Jack Woods House, be deferred until Council decides the disposition of
the Jack Woods property.
CARRIED
Moved by Councillor MacEachern Seconded by Councillor Collins- Mrakas
THAT the balance of item 9 (2) - HAC07-01- Heritage Advisory Committee
Meeting minutes, March 19, 2007 be received and the recommendations
contained therein be adopted.
CARRIED
Moved by Councillor MacEachern Seconded by Councillor Gaertner
(1) EAC07-01 – Environmental Advisory Committee Meeting Minutes,
March 8, 2007
THAT the Environmental Advisory Committee Meeting minutes from the
March 8, 2007 meeting be received and the recommendations contained
therein be adopted.
CARRIED
Moved by Councillor Buck Seconded by Councillor Gaertner
THAT the balance of the minutes of the General Committee Meeting 07-
19 be received and the recommendations contained therein be adopted.
CARRIED
10. Memorandum from the Director of Leisure Services
Re: Update on the Aurora Horse Show
Moved by Councillor Marsh Seconded by Councillor MacEachern
THAT staff be directed to permit Machell Park to Joker Hill Horse Shows
Ltd., for the Trillium Horse Show; and
THAT, should Joker Hill Horse Shows Ltd. decline the use of Machell
Park, the park be permitted to the Aurora Youth Soccer Club.
On a recorded vote the resolution was CARRIED
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Tuesday, April 10, 2007
YEAS: 6 NAYS: 3
VOTING YEAS: Councillors Collins-Mrakas, Gaertner, Granger,
MacEachern, Marsh and Mayor Morris
VOTING NAYS: Councillors Buck, McRoberts and Wilson
XI REGIONAL REPORT
Mayor Morris advised that York Region is embarking on a growth management
initiative called Planning for Tomorrow, and public consultation meetings are
being held throughout York Region to gain input and feedback from the affected
municipalities. Mayor Morris advised that there will be a public consultation
meeting tentatively planned for May 16, 2007 at the Aurora Town Hall.
Mayor Morris advised that plans to establish a thermal incineration plant in York
Region are still being reviewed and there are now five possible locations being
considered. Mayor Morris advised that once the location has been determined,
an agreement will be drafted.
For further information, highlights from Regional Council meetings are posted on
their website at www.region.york.on.ca under “Council Highlights”.
XII READING OF BY-LAWS
Moved by Councillor Marsh Seconded by Councillor MacEachern
THAT the following listed by-laws be given 1st, 2nd and 3rd readings, and
enacted:
4902-07.P BEING A BY-LAW to amend the Town’s
Dog By-law to prohibit dogs from Town
owned properties where they are
prohibited.
4903-07.D BEING A BY-LAW to amend By-law No.
2213-78, as amended, being the Zoning
By-law of the Town of Aurora.
(Part of Lot 22, Con 2, E.Y.S., D14-03-
07 - Prato Estates Inc.)
4904-07.D BEING A BY-LAW to amend By-law No.
2213-78, as amended, being the Zoning
By-law of the Town of Aurora.
(Part of Lot 23, Con 2, E.Y.S., D14-04-
07 - Minto Communities (Toronto) Inc.)
4905-07.D BEING A BY-LAW to exempt Blocks 27,
29 to 32 inclusive and Block 34, Plan
65M-3850, from the Part Lot Control
provisions as provided in subsection
50(5) of the Planning Act, R.S.O. 1990,
c.P.13. (as amended)
(Aspen Ridge Homes Aurora - Ltd.
D12-PLC-01-07)
4909-07.C BEING A BY-LAW to confirm actions by
Council resulting from meeting 07-10 of
April 10, 2007.
CARRIED
Council Meeting No. 07-10 Page 7 of 7
Tuesday, April 10, 2007
XII CLOSED SESSION
Property, Legal and Personal Matters
Moved by Councillor MacEachern Seconded by Councillor Granger
THAT Council convene into a closed session to consider a property
matter, a legal matter and a personal matter about an identifiable
individual.
CARRIED
XIII ADJOURNMENT
Moved by Councillor MacEachern
THAT the meeting be adjourned at 8:10 p.m.
CARRIED