MINUTES - Council - 20050510
TOWN OF AURORA
COUNCIL MEETING MINUTES
NO. 05-19
Council Chambers
Aurora Town Hall
Tuesday, May 10, 2005
ATTENDANCE
COUNCIL MEMBERS Mayor Jones in the Chair; Councillors Buck, Gaertner,
Kean, Morris, Vrancic, Wallace and West.
MEMBERS ABSENT Councillor Hogg was absent.
OTHER ATTENDEES Chief Administrative Officer, Director of Corporate
Services/Town Clerk, Manager of Parks, Director of
Planning, Director of Public Works, Deputy Treasurer,
Town Solicitor and Council/Committee Secretary.
Following Open Forum the Mayor called the meeting to order at 7:05 p.m.
I DECLARATIONS OF PECUNIARY INTEREST
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act.
II APPROVAL OF AGENDA
Moved by Councillor Morris Seconded by Councillor Wallace
THAT the content of the Agenda as circulated by the Corporate Services
Department, with the following additional items, be approved:
Delegation Request from Mr. Les Kerr of Dr. G. W. Williams
Secondary School
Re: Follow up from the School's Trip to Europe in March, 2005
Correspondence from Mr. Chris Stoyanovich, Shoppers Drug Mart
Re: Item 4 – BA05-005 – Variance to Sign By-law –
Shoppers Drug Mart – 446 Hollandview Trail
CARRIED
III ADOPTION OF MINUTES
Council Minutes of April 26, 2005, Meeting Number 05-18
Moved by Councillor West Seconded by Councillor Morris
THAT the Council Minutes from Meeting Number 05-18 be adopted as
printed and circulated.
CARRIED
Council Meeting No. 05-19 Page 2 of 12
Tuesday, May 10, 2005
IV PRESENTATIONS
None
V DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
Items 1(3), 1(6), 1(9), 1(13), 2, 3, 4, 6 and 7 were identified for discussion.
VI ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
Moved by Councillor Kean Seconded by Councillor Vrancic
THAT the following recommendations respecting the matters listed as
“Items not Requiring Separate Discussion” be adopted as submitted to
Council and staff be authorized to take all necessary action required to
give effect to same:
5. Recommendation from the In-Camera Meeting on Tuesday, May 3, 2005
THAT Mr. Denis Van Decker be appointed to the Committee of
Adjustment to fill the vacancy on the Committee.
8. Memo from the Manager of Parks
Re: Tree Permit - 340 Ridge Road & Draft Tree Preservation Agreement
(Report LS05-022 General Committee, May 3, 2005 Item 9)
THAT the Memo from the Manager of Parks and the Draft Tree
Preservation Agreement between the Town of Aurora and Mr. Frank
Luciani, Resident of 340 Ridge Road, be received for information.
CARRIED
VII DELEGATIONS
Mr. Les Kerr of Dr. G. W. Williams Secondary School
Re: Follow up from the School's Trip to Europe in March, 2005
Mr. Les Kerr, along with two students, Craig Middleton and Neil Rutledge,
provided Council with a photo presentation of their school trip to Europe - the
‘WWI and WWII Battlefield Tour', which included 39 people consisting of
teachers, students and parents. The photo presentation showed, among other
highlights, the Anne Frank House, Vimy Ridge, Dieppe, Ypres, the trenches,
Omaha Beach, Juno Beach, Versailles, the Eiffel Tower and various cemeteries
containing headstones of Aurora residents who fought and died in the wars. Mr.
Kerr indicated that the trip participants represented Aurora proudly by wearing
Town of Aurora buttons and poppies, and that everyone was extremely honoured
to participate in such an enriching experience.
Council Meeting No. 05-19 Page 3 of 12
Tuesday, May 10, 2005
VIII CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
1. General Committee Meeting Report No. 05-12 - Tuesday, May 3, 2005
CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION FROM
THE GENERAL COMMITTEE MEETING NO. 05-12, TUESDAY, MAY 3, 2005
(3) ADM05-010– Developing a New Municipal Tagline for the Town of Aurora –
A Re-Branding Initiative
Moved by Councillor Kean Seconded by Councillor Gaertner
THAT the tag line “Our Location Has Its Advantages” be adopted instead
of the proposed “You’re in Good Company” tag line.
