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MINUTES - Council - 20060613 TOWN OF AURORA COUNCIL MEETING MINUTES NO. 06-18 Council Chambers Aurora Town Hall Tuesday, June 13, 2006 ATTENDANCE COUNCIL MEMBERS Mayor Jones in the Chair; Councillors Buck, Gaertner, Hogg, Kean, Morris, Wallace and West. MEMBERS ABSENT Councillor Vrancic was absent. OTHER ATTENDEES Chief Administrative Officer, Director of Corporate Services/Town Clerk, Director of Building, Director of Leisure Services, Director of Planning, Director of Public Works, Director of Financial Services/ Treasurer, Town Solicitor, Community Planner and Council/Committee Secretary. Following Open Forum the Mayor called the meeting to order at 7:04 p.m. I DECLARATIONS OF PECUNIARY INTEREST Councillor Hogg declared an interest with respect to Item 2 - PL06-067 – Extension to Draft Plan Approval - Prato Estates Limited (formerly 781933 Ontario Limited), due to the employment of his spouse, and did not take part in or vote on any questions in this regard or attempt in any way to influence the voting on such questions. II APPROVAL OF AGENDA Moved by Councillor Wallace Seconded by Councillor Hogg THAT the content of the Agenda as circulated by the Corporate Services Department, with the following additional items, be approved:  Ms Linda Housser – Delegation (f) Re: Item 1(1) – Approval of the Northeast Old Aurora Heritage Conservation District Plan and Boundary  Mr. Mark Hadden – Delegation (g) Re: Item 1(11) – LS06-022 – Tree Cutting Permit Application  Item 19 - Recommendation from Environmental Advisory Committee Meeting on June 12, 2006 Re: Item 1(11) - LS06-022 – Tree Cutting Permit Application  Item 20 - Correspondence from Councillor Morris Re: Item 12 – Joint Council Committee – Central York Fire Services – May 24, 2006 Minutes CARRIED Council Meeting No. 06-18 Page 2 of 14 Tuesday, June 13, 2006 III ADOPTION OF MINUTES Council Minutes of May 23, 2006, Meeting Number 06-16 and Special Council – Public Planning Minutes of May 24, 2006, Meeting Number 06-17 Moved by Councillor Kean Seconded by Councillor Morris THAT the Council Minutes from Meeting Number 06-16 and Special Council – Public Planning Minutes from Meeting Number 06-17 be adopted as printed and circulated. CARRIED IV PRESENTATIONS (a) Presentation by Mayor Jones to the students of Aurora High School and Cardinal Carter Catholic High School for Outstanding Achievement Mayor Jones congratulated the students from Aurora High School who were the winners of the “Building a Sustainable Future” contest and the students from Cardinal Carter Catholic High School who wrote a bill that was introduced by New Democrat Andrea Horwath (Hamilton East) requiring employers to tell student workers their basic labour rights. Mayor Jones praised the students’ outstanding civic achievements and thanked the parents and teachers for nurturing these students’ efforts. The students and teachers who participated in these ventures are as follows: Aurora High School Carol Locke – Teacher Justin Apperley Brendon Irwin Caitlin Urquhart Cardinal Carter Catholic High School Giulia D’Agostino – Teacher Lori Lucignani – Teacher Lauren Babic Natasha Burrow Carly Carrigan Vanessa Fleming Kristina Karakolis John Mora Michelle Pereira Amanda Piron Kendra Stephenson V DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION Items 1(1), 1(3), 1(11), 1(12), 2, 3, 4, 5, 7, 8, 9, 12, 13, 14, 15, 16, 18 and 19 were identified for discussion. Council Meeting No. 06-18 Page 3 of 14 Tuesday, June 13, 2006 VI ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION Moved by Councillor Kean Seconded by Councillor Wallace THAT the following recommendations respecting the matters listed as “Items not Requiring Separate Discussion” be adopted as submitted to Council and staff be authorized to take all necessary action required to give effect to same: 6. BA06-007– Variance to Sign Bylaw 4622-04P. – KTI Limited – 33 Isaacson Crescent (deferred from June 6, 2006 General Committee) THAT Council approve the request from KTI Limited to allow for two wall signs whereas the Sign By-law permits only one wall sign. 10. CS06-027 – Animal Control Services Contract THAT Council authorize an increase of $3,000 for the 2006 animal control services contract with Kennel Inn Inc. 11. Correspondence from the Lake Simcoe Region Conservation Authority Re: Request for Support regarding the Decision of the Ministry of Natural Resources to No Longer Issue Approvals Under The Lakes and Rivers Improvement Act THAT Council receive and endorse the resolution from the Lake Simcoe Region Conservation Authority. 