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MINUTES - Council - 20050628 TOWN OF AURORA COUNCIL MEETING MINUTES NO. 05-23 Council Chambers Aurora Town Hall Tuesday, June 28, 2005 ATTENDANCE COUNCIL MEMBERS Mayor Jones in the Chair; Councillors Buck, Gaertner, Hogg, Kean, Morris, Vrancic and West. MEMBERS ABSENT Councillor Wallace was absent. OTHER ATTENDEES Chief Administrative Officer, Director of Corporate Services/Town Clerk, Director of Building, Director of Leisure Services, Director of Planning, Director of Public Works, Deputy Treasurer, Town Solicitor, Interim Manager/Advisor–Finance, Economic Development Officer and Council/Committee Secretary. Following Open Forum the Mayor called the meeting to order at 7:06 p.m. I DECLARATIONS OF PECUNIARY INTEREST There were no declarations of pecuniary interest under the Municipal Conflict of Interest Act. II APPROVAL OF AGENDA Moved by Councillor West Seconded by Councillor Morris THAT the content of the Agenda as circulated by the Corporate Services Department, with the following additional items, be approved:  Delegation Request from Mr. Richard Harrison Re: Item 9 – PL05-062 – Zoning By-law Amendment and Site PlanApplication – 74 Wellington Street East  Correspondence from Ontario Power Authority Requesting Council to Nominate Two Elected Officials to Participate in the Municipal Council Review Forum  Corrections to the Recommendations of Item 14: TR05-025 – Management of Hydro Proceeds – 2005  In-Camera – Personnel Matter CARRIED Council Meeting No. 05-23 Page 2 of 14 Tuesday, June 28, 2005 III ADOPTION OF MINUTES Council Minutes of June 14, 2005, Meeting Number 05-21 Moved by Councillor Kean Seconded by Councillor Morris THAT the Council Minutes of Meeting Number 05-21 be adopted as printed and circulated. CARRIED IV PRESENTATIONS (a) Presentation by Mayor Jones to Mr. Dino Lombardi Mayor’s Tennis Challenge Mayor Jones presented Mr. Dino Lombardi, Economic Development Officer, a certificate in recognition of his participation in the Mayor’s Tennis Challenge, for which Town staff raised $1,300 for the Canadian Cancer Society. (b) Presentation by Mayor Jones and Councillor Morris to the Winner and Finalists of the Grade 4 Anti-Litter Poster Contest Mayor Jones and Councillor Morris, Chair of the Environmental Advisory Committee, presented the winner and each of the finalists of the Grade 4 Anti-Litter Poster Contest with their plaqued posters. Winner: Elena Sheldrake Finalists: Courtney McLaren Victoria Schveighardt Matthew Roach Mitchell Waite Glenda Willcock Neil Bender Natalie Prsa Victoria Morton V DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION Items 2, 4, 5, 7, 8, 9, 10, 11, 12, 13 and 14 were identified for discussion. Council Meeting No. 05-23 Page 3 of 14 Tuesday, June 28, 2005 VI ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION Moved by Councillor West Seconded by Councillor Morris THAT the following recommendations respecting the matters listed as “Items not Requiring Separate Discussion” be adopted as submitted to Council and staff be authorized to take all necessary action required to give effect to same: 1. General Committee Meeting Report No. 05-17 Tuesday, June 21, 2005 THAT the Report of the General Committee Meeting No. 05-17 be received and the recommendations carried by the Committee be adopted. 3. FAC05-02 – June 8, 2005 Finance Advisory Committee Meeting 1. THAT the Committee Record of the Finance Advisory Committee meeting, held on June 8, 2005 be received for information and Council endorse the following recommendations of the Finance Advisory Committee: 2. Preliminary Framework 2006 Budget Process and Timetable THAT the Chief Administrative Officer and the Interim Manager/Advisor to the Finance Department draft a report providing detailed milestones, a sense of the departmental business plans and the proposed methodology and philosophy with examples to be presented at the next Finance Advisory Committee meeting. 3. Meeting Dates of the Finance Advisory Committee THAT meeting dates of the Finance Advisory Committee be sent to the Committee members for approval. 4. Finance Advisory Committee Pending List THAT the response date for the Community Survey Results be amended to September, 2005. 