DEFEATED
Moved by Councillor West Seconded by Councillor Vrancic
THAT Council endorse the following tag line:
“You’re in Good Company”; and
THAT this tagline be used with the Town of Aurora’s new marketing logo.
CARRIED
(6) PL05-042 – Zoning By-law Amendment and Site Plan Application
Sam Accardi in Trust
Part of Lot 122, Registered Plan 246, 18 Centre Street
Files D14-10-03 and D11-02-04
Moved by Councillor Morris Seconded by Councillor Wallace
THAT Council enact Implementing Zoning By-law 4670-05.D; and
THAT Report PL05-042 be received as information; and
THAT, subject to the resolution all outstanding issues and the submission
of all fees and securities, Council authorize the Director of Planning to
enter into a Site Plan Agreement between Sam Accardi in Trust and the
Town of Aurora respecting the construction of three row dwelling units.
CARRIED
(9) LS05-022– Tree Cutting Permit Application
Moved by Councillor Vrancic Seconded by Councillor West
THAT Council approve the application for the removal of trees in
accordance with By-law 4474-03.D being a by-law to authorize the injury
or destruction of trees (Tree Permit By-law).
CARRIED
Council Meeting No. 05-19 Page 4 of 12
Tuesday, May 10, 2005
(13) TR05-011 – New Recreation Complex – Approval to Issue Debenture
Moved by Councillor Gaertner Seconded by Councillor Kean
THAT the issuance of debentures to complete the funding of the New
Recreation Complex not be approved; and
THAT the matter be deferred to the next General Committee meeting for a
staff report.
CARRIED
Moved by Councillor Kean Seconded by Councillor Morris
THAT the balance of the Report of the General Committee Meeting No.
05-12 be received and the recommendations carried by the Committee be
adopted.
CARRIED
2. EAC05-05 - April 11, 2005 Environmental Advisory Committee Meeting
Moved by Councillor Vrancic Seconded by Councillor Morris
1. THAT the Committee Record of the Environmental Advisory Committee
meeting, held on April 11, 2005, be received for information and Council
endorse the following recommendations of the Environmental Advisory
Committee:
2. Environmental Advisory Committee Meeting
Record No. 05-04, dated Monday, March 21, 2005
THAT Meeting Record No. 05-04, dated Monday, March 21, 2005, be
adopted as printed and circulated by Corporate Services.
3. PW05 -009 – Status Report
Petro-Canada, 50 Industrial Parkway South
and
Correspondence from the Ministry of the Environment
Petro-Canada Retail Outlet No. 04616
50 Industrial Parkway South
THAT PW05-009 – Status Report regarding Petro Canada, 50 Industrial
Parkway South and correspondence from the Ministry of the Environment
pertaining to Petro-Canada Retail Outlet No. 04616, 50 Industrial
Parkway South be received and;
THAT staff continue to provide and forward to the Environmental Advisory
Committee any correspondence related to 50 Industrial Parkway South;
and
THAT Petro-Canada make available to staff the Technical Standards and
Safety Authority (TSSA) certification numbers for S&S Contractor Ltd. and
Clarkway Construction, the contractors who verified the integrity of the
existing tank and feeder line system; and
THAT Petro-Canada be requested to provide the monthly average sales
volume product for 50 Industrial Parkway South; and
Council Meeting No. 05-19 Page 5 of 12
Tuesday, May 10, 2005
THAT Petro-Canada to ascertain and advise the Town if the previous
owner BP used methyl tert butyl ether (MTBE) at this site; and
THAT staff be requested to provide the EAC with the expected
background concentration of MTBE levels due to normal vehicular use;
and
THAT Petro-Canada be requested to provide a status report to the
Director of Public Works by June 1, 2005, and any remediation plans and
timetable for same; and
THAT the Director of Public Works be directed to continue talks with
TSSA and provide any correspondence to the Environmental Advisory
Committee; and
THAT Petro-Canada investigate and report on any potential and feasible
remediation plans for any customer spillage occurring at 50 Industrial
Parkway South.