17. LS06-025 - Aurora Community Centre – Rink Board Advertising THAT Council authorize the Mayor and Clerk to enter into a joint venture with the Aurora Tigers Junior “A” Hockey Club for the opportunity to market rink board advertising in the Aurora Community Centre, Rink #1. CARRIED VII DELEGATIONS (a) Mr. John Sanderson and Mr. Patrick Gurran, PowerStream Re: Item 18 – Hydro Demand Management Mr. Patrick Gurran, Chief Conservation Officer at PowerStream, addressed Council to advise that his role is to encourage a market transformation in conservation across PowerStream’s entire service area. Mr. Gurran indicated that PowerStream was asked to spend $7.2 million on conservation and demand management and reviewed some of the programs that are planned. Moved by Councillor Kean Seconded by Councillor Wallace THAT the comments of the delegate be received for information. CARRIED Council Meeting No. 06-18 Page 4 of 14 Tuesday, June 13, 2006 (b) Mr. Ilmar Simanovski, Region of York, Water and Wastewater Branch Re: Water for Tomorrow – Groundwater Model Mr. Ilmar Simanovski addressed Council to make a presentation regarding groundwater modelling and the research that was done regarding effects on groundwater flows. Mr. Simanovski indicated that a tool has been developed to review systems and apply it to monitoring programs that may point out where sensitivities are occurring. Mr. Simanovski also made a presentation regarding Water for Tomorrow, which concentrates on consumption reduction, education and summer water use reduction. As well, a Master Plan is being developed which, among other issues, identifies where water losses are occurring. Moved by Councillor West Seconded by Councillor Wallace THAT the comments of the delegate be received for information. CARRIED Moved by Councillor Morris Seconded by Councillor Kean THAT the delegation request from Mr. Mark Hadden be brought forward. CARRIED (g) Mr. Mark Hadden Re: Item 1(11) – LS06-022 – Tree Cutting Permit Application (Added Item) Mr. Mark Hadden addressed Council to indicate that he would like to remove 18 trees, as well as 1 dead tree from his property, which has a total of 93 spruce trees. Mr. Hadden advised that the reason for removing the trees is to create a small play area for his children. Moved by Councillor West Seconded by Councillor Wallace THAT the delegation be received for information and that Item 1(11) and Item 19 be brought forward for discussion. CARRIED (11) LS06-022 – Tree Cutting Permit Application THAT this matter be referred to the June 12, 2006 Environmental Advisory Committee meeting. and 19. Recommendation from Environmental Advisory Committee Meeting on June 12, 2006 Re: Item 1(11) - LS06-022 – Tree Cutting Permit Application (Added Item) Moved by Councillor West Seconded by Councillor Wallace THAT the Environmental Advisory Committee has no objection to the application to remove 18 trees from the property at 8 Williamson Terrace; and Council Meeting No. 06-18 Page 5 of 14 Tuesday, June 13, 2006 THAT staff be requested to confirm that there are no restrictive covenants registered within the Subdivision Agreement regarding tree removal, and no negative comments from residents pertaining to this application; and THAT, providing that staff find no restrictive covenants and no negative comments on record, Council approve the application in accordance with By-law 4474-03.D (Tree Permit By-law). CARRIED (c) Mr. Bob McRoberts Re: Item 1(1) – Approval of the Northeast Old Aurora Heritage Conservation District Plan and Boundary Mr. Bob McRoberts addressed Council to indicate his support for the proposed Heritage Conservation District Plan and Boundary. Moved by Councillor West Seconded by Councillor Kean THAT the comments of the delegate be received for information. CARRIED (d) Mr. Dan Revington, Ms Cathy Fairs and Mr. Andrew Pick Re: Item 1(1) – Approval of the Northeast Old Aurora Heritage Conservation District Plan and Boundary Mr. Dan Revington, Ms Cathy Fairs and Mr. Andrew Pick addressed Council in support of the proposed Heritage Conservation District Plan and Boundary. Moved by Councillor Morris Seconded by Councillor Hogg THAT the comments of the delegates