MINUTES - Council - 20060411
TOWN OF AURORA
COUNCIL MEETING MINUTES
NO. 06-12
Council Chambers
Aurora Town Hall
Tuesday, April 11, 2006
ATTENDANCE
COUNCIL MEMBERS Mayor Jones in the Chair; Councillors Buck, Gaertner,
Hogg, Kean, Morris, Vrancic and Wallace
MEMBERS ABSENT Councillor West was absent.
OTHER ATTENDEES Chief Administrative Officer, Administrative Co-
ordinator/Deputy Clerk, Director of Building, Director
of Leisure Services, Director of Planning, Director of
Public Works, Director of Financial Services/
Treasurer, Town Solicitor and Council/Committee
Secretary.
Following Open Forum the Mayor called the meeting to order at 7:08 p.m.
I DECLARATIONS OF PECUNIARY INTEREST
Councillor Vrancic declared an interest in the Special Council - Public Planning
Minutes of March 29, 2006, Item 2, by virtue of a solicitor-client relationship and
did not take part in or vote on any questions in this regard or attempt in any way
to influence the voting on such questions.
II APPROVAL OF AGENDA
Moved by Councillor Wallace Seconded by Councillor Kean
THAT the content of the Agenda as circulated by the Corporate Services
Department, with the following additional items, be approved:
Delegation Request from Mr. Nick Palazzo
Re: By-law 4785-06.T – Parking on Rush Road
In-Camera Item – Distribution of Material Regarding a Property Matter
CARRIED
Councillor Vrancic, having previously declared an interest in the Special Council –
Public Planning Minutes of March 29, 2006, did not take part in or vote on any questions
in this regard or attempt in any way to influence the voting on such questions.
Council Meeting No. 06-12 Page 2 of 13
Tuesday, April 11, 2006
III ADOPTION OF MINUTES
Special Council – Public Planning Minutes of March 29, 2006, Meeting
Number 06-10
Moved by Councillor Wallace Seconded by Councillor Kean
THAT the Special Council – Public Planning Minutes from Meeting
Number 06-10, Item 2, be adopted as printed and circulated.
CARRIED
Moved by Councillor Wallace Seconded by Councillor Kean
THAT the balance of the Special Council – Public Planning Minutes from
Meeting Number 06-10 be adopted as printed and circulated.
CARRIED
Council Minutes of March 28, 2006, Meeting Number 06-09, and Special
Council Minutes of April 4, 2006, Meeting Number 06-11
Moved by Councillor Vrancic Seconded by Councillor Hogg
THAT the Council Minutes from Meeting Number 06-09 and Special
Council Minutes from Meeting Number 06-11 be adopted as printed and
circulated.
CARRIED
IV PRESENTATIONS
(a) Presentation of Lifesaving Society Awards to Town of Aurora Staff
The Director of Leisure Services presented two Lifesaving Society Awards to Ms
Loriann Ierullo, Aquatics Supervisor, who accepted on behalf of the Town of
Aurora Aquatics Division.
The first award was the Scarborough Cup, which the Town of Aurora has now
won for the third year in a row, representing the largest lifesaving program within
a population of 10, 000 – 50,000 people.
The second award was the Single Facility Fundraising Award, which has now
been won by the Town of Aurora for the fourth year in a row, representing the
municipality with a single facility which has raised the most funds in the calendar
year. This award was made possible through the efforts of Ms Becky Pearson,
Summer Aquatics Leader, who spearheaded events such as the Annual
Lifeguards on the Beach Volleyball Tournament and water games, resulting in a
total of $1615 raised.
The Director also recognized the efforts and generous donations of the Town of
Aurora’s local sponsors to the events organized by the Aquatics Division.
Mayor Jones introduced two visitors from Leksand, Sweden who were in the
audience and thanked Howard Johnson’s for hosting them during their stay.
Council Meeting No. 06-12 Page 3 of 13
Tuesday, April 11, 2006
V DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
Items 1(4), 2, 4, 7 and 9 were identified for discussion.
