MINUTES - Council - 20050222
TOWN OF AURORA
COUNCIL MEETING MINUTES
NO. 05-05
Council Chambers
Aurora Town Hall
Tuesday, February 22, 2005
ATTENDANCE
COUNCIL MEMBERS Mayor Jones in the Chair; Councillors Buck, Gaertner,
Hogg, Kean, Morris, Wallace and West.
MEMBERS ABSENT Councillor Vrancic was absent for personal reasons.
OTHER ATTENDEES Chief Administrative Officer, Director of Corporate
Services/Town Clerk, Director of Building, Director of
Leisure Services, Director of Planning, Manager of
Engineering Services, Treasurer, Town Solicitor and
Council/Committee Secretary.
Following Open Forum the Mayor called the meeting to order at 7:00 p.m.
I DECLARATIONS OF PECUNIARY INTEREST
Councillor Wallace declared an interest with respect to Item 10 regarding the
Winter Warmth Fund, due to the nature of his business, and did not take part in
or vote on any questions in this regard or attempt in any way to influence the
voting on such questions.
Mayor Jones declared an interest with respect to Item 7, paragraph 4, due to the
fact that his residence is serviced by the Bayview Vandorf sewage pumping
station and did not take part in or vote on any questions in this regard or attempt
in any way to influence the voting on such questions.
II APPROVAL OF AGENDA
Moved by Councillor Morris Seconded by Councillor Gaertner
THAT the content of the Agenda as circulated by the Corporate Services
Department, with the following additional items, be approved:
Delegation Request from Ms Catherine Couchman, Chair of the
Accessibility Advisory Committee
Re: Item 1(2) – Report CS05-007 – Sensitivity Training Seminar for
Town Staff
Delegation Request from Mr. Howard Friedman of HBR Planning
Centre (representing John Hurlburt Holdings)
Re: Item 4(3) - February 14, 2005 Heritage Advisory Committee of
Aurora Meeting Record, 15408 Yonge Street – Site Development
Proposal (D11-03-05) - Shoppers Drug Mart
Council Meeting No. 05-05 Page 2 of 12
Tuesday, February 22, 2005
Correspondence from Councillor Hogg
Re: Item 12 - Correspondence from the Aurora Public Library Regarding
Request for Appointment of a New Council Representative on the
Library Board
Extract from the Environmental Advisory Committee Meeting on
February 21, 2005
Re: 50 Industrial Parkway South
Memo from the Director of Corporate Services
Re: Contract Extension of Interim CAO
CARRIED
III ADOPTION OF MINUTES
Council Minutes of February 8, 2005, Meeting Number 05-04
Moved by Councillor Kean Seconded by Councillor West
THAT the Council Minutes from Meeting Number 05-04 be adopted as
printed and circulated.
CARRIED
IV PRESENTATIONS
None
V DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
Items 1, 2, 4, 6, 7, 9, 10, 11 and 12 were identified for discussion.
VI ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
Moved by Councillor West Seconded by Councillor Wallace
THAT the following recommendations respecting the matters listed as
“Items not Requiring Separate Discussion” be adopted as submitted to
Council and staff be authorized to take all necessary action required to
give effect to same:
3. LSAC05-02 - February 10, 2005 Leisure Services Advisory Committee
Meeting
1. THAT the Committee Record of the Leisure Services Advisory Committee
Meeting 05-02 held on February 10, 2005 be received as information; and
2. Department of Leisure Services, Pricing Policy
THAT the Leisure Services Advisory Committee request that each user
group provide a standardized financial statement to the Director of Leisure
Services for review by the Committee.
Council Meeting No. 05-05 Page 3 of 12
Tuesday, February 22, 2005
5. EDAC05-02 - February 16, 2005 Economic Development Advisory
Committee Meeting
1. THAT the Committee Record of the Economic Development Advisory
Committee Meeting 05-02 held on February 16, 2005 be received as
information; and
2. ADM05-005 – A New Brand for the Town of Aurora – Revised Tagline
THAT Council authorize the Economic Development Officer to solicit
submissions from residents and businesses in Aurora as part of the
selection of a new marketing tagline, with a submission deadline of March
15, 2005; and
THAT the submissions be considered at the March 23, 2005 Economic
Development Advisory Committee meeting; and
THAT staff be authorized to advertise the contest on the website, Notice
Board and any other publication deemed necessary.
3. ADM05-004 – York Region’s Draft Economic Strategy - A Vibrant Economy
THAT ADM05-004 – York Region’s Draft Economic Strategy A Vibrant
Economy be received for information purposes; and
THAT any comments from the Members of the Economic Development
Advisory Committee regarding the York Region’s Draft Economic Strategy
be forwarded to the Economic Development Officer no later than February
25, 2005 so that they may be included in one submission to the Region of
York.