be received for information. CARRIED (f) Ms Linda Housser Re: Item 1(1) – Approval of the Northeast Old Aurora Heritage Conservation District Plan and Boundary Ms Housser addressed Council in support of the Heritage Conservation District Plan and Boundary, acknowledging the evident support of many residents in the area. Moved by Councillor Kean Seconded by Councillor Morris THAT the comments of the delegate be received for information and that Item 1(1) be brought forward for discussion. CARRIED (e) Mr. David Walker Re: Item 1(1) – Approval of the Northeast Old Aurora Heritage Conservation District Plan and Boundary Mr. David Walker withdrew his delegation request. Council Meeting No. 06-18 Page 6 of 14 Tuesday, June 13, 2006 VIII CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION 1. General Committee Meeting Report No. 06-11 Tuesday, June 6, 2006 CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION FROM THE GENERAL COMMITTEE MEETING NO. 06-11, TUESDAY, JUNE 6, 2006 (1) PL06-066 – Approval of the Northeast Old Aurora Heritage Conservation District Plan and Boundary Moved by Councillor West Seconded by Councillor Morris THAT report PL06-066 entitled “Approval of the Northeast Old Aurora Heritage Conservation District Plan and Boundary”, dated June 6, 2006, be received; and THAT the proposed Northeast Old Aurora Heritage Conservation District Boundary be endorsed; and THAT the proposed Northeast Old Aurora Heritage Conservation District Plan including the District Study be endorsed; and THAT Council approve By-law 4804-06.D, being a By-law to establish a Heritage Conservation District Boundary for Northeast Old Aurora as defined under Part V, Section 41.0 of the Ontario Heritage Act, R.S.O., 1990, c.0.1, as amended; and THAT Council approve By-law 4809-06.D, being a By-law to adopt a Heritage Conservation District Plan for the district that is designated in By- law 4804-06.D, as defined under Part V, Section 41.1 of the Ontario Heritage Act, R.S.O., 1990, c.0.1, as amended; and THAT Council shall cause notice of the passage of By-laws 4804-06.D and 4809-06.D: a) to be served on each owner of property located in the heritage conservation district and on the Ontario Heritage Trust; b) to be published in a newspaper having general circulation in the municipality; and THAT applicable references in the Official Plan be addressed through a technical amendment; and THAT upon By-law 4804-06.D coming into effect, a report be brought forward to Council to repeal By-law 4776-06.D, being a By-law to establish a Heritage Conservation District Study Area for Northeast Old Aurora; and THAT upon By-law 4804-06.D, coming into effect, a public meeting be scheduled to consider a proposed Zoning By-law Amendment under Section 34 of the Planning Act for the purpose of harmonizing By-law 2213-78 as amended with the District Plan; and THAT the property owners and residents of Northeast Old Aurora be thanked for their interest in the establishment of a heritage conservation district in their neighbourhood; and THAT the Northeast Old Aurora Heritage Conservation District Advisory Sub-Committee be thanked for their efforts in support of the Northeast Old Aurora Heritage Conservation District Study. Council Meeting No. 06-18 Page 7 of 14 Tuesday, June 13, 2006 On a recorded vote the resolution was CARRIED. YEAS: 7 NAYS: 1 VOTING YEAS: Councillors Gaertner, Hogg, Kean, Morris, Wallace, West and Mayor Jones VOTING NAYS: Councillor Buck Councillor Vrancic was absent. (12) PW06-027 – Sidewalk Rehabilitation – Centre Street and Catherine Avenue Moved by Councillor West Seconded by Councillor Wallace THAT the sidewalk rehabilitation project on Centre Street and Catherine Avenue, presented in report PW06-027, be approved in principle; and THAT staff be requested to include the necessary funds for this sidewalk rehabilitation project in the 2007 Capital Budget for Council’s consideration. CARRIED (3) ADM06-012 – Southlake Regional Health Centre – Regional Cancer Centre and Added Item - Memo from the Chief Administrative Officer Moved by Councillor West Seconded by Councillor Morris THAT Council supports the fundraising initiatives of Southlake Regional Health Centre to build and equip a Regional Cancer Centre; and THAT Council approve the insertion of Regional Cancer Centre fundraising awareness and promotional materials in the 2006 property tax mailings; and THAT the