VI ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
Moved by Councillor Kean Seconded by Councillor Hogg
THAT the following recommendations respecting the matters listed as
“Items not Requiring Separate Discussion” be adopted as submitted to
Council and staff be authorized to take all necessary action required to
give effect to same:
3. EDAC06 -03 – March 22, 2006 Economic Development Advisory Committee
Meeting
1. THAT the Committee Record of the Economic Development Advisory
Committee Meeting 06-03 held on March 22, 2006 be received as
information and the following recommendations of the Economic
Development Advisory Committee be endorsed:
2. Minutes of Meeting Number 06-02 held on Wednesday, February 15, 2006
THAT the Minutes of Meeting Number 06-02 held on Wednesday,
February 15, 2006 be adopted.
3. Delegation by urbanMetrics inc.
Draft Economic Sectors Analysis for the Town of Aurora
THAT the Draft Economic Sectors Analysis for the Town of Aurora be
received and referred to the Economic Development Officer for a report to
a future Economic Development Advisory Committee meeting.
4. Economic Development Advisory Committee Pending List
THAT the Economic Development Advisory Committee Pending List be
deferred to the April meeting.
5. AHC06-04 – April 5, 2006 Heritage Advisory Committee Meeting
1. THAT the Committee Record of the Heritage Advisory Committee of
Aurora Meeting held on April 5, 2006 be received for information and the
following recommendations of Heritage Advisory Committee of Aurora the
be endorsed:
2. 34 Catherine Street – Proposed Addition
THAT Mr. Rino Roncadin be allowed to speak to Agenda Item #1, 34
Catherine Street – Proposed Addition.
THAT the Heritage Advisory Committee of Aurora has no objection to the
proposed addition and restoration of the Philips-Doolittle House at 34
Catherine Avenue; and
THAT the owners be thanked for their commitment to ensuring that their
proposal is compatible with the heritage character of Northeast Old
Aurora.
Council Meeting No. 06-12 Page 4 of 13
Tuesday, April 11, 2006
3. 52 Spruce Street – Proposed Addition
THAT the Heritage Advisory Committee of Aurora has no objection to the
proposed addition and restoration of the Heritage House at 52 Spruce
Street subject to incorporation of suggested revisions outlined in the
memorandum from the Community Planner dated April 5, 2006 and the
replication of the window surround detail;
THAT the Heritage Advisory Committee of Aurora confirms its support for
the proposal for a new front veranda at 52 Spruce Street in the event that
a minor variance for reduction of front yard setback requirements is
required; and
THAT the owners be thanked for their commitment to ensuring that their
proposal is compatible with the heritage character of Northeast Old
Aurora.
4. 49 Spruce Street – Proposed Addition
THAT the Heritage Advisory Committee of Aurora has no objection to the
proposed new front porch at 49 Spruce Street; and
THAT the owners be thanked for their commitment to ensuring that their
proposal is compatible with the heritage character of Northeast Old
Aurora.
6. LS06-013 – Magna Property Use Agreement
THAT Council authorize the Mayor and Clerk to execute a Property Use
Agreement between the Town of Aurora and 1207309 Ontario Inc.
(Magna) for the year 2006 as required to facilitate the Aurora Youth
Soccer Club’s use of the Magna lands.
8. Correspondence from the Town of Richmond Hill
Re: Accessible Service at Gas Stations
THAT Council receive and endorse the correspondence from the Town of
Richmond Hill regarding accessible service at gas stations.
CARRIED
VII DELEGATIONS
(a) Mr. Paul English, Resident
Re: By-law 4784-06.T – Parking on Trillium Drive
Mr. English addressed Council to advise that, although he is not opposed to the
proposed parking restrictions for Trillium Drive, a more comprehensive study
should take place regarding parking, speeding and traffic patterns before a by-
law is passed.
Moved by Councillor Kean Seconded by Councillor Wallace
THAT the comments of the delegate be received and referred to By-law
4784-06.T.
CARRIED
Council Meeting No. 06-12 Page 5 of 13
Tuesday, April 11, 2006
Moved by Councillor Buck Seconded by Councillor Morris
THAT By-law 4784-06.T be brought forward for discussion.
