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MINUTES - Council - 20070116 TOWN OF AURORA COUNCIL MEETING MINUTES NO. 07-01 Council Chambers Aurora Town Hall Tuesday, January 16, 2007 ATTENDANCE COUNCIL MEMBERS Mayor Morris in the Chair; Councillors Buck, Collins- Mrakas, Gaertner, Granger, MacEachern, Marsh, McRoberts and Wilson. MEMBERS ABSENT None OTHER ATTENDEES Chief Administrative Officer, Director of Corporate Services/Town Clerk, Director of Building, Director of Leisure Services, Director of Planning, Director of Public Works, Director of Financial Services/ Treasurer, Town Solicitor and Council/Committee Secretary Mayor Morris called the meeting to order at 7:00 p.m. I DECLARATIONS OF PECUNIARY INTEREST There were no declarations of pecuniary interest under the Municipal Conflict of Interest Act. II APPROVAL OF AGENDA Moved by Councillor Buck Seconded by Councillor MacEachern THAT the agenda as circulated by the Corporate Services Department, with the following additional items, be approved:  Additional Material for Delegation (a) Re: 2007 Building Department Business Plan  Replacement Material for item 9 - Memo from the Director of Financial Services Re: Aurora Hydro Sale Investment Funds CARRIED III OPEN FORUM Mr. Ben Kestein addressed Council to express his concern with regard to recent changes in the Town’s Water & Wastewater billing process. The Director of Financial Services met with Mr. Kestein to provide clarification on this process. Mr. Jim Beesley addressed Council to provide an update on the issue of the three wind turbines and trailer battery installation on the ACI lands located at 313 – 321 Ridge Road. Mr. Beesley advised that he will provide information material to the Mayor and staff, regarding contact names and related updated material from the Ministry of the Environment. Council Meeting No. 07-01 Page 2 of 5 Tuesday, January 16, 2007 Mr. Beesley requested that Council act on this issue and that the battery container and wind turbines be removed. Mayor Morris advised Mr. Beesley that a Planning report regarding the ACI lands is scheduled for consideration at the next General Committee meeting on January 23, 2007. Mr. Miloslav Prikryl expressed concerns regarding aspects of the Draft Capital Budget and the Director of Financial Services provided clarification regarding these concerns. Mr. Paul English of Trillium Drive expressed concerns regarding the Parking By- law pertaining to Trillium Drive and requested that this by-law be repealed. IV ADOPTION OF MINUTES Special Council - Public Planning Minutes of December 19, 2006, meeting 06-31 and Council Minutes of December 19, 2006, meeting 06-32 Moved by Councillor MacEachern Seconded by Councillor Marsh THAT the Special Council - Public Planning Minutes from meeting 06-31 be deferred until staff have reviewed the final resolution for item 1 - PL06- 128 to ensure that the motion is accurately worded. CARRIED Moved by Councillor MacEachern Seconded by Councillor Granger THAT the Council Minutes from meeting 06-32 be adopted. CARRIED V PRESENTATIONS None VI DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION Items 5, 6 and 9 were identified for discussion. VII ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION Moved by Councillor MacEachern Seconded by Councillor Collins-Mrakas THAT the following recommendations respecting the matters listed as “Items not Requiring Separate Discussion” be adopted as submitted to Council and staff be authorized to take all necessary action required to give effect to same: 1. Special General Committee Meeting Minutes 07-01, Tuesday, January 2, 2007 THAT the minutes of the Special General Committee Meeting 07-01 be received and the recommendations carried by the committee be adopted. 2. Special General Committee Meeting Minutes 07-02, Thursday, January 4, 2007 THAT the minutes of the Special General Committee Meeting 07-02 be received and the recommendations carried by the committee be adopted. Council Meeting No. 07-01 Page 3 of 5 Tuesday, January 16, 2007 3. Special General Committee Meeting Minutes 07-04, Tuesday, January 9, 2007 THAT the minutes of the Special General Committee Meeting 07-04 be received and the recommendations carried by the committee be adopted. 4. General Committee Meeting Minutes 07-03, Tuesday, January 9, 2007 THAT the minutes of the General Committee Meeting 07-03 be received and the recommendations carried by the committee be adopted. 7. PL07-005 – Prehearing Conference Westhill Redevelopment Company Limited Part Lots 11 & 12, Concession 3 Plan 65R-9264 Part Lot 12, Concession 2, Plans 65R-15508 & 65R-11866 Files: D09-04-00, D14-12-00, D07-03-00 OMB Files, O030373, Z030149 and S030085 THAT staff be authorized to retain outside legal counsel to represent the Town before a Prehearing Conference of the Ontario Municipal Board scheduled for February 8, 2007 regarding requests by Westhill Redevelopment Company Limited to amend the Official Plan, Zoning By- law and for approval of a Condominium Plan. 8. Memo from the Director of Planning Re: Regional Public Planning - “2C Urban Expansion” THAT the memo from the Director of Planning, regarding Regional Public Planning - “2C Urban Expansion”, be received for information. 