8. PL05-015 – Zoning By-law Amendment Application, Hugh Cousins and
Shirley Cousins, Part 2 of Plan 65R-2961, 125 Cousins Drive East
File D14-02-05
THAT Council receive, as information, the following overview of Zoning
By-law Amendment Application D14-02-05, scheduled for the March 30,
2005 Public Planning Meeting.
13. Memorandum from the Director of Corporate Services
Re: Input from the Lake Simcoe Region Conservation Authority on the
Rescue Lake Simcoe Coalition’s Wave, Healthy Yards, Healthy Waters
Program
(deferred from January 11, 2005 Council Meeting)
THAT Council receive and endorse the following resolution from the Town
of Newmarket:
WHEREAS Lake Simcoe's annual phosphorus input is about 100
metric tonnes which is the equivalent of 10 full dump trucks – which is
70 tonnes more than its natural state, and that to regain the health of
the lake this level must be reduced by 30 tonnes a year;
AND WHEREAS while rural and agricultural phosphorus sources are
on the decrease and the phosphorus contribution from
urban/suburban areas is on the rise, and that the phosphorus runoff
from urban/suburban homes comes from many sources but none
greater than from over watering and the use of yard fertilizers that
contain phosphorus;
Council Meeting No. 05-05 Page 4 of 12
Tuesday, February 22, 2005
AND WHEREAS phosphorus is directly responsible for the
eutrophication of Lake Simcoe by stimulating high concentrations of
algae and weed growth which die and submerge affecting the
underwater ecosystem by reducing the oxygen supply in the water
and harming fish and wildlife;
AND WHEREAS the Lake Simcoe Watershed:
1. Has a total land and water surface area of 3,303 square kilometres.
2. Lake Simcoe itself occupies about 20 percent or 722 square
kilometres.
3. The watershed is bordered by five major physiographical areas -
Oak Ridges Moraine, Peterborough Drumlin Fields, uplands till
plains, the Simcoe Lowlands and the Oro Moraine.
4. Five major tributaries account for more than 60 percent of the total
drainage area.
5. The land portion of the watershed is drained by 35 tributary rivers.
6. The Maskinonge River in Keswick includes a drainage area of 66
square kilometres.
7. The lake and watershed generate annual revenue of $200 million
annually.
AND WHEREAS the Corporation of the Town of Newmarket at a
meeting held on November 22, 2004 received a notice of a motion
regarding The Wave Healthy Yards/ Healthy Waters Program of the
Rescue Lake Simcoe Coalition to assist people to reduce phosphorus
run off from their yards.
THEREFORE BE IT RESOLVED by the Municipal Council of the
Corporation of the Town of Newmarket as follows:
THAT the Corporation of the Town of Newmarket invites other
municipalities within the Lake Simcoe Watershed to support and
participate in The Wave, Healthy Yards, Healthy Waters Program;
AND THAT this resolution be circulated to the municipalities within the
Lake Simcoe Watershed.
CARRIED
VII DELEGATIONS
Ms Catherine Couchman, Chair of the Accessibility Advisory Committee
Re: Item 1(2) – Report CS05-007 – Sensitivity Training Seminar for Town
Staff (Added Item)
Ms Catherine Couchman addressed Council regarding the selection of the
submission to conduct Sensitivity Training for Town staff. Ms Couchman
explained that the Accessibility Advisory Committee reviewed all three
submissions, and agreed unanimously that the submission from Kim Archer &
Associates, at a cost of $3,200 plus taxes and travel costs, would provide the
most appropriate tools for staff and be the best choice.
Council Meeting No. 05-05 Page 5 of 12
Tuesday, February 22, 2005
Moved by Councillor Kean Seconded by Councillor Buck
THAT the comments of the delegate be received for information; and
THAT Item 1(2) be brought forward for discussion.
CARRIED
1. General Committee Meeting Report No. 05-04, Tuesday, February 15, 2005
CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION FROM
THE GENERAL COMMITTEE MEETING NO. 05-04, TUESDAY, FEBRUARY
15, 2005
(2) CS05-007 - Sensitivity Training Seminar for Town Staff
Moved by Councillor Kean Seconded by Councillor West
THAT Kim Archer & Associates, at a cost of $3,200 plus taxes and travel
costs, be approved as the firm to conduct Sensitivity Training for Town staff.
On a recorded vote, the resolution was CARRIED.
YEAS: 5 NAYS: 2
VOTING YEAS: Councillors Gaertner, Kean, Morris, West and Mayor Jones
VOTING NAYS: Councillors Buck and Wallace
Councillor Vrancic was absent.
Councillor Hogg was not present for the vote.
Councillor Hogg arrived at 7:25 p.m.
Moved by Councillor West Seconded by Councillor Wallace
THAT the balance of the Report of the General Committee Meeting No.
05-04 be received and the recommendations carried by the Committee be
adopted.