CARRIED
Moved by Councillor Kean Seconded by Councillor Vrancic
THAT By-law 4784-06.T with respect to parking on Trillium Drive be
approved and referred to the Traffic Safety Advisory Board for a more
comprehensive study of the area.
CARRIED
Mr. Nick Palazzo, Resident
Re: By-law 4785-06.T – Parking on Rush Road
(Added Item)
Mr. Nick Palazzo addressed Council to request that a comprehensive study of
Rush Road be conducted before passing a by-law regarding parking restrictions.
Mr. Palazzo indicated that if the proposed parking restrictions are passed, the
possibility for visitor parking will be eliminated on Rush Road.
Moved by Councillor Wallace Seconded by Councillor Vrancic
THAT the comments of the delegate be received and that By-law 4785-
06.T be brought forward for discussion.
CARRIED
Moved by Councillor Vrancic Seconded by Councillor Morris
THAT By-law 4785-06.T with respect to parking on Rush Road be referred
back to the Traffic Safety Advisory Board for a comprehensive study; and
THAT staff provide a report with the intent to review the process and
timing of public input regarding proposed parking by-law amendments.
CARRIED
VIII CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION FROM
THE GENERAL COMMITTEE MEETING NO. 06-07, TUESDAY, APRIL 4, 2006
1. General Committee Meeting Report No. 06-07, Tuesday, April 4, 2006
(4) FS06-010 – Segregation of Reserves and Reserve Funds
Moved by Councillor Gaertner Seconded by Councillor Kean
THAT Council recommends the establishment of two types of reserves to
be known as Discretionary Reserve Funds and Obligatory Reserve Funds;
and
THAT Discretionary Reserve Funds be defined as:
The discretionary allocation of funds, designated by Council, for
specific purposes to be used in current and future years and may
be re-allocated at the discretion of Council; and
Council Meeting No. 06-12 Page 6 of 13
Tuesday, April 11, 2006
THAT Obligatory Reserve Funds be defined as:
Funds levied for purposes designated by legislation; levied
specifically from selected users and must be expended to benefit
these users; funds donated to the municipality, that the municipality
is obligated to spend in the manner designated. These funds
cannot be re-allocated at the discretion of Council; and
THAT the Reserves as of December 31, 2005 be segregated as follows:
DISCRETIONARY RESERVE FUNDS
Working Capital
Election
Future Legal
Zoning By-law Review
Contingencies
Workers Compensation
Engineering
Insurance
Equipment
Leisure/Parks
Works
Fire
By-law
Phone
Copier
By-law ticketing
Municipal Capital
Parks Rehabilitation
Major Capital Repair
Tax Rate Stabilization
Salt and Sand
Development Revenue
Parks Master Plan
Compensation Contingency
Aurora Hydro Contingency
Fire services capital
Library System Reserve
Library General (Capital)
Arts and Culture
Public Works Infrastructure
Church St. School
Debt Deferral – Library facility
Sale of Municipal Lands
Aurora Hydro Sale Investment
OBLIGATORY RESERVE FUNDS
Bayview/Wellington Laneway
Cash in Lieu – Parkland
Cash in Lieu – Parking
War Memorial
Water/Sewer
Syphon and Streetlight Annuity
Building Department
Development Charges
Corporate
Fire
Parks Dev. & Facilities
Indoor Recreation
Library
Public Works Administration
Council Meeting No. 06-12 Page 7 of 13
Tuesday, April 11, 2006
Roads & Related
Water/Sewer
Sewer
Heron Annuity
Ballymore Pumping Station
Bayview Pumping Station
Storm Sewers
Beavertop Reserve
CARRIED
Moved by Councillor Kean Seconded by Councillor Hogg
THAT, under Other Business, paragraph 4, the phrase “and upon the site
visit he saw some of the marked trees” be deleted; and
THAT the balance of the corrected report of the General Committee
Meeting No. 06-07 be received and the recommendations carried by the
Committee be adopted.