6. EAC05-07 – June 13, 2005 Environmental Advisory Committee Meeting 1. THAT the Committee Record of the Environmental Advisory Committee meeting, held on June 13, 2005 be received for information and Council endorse the following recommendations of the Environmental Advisory Committee: 2. Director of Public Works – Town Initiatives (verbal report) THAT staff prepare a report for the Environmental Advisory Committee and its Sub-Committees detailing the ongoing environmental initiatives that staff are involved in. 3. Council Endorsed Initiatives Naturalization/Wildlife THAT the Naturalization/Wildlife Sub-Committee continue to investigate wildlife studies in and around storm water management ponds in the Town of Aurora. Council Meeting No. 05-23 Page 4 of 14 Tuesday, June 28, 2005 4. Canada Day Parade – July 1, 2005 THAT the Environmental Advisory Committee participate in the July 1 Canada Day Parade; and THAT those members of the Committee and Sub-committees who wish to participate, contact Sue Walmer. CARRIED VII DELEGATIONS (a) Mr. Don Colman Re: Item 4 – Traffic Safety Advisory Board Meeting Minutes Report TSAB05-015 – Safety Concerns on McClellan Way at Tradewind Terrace Mr. Don Colman addessed Council to request the installation of all-way stop signs at the corner of Tradewind Terrace and McClellan Way. Mr. Colman identified the area as having a high volume of pedestrian traffic, largely young people, due to the nearby school, park, tennis courts and trails and indicated his concern for the childrens’ safety. Moved by Councillor West Seconded by Councillor Hogg THAT the comments of the delegate be received for information and that Item 4(3) be brought forward for discussion. CARRIED 4. TSAB05-017 – June 8, 2005 Traffic Safety Advisory Board Meeting 3. Report No. TSAB05-016 – Traffic Calming in the Town of Aurora Moved by Councillor West Seconded by Councillor Buck THAT all-way stop sign control be installed at McClellan Way and Tradewind Terrace. CARRIED Moved by Councillor Kean Seconded by Councillor West 1. THAT the Committee Record of the Traffic Safety Advisory Board meeting, held on June 8, 2005 be received for information and Council endorse the following recommendations of the Traffic Safety Advisory Board: 2. Report No. TSAB05-014 – Three-Hour Parking Limit THAT Report No. TSAB05-014 – Three Hour Parking Limit be deferred until the July 13, 2005 TSAB meeting. 4. May 18, 2005 memorandum from the Traffic/Transportation Analyst regarding Speeding and Safety Concerns on Spence Drive Council Meeting No. 05-23 Page 5 of 14 Tuesday, June 28, 2005 THAT the January 11, 2005 email from Ms Elaine Gaynor regarding speeding and safety concerns on Spence Drive be received as information; THAT, based on the results of the traffic and speed data, no further action be taken at this time; and THAT a letter be sent to Ms Elaine Gaynor with the TSAB’s recommendations. 5. May 24, 2005 memorandum from the Traffic/Transportation Analyst regarding a new Road Watch Brochure THAT staff be requested to purchase 3000 Regional Road Watch brochures; and THAT funds in the amount of $900.00 be approved by Council. 6. June 2, 2005 memorandum from the Traffic/Transportation Analyst regarding Yonge Street Speed Limit Reduction THAT the Region of York be advised that the Town of Aurora does not support the request to reduce the speed limit on Yonge Street to 50km/hr from St. John’s Sideroad to a point 800 meters south of St. John’s Sideroad; and THAT a copy of the June 2, 2005 memorandum be sent to the Clerk of the Region of York. 7. June 9, 2004 email from Mr. Peter Schilback regarding noise concerns on Henderson Drive THAT the June 9, 2004 email from Mr. Peter Schilback regarding noise concerns on Henderson Drive be received as information; and THAT no further action be taken at this time. 8. May 20, 2005 email from Ms Teresa Black regarding parking concerns on Snedden Avenue THAT the May 20, 2005 email from Ms Teresa Black regarding parking concerns on Snedden Avenue be deferred to the July 13, 2005 TSAB meeting. CARRIED (b) Ms Penny Roe Re: Item 10 - BA05 -007 – Variance to Sign By-law 4622-04.P Sormeh Spa – 38 Wellington Street East Ms Penny Roe addressed Council to request approval for the existing ground sign in front of Sormeh Spa, advising clients of the new juice bar. Moved by Councillor West Seconded by Councillor Kean THAT the comments of the delegate be received for information and that Item 10 be brought forward for discussion. CARRIED Council Meeting No. 05-23 Page 6 of 14 Tuesday, June 28, 2005 10. BA05-007 – Variance to Sign By-law 4622-04.P