MINUTES - Council - 20060509
TOWN OF AURORA
COUNCIL MEETING MINUTES
NO. 06-15
Council Chambers
Aurora Town Hall
Tuesday, May 9, 2006
ATTENDANCE
COUNCIL MEMBERS Councillor Morris in the Chair; Councillors Buck,
Gaertner, Hogg, Kean, Vrancic, Wallace and West.
MEMBERS ABSENT Mayor Jones was absent.
OTHER ATTENDEES Chief Administrative Officer, Director of Corporate
Services/Town Clerk, Director of Building, Director of
Leisure Services, Director of Planning, Director of
Public Works, Director of Financial Services/
Treasurer, Town Solicitor and Council/Committee
Secretary.
Following Open Forum the Deputy Mayor called the meeting to order at 7:05 p.m.
I DECLARATIONS OF PECUNIARY INTEREST
Councillor Wallace declared an interest in Item 2(5) regarding Town Notice Board
Newspaper Ads, by virtue of his affiliation with a publication related to the proposed
motion, and did not take part in or vote on any questions in this regard or attempt
in any way to influence the voting on such questions.
QUESTION OF PRIVILEGE
Moved by Councillor Kean Seconded by Councillor Vrancic
THAT Councillor West apologizes to Councillor Kean for directing
derogatory comments toward him at the General Committee meeting of
May 2, 2006.
On a recorded vote the motion was CARRIED
YEAS: 5 NAYS: 3
VOTING YEAS: Councillors Gaertner, Kean, Morris, Vrancic and Wallace
VOTING NAYS: Councillors West, Hogg and Buck
Mayor Jones was absent
Councillor West apologized to Councillor Kean and the apology was accepted.
Council Meeting No. 06-15 Page 2 of 13
Tuesday, May 9, 2006
POINT OF ORDER
Councillor Hogg raised a Point of Order and clarified the events of the Council
meeting of April 25, 2006. He expressed his concern that the newspapers had
incorrectly reported the events. Councillor Hogg further requested that his
comment be added to the record.
II APPROVAL OF AGENDA
Moved by Councillor Vrancic Seconded by Councillor Kean
THAT the content of the Agenda as circulated by the Corporate Services
Department, with the following additional items, be approved:
NEW PRESENTATION
From Fire Chief John Molyneaux to Mayor Tim Jones
NEW DELEGATION (b) - Fire Chief John Molyneaux
Re: Item 10 - Final Report, Additional Fire Coverage
Town of Whitchurch-Stouffville
ADDITIONAL CORRESPONDENCE - Item 4 (16)
From Ms Jan Ravens of the Environmental Advisory Committees of
York Region-Report
Re: Item 4(16) - York Region Growth Management Open Houses
NEW ITEM - Item (12)
Memo from Councillor West
Re: Provincial Proposal to Introduce a 4-year Term of Council
NEW BY-LAW - 4796-06.F
Being a By-law to Set and Levy the Rates of Taxation for the Year
2006
CARRIED
III ADOPTION OF MINUTES
Council Minutes of April 25, 2006, Meeting Number 06-13 and Special
Council Public Planning Minutes of April 26, 2006, Meeting Number 06-14
Moved by Councillor Vrancic Seconded by Councillor Hogg
THAT the Council Minutes of April 25, 2006, Item 7 - Memo from
Councillor Morris Regarding Costs of Outside Legal Counsel, be revised
to indicate that such report should only reflect the past 12 months and that
a cost break-down be included; and
THAT the Council Minutes and Special Council Public Planning minutes
from Meeting Numbers 06-13, as amended, and 06-14 be adopted as
printed and circulated.
CARRIED
Council Meeting No. 06-15 Page 3 of 13
Tuesday, May 9, 2006
IV PRESENTATIONS
Presentation from Fire Chief John Molyneaux to Mayor Tim Jones
Fire Chief John Molyneaux advised that he received a plaque of appreciation
yesterday from the Regional Chair and the Commissioner of Emergency
Management, Mr. Julian Fantino, for the work that was done by the Town of
Aurora to create the Emergency Preparedness Guide, which has been
recognized as a leading resource and will be used as a model for many other
communities.
