MINUTES - Council - 20050712
TOWN OF AURORA
COUNCIL MEETING MINUTES
NO. 05-25
Council Chambers
Aurora Town Hall
Tuesday, July 12, 2005
ATTENDANCE
COUNCIL MEMBERS Mayor Jones in the Chair; Councillors Buck, Gaertner,
Kean, Morris, Vrancic, Wallace and West.
MEMBERS ABSENT Councillor Hogg was absent.
OTHER ATTENDEES Chief Administrative Officer, Director of Corporate
Services/Town Clerk, Director of Leisure Services,
Director of Planning, Director of Public Works, Town
Solicitor and Council/Committee Secretary.
Following Open Forum the Mayor called the meeting to order at 7:05 p.m.
I DECLARATIONS OF PECUNIARY INTEREST
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act.
II APPROVAL OF AGENDA
Moved by Councillor West Seconded by Councillor Kean
THAT the content of the Agenda as circulated by the Corporate Services
Department, with the following additional items, be approved:
Delegation Request from Mr. Bert Dekkema, Representative for
Thompson’s Funeral Home
Re: Item 7 – PL05-059 – Preliminary Municipal Addressing
Trusthouse 88 Inc. (Thompson’s Funeral Home)
Lot 76, Concession 1 EYS
530 Industrial Parkway South (Preliminary)
File D11-05-05
Replacement Map (Figure 1)
Re: Item 7 – PL05-059 – Preliminary Municipal Addressing
Trusthouse 88 Inc. (Thompson’s Funeral Home)
Lot 76, Concession 1 EYS
530 Industrial Parkway South (Preliminary)
File D11-05-05
Memo from the Director of Planning
Re: Item 14 - Report PL05-069 - Minor Amendments to By-law
4686-05.D OPA #59
CARRIED
Council Meeting No. 05-25 Page 2 of 11
Tuesday, July 12, 2005
Moved by Councillor West Seconded by Councillor Wallace
THAT Item 1 - Memo from Councillor West, Council Attendance - Minutes,
be considered at the end of the Items Requiring Separate Discussion
section.
CARRIED
III ADOPTION OF MINUTES
Council Minutes of June 28, 2005, Meeting Number 05-23 and Special
Council - Public Planning Minutes of June 29, 2005, Meeting Number 05-24.
Moved by Councillor West Seconded by Councillor Morris
THAT the Council Minutes from Meeting Number 05-23 and Special
Council – Public Planning Minutes from Meeting Number 05-24 be
adopted as printed and circulated.
CARRIED
IV PRESENTATIONS
None
V DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
Items 1, 2, 3, 4, 5, 7, 8, 9, 10, 12, 14, 15, 17 and 20 were identified for
discussion.
VI ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
Moved by Councillor West Seconded by Councillor Kean
THAT the following recommendations respecting the matters listed as
“Items not Requiring Separate Discussion” be adopted as submitted to
Council and staff be authorized to take all necessary action required to
give effect to same:
6. LS05-047 – Tender No. L.S. 2005-57 Supply and Installation
of Playground Equipment
THAT Council award Tender No. L.S. 2005-57, Supply and Installation of
Playground Equipment to Belair Recreational Products Inc. for their all-
inclusive net tender price of $129,221.59.
11. PL05-066 – Site Plan Amendment Application
Terra Aurora Limited
205 Industrial Parkway North
Part of Lot 87 of Registered Plan 246
File D11-09-04
THAT Report PL05-066 be received as information; and
THAT, subject to a satisfactory review by the Site Plan Committee, the
Director of Planning and Development Services be authorized to execute
an amending site plan agreement between Terra Aurora Limited and the
Town of Aurora, respecting the construction of a 929m2 (10,000ft2)
addition to the existing industrial building.
Council Meeting No. 05-25 Page 3 of 11
Tuesday, July 12, 2005
13. PL05-068 – Zoning By-law Amendment Application
(Removal of the Holding Prefix)
Hollandview Professional Building Corporation
Part of Lot 23, 24 & 25, Part of Block 42
and Part of Earl Stewart Drive
Plan 65M-2873, Part of Block 1, Plan 65M-3193
372 Hollandview Trail
File D14-08-05
THAT Council enact By-law 4687-05.D to remove the Holding (H) prefix to
allow the subject lands to be developed for a medical office building.
16. CS05-021 – Facility Advertising RFP
THAT the Request for Proposal submitted by Boardview Advertising Inc.
be approved for the provision of facility advertising in the Aurora
Community Centre, the Aurora Family Leisure Complex and the new
Aurora Recreation Complex; and
THAT the Mayor and Clerk be authorized to execute a three year
agreement.
