MINUTES - Council - 20070227 TOWN OF AURORA
COUNCIL MEETING MINUTES
NO. 07-05
Council Chambers
Aurora Town Hall
Tuesday, February 27, 2007
ATTENDANCE
COUNCIL MEMBERS Mayor Morris in the Chair; Councillors Buck, Collins-
Mrakas, Gaertner, Granger, MacEachern, Marsh,
McRoberts and Wilson.
MEMBERS ABSENT None
OTHER ATTENDEES Chief Administrative Officer, Director of Corporate
Services/Deputy Clerk, Director of Building, Director
of Leisure Services, Director of Planning, Director of
Public Works, Director of Financial Services/
Treasurer, Town Solicitor and Council/Committee
Secretary.
Mayor Morris called the meeting to order at 7:00 p.m.
I DECLARATIONS OF PECUNIARY INTEREST
Councillor Wilson declared an interest in item 3 pertaining to York Region
Neighbourhood Services Inc., by virtue of a personal relationship and did not take
part in or vote on any questions in this regard or attempt in any way to influence
the voting on such questions.
II APPROVAL OF AGENDA
Moved by Councillor Buck Seconded by Councillor Collins-Mrakas
THAT the agenda as circulated by the Corporate Services Department,
with the following additional items, be approved:
Additional Material To Accompany Presentation - A
Re: Ontario Heritage Trust Community Recognition Awards
Memorandum from the Director of Leisure Services:
Supplemental Information related to Item 2(1) - LS07-004– Allocation of
Machell Park Playing Fields
Item 4 - Memorandum from the Administrative Coordinator
Re: 2007 Budget Meeting Dates
CARRIED
III OPEN FORUM
Mr. Miloslav Prikryl expressed concerns regarding the budget projections for
2007 in comparison to the budget in the previous year and inquired about several
points listed within the 2007 Capital Budget. Mr. Prikryl also expressed concerns
about a lack of security at night for local parks and the need for more police
patrols in Aurora. Mr. Prikryl inquired about what steps are being taken to
establish a youth centre in Aurora.
Council Meeting No. 07-05 Page 2 of 7
Tuesday, February 27, 2007
IV ADOPTION OF MINUTES
Council Minutes of February 13, 2007, Meeting 07-03
Moved by Councillor Granger Seconded by Councillor Buck
THAT the Council Minutes from February 13, 2007, meeting 07-03 be
adopted.
AMENDMENT: Upon the question of the adoption of the resolution, it
was:
Moved by Councillor MacEachern Seconded by Councillor Collins Mrakas
THAT the Council Minutes of February 13, 2007 (Item 10),
Correspondence from Durham Region - request for expressions of interest
regarding potential sites for a proposed new thermal waste treatment
facility for the regions of Durham and York, be amended to read as
follows:
THAT staff be requested to provide Council with the background
information regarding siting criteria.
CARRIED
The main motion was CARRIED AS AMENDED
V PRESENTATIONS
Presentation - A
Ontario Heritage Trust Community Recognition Awards
Ms Kiloran German of the Aurora Heritage Trust advised that the Trust has
existed for 40 years and continues to carry out their mandate to uphold the
preservation of built, natural and cultural heritage in Ontario. Ms German
commended the Town of Aurora, and particularly Mr. Michael Seaman
Community Planner for the ongoing care and attention to maintaining heritage
buildings, features and integrity as well as public awareness in Aurora. Ms
Kiloran presented the Ontario Heritage Trust Community Awards of recognition
to the following Aurora residents:
• Dr. G. Leslie Oliver - Lifetime Achievement Award
• Mr. Gordon and Mrs. Marie Barnes - Heritage Garden Conservation Award
• Mr. Ken Smith - Natural Heritage Conservation Award
• Ms Jane Staunton - Build Heritage Conservation Award
• Ms Jacqueline Stewart - Lieutenant Governor’s Ontario Heritage Award for
Lifetime Achievement
Ms Kiloran advised that The Honourable James K. Bartleman, Lieutenant
Governor of Ontario, and The Honourable Lincoln M. Alexander, Chairman of the
Ontario Heritage Trust, presented the inaugural awards on February 22, 2007, at
a Queen's Park ceremony, as part of the province's Heritage Week celebrations.
Ms Kiloran extended congratulations, commendations and sincere thanks to the
award recipients for their individual work and dedication.
VI DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
Items 2(1), 2(2), 2(8), 2(11) and 3 were identified for discussion.
Council Meeting No. 07-05 Page 3 of 7
Tuesday, February 27, 2007
VII ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
Moved by Councillor MacEachern Seconded by Councillor Collins-Mrakas
THAT the following recommendations respecting the matters listed as
“Items not Requiring Separate Discussion” be adopted as submitted to
Council and staff be authorized to take all necessary action required to
give effect to same:
1. Special General Committee Meeting Minutes No. 07-11 Tuesday, February
15, 2007
THAT the minutes of the General Committee Meeting 07-11 be received
and the recommendations contained therein be adopted.