4. TR05-018 – Community Survey Results
(Referred to the Committee from March 29, 2005, Council)
THAT TR05-018 – Community Survey Results be deferred to the May 9,
2005, Environmental Advisory Committee meeting.
5. Public Awareness/Education Sub-Committee
THAT a special meeting be held for the Environmental Advisory
Committee be dedicated to setting goals and priorities; and
THAT each Sub-Committee Chair submit to the Deputy Clerk their draft
goals and priorities to be considered at the special meeting.
6. York Region Media Release
York Region’s 2004 Annual Water Report Shows Continues
Excellent Water Quality
THAT the York Region media release regarding the York Region’s 2004
Annual Water Report Shows Continues Excellent Water Quality be
received for information.
7. Correspondence from Regional Councillor Jack Heath,
Town of Markham – Phase One of Markham’s Mission Green Project
THAT the correspondence from Regional Councillor Jack Heath regarding
the Town of Markham – Phase One of Markham’s Mission Green Project
be received for information.
8. Sandra Malcic, Regional Greening Co-ordinator
Notice of meeting of Regional EAC representatives May 11, 2005
THAT the correspondence from Sandra Malcic, Regional Greening Co-
ordinator regarding the Notice of meeting of Regional EAC representatives
dated May 11, 2005, be received for information; and
THAT Sue Walmer and Robert Cook attend the meeting of Regional EAC
representatives on May 11, 2005, on behalf of the Environmental Advisory
Committee and report back to the Committee at a future meeting.
Council Meeting No. 05-19 Page 6 of 12
Tuesday, May 10, 2005
9. Media Release from the Region of York
“York Region Bans the Use of Plastic Bags for Yard Waste”
THAT the media release from the Region of York entitled, “York Region
Bans the Use of Plastic Bags for Yard Waste,” be received for information;
and
THAT staff be requested to place a notice on the Notice Board and
website of where to get additional yellow yard waste stickers.
10. Lake Simcoe Region Conservation Authority
Green Roof Technology
THAT the correspondence from the Lake Simcoe Region Conservation
Authority regarding Green Roof Technology be referred to the Planning
Sub-Committee.
11. Environmental Advisory Committee Pending List
THAT a copy of the Oak Ridges Moraine Invasive Species and
Stewardship Study be forwarded to the Naturalization/Wildlife Sub-
Committee.
12. News Article – CTV.ca
“Earth has suffered irreversible damage: study”
THAT the News Article – CTV.ca entitled, “Earth has suffered irreversible
damage: study”, be received and referred to the Public
Education/Awareness Sub-Committee for review.
13. Klaus Wehrenberg to address the Committee regarding more involvement
of Young people on the Environmental Advisory Committee
THAT the article entitled, “If we care about children, we will slow down,
study says,” from the April 4, 2005, Globe and Mail as submitted by Klaus
Wehrenberg be received and referred to the goals and priorities setting
meeting in conjunction with the work already being done by the Public
Awareness/Education Sub-Committee.
14. By-laws/Policy
THAT the minutes of the By-laws/Policy Sub-Committee dated February
18, 2005, and March 24, 2005, meetings be received for information; and
THAT reference to Policy and Planning Sub-Committee on Meeting
Records No. 05-01 and No. 05-02 be amended to read By-laws/Policy
Sub-Committee.
15. Public Awareness/Education
THAT the Public Awareness/Education Sub-Committee requested
delegation status for Mr. Mathew Berton to present a concept of a website
and logo design on behalf of the Sub-Committee at the next
Environmental Advisory Committee meeting; and
THAT an e-mail be sent to all Environmental Advisory Committee and
Sub-Committee members to participate in Anti-Litter Day on April 30,
2005.