Chief Molyneaux recognized Kristen Yemm as the key staff person who prepared
the Aurora component of this document and presented the plaque to Deputy
Mayor Phyllis Morris who accepted on behalf of the Town.
V DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
Items 1, 2(5), 4, 5, 7, 8 and 12 were identified for discussion.
VI ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
Moved by Councillor Wallace Seconded by Councillor Vrancic
THAT the following recommendations respecting the matters listed as
“Items not Requiring Separate Discussion” be adopted as submitted to
Council and staff be authorized to take all necessary action required to
give effect to same:
3. Memo from the Director of Corporate Services
Re: Proposed New Noise By-law
THAT the memo from the Director of Corporate Services regarding the
Proposed New Noise By-law be received for information.
6. AAC06-04 – April 24, 2006 Accessibility Advisory Committee Meeting
1. THAT the Committee Record of the Accessibility Advisory Committee
Meeting 06-04 held on April 24, 2006 be received as information and the
following recommendations of the Accessibility Advisory Committee be
endorsed:
2. Draft Commercial Areas Accessibility
THAT the draft Accessibility Presentation be received and the comments
of the Committee be incorporated into the revised presentation.
3. Website Information
THAT staff prepare a sample webpage for the Aurora Accessibility
Advisory Committee which should include but not be limited to the
following:
• Achievements of the AAC
• Guidelines for accessibility
• Contact information
• Feedback page
• Customer service hints
• Testimonials on how business owners are trying to make their
businesses accessible
• Frequently asked questions
• Other related web links
Council Meeting No. 06-15 Page 4 of 13
Tuesday, May 9, 2006
4. Prioritization of 2006 Projects
THAT the Chart of New Actions for 2006 as outlined in the adopted 2006
Accessibility Plan be accepted; and
THAT staff be requested to implement the New Actions for 2006, as soon
as possible; and
THAT the projects be funded from the approved 2006 Accessibility
Advisory Committee Budget.
5. Correspondence from York Region Accessibility Advisory Committee
National Access Awareness Week and Parking Enforcement Blitz
THAT Council receive and endorse the letter from Regional Accessibility
Advisory Committee regarding National Access Awareness Week and
Parking Enforcement Blitz; and
THAT the week of May 28 to June 3, 2006 be proclaimed “National
Access Awareness Week”.
6. News Release from the Active Living Alliance for Canadians
with a Disability - Federal Budget
THAT the News Release from the Active Living Alliance for Canadians
with a Disability - Federal Budget be received for information.
7. Correspondence from the Township of King
Focus on Special Needs Information Fair
THAT the correspondence from the Township of King regarding Focus on
Special Needs Information Fair be received for information purposes.
8. Region of York – Media Release
Removing Barriers: York Region’s 2006 Accessibility Plan
approved by Regional Council
THAT the media release from the Region of York regarding Removing
Barriers: York Region’s 2006 Accessibility Plan approved by Regional
Council be received for information purposes.
9. Central York Fire Services – Joint Council Committee Meeting April 12, 2006
THAT the Minutes of the April 12, 2006 Central York Fire Services – Joint
Council Committee Meeting be received for information.
10. Fire Services Report 2006-05 - Final Report - Additional Fire
Coverage – Town of Whitchurch-Stouffville
THAT Fire Services Report 2006-05 dated April 5, 2006, be received and
the following recommendations adopted.
THAT JCC approve the creation of a revised Fire Protection Agreement
with The Town of Whitchurch-Stouffville to re-instate contract fire
protection to the Vandorf area as well as to continue contract coverage in
the Davis Drive area, subject to the key elements as follows:
Council Meeting No. 06-15 Page 5 of 13
Tuesday, May 9, 2006
A) Central York Fire Services (CYFS) will respond to calls for
structural fires, pre-fire conditions, remote alarms in the proposed
contract area, and motor vehicle collisions and other occurrences
on Highway 404 within the agreement area.