18. FAC05-03 – July 7, 2005 Finance Advisory Committee Meeting
THAT the Committee Record of the Finance Advisory Committee meeting,
held on July 7, 2005 be received for information.
19. ADM05-014 – Budget Process for the Budget Years 2006 and Following
THAT Report ADM05-014 be received and adopted by Council as the
budget process for the Budget Years 2006 and following; and
THAT Business Plan based budgeting be endorsed by Council; and
THAT a Strategic Plan Review be undertaken during the Fall of 2005 to
assist in the preparation of future Business Plans and Budgets.
CARRIED
VII DELEGATIONS
(a) Mr. Gerard Gervais of Ballymore Homes
Re: Item 14 - PL05-069 - Official Plan Amendment No. 59
Conseil Scolaire De District Catholique Centre-Sud
Mr. Gerard Gervais of Ballymore Homes advised that the subject application
originated as a joint venture between Ballymore Homes and Conseil Scolaire de
District Catholique Centre-Sud. Mr. Gervais requested that Council approve the
servicing allocation and the draft plan of subdivision for the Ballymore Homes
development to permit the construction of both projects simultaneously.
Moved by Councillor West Seconded by Councillor Kean
THAT the comments of the delegate be received for information and that
Item 14 - PL05-069 be brought forward for consideration at this time.
CARRIED
Council Meeting No. 05-25 Page 4 of 11
Tuesday, July 12, 2005
14. PL05-069 – Conseil Scolaire De District Catholique Centre-Sud
(French Catholic School Board), Part of Lot 71, Concession 1
Bathurst Street and Bloomington Road
Official Plan Amendment Application, File D09-04-04 and
(ADDED ITEM) Memo from the Director of Planning
Re: Report PL05-069 - Minor Amendments to By-law 4686-05.D OPA #59
Moved by Councillor West Seconded by Councillor Buck
THAT Council approve By-law 4686-05.D, being a By-law to adopt Official
Plan Amendment Number 59, as amended; and
THAT Council approve Official Plan Amendment and Zoning By-law Amendment
applications D09-10-03 and D14-28-03 respectively regarding Whitwell developments
Limited, and; (note: this recommendation may change if traffic issue not resolved by May
5)
THAT Council authorize staff to meet with officials from the Town of
Richmond Hill and the Region of York to determine the most effective
means to provide servicing (water and sewer) to development lands in the
vicinity of Bathurst Street and Bloomington Road; and
THAT staff report back to Council as necessary to seek authorization to
enter into any agreement(s) required for this purpose; and
THAT the French Catholic School Board also be included in the
negotiations and discussions regarding the proposed servicing agreement
for this purpose; and
THAT the following principles apply to the above referenced servicing
agreement(s):
• There is to be no additional cost to the Town of Aurora in either the
maintenance, operation or administration of our water and sewer
system because of this servicing agreement; and
• If a future servicing arrangement is determined to be in the best
interests of the Town, the developer will be required to participate in
the implementation of this new servicing arrangement to the extent
determined reasonable by staff; and
THAT staff bring back a report regarding the request for the
additional allocation to be considered in conjunction with the
forthcoming report regarding the consolidation of service allocation
for the Town of Aurora, anticipated to be presented to Council in
September 2005.
CARRIED
Delegation Request from Mr. Bert Dekkema, Representative for Thompson’s
Funeral Home
Re: Item 7 – PL05-059 – Preliminary Municipal Addressing
Trusthouse 88 Inc. (Thompson’s Funeral Home)
Lot 76, Concession 1 EYS,
530 Industrial Parkway South (Preliminary)
File D11-05-05 (ADDED ITEM)
Mr. Bert Dekkema, representative for Thompson’s Funeral Home, advised that
he wished to address Council to clarify that the land between the subject property
and Yonge Street is public land, owned by the Region of York, and therefore it
could be said that the new Thompson’s Funeral Home will be abutting Yonge
Street. Mr. Dekkema also advised that a memo was sent in to Town Staff from
Central York Fire Services on June 13, 2005, advising that Fire Inspector
Adema’s concern regarding the proposed Yonge Street address was based on
Council Meeting No. 05-25 Page 5 of 11
Tuesday, July 12, 2005
the fact that 911 information has the subject location identified as 530 Industrial
Parkway South and he advised that no record has been found respecting Fire
Inspector Adema’s suggestion of designating two addresses to the property.