CARRIED
Council Meeting No. 05-19 Page 7 of 12
Tuesday, May 10, 2005
3. EDAC05-04 - April 20, 2005 Economic Development Advisory Committee
Meeting
Moved by Councillor Gaertner Seconded by Councillor Kean
1. THAT the Committee Record of the Economic Development Advisory
Committee meeting, held on April 20, 2005, be received for information
and Council endorse the following recommendations of the Economic
Development Advisory Committee:
2. Memorandum from the Economic Development Officer
Comments on the Provincial Draft Growth Plan for the Greater Golden
Horseshoe (GGH)
THAT the Economic Development Officer be included in all
correspondence, meetings and reports with the Planning Department
regarding the Provincial Draft Growth Plan for the Greater Golden
Horseshoe (GGH); and
THAT all correspondence related to this matter be copied to Greg
Sorbara, MPP for Vaughan-King-Aurora.
3. ADM05-009 - A Review of Economic Development Advisory Committee
Initiatives
THAT the Chief Administrative Officer give immediate consideration to the
Economic Development Officer being included in all deliberations and
decisions related to Town owned lands and property; and
THAT consideration be given to assign the function of managing the Town
owned lands and property to the Economic Development Office; and
THAT Report ADM05-009, A Review of the Economic Development
Advisory Committee Initiatives, be deferred to the May 18, 2005 meeting
of the Economic Development Advisory Committee; and
THAT the complete report be re-circulated to the members of the
Committee; and
THAT the Chief Administrative Officer be invited to be in attendance at the
same meeting.
AMENDMENT: Upon the question of the adoption of the resolution, it
was:
Moved by Councillor Vrancic Seconded by Councillor West
THAT section 3 of the EDAC05-04 report – ADM05-009 – A Review of
Economic Development Advisory Committee Initiatives – be received for
information; and
THAT the initiatives of the Economic Development Advisory Committee be
discussed at a future General Committee meeting, once staff has had an
opportunity to provide a report.
CARRIED
The main motion was CARRIED AS AMENDED
Council Meeting No. 05-19 Page 8 of 12
Tuesday, May 10, 2005
4. BA05-005 – Variance to Sign By-law – Shoppers Drug Mart -
446 Hollandview Trail
Re: Item 1(8) – General Committee Meeting – May 3, 2005
Additional correspondence was received from Shoppers Drug Mart.
Moved by Councillor Kean Seconded by Councillor Buck
THAT Council approve the request by Shoppers Drug Mart for a variance
to permit an additional 28 square metres of signage subject to the
following conditions:
1. THAT the images be restricted to those shown on Appendix A of report
BA05-005 – Variance to Sign By-law – Shoppers Drug Mart – 446
Hollandview Trail;
2. THAT there be no advertising, lettering, pricing or products display;
3. THAT, should the applicant wish to alter the images in any way, an
application for variance be brought before Council;
4. THAT the images be enclosed in glass frames and be restricted to the
east wall.
AMENDMENT: Upon the question of the adoption of the resolution, it
was:
Moved by Councillor Vrancic Seconded by Councillor Buck
THAT section 1 be amended to read: “THAT the images be restricted to
those shown on Appendix A of report BA05-005 – Variance to Sign By-law
– Shoppers Drug Mart – 446 Hollandview Trail, or similar lifestyle images
consistent with their regional display program; and
THAT section 3 be deleted.
CARRIED
The main motion was CARRIED AS AMENDED
6. PW05-010 – Award of Tender No. PW-2005-07 - Reconstruction of Vandorf
Sideroad from Industrial Parkway to Monkman Court/
Archerhill Court
Moved by Councillor West Seconded by Councillor Kean
THAT Tender No. PW-2005-07 the "Reconstruction of Vandorf Sideroad
from Industrial Parkway to Monkman Court/Archerhill Court ", be awarded
to Miller Paving Limited at its tendered price of $2,683,946.31; and
THAT Council authorize the Mayor and Municipal Clerk to execute the
attached Form of Agreement between the Town of Aurora and Miller
Paving Limited for the reconstruction of Vandorf Sideroad from Industrial
Parkway to Monkman Court/Archerhill Court.