Sormeh Spa – 38 Wellington Street East Moved by Councillor West Seconded by Councillor Kean THAT the existing, illegal ground sign be removed and that the owner of Sormeh Spa work with the Heritage Committee, through the property owner, to investigate opportunities to reconfigure the other ground sign so as to provide better exposure. CARRIED (c) Mr. Richard Harrison Re: Item 9 – PL05-062 – Zoning By-law Amendment and Site Plan Application – 74 Wellington Street East (Added Item) Mr. Richard Harrison addressed Council to advise that he and his client are in support of the staff report presented. Mr. Harrison indicated that he and his client would prefer to leave the discussion regarding the height of the fence to the Site Plan Committee, at which time the neighbour could provide comments as well. Mr. Harrison thanked the Director of Planning, Sue Seibert and Planner, Cristina Celebre for their tremendous leadership regarding this application. Moved by Councillor West Seconded by Councillor Hogg THAT the comments of the delegate be received for information and that Item 9 be brought forward for discussion. CARRIED 9. PL05-062 - Zoning By-law Ame ndment and Site Plan Application Andrew Weber and Neal Santin 74 Wellington Street East Files D14-09-04 and D11-10-04 Moved by Councillor West Seconded by Councillor Hogg THAT Implementing Zoning By-law 4681-05.D be enacted given that all issues related to the By-law have been adequately addressed; and THAT, subject to a satisfactory review by the Site Plan Committee, the Director of Planning is authorized to execute a site plan agreement between Andrew Weber and Neal Santin and the Town of Aurora regarding site works including the construction of a parking lot, which are required to convert the existing dwelling into a business and professional office; and THAT the final height of the fence is to be determined in conjunction with the Site Plan Committee and the neighbour of the property. CARRIED Council Meeting No. 05-23 Page 7 of 14 Tuesday, June 28, 2005 VIII CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION 2. LSAC05-06 – June 9, 2005 Leisure Services Advisory Committee Meeting Moved by Councillor West Seconded by Councillor Kean THAT the No Quorum Committee Record of the Leisure Services Advisory Committee meeting, held on June 9, 2005, be received for information. CARRIED 5. AHC05-04 – June 13, 2005 Heritage Advisory Committee Meeting Moved by Councillor West Seconded by Councillor Kean 1. THAT the Committee Record of the Heritage Advisory Committee meeting, held on June 13, 2005 be received for information and Council endorse the following recommendations of the Heritage Advisory Committee: 2. North East Aurora Heritage District THAT the Proposed Heritage Conservation District Study Area Boundary be endorsed; and THAT the following members of the Heritage Advisory Committee of Aurora be nominated to represent the Committee on the Heritage Conservation District Sub-Committee: John McIntyre and Margaret Brevik. 3. New Ontario Heritage Act THAT the memorandum from the Community Planner be received for information. 4. Heritage Designation – 118 Wellington St. E. THAT the memorandum from the Community Planner entitled Designation Under Part IV of the Ontario Heritage Act, Hartman’s Corners School, 118 Wellington St. E. be received for information. 5. Delegation of Authority THAT the Heritage Advisory Committee of Aurora delegate its authority to the Community Planner to approve on its behalf, non-controversial applications for alterations and additions to heritage buildings which are in compliance with recognized heritage principles; and THAT the Community Planner is requested to circulate all applications, which have been approved on behalf of the committee, for its review at the following meeting of the committee. 6. Petch Log House THAT the report from the Community Planner entitled Petch Log House Update be received; and THAT the Community Planner be requested to bring forward a further report to the Committee outlining the progress with respect to determining a permanent future location for the building and an update with respect to restoration proposal and methods for the building; and Council Meeting No. 05-23 Page 8 of 14 Tuesday, June 28, 2005 THAT staff review other possible site locations, including the Town Hall property, as possible sites and that staff approach Whitwell Developments for additional funding support for restoration work on the house. 