B) Whitchurch-Stouffville Fire and Emergency Services (WSFES) will
respond to all other calls within the agreement area,
C) Full cost recovery to CYFS for the level of service provided,
D) Joint dispatch of both departments to structural fires, pre-fire
conditions and remote alarms within the agreement area,
E) A response of two (2) CYFS fire trucks to pre-fire conditions and
remote alarms with back-up from WSFES,
F) A full response of three (3) CYFS fire trucks to confirmed
structural fires with back-up from WSFES plus required call-back
if needed,
G) An agreement term covering 2006 – 2011 with a provision for
cancellation of the agreement upon appropriate notice to the
parties,
H) An annual estimated cost to be $100,000 plus call fees,
recoveries and adjustments as outlined in this report.
AND THAT this report be forwarded to the Councils of the Towns of
Aurora and Newmarket for endorsement,
AND THAT JCC request the Mayor and Clerk of the Town of Newmarket
to execute an agreement for the provision of service, within the contract
area outlined in this report, with the Town of Whitchurch-Stouffville subject
to the satisfaction of the CAO and the Commissioner of Legal and
Development Services of the Town of Newmarket and the CYFS Fire
Chief.
11. FS06-015 - Establishing Federal Gas Tax Reserve
THAT in accordance with the Obligatory Reserve Fund Policy, the Town of
Aurora establish a Federal Gas Tax Reserve; and
THAT the funds with interest, be used to fund projects permitted under the
Municipal Funding Agreement for the transfer of federal gas tax revenues
under the new deal for Cities and Communities.
CARRIED
Council Meeting No. 06-15 Page 6 of 13
Tuesday, May 9, 2006
VII DELEGATIONS
(a) Mr. Dan Carriere, CEO, Southlake Regional Health Centre
Mr. Mark Neeb, Board Member Southlake Regional Health Centre
Foundation and Ms Kathy Proudfoot, Cancer Survivor
Re: Item 1 - Southlake Regional Health Centre - Regional Cancer
Centre at Southlake - Comprehensive Cancer Care
Where and When We Need it Most
Mr. Dan Carriere described the impact of Cancer on the average family in
York Region, in terms of time and money spent travelling, and receiving
treatment in Toronto. Mr. Carriere advised that 38% of women and 44% of
men will receive a cancer diagnosis in their lifetimes. Next year, 3,300
York Region residents will receive a cancer diagnosis and he pointed out
that York Region has been identified as an area most in need of cancer
services. Mr. Carriere advised that in response to these concerns, the
Southlake Regional Health Centre, together with the help of the
community, have a vision to create a Regional Cancer Centre at
Southlake, which will offer the best in specialized care, state of the art
equipment and the latest in trends and technology to treat cancer patients
in York Region and South Simcoe County within a reasonable distance
from their homes and families. Mr. Mark Neeb, Board Member Southlake
Regional Health Centre Foundation requested that Council support and
endorse the following recommendations:
1. THAT Council pass a resolution which signals to the Community that it
wholeheartedly supports all fundraising initiatives, which will lead to the
capital construction of our Regional Cancer Centre.
2. THAT Council approve the insertion of Regional Cancer Centre
fundraising awareness and promotional materials in 2006 Property Tax
mailings.
3. THAT Council direct the CAO and Treasurer to work with Southlake to
develop an appropriate funding mechanism which is in keeping with
the Municipal Act and which achieves the goal of an equivalency of a
5-year, $80.00/year per household and business "Levy" or grant.
4. THAT Council agree to review and deliberate a full funding proposal
during 2007 Budget deliberations, separate and apart from traditional
Municipal Services discussions.
Ms Kathy Proudfoot provided input and support for this project from the
personal perspective of her own experiences with cancer and on behalf of
others who have been or are affected by cancer in their lives. Ms
Proudfoot urged Council to consider this project favourably and endorse
the recommendations before them this evening.
Moved by Councillor Hogg Seconded by Councillor West
THAT the comments of the delegates be received for information and
referred to Item 1 - Southlake Regional Health Centre - Regional Cancer
Centre at Southlake.