CARRIED
Council Meeting No. 05-19 Page 9 of 12
Tuesday, May 10, 2005
7. Correspondence from the Town of Newmarket
Re: National Guide to Sustainable Municipal Infrastructure
Moved by Councillor Gaertner Seconded by Councillor Kean
THAT Council receive and endorse the following resolution from the Town
of Newmarket:
RESOLUTION R5-2005
WHEREAS the Town of Newmarket spends $13 million annually on
the maintenance, rehabilitation and reconstruction of its water,
stormwater, wastewater and road system infrastructure; and
WHEREAS the National Guide to Sustainable Municipal
Infrastructure (InfraGuide) gathers and documents best practices
that reflect proven approaches to build sustainable infrastructure to
Canadians in those areas; and
WHEREAS the Federation of Canadian Municipalities has
partnered with the National Research Council of Canada to develop
InfraGuide with support from the Government of Canada; and
WHEREAS application of such best practices will assist
communities across Canada to get the maximum return on every
dollar invested in infrastructure while being mindful of the social and
environmental implications of their decisions; and
WHEREAS the Town of Newmarket strives to be a leader in
ensuring the quality of life of its citizens through appropriate short
and long term sustainable infrastructure investment decisions;
THEREFORE BE IT RESOLVED THAT the Municipal Council of
the Corporation of the Town of Newmarket endorses the use of the
appropriate best practices developed by InfraGuide; and
THAT the Federation of Canadian Municipalities shares this motion
with their members and the Federal and Provincial Governments to
encourage ongoing commitment and support for InfraGuide;
AND FURTHER THAT this report be forwarded to the Region of
York and all local municipalities in York Region for their
consideration and endorsement of the InfraGuide.
CARRIED
IX REGIONAL REPORT
Councillor Morris requested an update regarding the Transportation and Works
Committee’s discussion on the York Durham Sewer System to which Mayor
Jones responded that no final figures are available yet.
Mayor Jones advised that the Transportation and Works Committee have a
revised Noise Policy update, which Council will be asked to comment on in the
future, in relation to the reconstruction on Bathurst Street.
Moved by Councillor Morris Seconded by Councillor Kean
THAT Council request from the Region, a public presentation on the
updates to their Noise Policy at the next General Committee meeting.
CARRIED
Council Meeting No. 05-19 Page 10 of 12
Tuesday, May 10, 2005
Highlights from Regional Council meetings are posted on their website at
www.region.york.on.ca under “Council Highlights”.
X OTHER BUSINESS, COUNCILLORS
Councillor Vrancic asked for the reasoning behind changing the format of the
General Committee minutes to remove the movers and seconders of motions
and to replace them with the wording, “General Committee recommends”. The
Director of Corporate Services responded that the clause relating to this format
has been in the Procedural By-law for the last couple of years and that the issue
was brought forward for discussion during the informal assembly meeting held on
October 24, 2004, at which time Council agreed to adopt this format.
Councillor Vrancic raised concerns regarding the construction and resulting traffic
congestion at Yonge Street and Wellington Street. Councillor Vrancic suggested
two solutions: 1) That the westbound curb lane on Wellington Street be used as
a right turn lane, and 2) That signage be installed to advise drivers of long trucks
that they will be unable to make turns at the corner of Yonge Street and
Wellington Street due to insufficient turning radius. Councillor Vrancic requested
that the Director of Public Works make the Town’s concerns and suggestions
known to the Region.
Councillor Morris inquired about the pending list for the Finance Advisory
Committee, as well as the proposed revised Terms of Reference. The Director of
Corporate Services responded that he would provide these documents to her.
Councillor Morris inquired how the grading of the land, specifically at Bayview
Avenue and Wellington Street, is monitored, to which the Director of Public
Works responded that the developer submits a grading plan, the Town advises
what needs to be done to monitor the land, and consultants execute the
monitoring on behalf of the Town.