CARRIED
VIII NEW BUSINESS/GENERAL INFORMATION – COUNCILLORS
Councillor Wilson advised that the new Aurora Living Residents’ Guide is now
available and he expressed his thanks to staff for preparing this informative
resource document.
Councillor Granger advised that Community Living – Aurora Newmarket Chapter
is holding a dinner to honour the lifetime of excellence and community service of
Mr. Vic Priestly on March 21, 2007. Councillor Granger advised that those who
would like to know more can call Ms Ann Boden at 905-898-3000.
Councillor Marsh advised that she, along with Councillors Collins-Mrakas and
McRoberts attended the “Cabin Fever Reliever” on February 25, 2007.
Councillor Marsh advised that Town of Aurora residents were treated to a new
event at Town Park featuring outdoor skating and barbeque along with the music
of The McLaughlins and Friends. Councillor Marsh advised that Special Events
Co-ordinator, Shelley Ware and staff did a fantastic job organizing this successful
first-time event.
Mayor Morris advised that the Town of Aurora will be hosting it’s first “Relay for
Life” from June 8 to June 9, 2007 at the Lambert Willson Park. Mayor Morris
advised that Council is pulling a team together and she encouraged residents to
support this overnight event to raise hope, awareness and funds toward the fight
against cancer.
Mayor Morris advised that she, along with many other Municipal Mayors of the
Greater Toronto Area, attended the launch of the “1 Cent Now” Campaign,
hosted at the Convention Centre in Toronto, by Mayor David Miller to promote
municipal taxes being directed into smaller communities and towns like Aurora.
Mayor Morris informed viewers that our local utility PowerStream provided an
information update for Council recently and that a Character Community event
was also recently hosted at the Town Hall.
Mayor Morris advised that after the numerous Budget meetings the 2007 Capital
Budget has been approved and that they are continuing to work carefully and
thoroughly on the 2007 Operating Budget. Mayor Morris advised that an update
will be issued soon.
IX DELEGATIONS
None
Council Meeting No. 07-05 Page 4 of 7
Tuesday, February 27, 2007
X CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
2. General Committee Meeting Minutes No. 07-12
Tuesday, February 20, 2007
CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION FROM
THE GENERAL COMMITTEE MEETING NO. 07-12, TUESDAY, FEBRUARY
20, 2007
(11) CS07-010 – Proposed Amendments to the Procedural By-law
Moved by Councillor MacEachern Seconded by Councillor Gaertner
Open Meetings - Exceptions
2.8 (9) All information, documentation or deliberations received, reviewed or
provided in a closed session meeting is confidential. Members of Council
shall not release, reproduce, copy or make public any information or
material considered at a closed session meeting, or discuss the content
of such a meeting with persons other than members of Council or
relevant staff members, prior to it being reported in public by Council.
AMENDMENT: Upon the question of the adoption of the resolution, it
was:
Moved by Councillor MacEachern Seconded by Councillor Gaertner
THAT staff be requested to draft a clause in section 3.10 (c) Delegations,
to restrict Council to ask questions of a delegate upon completion of the
delegation and not engage in debate.
CARRIED
The main motion was CARRIED AS AMENDED
Moved by Councillor McRoberts Seconded by Councillor Collins-Mrakas
Ad Hoc and Advisory Committee Membership
THAT Sections 17.3 and 26.2 of the Procedural By-law be referred back to staff
to be reworded.
CARRIED
Moved by Councillor MacEachern Seconded by Councillor Gaertner
THAT the balance of item 2 (11) - CS07-010 – Proposed Amendments to
the Procedural By-law be approved as amended.
On a recorded vote the motion CARRIED AS AMENDED
YEAS: 8 NAYS: 1
VOTING YEAS: Councillors Collins-Mrakas, Gaertner, Granger. MacEachern,
Marsh, McRoberts, Wilson and Mayor Morris
VOTING NAYS: Councillor Buck
CARRIED
Council Meeting No. 07-05 Page 5 of 7
Tuesday, February 27, 2007
(8) PL07-017– Official Plan Amendment and Zoning By-law
Amendment Applications
York Catholic District School Board
59 Industrial Parkway North, 250, 260, 270, 280, 282,
286, 290, 294 & 298 Wellington Street East
Northeast area of Wellington Street East and
Industrial Parkway North
Files D09-05-06 and D14-14-06
Moved by Councillor MacEachern Seconded by Councillor Gaertner
THAT Council receive as information the following overview of Official
Plan Amendment and Zoning By-law Amendment Applications, D09-05-06
and D14-14-06 scheduled for a Public Planning Meeting to be held on
March 28, 2007.