CARRIED
Council Meeting No. 06-15 Page 7 of 13
Tuesday, May 9, 2006
VIII CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
1. Southlake Regional Health Centre - Regional Cancer Centre at Southlake -
Comprehensive Cancer Care Where and When We Need It Most
(Confidential Material Distributed Separately)
Moved by Councillor West Seconded by Councillor Hogg
THAT the resolutions presented this evening be referred to a future
General Committee meeting for further discussion.
CARRIED
4. EAC06 -04 – April 10, 2006 Environmental Advisory Committee Meeting
and
Correspondence from Ms Jan Ravens of the Environmental Advisory
Committees of York Region-Report - Item 4 (16) - ADDED ITEM
Moved by Councillor West Seconded by Councillor Kean
4. Correspondence from the Director of Public Work,
Notice of Ministry of the Environment Activity regarding Tannery
Creek
and
Correspondence from Councillor Morris
Tannery Creek
(deferred from March 20, 2006 meeting)
THAT the matter be deferred until the correspondence from the
Ministry of the Environment is reviewed by staff.
CARRIED
Moved by Councillor Gaertner Seconded by Councillor Kean
16. York Region Growth Management Open Houses
THAT York Region Growth Management be invited to provide a
presentation regarding Sustainable Development at a future
General Committee meeting.
CARRIED
Moved by Councillor Hogg Seconded by Councillor Kean
1. THAT the Committee Record of the Environmental Advisory
Committee meeting, held on April 10, 2006 be received for
information and Council endorse the following recommendations of
the Environmental Advisory Committee:
2. Environmental Advisory Committee Meeting
Record No. 06-03, dated Monday, March 20, 2006
THAT Meeting Record No. 06-03 dated Monday, March 20, 2006,
be adopted as printed and circulated by Corporate Services.
Council Meeting No. 06-15 Page 8 of 13
Tuesday, May 9, 2006
3. Verbal Report from the Director of Public Works
Update regarding the Partnering Opportunities with Neighbouring
Municipalities
(Copy of Report ADM06-003 adopted by Council enclosed for
information purposes)
THAT Council be requested to endorse the adoption of the 3
Stream Collection System by September 2006 for implementation
no later than September 2007 with the appropriate budget
approvals for 2007.
5. Memorandum from the Director of Public Works
Re: Supporting information on Significance of MTBE
Concentrations
THAT the Environmental Advisory Committee accept the report
from EarthTech for informational purposes; and
THAT the Environmental Advisory Committee request the results of
the follow up studies be provided to the Committee.
6. Memorandum from the Administrative Co-ordinator/Deputy Clerk
Meeting Dates and locations for the EAC Working Groups
THAT the Memo from the Administrative Co-ordinator/Deputy Clerk
Re: Meeting Dates and locations for the EAC Working Groups be
received for information; and
THAT each Working Group Chair is to contact the Administrative
Co-ordinator/Deputy Clerk to confirm continued use of Town
meeting facilities and dates.
7. 2C Natural Heritage Study Working Group
THAT the verbal update by David Tomlinson on the 2C Natural
Heritage Study be received.
8. By-laws/Policy/Planning Working Group
THAT the verbal update by Darryl Moore for the By-
laws/Policy/Planning Working Group be received.
9. Naturalization/Wildlife Working Group
THAT the verbal update by David Tomlinson for the
Naturalization/Wildlife Working Group be received.
10. EAC – Upcoming Events
THAT the verbal update by Sue Walmer for the Public
Awareness/Education Working Group be received;
THAT the Environmental Advisory Committee endorse the
upcoming events of the Public Awareness/Education Working
Group which include the Seminar Series in June and the fall of
2006, participation in the Windfall Ecology Festival on June 10 and
June 11, participation in the street sale being held in June, and
participation in the July 1st parade.
11. EAC Events-at-a-Glance
THAT the EAC Events-at-a-Glance be received and endorsed.
Council Meeting No. 06-15 Page 9 of 13
Tuesday, May 9, 2006
12. Processing of e-mails from EAC website and website Updates
THAT the Processing of e-mails from EAC website and website
Updates be received and endorsed.