CAO work with the Northern 6 CAO group and the CAO for Bradford-West Gwillimbury to investigate alternative funding mechanisms to jointly raise the necessary funds over a five year time frame; and THAT the CAO bring back all new information by August 22, 2006; and THAT the CAO review the possibility of including the southern municipalities within the catchment area as part of the consideration of this initiative. On a recorded vote the resolution was CARRIED. YEAS: 7 NAYS: 1 VOTING YEAS: Councillors Gaertner, Hogg, Kean, Morris, Wallace, West and Mayor Jones VOTING NAYS: Councillor Buck Councillor Vrancic was absent. Council Meeting No. 06-18 Page 8 of 14 Tuesday, June 13, 2006 (13) PL06-073 – Zoning By-law Amendment Application Town of Aurora Part of Lot 19, Concession III 15059 Leslie Street File D14-05-04 Related Subdivision File D12-05-1A Moved by Councillor Morris Seconded by Councillor Kean THAT report PL06-073 – Zoning By-law Amendment Application – 15059 Leslie Street, be deferred to the June 20, 2006 General Committee meeting. CARRIED Moved by Councillor Kean Seconded by Councillor Morris THAT the balance of the report of the General Committee Meeting No. 06- 11 be received and the recommendations carried by the Committee be adopted. 12. Joint Council Committee – Central York Fire Services May 24, 2006 Minutes and 20. Correspondence from Councillor Morris Re: Item 12 – Joint Council Committee – Central York Fire Services – May 24, 2006 Minutes (Added Item) Moved by Councillor Morris Seconded by Councillor Kean THAT the minutes of the Joint Council Committee – Central York Fire Services meeting on May 24, 2006 be received for information. CARRIED Councillor Hogg, having previously declared an interest in Item 2, did not take part in or vote on any questions in this regard or attempt in any way to influence the voting on such questions. 2. PL06-067 – Extension to Draft Plan Approval Prato Estates Limited (formerly 781933 Ontario Limited) Part of Lot 22, Concession 2, E.Y.S. File D12-00-7A (deferred from June 6, 2006 General Committee) Moved by Councillor Kean Seconded by Councillor Wallace THAT Council advise the Ontario Municipal Board that it has no objection to the extension of draft plan approval of Plan of Subdivision File D12-00- 7A (Prato Estates Limited) which was approved by Board Order 1267 on August 3, 2001, as amended by Board Order 0892 dated July 3, 2002 (OMB File PL010149). CARRIED Councillor West left the meeting at 9:40 p.m. Council Meeting No. 06-18 Page 9 of 14 Tuesday, June 13, 2006 3. PW06-028 – Approval to Execute a Preservicing Agreement - Phase 2 and 3 Preserve Homes Residential Subdivision File D12-01-5A (deferred from June 6, 2006 General Committee) Moved by Councillor Kean Seconded by Councillor Morris THAT Council authorize the Mayor and Clerk to execute an agreement between the Town of Aurora and Preserve Homes Corporation to permit the servicing of the Phase 2 and 3 lands in Preserves Residential Subdivision (D12-01-5A) subject to the following conditions: (a) Issuance of the necessary Certificates of Approval from the Ministry of Energy and Environment and Lake Simcoe Region Conservation Authority for all the underground services; and (b) Signing of the engineering plans for the construction of the municipal services; and (c) Receipt of proof of insurance indemnifying the Town in the amount of $10,000,000; and (d) Receipt of engineering fees and securities in accordance with the standard procedures for subdivision developments in the amounts specified. CARRIED 4. PL06-063 – Extension to Draft Plan Approval St. John’s Road Development Corp. Part of Lots 24 and 25, Concession 2, E.Y.S. East side of Bayview Avenue File D12-00-1A (deferred from June 6, 2006 General Committee) Moved by Councillor Kean Seconded by Councillor Morris THAT Council advise the Ontario Municipal Board that it has no objection to the extension of draft plan approval of Plan of Subdivision File D12-00- 1A (St. John’s Road Development Corp.) which was approved by Board Order 1266 on August 3, 2001 (OMB File PL000902). CARRIED 5. PL06-070 – Application for Site Plan Approval Trusthouse 88 Inc. c/o Lambertus Dekkema 520 Industrial Parkway South Part Lot 76 and Part Road Allowance between Lots 75 and 76, Concession 1, EYS File D11-05-06 (deferred from June 6, 2006 General Committee) Moved by Councillor Morris Seconded by Councillor Kean