CARRIED
2. EAC06 -02 – March 20, 2006 Environmental Advisory Committee Meeting
Moved by Councillor Kean Seconded by Councillor Vrancic
1. THAT the Committee Record of the Environmental Advisory Committee
meeting, held on March 20, 2006 be received for information and Council
endorse the following recommendations of the Environmental Advisory
Committee:
2. Mr. Ray Comeau Bullfrog Power Inc.
Director of Business Development
(referred to EAC from November 15, 2005 General Committee)
THAT staff be requested to prepare a report on the dollar cost benefits in
terms of Bullfrog Power and report back to the Environmental Advisory
Committee at the May 2006 meeting; and
THAT the presentation by Mr. Ray Comeau of Bullfrog Power Inc. be
received.
3. Memo from the Director of Corporate Services/Town Clerk
Committee meetings beyond September 29, 2006
THAT any future planned seminars and activities of the Environmental
Advisory Committee be arranged, and rooms booked, at the discretion of
the Director of Public Works after September 29, 2006 and until the new
term of Council takes office; and
THAT the Environmental Advisory Committee for the remainder of this
term, effective immediately, will be holding Working Groups rather than
Sub-Committee meetings; and
THAT all proposed actions and activities will continue to be made as
recommendations through the Environmental Advisory Committee and
ratified by Council before the action can be commenced.
Council Meeting No. 06-12 Page 8 of 13
Tuesday, April 11, 2006
4. Newmarket Eco-Community
a) Background information (presented at January 9, 2006 EAC)
b) January 17, 2006 Council Extract – Correspondence from
Councillor Kean regarding Stickwood Walker ECO Homes
c) Proposed recommendation submitted by Klaus Wehrenberg
d) New Call for Applications for Funding by Sustainable Development
Technology Canada; and
THAT this item be referred to the By-laws/Policy/Planning Working Group
and they be directed to meet with staff to further discuss any conditions of
sale and environmentally progressive development conditions.
5. 2C Natural Heritage Study
THAT the verbal update by David Tomlinson on the 2C Natural Heritage
Study be received; and
THAT the Environmental Advisory Committee thank David Tomlinson for
all of his hard work on the Study.
6. Naturalization/Wildlife
THAT the minutes of the Naturalization/Wildlife Sub-Committee meeting of
February 1, 2006 be received; and
THAT the minutes of the Naturalization/Wildlife Sub-Committee meeting of
March 1, 2006 be received; and
THAT the Naturalization/Wildlife Working Group requests that the By-
laws/Policy/Planning Working Group investigate the possibilities of
recommending developers adopt the fused grid street pattern system for
the 2C Lands.
7. Public Awareness/Education Sub-Committee
Minutes of March 7, 2006
THAT the Environmental Advisory Committee, support the Roots and
Shoots contest and it be promoted through the Environmental Advisory
Committee website and the prize be awarded by the Mayor to the contest
winner at the Town’s Anti-Litter Day event.
8. Draft EAC Brochure
THAT the Environmental Advisory Committee approve the draft brochure
and forward to appropriate staff for comment and subsequently to Council
for approval to purchase 1,000 copies for an approximate cost of $1175
plus tax; and
THAT the Environmental Advisory Committee approve the purchase of a
banner and canopy for an approximate cost of $700 plus tax.
9. Upcoming Events
THAT the Environmental Advisory Committee endorse the following
upcoming events of the Public Awareness/Education Working Group;
February Local Eco-Heroes
April 1 Wild Bird Nest Boxes Workshop
April 4 “Aurora’s Most Cluttered…” Television Contest
(closing dated April 4 – taping of winning closet to take place
April 27)
April 22 Earth Day Nest Box Placement
Council Meeting No. 06-12 Page 9 of 13
Tuesday, April 11, 2006
April 27 #3 Get Eco Fit Seminar “Green Gardening”
April 29 First Aurora Curbside Giveaway Day and regularly Last
Saturdays of April, June, August and October
THAT Sue Walmer be directed to contact potential volunteers; and
THAT the deadline for Aurora’s Most Cluttered be changed to April 4,
2006.