Moved by Councillor Morris Seconded by Councillor West
THAT the comments of the delegate be received for information and that
Item 7 - PL05-059 - Preliminary Municipal Addressing be brought forward
for consideration at this time.
CARRIED
7. PL05-059 – Preliminary Municipal Addressing
Trusthouse 88 Inc. (Thompson’s Funeral Home)
Lot 76, Concession 1 EYS
530 Industrial Parkway South (Preliminary)
File D11-05-05
Moved by Councillor West Seconded by Councillor Vrancic
THAT the request for a Yonge Street address for Trusthouse 88 Inc.
(Thompson’s Funeral Home) be denied and the address remain as 530
Industrial Parkway South.
CARRIED
VIII CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
Moved by Councillor Vrancic Seconded by Councillor Wallace
THAT Item 20 - LS05-048, Aurora Historical Society Amending Agreement,
be brought forward for consideration at this time.
CARRIED
20. LS05-048 – Aurora Historical Society Amending Agreement
Moved by Councillor Kean Seconded by Councillor Vrancic
THAT the provision of the Procedural By-law be waived and that Mr. David
Peirce of Peirce & McNeely Associates, representing the Aurora Historical
Society, be permitted to address Council on this matter to respond to
inquiries.
CARRIED
Moved by Councillor West Seconded by Councillor Kean
THAT Council approve the proposed amendments to the existing
Agreement between the Aurora Historical Society and the Town; and
THAT Council authorize the Mayor and Clerk to execute the agreement on
behalf of the Town.
AMENDMENT: Upon the question of the adoption of the resolution, it
was:
Moved by Councillor Vrancic Seconded by Councillor Kean
THAT sections 6.3 and 3.2 of the proposed lease agreement be deferred to
a later date to allow for further discussion with the Historical Society.
Council Meeting No. 05-25 Page 6 of 11
Tuesday, July 12, 2005
CARRIED
The main motion was CARRIED AS AMENDED
Moved by Councillor Gaertner Seconded by Councillor Morris
THAT Council appoint Councillor Kean and Councillor West as
members of the Historical Society Capital Works Committee.
CARRIED
2. EAC05-08 – June 27, 2005 Environmental Advisory Committee Meeting
Moved by Councillor West Seconded by Councillor Kean
1. THAT the Committee Record of the Environmental Advisory
Committee meeting, held on June 27, 2005 be received for
information and Council endorse the following recommendations of
the Environmental Advisory Committee:
2. Mr. Leslie Torok – Drinking Water
THAT the delegation from Mr. Leslie Torok on Drinking Water be
received; and
THAT the Director of Public Works be directed to liaise with the
Region of York with the purpose of finding out if there are better
ways of monitoring and advising of the full content of drinking
water.
3. Environmental Advisory Committee Pending List
THAT the Environmental Advisory Committee Pending List be
referred to the Chairs of the Sub-Committees and that each Chair
be asked to review and report back to the Deputy Clerk of any
completed items before the next meeting.
4. Correspondence from Ms. Margaret Sherman
Garbage at Mail Boxes
THAT the correspondence from Ms. Margaret Sherman regarding
garbage at mail boxes be received and referred to the Project
Management Group under the Chairmanship of the Director of
Public Works.
5. Correspondence from Miloslav Prikryl Green Roof
THAT the correspondence from Miloslav Prikryl regarding Green
Roof be referred to the By-laws/Policy Sub-Committee to review
Lake Simcoe Region Conservation Authority’s position.
6. Audio Assistance in Meeting Rooms
THAT the issue of audio assistance in meeting rooms be referred to
the next scheduled Environmental Advisory Committee meeting.
7. Presentation by Mr. Don Constable and Mr. Tony Humble
Synxx Energy Solutions
THAT the delegation by Mr. Don Constable and Mr. Tony Humble
of Synxx Energy Solutions be received for information; and
Council Meeting No. 05-25 Page 7 of 11
Tuesday, July 12, 2005
THAT Mr. Robert Cook pursue gathering more information on this
technology and advise the Environmental Advisory Committee of
his findings.
8. Public Awareness/Education
THAT the Public Awareness/Education Sub-Committee continue
working on the website and logo concepts over the summer by
incorporating the comments received on the survey for a
presentation to the Environmental Advisory Committee on Monday,
September 12, 2005, and to then proceed with presenting the
concepts to the General Committee towards the end of September.