THAT report PL06-070 be received for information; and THAT staff continue to review the application and bring back a report when the details of the site plan have been finalized. CARRIED Council Meeting No. 06-18 Page 10 of 14 Tuesday, June 13, 2006 7. Notice of Motion from Councillor Buck Re: List of Town Grants and Subsidies (deferred from June 6, 2006 General Committee) Moved by Councillor Buck Seconded by Councillor Hogg THAT the matter regarding Town grants and subsidies be referred to staff for discussion with Councillor Buck in order to refine the parameters. DEFEATED 8. Notice of Motion from Councillor Buck Re: Contract with the Aurora Tigers - Advertising Space (deferred from June 6, 2006 General Committee) Moved by Councillor Morris Seconded by Councillor Buck THAT the Notice of Motion from Councillor Buck regarding the contract with the Aurora Tigers – Advertising Space be received for information. CARRIED 9. Correspondence from the Toronto and Region Conservation For the Living City Re: Mayors’ Megawatt Challenge (deferred from June 6, 2006 General Committee) Moved by Councillor Kean Seconded by Councillor Hogg THAT the correspondence from the Toronto and Region Conservation For the Living City regarding the Mayors’ Megawatt Challenge be received. CARRIED 13. Motion from Councillor Hogg Re: School Awards Moved by Councillor Hogg Seconded by Councillor Kean CHARACTER AWARD: WHEREAS historically school awards have been awarded to High School students; and WHEREAS historically school awards recognize popularity, excellence in sports or academics; and WHEREAS the Town of Aurora wishes to strengthen our citizens, families and community as a whole by encouraging excellence in character; and WHEREAS there is a need for positive role models among our young people to help foster a community culture where good character is praised and encouraged; and WHEREAS the Town of Aurora believes that good citizenship and volunteerisms is to be inspired and nurtured at a young age; and Council Meeting No. 06-18 Page 11 of 14 Tuesday, June 13, 2006 WHEREAS the Town of Aurora wishes to recognize the value and importance of community involvement, which is based solely on a desire to aid and help members of the community; and WHEREAS the Town of Aurora is a Character Community; and WHEREAS special students often go unrecognized because they do not draw attention to themselves through bold deeds and accomplishments, but who are themselves exceptional in their willingness to contribute and demonstrate determination and perseverance with a positive spirit in spite of obstacles that may arise; NOW THEREFORE BE IT RESOLVED THAT the Town of Aurora designate an award to be awarded to both a male and a female student at the Grade 8 level, at each grade school within the boundaries of Aurora, and will be chosen by each school’s selection committee, based on the following criteria: A special student who demonstrates determination and perseverance with a positive spirit in spite of obstacles that may arise; a) A student who is a positive role model and consistently sets a high standard that younger students can aspire towards; b) A student who demonstrates positive qualities of character (i.e. Respect, Courage, Honesty, Integrity, Empathy, Dependability, Enthusiasm, Compassion, Responsibility and Initiative); c) A student who is inclusive of peers, with particular attention to those who may not be included by others; d) A student who is a willing helper, providing service within their school community; And furthermore, that the award consist of the following: a) That the Mayor or designate make a presentation to the students at their appropriate graduation ceremony; b) That a commemorative Plaque and Certificate suitable for framing be presented to each student; c) That there be public acknowledgement and a presentation at an appropriate Council Meeting (i.e. Civic Awards Ceremony); d) That a reception for students and families be hosted by the Mayor and Members of Council prior to the presentation. CARRIED 14. Memo from the Chief Administrative Officer Re: Revised Schedule – Strategic Plan Update Moved by Councillor Kean Seconded by Councillor Wallace THAT Council receive the memo from the CAO regarding a revised schedule for the Strategic Plan Update for information, with an amendment to #3, indicating mid June rather than June 30th. CARRIED Council Meeting No. 06-18 