Councillor Morris raised a concern about a silt breach at Bayview Avenue and
Wellington Street. The Director of Public Works advised that, due to a large
amount of wet snow during the winter, a silt breach did occur, which was
discovered by the Leisure Services Department and immediately corrected.
Councillor Morris advised that the Ontario Power Authority will be holding a
second Public Information meeting on May 24, 2005, which could possibly be
changed to May 26, 2005 due to both the Aurora and Newmarket Councils sitting
on the 24th of May. Councillor Morris requested that Mr. Scott Somerville provide
a memo advising what information the Town of Aurora has communicated to the
Ontario Power Authority.
Councillor Morris inquired as to when and how the legal opinion, obtained by the
Markham Task Force, could be put onto an agenda. The Director of Corporate
Services advised that any correspondence can be put onto an agenda at the
request of a Councillor.
Councillor West left the meeting at 9:10 p.m.
Councillor Morris requested clarification as to whether the meeting regarding land
disposition and inventory, which has been suggested by the CAO, will be a
meeting or an assembly. The CAO advised that it will be an in-camera meeting
of staff in conjuction with Members of Council, for which materials will be
distributed prior to the meeting.
Council Meeting No. 05-19 Page 11 of 12
Tuesday, May 10, 2005
Councillor Morris requested that the Director of Public Works explain the “spill”
which recently occurred at Gurnett Street. The Director responded that the event
which occurred was a sheen which was discovered on the surface of an outfall at
Gurnett Street. Appropriate steps were taken to respond and the matter was
resolved within the same day.
Councillor Morris advised that the Environmental Advisory Committee is co-
hosting with the York Region Environmental Alliance, a free organic lawn
seminar on Thursday, May 19, 2005 at 7:00 p.m. at the Aurora Public Library.
Councillor Gaertner thanked the Environmental Advisory Committee, on behalf of
the Yonge Street Commercial Area Sub-Committee, for choosing Yonge Street
as their hot spot to clean up on Anti Litter Day.
Councillor Gaertner advised that the Yonge Street Commercial Area Sub-
Committee is not raising funds for the installation of trees along Yonge Street.
Councillor Kean reminded Council that the Street Festival Dance will be held on
Saturday June 4, 2005 beginning at 7:00 p.m. on Yonge Street in front of
Canadian Tire. Councillor Kean advised that tickets are available at R&R
Bookstore, Flipside, Oak Ridges Outfitters and the Aurora Chamber of
Commerce for $10 each, and if they are purchased in advance, the purchaser
receives $20 worth of coupons.
Councillor Kean advised that the Farmer’s Market begins June 11, 2005 and will
run through Thanksgiving weekend. Councillor Kean advised that charities are
welcome and should contact him for permission, as they will be allowing one
charity per week.
XI READING OF BY-LAWS
Moved by Councillor Kean Seconded by Councillor Vrancic
THAT the following listed by-laws be given 1st, 2nd and 3rd readings, and
enacted:
4670-05.D BEING A BY-LAW to amend
By-law No. 2213-78, as
amended, being the Zoning By-
law of the Town of Aurora.
(18 Centre Street – File
D14-10-03)
4671-05.D BEING A BY-LAW to exempt
Lot 33 and Block 38 on
Registered Plan 65M-3222, in
Aurora, from the Part Lot Control
provisions as provided in
subsection 50 (5) of the Planning
Act, R.S.O. 1990, c.P.13 (as
amended).
(14689 Bathurst Street - File
D12-PLC-03-02)
4672-05.C BEING A BY-LAW to
amend By-law 4500-04.C to
appoint a new member to the
Committee of Adjustment.
(Appointing of D. Van Decker)
Council Meeting No. 05-19 Page 12 of 12
Tuesday, May 10, 2005
4673.05.C BEING A BY-LAW to
confirm actions by Council
resulting from the meeting of
May 10, 2005.
CARRIED
XII IN-CAMERA
None
XIII ADJOURNMENT
Moved by Councillor Kean
THAT the meeting be adjourned at 9:20 p.m.
CARRIED
__________________________________ ________________________________
T. JONES, MAYOR B. PANIZZA, TOWN CLERK