CARRIED
(1) LS07-004– Allocation of Machell Park Playing Fields
and
Memorandum from the Director of Leisure Services:
Supplemental Information related to Item 2(1) - LS07-004 – Allocation of
Machell Park Playing Fields (Added Item)
Moved by Councillor MacEachern Seconded by Councillor McRoberts
THAT the allocation of Machell Park Playing Fields be referred to staff
to clarify and report back on the requirements of the Aurora Youth Soccer
Club and to determine if the alternate location for the Agricultural Fair will
be within Aurora.
CARRIED
(2) LS07-005– Early Approval of Artificial Turf Sports Field Construction,
Reconstruction of Aurora Heights Drive from Yonge Street to
Foreht Crescent, Laurentide Avenue, and Illingworth Court, and
Reconstruction of Machell Park Parking Lot
Moved by Councillor MacEachern Seconded by Councillor Collins-Mrakas
THAT Council approve the following projects in advance of final approval
of the remainder of the 2007 Capital Budget:
1) Artificial Turf Sports Field Construction Project at Sheppard’s
Bush; and
2) Reconstruction of Aurora Heights Drive from Yonge Street to
Foreht Crescent, Laurentide Avenue, and Illingworth Court; and
3) Reconstruction of Machell Park Parking Lot; and
THAT staff be directed to report to Council with the results of the tendering
processes for the projects.
CARRIED
Council Meeting No. 07-05 Page 6 of 7
Tuesday, February 27, 2007
Moved by Councillor Marsh Seconded by Councillor MacEachern
THAT the balance of the report of the General Committee Meeting 07-12
be received and the recommendations contained therein be adopted.
CARRIED
Councillor Wilson, having previously declared an interest in item 3, did not take part in
the vote called for regarding in that regard.
3. Correspondence from the Federation of University Women
Re: York Region Neighbourhood Services Inc. - Short Term Contract
Renegotiation and Future Relocation
(Correspondence referred by Mayor Morris)
Moved by Councillor Buck Seconded by Councillor Gaertner
THAT the correspondence from the Federation of University Women
regarding York Region Neighbourhood Services Inc. - Short Term
Contract Renegotiation and Future Relocation, be received for
information.
CARRIED
Moved by Councillor Granger Seconded by Councillor Gaertner
THAT the correspondence from the Federation of University Women
regarding York Region Neighbourhood Services Inc. - Short Term
Contract Renegotiation and Future Relocation be referred to staff to
review and bring back comments on the availability of provincial and/or
federal funding and examination of surplus facilities currently at no cost
recovery.
DEFEATED
4. Memorandum from the Administrative Coordinator
Re: 2007 Budget Meeting Dates - Added item
Moved by Councillor Marsh Seconded by Councillor Collins-Mrakas
THAT the following Budget meetings be established:
• Saturday, March 10 from 9:00 am to 4:00 pm.
• Thursday, March 22, 2007 at 7:00 p.m.
• Monday, March 26, 2007 at 7:00 p.m.
CARRIED
XI REGIONAL REPORT
Mayor Morris advised that she will begin circulating Regional Council Highlights
for the information of residents. Mayor Morris reported that at the recent meeting
of Regional Council approval was given for a land acquisition to house a new
elevated water tank which will be providing water for Aurora as well as Richmond
Hill. Mayor Morris advised that she requested that the Region provide any
information regarding a new thermal incineration plant to Aurora Council for
consideration. Mayor Morris concluded by advising that updates on the current
Hydro issue will be provided soon.
Council Meeting No. 07-05 Page 7 of 7
Tuesday, February 27, 2007
XII READING OF BY-LAWS
Moved by Councillor Marsh Seconded by Councillor Buck
THAT the following listed by-laws be given 1st, 2nd and 3rd readings, and
enacted:
4882-07.D BEING A BY-LAW to amend
By-law No. 2213-78, as
amended, being the Zoning
By-law of the Town of Aurora.
(Part of Lot 21, Con 2, EYS,
65M-3945 and 65M-3946,
D14-02-07 - Preserve)
4893-07.C BEING A BY-LAW to confirm
actions by Council resulting
from meeting 07-05 on
February 27, 2007
CARRIED
XII CLOSED SESSION
Property Matter
Moved by Councillor Marsh Seconded by Councillor Buck
THAT Council proceed into closed session to address a property matter.
CARRIED
XIII ADJOURNMENT
Moved by Councillor Granger
THAT the meeting be adjourned at 9:40 p.m.
CARRIED
_______________________________ ________________________________
PHYLLIS M. MORRIS, MAYOR KAREN EWART, DEPUTY CLERK