13. Waste Management Working Group
THAT the verbal update by Robert Cook for the Waste
Management Working Group be received.
14 Conservation Authorities Moraine Coalition 2005 Accomplishments
and
Canadian Environmental Conference & Tradeshow, Toronto
May 1 & 2
THAT Agenda Items #10 and #12 be received for information.
15. Advertisement in the Fall 2006 Town of Aurora Leisure Services
Guide
THAT the Environmental Advisory Committee, as a Committee of
Council, be able to place a quarter page advertisement of the
Environmental Advisory Committee at no cost in the Town of
Aurora Leisure Services Guide for the promotion of Town endorsed
initiatives.
17. Correspondence from the Town of Markham
Markham-Newmarket Idle-Free Challenge
(information package available at the meeting for review)
THAT the Environmental Advisory Committee recommend to
Council that Aurora issue an Idle-Free Challenge to Richmond Hill.
18. Agenda Items #15 through to and including #23
THAT Agenda Items #15 through to and including #23 be received
for information.
19. THINKGREEN Program and think Food & Phones for Food
Programs
THAT the correspondence Re: THINKGREEN Program and think
Food & Phones for Food Programs be referred to the Public
Awareness/Education Working Group for consideration.
20. Correspondence from Councillor Morris
Caledon Becomes the First Municipality in Ontario to Purchase
Green Power
THAT the correspondence from Councillor Morris entitled Caledon
Becomes the First Municipality in Ontario to Purchase Green Power
be referred to the Director of Public Works for consideration.
CARRIED
Council Meeting No. 06-15 Page 10 of 13
Tuesday, May 9, 2006
8. Information from Councillor Morris
Re: FCM’s Mission to London July 23 to August 4, 2006
Moved by Councillor West Seconded by Councillor Gaertner
THAT Councillor Morris be permitted to attend FCM’s Mission to London
taking place July 23 to August 4, 2006, on her own budget up to the
amount of $2,000.
CARRIED
12. Memo from Councillor West
Re: Provincial Proposal to Introduce a 4-year Term of Council
Moved by Councillor West Seconded by Councillor Vrancic
THAT staff be requested to send Councillor West’s Memo, regarding the
provincial proposal to introduce a 4-year term of Council, including the
attached articles and the Aurora Council’s original motion which opposes
this extension, to all members of Provincial Parliament on Wednesday May
10, 2006.
On a recorded vote the motion was CARRIED unanimously
YEAS: 8 NAYS: 0
Mayor Jones was absent
CARRIED
Notice of Motion:
Councillor West provided notice of motion regarding Town owned property at Industrial
Parkway just off of Mary Street.
Councillor West left the meeting at 8:45 p.m.
2. General Committee Meeting Report No. 06-09 Tuesday, May 2, 2006
CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION FROM
THE GENERAL COMMITTEE MEETING NO. 06-09, TUESDAY, MAY 2, 2006
Councillor Wallace, having previously declared an interest in Item 2(5), did not take part
in the vote called for in this regard.
(5) Memo from Councillor West
Re: Town Notice Board Newspaper Ads
Moved by Councillor Kean Seconded by Councillor Vrancic
THAT staff be requested to present a report early in the new year, for the
tendering/request for proposal process for the Town’s advertising in the
newspaper.
CARRIED
Council Meeting No. 06-15 Page 11 of 13
Tuesday, May 9, 2006
Moved by Councillor Kean Seconded by Councillor Vrancic
THAT the balance of Report of the General Committee Meeting No. 06-09
be received and the recommendations carried by the Committee be
adopted.
CARRIED
5. EDAC06 -04 – April 19, 2006 Economic Development Advisory Committee
Meeting
Moved by Councillor Kean Seconded by Councillor Vrancic
1. THAT the Committee Record of the Economic Development Advisory
Committee Meeting 06-04 held on April 19, 2006 be received as
information and the following recommendations of the Economic
Development Advisory Committee be endorsed:
2. Minutes of Meeting Number 06-03 held on Wednesday, March 22, 2006
THAT the Minutes of Meeting Number 06-03 held on Wednesday, March
22, 2006 be adopted.