Page 12 of 14 Tuesday, June 13, 2006 15. Correspondence and Resolution from AMO Re: AMO Supports McGuinty’s Fiscal Imbalance Efforts Moved by Councillor Buck Seconded by Councillor Morris THAT Council endorse the resolution from AMO supporting McGuinty’s Fiscal Imbalance Efforts. CARRIED 16. Re-consideration of PW06-021 – Disposition of Former Aurora Hydro Building at 215 Industrial Parkway South Moved by Councillor Kean Seconded by Councillor Morris THAT staff be requested to report further on the potential costs and benefits for various alternative uses for No. 215 Industrial Parkway South, as generally described in Report No. PW06-021; and THAT staff identify the value of the building and land should the Town decided to sell it; and THAT staff consider a youth centre as a possible use; and THAT staff identify potential loss of revenue should the Town decide to occupy the space instead of renting it. CARRIED 18. Resolution from January 17, 2006 Council meeting Moved by Councillor Kean Seconded by Councillor Wallace THAT the presentation by PowerStream regarding energy conservation be received. CARRIED IX REGIONAL REPORT Mayor Jones advised that the recent Highlights from Regional Council meetings are posted on their website at www.region.york.on.ca under “Council Highlights”. X OTHER BUSINESS, COUNCILLORS Councillor Morris asked whether a copy of the agreement regarding rink board advertising would be forwarded to Council before completion, to which the Director of Leisure Services responded that this was not normal practice and that the agreement would be completed without any future submissions to Council. Councillor Morris advised of stream banks eroding in Rotary Park, and requested that the Director of Public Works review and report back. Councillor Morris questioned the status of the situation at Burgeon Place to which the Director of Leisure Services responded that staff had addressed all issues. Councillor Morris advised that a hydro update meeting would take place on Wednesday, June 14, 2006 from 7:00 p.m. – 9:00 p.m., with Hydro One and PowerStream being in attendance. Council Meeting No. 06-18 Page 13 of 14 Tuesday, June 13, 2006 Councillor Kean asked staff to follow up on whether a resident’s concern is correct that Town staff have cut down trees in Sheppard’s Bush, near Deerglen Terrace, in order that a resident may grow a vegetable garden. Councillor Kean advised that the Aurora Seniors’ Caberet Night was a great success, with approximately 160 people in attendance, and complimented the Seniors on their fundraising efforts in this regard. Moved by Councillor Kean Seconded by Councillor Morris THAT this meeting be extended beyond 10:30 p.m. in order to address the remaining items on the agenda. CARRIED Councillor Gaertner indicated the success of the Windfall Ecology Festival and thanked the Environmental Advisory Committee volunteers for their efforts in order that the Town of Aurora could have a presence there. Councillor Wallace extended best wishes to Mr. Dick Illingworth on his 90th birthday. Councillor Buck advised that all three high schools will use the name “Town of Aurora Governance Award” for the new award that has been established. Councillor Morris advised that she has been selected to attend the FCM Energy Mission in the United Kingdom in August. XI READING OF BY-LAWS Moved by Councillor Hogg Seconded by Councillor Kean THAT the following listed by-laws be given 1st, 2nd and 3rd readings, and enacted: 4804-06.D BEING A BY-LAW to designate an area of the Town, known as Northeast Old Aurora, as a Heritage Conservation District 4809-06.D BEING A BY-LAW to adopt the Northeast Old Aurora Heritage Conservation District Plan 4811-06.H BEING A BY-LAW to appoint Municipal Law Enforcement Officer s for the Corporation of the Town of Aurora 4812.06.C BEING A BY-LAW to confirm actions by Council resulting from meeting 06-18 on June 13, 2006. CARRIED Council Meeting No. 06-18 Page 14 of 14 Tuesday, June 13, 2006 XII IN-CAMERA Legal Matter (deferred from June 6, 2006 General Committee) Moved by Councillor Kean Seconded by Councillor Morris THAT the In-Camera legal matter be deferred to the June 20, 2006 General Committee meeting. CARRIED XIII ADJOURNMENT Moved by Councillor Kean THAT the meeting be adjourned at 10:35 p.m. CARRIED ________________________________ _____________________________ T. JONES, MAYOR B. PANIZZA, TOWN CLERK