10. Memo from the Director of Financial Services Re: March for Parks Fund THAT the memo from the Director of Financial Services, regarding the March for Parks Fund, be received for information. CARRIED VIII NEW BUSINESS/GENERAL INFORMATION – COUNCILLORS Moved by Councillor Wilson Seconded by Councillor MacEachern THAT staff be requested to provide a memo for the next meeting which outlines details and background information pertaining to the issue of parking on Trillium Drive, and that this memo include any related documentation from the Traffic Safety Advisory Board regarding this issue. CARRIED Councillor Buck advised of recent regional approval of a proposal to incinerate garbage and she inquired if there has been any kind of request or information received by staff, to indicate that the Region wishes to use land in Aurora for the purpose of incinerating garbage. Councillor McRoberts advised that the 2006 Salvation Army Christmas Kettle Drive raised $16,000 and he expressed thanks to the staff and residents who volunteered their time and efforts toward this valuable program. Councillor MacEachern provided suggestions regarding the Public Planning meetings advising that Council should include all issues of concern or requiring Council Meeting No. 07-01 Page 4 of 5 Tuesday, January 16, 2007 action into the wording of the related motion for every application, to prevent any possibility of misinterpretation later in the development process. Councillor Granger provided Notice of Motion regarding the proposed timeline for the reconstruction of Richardson Drive. Councillor Granger provided Notice of Motion regarding the establishment of a new committee to address community pooling alliance linkages within the community. Councillor Granger advised that the Mayor and Members of Council received a letter of concern from Mr. Dick Illingworth regarding proposed redevelopment of the lands located at Cousins Drive and Yonge Street owned by Imperial Oil. Councillor Granger asked what action would be most appropriate to address this concern. The Director of Planning and Development suggested that the matter be brought before Council when more information is received. Mayor Morris expressed her commendations to staff and Members of Council with regard to the successful start of a new term of Council. Mayor Morris advised that it has been a busy start with 13 meetings already conducted and many more scheduled to address the budget, as well as the many other areas of business within the Town of Aurora. IX DELEGATIONS a) Ms Techa van Leeuwen, Director of Building Administration Re: 2007 Building Department Business Plan The Director of Building Administration provided a brief overview of the 2007 Building Department Business Plan and addressed questions from various Members of Council. Moved by Councillor MacEachern Seconded by Councillor Collins-Mrakas THAT the overview of the 2007 Building Department Business Plan be received for information. CARRIED X CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION 5. Memo from the Director of Corporate Services Re: Selection of Members to Committees Moved by Councillor Wilson Seconded by Councillor MacEachern THAT Council reserve the right to conduct an interview process for Statutory Committees as deemed appropriate by Council. CARRIED 6. Memo from the Director of Corporate Services Re: Future Budget Meeting Dates Moved by Councillor Granger Seconded by Councillor MacEachern THAT the memo from the Director of Corporate Services, regarding Future Budget Meeting Dates, be received for information. CARRIED Council Meeting No. 07-01 Page 5 of 5 Tuesday, January 16, 2007 9. Memo from the Director of Financial Services Re: Aurora Hydro Sale Investment Funds Moved by Councillor Granger Seconded by Councillor MacEachern THAT the memo from the Director of Financial Services, regarding Aurora Hydro Sale Investment Funds, be referred to the January 20, 2007 Special General Committee Budget Meeting. CARRIED XI REGIONAL REPORT Mayor Morris advised that the Region of York recently held a Public Planning Meeting to address many issues related to the 2C lands in Aurora. Mayor Morris advised that members of the public provided valuable input at this meeting and that the Ministry of Municipal Affairs and Housing provided steps to be taken which involve determining new population projections. Mayor Morris advised that she will bring the suggestions raised at a recent budget meeting regarding bike trails through Aurora, to the next Regional Council Meeting for discussion. XII READING OF BY-LAWS Moved by Councillor Buck Seconded by Councillor Granger THAT the following listed by-laws be given 1st, 2nd and 3rd readings, and enacted: 4879-07.F BEING A BY-LAW to levy an Interim Property Tax Rate for the taxation year 2007 4880-07.F BEING A BY-LAW to authorize temporary borrowing by the Corporation pending the receipt of Municipal revenues, pursuant to Section 407 of the Municipal Act, 2001, SO 2001, c. 25 as amended 4881-07.C BEING A BY-LAW to confirm actions by Council resulting from meeting 07-01 on January 16, 2007 CARRIED XII IN-CAMERA None XIII ADJOURNMENT Moved by Councillor MacEachern THAT the meeting be adjourned at 8:45 p.m. CARRIED