3. Copy of Memorandum to the Director of Corporate Services
Town of Aurora’s New Draft Noise By-law
THAT the Economic Development Officer continue to work with By-law
Services to revise the Draft Noise By-law from the business community
perspective.
4. EDAC06-001 - The Economic Development Division
Performance Indicators for 2005
THAT the Economic Development Advisory Committee receive as
information Report EDAC06-001, which provides an overview of the work
undertaken by the Economic Development Division in 2005; and
THAT the additional information provided by the Economic Development
Officer regarding the Economic Sector Analysis be received.
5. Extract from TSAB Meeting 06-03 held on April 12, 2006
Re: 2 hour Parking Limit on Wellington Street East and Yonge Street
THAT the Economic Development Advisory Committee endorses the
request for the allowance of 2 hour parking on Wellington Street East at
Yonge Street; and
THAT the Region of York be requested to paint the roadway to identify
these parking spaces.
CARRIED
7. CS06-023– Council Pending List – Status Report
Moved by Councillor Kean Seconded by Councillor Vrancic
THAT Report CS06-023 be received for information purposes.
CARRIED
Council Meeting No. 06-15 Page 12 of 13
Tuesday, May 9, 2006
IX REGIONAL REPORT
No report was provided.
X OTHER BUSINESS, COUNCILLORS
Councillor Vrancic requested that the comments from Mr. Barry Bridgeford during
Open Forum regarding further review of the Noise By-law, be referred to staff.
Councillor Kean advised that the Historical Society Golf Tournament will be
taking place on Monday, May 29, 2006 at Westview Golf Course and dinner will
be taking place at Dinardos Restaurant to raise funds toward the new Aurora
Heritage Centre.
Councillor Kean advised that the Optimist Club will be holding their annual street
dance outside of Canadian Tire on Yonge Street on Saturday, June 3, 2006.
Councillor Kean extended his congratulations to the members of the Seniors’
Centre for holding a very successful craft and bake sale on Saturday, May 6,
2006.
Councillor Hogg requested that staff provide some information regarding the
Strategic Planning Process Open House which is taking place on Wednesday
May 10, 2006. The CAO advised that all members of Council, staff and the public
are welcome to attend the session and provide input. The CAO also advised that
there will be another meeting at the end of May to review the final draft before the
document is brought to General Committee and finally Council for approval.
Councillor Gaertner requested that staff consider the comments of the resident
who spoke at Open Forum regarding the Noise By-law.
Councillor Morris advised that a memo was recently circulated to the Mayor and
Councillors by the Director of Leisure Services regarding the Ann Bartley Smith
lands and she asked if any discussions have been undertaken at this time with
the Ontario Heritage Foundation (OHF). The Director advised that no new
discussions have taken place with the OHF, and further he assured Council that
they will be notified if any communications are received.
Councillor Buck expressed her concern regarding the possibility of members of
Council being involved or having input in the writing of articles in local news
publications which may put Aurora Council into a bad light.
XI READING OF BY-LAWS
Moved by Councillor Kean Seconded by Councillor Vrancic
THAT the following listed by-laws be given 1st, 2nd and 3rd readings, and
enacted:
4787-06.P BEING A BY-LAW to
regulate and prohibit the
causing of noise in the
Town of Aurora.
4796-06.F BEING A BY-LAW to Set
and Levy the Rates of
Taxation for the Year 2006
Council Meeting No. 06-15 Page 13 of 13
Tuesday, May 9, 2006
4799.06.C BEING A BY-LAW to
confirm actions by Council
resulting from the meeting of
May 9, 2006.
CARRIED
XII IN-CAMERA
None
XIII ADJOURNMENT
Moved by Councillor
THAT the meeting be adjourned at 9:05 p.m.
CARRIED
______________________________ _____________________________
T. JONES, MAYOR B. PANIZZA, TOWN CLERK