7. 13831 Leslie St. – Wilton House & Barn THAT the following conditions recommended by the Community Planner on behalf of the Heritage Advisory Committee of Aurora to the Secretary Treasurer of the Committee of Adjustment, concerning the property at 13831 Leslie Street, dated June 1, 2005, be endorsed: 1. The owner is to advertise the availability of the c.1870, Wilton House for relocation and salvage in a local newspaper; 2. The owner is to carefully remove the following significant historical elements of the c.1870 and c.1910 sections of the house prior to the demolition and either reuse them on the subject property or make them available for salvage by others, i.e. historic property owners, Habitat for Humanity, etc.; • historic interior wood doors • historic wood windows • historic interior wood trim • historic wood flooring 3. The owner is to allow the Town’s Community Planner to be present at the demolition of the Wilton House and to demolish the building in such a manner that will allow the documentation of the original architectural form of the building; 4. The owner agrees not to object to the designation of the Historic Wilton Barn by the Town under Part IV of the Ontario Heritage Act; and THAT the Community Planner be requested to bring back a Heritage Designation Report to a future meeting of the Heritage Advisory Committee with respect to the Wilton Barn at 13831 Leslie Street. 8. 15277 Yonge St.- Official Plan Amendment & Rezoning File D09-03-97 & D14-16-97 THAT the memorandum from the Community Planner regarding 15277 Yonge St. be received; and THAT the Community Planner be requested to continue discussions with the applicant’s architect in order to modify the proposed tower by reducing its height and incorporating it as part of the building design as shown in the example provided by the Community Planner of the Gooderham King Edward Building. 9a. Doors Open Aurora THAT the memorandum from the Community Planner entitled Doors Open Ontario be received; and THAT Councillors Kean and Wallace be appointed to represent the Heritage Advisory Committee of Aurora in engaging in discussion with Members of Council, the Aurora Historical Society and other local groups to determine the feasibility of hosting a Doors Open Aurora event in 2006. 9b. – 9e. Information Items THAT Information Items 8b to 8e be received. Council Meeting No. 05-23 Page 9 of 14 Tuesday, June 28, 2005 10. Correspondence THAT the correspondence be received for information. CARRIED 8. Memo from Councillor West Re: Council Attendance - Minutes Moved by Councillor West Seconded by Councillor Morris THAT the matter be deferred to the next Council meeting. CARRIED 7. EDAC05 -06 – June 17, 2005 Economic Development Advisory Committee Meeting Moved by Councillor West Seconded by Councillor Buck 5. Yonge Street Commercial Area Sub-Committee (a) Minutes of April 7, 2005 (b) Minutes of May 5, 2005 THAT the Yonge Street Commercial Area Sub-Committee Minutes of April 7, 2005 be received and the following recommendations of the Yonge Street Commercial Area Sub-Committee be endorsed: THAT the Committee sponsor a children’s drawing contest to design a yearly Aurora Farmer’s Market poster; and THAT the Yonge Street Area Sub-Committee liaise with the Environmental Advisory Committee with a view of participating in the Communities in Bloom Program. AMENDMENT: Upon the question of the adoption of the resolution, it was: Moved by Councillor West Seconded by Councillor Buck THAT the matter of the Communities in Bloom Program be referred to the Leisure Services Department for a report regarding the costs associated with this initiative. CARRIED The main motion was CARRIED AS AMENDED. 4. Memorandum from the Economic Development Officer - The Town of Aurora’s Sponsorship of the Aurora Chamber of Commerce Business Achievement Awards Event Moved by Councillor Vrancic Seconded by Councillor Morris THAT the Town of Aurora purchase a Gold Level sponsorship package for the Aurora Chamber of Commerce Business Achievement Awards Event at a cost of $3,500. Council Meeting No. 05-23 Page 10 of 14 Tuesday, June 28, 2005 AMENDMENT: Upon the question of the adoption of the resolution, it was: Moved by Councillor Hogg Seconded by Councillor Kean THAT the Economic Development Officer report to a future Council meeting, itemizing the expenditure for tickets to the Aurora