10 LS06-010 – Pesticide By-law Report – September 2005
THAT a meeting be convened by the By-laws/Policy/Planning Working
Group with staff to clarify the intent of the progress to date.
11. PW06-014 - 2004 Lake Simcoe Watershed Toxic Pollutant Screening
Program
THAT Report PW06-014 entitled “2004 Lake Simcoe Watershed Toxic
Pollutant Screening Program” be referred to Council for their information;
and
THAT the Lake Simcoe Region Conservation Authority be encouraged to
continue with regular monitoring and reporting of toxic pollutants within the
Lake Simcoe watershed; and
THAT the Lake Simcoe Region Conservation Authority be requested to
provide the Town with information, as it becomes available, on the
analysis of metals in surface water within the Town of Aurora; and
THAT all municipalities within the Lake Simcoe watershed be encouraged
to continue working with the Lake Simcoe Region Conservation Authority
toward reducing toxic pollutants entering Lake Simcoe and its watershed;
and
THAT staff be requested to continue with, and expand as necessary,
efforts to improve stormwater runoff quality and upgrade stormwater
facilities within the Town of Aurora; and
THAT this report be circulated for information to the Lake Simcoe Region
Conservation Authority and all municipalities within the Lake Simcoe
watershed.
12. EAC Pending List
THAT the EAC Pending List be received and that any changes to the
Pending List are to be communicated in writing to the Administrative Co-
ordinator/Deputy Clerk.
13. Region of York
Agenda for York Local Municipal EAC Forum – March 27, 2006
THAT the Region of York Agenda for York Local Municipal EAC Forum –
March 27, 2006 be received; and
THAT all Committee and Working Group members have an invitation
extended to them to participate by their Working Group chair.
CARRIED
Council Meeting No. 06-12 Page 10 of 13
Tuesday, April 11, 2006
4. AAC06-02 – March 23, 2006 Accessibility Advisory Committee Meeting
Moved by Councillor Kean Seconded by Councillor Morris
1. THAT the Committee Record of the Accessibility Advisory Committee
Meeting 06-02 held on March 23, 2006 be received as information and the
following recommendations of the Accessibility Advisory Committee be
endorsed:
2. Accessibility Advisory Committee Minutes Number 06-02, February 2,
2006
THAT Accessibility Advisory Committee Minutes Number 06-02, be
approved.
3. Prioritization of 2006 Projects
THAT the Director of Corporate Services obtain estimates for the
proposed projects to be completed in the 2006 Accessibility Plan and
report back to the Committee prior to the prioritization of the projects.
4. Commercial Areas Accessibility
THAT staff prepare a draft communiqué and create a catalogue of
photographs of businesses in the downtown core that are both accessible
and inaccessible, to be reviewed at the April 27th meeting, with the intent
to make a presentation to the Aurora Chamber of Commerce in May or
June.
5. Website Information
THAT the sample accessibility advisory committee website information
provided by the Director of Corporate Services be received; and
THAT the Committee Members review the information and websites, with
the intent of providing ideas to enhance the Aurora Accessibility Advisory
Committee website.
6. Roadwatch – Violations of Parking in Designated Disability Parking
Spaces
THAT staff explore a methodology similar to the Road Watch Program to
report unauthorized parking of vehicles in the designated disability parking
spaces.
CARRIED
7. Correspondence from Councillor Gaertner
Re: Special Events Committee
Moved by Councillor Vrancic Seconded by Councillor Kean
THAT Councillor Ron Wallace replace Councillor Wendy Gaertner in the
position of Chair of the Special Events Sub-Committee.
CARRIED
Council Meeting No. 06-12 Page 11 of 13
Tuesday, April 11, 2006
9. Correspondence from the Director of Planning
Re: Application to Amend the Zoning By-law and Draft Plan of
Subdivision – Chapman Court (Kylemore Homes)
Files D14-13-05A and D12-05-3A (Ref: D11-10-05)
Moved by Councillor Kean Seconded by Councillor Morris
THAT this matter be referred to the Legal Services staff, to revise an
appropriate warning clause for inclusion in all Kylemore Home Offers of
Purchase and Sale Agreements for the Chapman Court development
pertaining to the hydro corridor, for consideration at the April 18, 2006
General Committee meeting.