CARRIED
3. Letter from Mr. Don Larke of Whitwell Developments Limited
Re: Contribution to the Town of Aurora by Whitwell Developments Limited
Moved by Councillor Gaertner Seconded by Councillor West
THAT the letter from Mr. Don Larke of Whitwell Developments Limited
regarding contribution to the Town of Aurora by Whitwell Developments
Limited, be received; and
THAT Council extend their thanks and appreciation to Mr. Don Larke,
Director of Whitwell Developments Limited, for their generous
contribution and support towards Town initiated projects generally
targeted toward the downtown core.
CARRIED
4. LS05-045 – Sheppard’s Bush - Sports Field Lighting System
Moved by Councillor Vrancic Seconded by Councillor Kean
THAT, subject to final approval of the Lake Simcoe Region Conservation
Authority, Council approve the relocation of the existing sports field
lighting system from the Legion Soccer Field (future soccer bubble site) to
Sheppard’s Bush Conservation Area; and
THAT Council approve a maximum expenditure of $20,000.00 for the
costs associated with removal and relocation of the lighting equipment.
CARRIED
5. LS05-046 – 2005 Community Grant Requests
Moved by Councillor Kean Seconded by Councillor West
THAT the 2005 grant requests including Community Grants and Special
Events Grants totalling $77,127 be approved for distribution as outlined in
Report LS05-046.
CARRIED
Council Meeting No. 05-25 Page 8 of 11
Tuesday, July 12, 2005
8. PL05-063 – Implementing Zoning By-law and Site Plan Delegation
Aasit & Rajendra Amin
Lot 6, Plan 131
15018 Yonge Street
Files D14-11-03, D11-09-05
Moved by Councillor Kean Seconded by Councillor Morris
THAT the provisions of the Procedural By-law be waived and that Mr.
Gerry Mintz, Principal Engineer Calearth International Development, be
permitted to address Council to respond to questions.
CARRIED
Moved by Councillor Vrancic Seconded by Councillor Wallace
THAT Council direct staff to modify By-law 4685-05.D to reduce the
required parking spaces from nine (9) to seven (7), thus eliminating
the Yonge Street parking and retaining the proposed uses; and
THAT Council direct staff to re-draft By-law 4685-05.D, to reflect a
lower number of parking spaces and reduced scope of permitted
uses (File D14-11-03); and
THAT, subject to the zoning by-law coming into force, the conveyance of a
daylight triangle to the Town, the resolution of stormwater management
issues, and a satisfactory review by the Site Plan Committee, the Director
of Planning be authorized to execute a Site Plan Agreement between
Aasit and Rajendra Amin, and the Town of Aurora respecting the
expansion of the existing parking lot (File D11-09-05).
CARRIED
9. PL05-064 – Amendments to Draft Plan and Zoning By-law
Minto Communities (Toronto) Inc. [Spring Farm]
Part of Lot 23, Concession II, Phase II
Files D12-01-4A and D14-12-04
Moved by Councillor Morris Seconded by Councillor West
THAT Council approve the revisions to draft plan of subdivision D12-01-
4A (Appendix “A”) by revising Condition numbers 1, 22, 23, 24, 31, 33, 42,
48, 58, 62, 63, 64, 93, 98, 99, and 112, attached as Appendix “B”; and
THAT Council determine that no further notice is required to be given in
respect of the proposed revisions to draft plan approval in accordance with
Section 51(47) of the Planning Act; and
THAT Council approve By-law 4684-05.D, being a rezoning by-law to
amend the Town of Aurora Zoning By-law 2213-78, as amended (File:
D14-12-04).
CARRIED
Council Meeting No. 05-25 Page 9 of 11
Tuesday, July 12, 2005
10. PL05-065 – Site Plan Application
David Merkur Holdings Inc.
Part of Lot 77, Concession I W.Y.S
14800 Yonge Street
File D11-12-05
Moved by Councillor Kean Seconded by Councillor West
THAT Report PL05-065 be received as information; and
THAT subject to the resolution of all internal/external traffic, parking,
and vehicle manoeuvring space concerns, and the submission of all
fees and securities, Council authorize staff to prepare a site plan
agreement between David Merkur Holdings Inc. and the Town of
Aurora respecting the expansion of the No Frills building and
changes to the parking lot configuration; and
THAT the site plan agreement be brought back to Council for final
review and approval.