Chamber of Commerce’s Business Achievement Awards Event and identifying the attendees. CARRIED On a recorded vote, the main motion was CARRIED AS AMENDED. YEAS: 6 NAYS: 2 VOTING YEA: Councillors Gaertner, Hogg, Kean, Morris, Vrancic and Mayor Jones VOTING NAY: Councillors Buck and West ABSENT: Councillor Wallace Moved by Councillor Kean Seconded by Councillor Hogg 1. THAT the Committee Record of the Economic Development Advisory Committee meeting, held on June 17, 2005 be received for information and Council endorse the following recommendations of the Economic Development Advisory Committee: 2. THAT Items 3 and 7 be deferred to the next meeting of the Economic Development Advisory Committee; and 3. ADM05-012 – An Implementation and Monitoring Plan for Aurora’s Approved Economic Development Strategy - Priority Initiatives for Economic Development Advisory Committee THAT the Economic Development Advisory Committee endorse the attached Implementation and Monitoring Plan for the Town’s Economic Development Strategy (dated June 2005), as prepared by the Economic Development Division and forward the Plan to Council for approval; and THAT the Economic Development Advisory Committee endorse the EDO’s recommendation to undertake an ‘Employment Land Needs/Economic Sectors Analysis’ for Aurora in 2005 as a basis for completing a Marketing Plan, and that staff be authorized to retain a consultant to undertake this Analysis with the funding approved in 2005 Economic Development Division budget; and THAT the Economic Development Advisory Committee endorse the five (5) initiatives highlighted in Report ADM05-012 and identify these initiatives as priority actions for the Committee that require action during the remaining term of this Committee. CARRIED Council Meeting No. 05-23 Page 11 of 14 Tuesday, June 28, 2005 11. Memo from the Director of Leisure Services Re: Additional Information Requested by General Committee – Pro-Shop Comparisons within York Region Moved by Councillor West Seconded by Councillor Kean THAT Council endorse the Terms and Conditions for a Pro-Shop Service Contract at the new Recreation Complex; and THAT the annual rental rate for the Pro Shop at the new Recreation Complex be $4,800; and THAT Council authorize staff to proceed with a Request for Proposal based on Report LS05-042. CARRIED 12. LS05-044 – Tender LS2005-050 – Aurora Leisure Complex Flat Roof Replacement Moved by Councillor Kean Seconded by Councillor West THAT Council award Tender LS2005–50 to Solar Roofing and Sheet Metal Ltd. in the amount of $342,400 including optional work; and THAT Council recommend that additional funding be approved from the Municipal Capital Reserve in the amount of $92,400. CARRIED 13. LS05-040 – Concession and Snack Food Vending Lease Recommendations – Town Facilities Moved by Councillor Kean Seconded by Councillor West THAT Council endorse the Terms of Reference for a Request for Proposal for a Concession Service and Vending Contract for the new Recreation Complex. CARRIED 14. TR05-025 – Management of Hydro Proceeds - 2005 Moved by Councillor Vrancic Seconded by Councillor West 1. THAT a by-law be enacted to establish a special Reserve Fund to be named “Aurora Hydro Sale Investment Fund”, for the sole purpose of receiving and, upon amendment, re-allocating the net proceeds from the sale of the shares of Aurora Hydro Connections Limited to PowerStream Inc.; and 2. THAT before any re-allocation of funds can only be undertaken, Council approved criteria must be established; and 3. THAT the Director of Finance/Treasurer be authorized to invest available balances in the Fund, from time to time, in accordance with the Town of Aurora’s existing investment policies; and Council Meeting No. 05-23 Page 12 of 14 Tuesday, June 28, 2005 4. THAT, upon receipt by the Municipality, all proceeds for the sale of the shares of Aurora Hydro Connections Limited be deposited in the Aurora Hydro Sale Investment Fund along with all earned interest and any other revenue generated by the investment of available balances existing in the Fund; and 5. THAT all costs associated with the merger/sale of Aurora Hydro Connections Limited, upon validation by the Director of Finance/Treasurer, be recovered from the Aurora Hydro Sale Investment Fund including but not limited to Legal Fees, Financing Costs or Regulatory Charges; and 6. THAT existing Reserve Fund balances as at December 31, 2004 