CARRIED
IX REGIONAL REPORT
Mayor Jones advised that the recent Highlights from Regional Council meetings
are posted on their website at www.region.york.on.ca under “Council Highlights”.
X OTHER BUSINESS, COUNCILLORS
Mayor Jones advised that he heard a presentation regarding Sustainable Design
and Construction Standards for New Regional Facilities and that the Region has
adopted the Silver Standard. Mayor Jones suggested that having this
presentation made to Council would be very worthwhile.
Mayor Jones commented that he was pleased to read the Heritage Advisory
Committee report, including the approvals and agreements that have been
obtained for projects within the heritage area.
Mayor Jones questioned whether the Terms of Reference for the Environmental
Advisory Committee are required to change based on the Working Groups that
have now replaced the previous Sub-Committees. Councillor Morris responded
that this matter was reviewed and it was confirmed by the Clerk’s Department
that the Terms of Reference need not change.
Councillor Kean advised that PowerStream is vacating the hydro building on
Industrial Parkway South on April 28, 2006. The CAO responded that no formal
notice has yet been provided to the Town, but a verbal notice of intent to
terminate the lease as of June 1, 2006 has been received.
Councillor Kean congratulated the Aurora Master Ducks on their second place
finish at a swim meet this past weekend.
Councillor Hogg congratulated the organizing committee of the Bob Hartwell Run
for an extremely successful event.
Councillor Buck requested clarification regarding the Heritage By-law to which
the Director of Planning responded that the by-law to set the heritage district has
been passed, which is an interim control by-law. The Director continued to
explain that a notice of intent to designate 34 Catherine Avenue has been given
and that a public meeting will be held on Wednesday, April 19, 2006 at the
Seniors’ Centre at 7:00 p.m. to consider the Heritage District Plan. The Director
advised that after discussion and debate of the Heritage District Plan, the issue
will be brought back to the Heritage Advisory Committee and ultimately back to
Council for consideration.
Council Meeting No. 06-12 Page 12 of 13
Tuesday, April 11, 2006
Councillor Morris encouraged anyone interested in volunteering to assist in
environmental initiatives to obtain the information from the Environmental website
which can be accessed through the Town of Aurora website (www.e-
aurora.ca/eac).
Councillor Morris discussed the waiting times at medical centres within the Town
and asked for the reasoning behind denying some applications for new medical
centres. The Director of Planning responded that the main reason for denying an
application would be lack of parking.
Councillor Morris inquired why Ada Park is not named Ada Johnson Park to
which the Mayor suggested she review this with staff to obtain the historical
information and any steps that may or may not be taken in order to change the
name.
Councillor Morris inquired whose responsibility it is to supply and maintain the
garbage cans at bus stops to which the Director of Public Works responded that
it is the responsibility of York Region Transit, and that they will be ensuring that
there is a garbage can at each bus stop.
Councillor Morris requested that the memo from the Director of Public Works
regarding an Anti-Idling Challenge between Aurora and Richmond Hill be
deferred to the next General Committee meeting.
XI READING OF BY-LAWS
Moved by Councillor Kean Seconded by Councillor Wallace
THAT the following listed by-laws be given 1st, 2nd and 3rd readings, and
enacted:
4790-06.D BEING A BY-LAW to
establish highways on
Plan 65M-2395
(3 Wellington Heights Court)
4792-06.C BEING A BY-LAW to
confirm actions by Council
resulting from Meeting 06-12
on April 11, 2006.
CARRIED
XII IN-CAMERA
Moved by Councillor Wallace Seconded by Councillor Kean
THAT Council proceed In-Camera to address a property matter.
CARRIED
Council Meeting No. 06-12 Page 13 of 13
Tuesday, April 11, 2006
XIII ADJOURNMENT
Moved by Councillor Kean
THAT the meeting be adjourned at 8:40 p.m.
CARRIED
____________________________ ___________________________
T. JONES, MAYOR K. EWART, DEPUTY CLERK