CARRIED
12. PL05-067 – Plan of Condominium Application
Galtek Homes Inc., 135 Wellington Street West, Aurora
Part of Lot 28, Plan 246, Part 1 of Plan 65R-27122, File D07-01-05A
Moved by Councillor Kean Seconded by Councillor Gaertner
THAT the proposed plan of condominium D07-01-05A prepared by Larkin
and Associates dated May 9, 2005 within the Owner’s Certificate be draft
approved by the Town of Aurora, subject to Conditions of Draft Approval
attached as Appendix “A” being fulfilled prior to final approval; and
THAT Servicing Allocation be granted to this development and the
Servicing Allocation Chart be amended to reflect this.
CARRIED
15. CS05-017 – Mobile Business Licensing Criteria
Moved by Councillor Kean Seconded by Councillor West
THAT Council endorse the proposed Mobile Business Licensing Criteria
and adopt it as a policy standard to regulate mobile businesses presently
licensed by the Town of Aurora; and
THAT staff provide a report on procedures for handling complaints
against taxi drivers in Aurora.
CARRIED
17. ADM05-013 – Town of Aurora Exploratory Business Delegation to China
and Hong Kong
Moved by Councillor Kean Seconded by Councillor West
Council Meeting No. 05-25 Page 10 of 11
Tuesday, July 12, 2005
THAT Council not endorse the proposal to send a delegation from the
Town of Aurora to Hancunhe, China and Hong Kong.
CARRIED
1. Memo from Councillor West
Re: Council Attendance – Minutes
Moved by Councillor Kean Seconded by Councillor West
THAT the Memo from Councillor West regarding Council Attendance -
Minutes, be deferred to the September 6, 2005, General Committee
Meeting.
CARRIED
IX REGIONAL REPORT
No Regional Report was provided.
X OTHER BUSINESS, COUNCILLORS
Mayor Jones advised that a Special Council meeting has been called for
Thursday July 21, 2005 at 9:00 a.m., and asked members of Council to advise
whether they will be able to attend in order to confirm quorum. It was established
that 6 members of Council will be able to attend, therefore the meeting will have
a quorum.
Mayor Jones requested that members of Council advise as to which date would
be most convenient to hold the next series of interviews for the position of
Treasurer.
Mayor Jones advised that several complaints have been received about the
enforcement of the sign by-law with respect to businesses that have signs
attached to poles and lamp posts in the Town. Mayor Jones requested that staff
provide a report on this matter.
Mayor Jones advised that during the extremely hot weather, the Aurora Public
Library will act as a “Cooling Centre” during business hours.
Mayor Jones provided an update of York Region’s work plan for the ongoing
construction along Wellington Street.
Councillor Kean inquired about the recent road work done on St. Andrew’s Court
and asked when the street will be cleaned up.
Councillor Gaertner congratulated the Special Events Committee and Staff for
the great success of Aurora’s Canada Day celebrations.
Councillor Morris expressed concern regarding several complaints about a
skateboard ramp which has been constructed in a resident’s backyard in Aurora,
and requested that the Director of Building report back on what measures can be
taken to address the construction of these types of structures in the future.
Council Meeting No. 05-25 Page 11 of 11
Tuesday, July 12, 2005
XI READING OF BY-LAWS
During consideration of item 8 - PL05-063 Council deferred By-law 4685-05.D
(15018 Yonge Street: D14-11-03) back to staff to be revised.
Moved by Councillor Kean Seconded by Councillor Vrancic
THAT the following listed by-laws be given 1st, 2nd and 3rd readings, and
enacted:
4684-05.D BEING A BY-LAW to amend
By-law No. 2213-78, as
amended, being the Zoning
By-law of the Town of Aurora
(Part of Lot 23, Concession 2
E.Y.S., D14-12-04)
4686-05.D BEING A BY-LAW to adopt
Official Plan Amendment No. 59
(Conseil Scolaire De District
Catholique Centre-Sud), as
amended
4687-05.D BEING A BY-LAW to amend
By-law No. 2213-78, as
amended, being the Zoning
By-law of the Town of
Aurora. (372 Hollandview
Trail, D14-08-05)
4688-05.T BEING A BY-LAW to
designate and erect stop signs
at the intersection of McClellan
Way and Tradewind Terrace.
4689.05.C BEING A BY-LAW to
confirm actions by Council
resulting from the meeting
of July 12, 2005.
CARRIED
XII IN-CAMERA
None
XIII ADJOURNMENT
Moved by Councillor West
THAT the meeting be adjourned at 10:15 p.m.
CARRIED
_________________________________ _______________________________
T. JONES, MAYOR B. PANIZZA, TOWN CLERK