contained in Schedule A attached to this report be left intact until a full examination of such Reserve Funds has been undertaken in conjunction with the Consolidated Asset Management Review and a subsequent report on the nature, scope and adequacy of these Funds have been reviewed by Council in September 2005. It should be noted that Reserve Fund Balances can only be spent, allocated or re- assigned for the express purpose that the specific Reserve Fund was created for. AMENDMENT: Upon the question of the adoption of the resolution, it was: Moved by Councillor Vrancic Seconded by Councillor Morris 7. THAT clause #7 be deleted; and 8. THAT any allocation of monies from the Aurora Hydro Sale Investment Fund be done: a) in accordance with criteria established by Council in conjunction with this by-law; b) by amending the by-law; c) by enactment of a) & b) by a vote of not less than 2/3 vote of the entire Council, meaning that all members of Council be present in Council Chambers at the time of the vote or the vote is to be deferred until the Council is sitting in its entirety. CARRIED Moved by Councillor Vrancic Seconded by Councillor Morris 9. THAT clause #9 in report TR05-025 be referred back to staff for a report to incorporate Council’s comments and provide timelines regarding the use of funds. CARRIED The main motion was CARRIED AS AMENDED ADDED ITEMS Correspondence from Ontario Power Authority Requesting Council to Nominate Two Elected Officials to Participate in the Municipal Council Review Forum (Added Item) Moved by Councillor Vrancic Seconded by Councillor Kean THAT Councillor Morris and Councillor Gaertner be appointed as the Elected Officials to participate in the Municipal Council Review Forum. CARRIED Council Meeting No. 05-23 Page 13 of 14 Tuesday, June 28, 2005 IX REGIONAL REPORT Mayor Jones advised that York Region has released its 2004 Annual Report, which can be found on the York Region website or on hard copy in the Mayor’s office. Mayor Jones advised that York Region has launched a new York Atlas, which is an internet mapping program. Mayor Jones advised that York Region Transit has increased its ridership, on average, by 10% per year since they took over transit services. Mayor Jones indicated that passenger numbers for 2005 have increased 12.5% so far over 2004, and that they will be putting in smaller buses on the routes that are less busy. X OTHER BUSINESS, COUNCILLORS Mayor Jones confirmed Councillors’ attendance for the June 30th Public Planning meeting. Councillor Kean advised that the Farmer’s Market has adopted the Aurora Food Pantry as a weekly benefactor, whereby each week residents can drop off non- perishable food or money. Councillor Kean advised that a resident recently had a birthday party and received money, which he, in turn, donated $250 to the Aurora Food Pantry. Councillor Vrancic asked the Director of Public Works why Victoria Street and Wells Street are both closed for construction. The Director responded that the Region is tunnelling under Wellington Street and needs both ends open, resulting in the closure of two streets at a time. Councillor Morris requested an update on the tree cutting issue on Vandorf Sideroad. The Director of Public Works advised that the arborist indicated that the two remaining trees have been damaged and have a lifespan of approximately 5 years, so it was decided to remove them and plant replacements. XI READING OF BY-LAWS Moved by Councillor West Seconded by Councillor Kean THAT the following listed by-laws be given 1st, 2nd and 3rd readings, and enacted: 4678-05.C BEING A BY-LAW respecting Construction, Demolition and change of Use Permits. 4679-05.D BEING A BY-LAW to amend By-law No. 2213-78 (Hallgrove Estates Inc.) 4681-05.D BEING A BY-LAW to amend By-law No. 2213-78, as amended, being the Zoning By-law of the Town of Aurora. (74 Wellington Street East, D14-09-04) Council Meeting No. 05-23 Page 14 of 14 Tuesday, June 28, 2005 4682.05.C BEING A BY-LAW to confirm actions by Council resulting from the meeting of June 28, 2005. CARRIED XII IN-CAMERA Property and Personnel Matters Moved by Councillor West Seconded by Councillor Kean THAT Council proceed In-Camera to address property and personnel matters. CARRIED XIII ADJOURNMENT Moved by Councillor Kean THAT the meeting be adjourned at 9:35 p.m. CARRIED ______________________ _________________________________ T. JONES, MAYOR B. PANIZZA, TOWN CLERK