CARRIED
Mr. Howard Friedman, Director of Planning, HBR Planning Centre
(representing John Hurlburt Holdings Limited)
Re: Item 4(3) - February 14, 2005 Heritage Advisory Committee of Aurora
Meeting Record - 15408 Yonge St. – Site Development Proposal –
(D11-03-05) – Shoppers Drug Mart (Added Item)
Mr. Howard Friedman appeared before Council on behalf of the owners of the
plaza to discuss the proposed relocation of Shoppers Drug Mart and the Heritage
Advisory Committee of Aurora’s comments. Mr. Friedman requested that
Council defer the comments of the Heritage Advisory Committee and refer the
matter back to staff to allow a joint discussion between all parties.
Moved by Councillor West Seconded by Councillor Kean
THAT the comments of the delegate be received for information; and
THAT Item 4(3) be brought forward for discussion.
CARRIED
Council Meeting No. 05-05 Page 6 of 12
Tuesday, February 22, 2005
4. AHC05-01 - February 14, 2005 Heritage Advisory Committee of Aurora
Meeting
3. 15408 Yonge St. – Site Development Proposal (D11-03-05), Shoppers
Drug Mart
Moved by Councillor West Seconded by Councillor Morris
THAT the proposal be referred back to the Heritage Advisory Committee
of Aurora, staff and representatives of Shoppers Drug Mart for further
discussion.
CARRIED
Moved by Councillor Kean Seconded by Councillor Morris
1. THAT the Committee Record of the Heritage Advisory Committee of
Aurora Meeting 05-01 held on February 14, 2005 be received as
information; and
2. Heritage Conservation District
THAT the delegation of Mr. G. Barnes be received and that staff continue
to work with the representatives of the Olde Yonge Community
Association in order prepare a circulation brief that can be distributed to
the residents of the proposed district, and that the details be presented at
the next Heritage Committee Meeting; and
4. 15450 Yonge St. – Site Development Proposal (D11-01-05), Aurora
Heights Dev.
THAT the Heritage Advisory Committee advises it has no objections to the
proposed site plan development for 15450 Yonge St.; and
5. Heritage Plaque Request – 49 Fleury St.
THAT the Heritage Advisory Committee supports the request of owners of
49 Fleury St., and that a heritage plaque identifying the property as the
“The Harrison House c. 1917” be presented; and
6. 57 Mosley St. – Masonic Lodge, Heritage Designation
THAT the correspondence be received and that Mr. McClenny be
contacted in order to further discuss any proposals regarding the
designation of the Masonic Lodge at 57 Mosley St.; and
7. 74 Wellington St. E. – Site Development Proposal Weber/Santin, (D11-09-
04)
THAT the Heritage Advisory Committee supports Option #3 submitted by
Malone Given Parsons Ltd. which provides for 8 parking spaces and
retains the existing garage; and
8. Appointment of a new Chair and Vice Chair
THAT Mr. B. McRoberts be appointed the Heritage Advisory Committee
Chair for 2005 and that S. Rycombel be appointed the Heritage Advisory
Committee Vice Chair for 2005.
CARRIED
Council Meeting No. 05-05 Page 7 of 12
Tuesday, February 22, 2005
Moved by Councillor West Seconded by Councillor Morris
THAT Item 6 be brought forward for discussion.
CARRIED
6. Request for Re-consideration from Ms Lydia Schuster, of the Aurora Senior’s
Association
Re: Report LS04-064 – Proposed Expansion of Front Canopy at the New
Seniors’ Centre (Referred from General Committee February 15, 2005)
Moved by Councillor Kean Seconded by Councillor West
THAT the expansion of the canopy at the entrance of the new Seniors’
Centre be added to the construction of the project, at a cost of $38,000.
CARRIED
VIII CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
2. TSAB05-04 - February 9, 2005 Traffic Safety Advisory Board Meeting
Moved by Councillor Buck Seconded by Councillor West
1. THAT the Committee Record of the Traffic Safety Advisory Board Meeting
held on February 9, 2005 be received as information; and
2. Report No. TSAB05-001 – Revised Traffic Calming Policy.
THAT the revised traffic calming policy be adopted by Council; and
THAT staff be requested to submit a chart for the TSAB’s consideration
that maps each requirement of the Class Environmental Assessment for
consideration in the Traffic Calming Policy.
3. Report No. TSAB05-002 – All-Way Stop Sign Operational Review.
THAT staff be authorized to complete a review of the all-way controlled
intersections as detailed in Report No. TSAB05-002; and
THAT staff be requested to report back to the Traffic Safety Advisory
Board with the findings of the reviews.
4. Report No. TSAB05-003 – Walton Drive Parking Concerns.
THAT the existing “No Stopping” time restricted prohibition on the east
side of Walton Drive from house #87 to house #99 be extended 61 meters
to the north to house #109; and
THAT the Clerks Department be requested to introduce the necessary by-
law; and
THAT a letter be sent to all affected residents and L’Ecole St. Jean with
the TSAB’s recommendations.
5. January 21, 2005 memorandum from the Traffic/Transportation Analyst
regarding Conducting Traffic Counts During Winter Months.
THAT the January 21, 2005 memorandum from the Traffic/Transportation
Analyst regarding conducting traffic counts during winter months be
received as information; and
Council Meeting No. 05-05 Page 8 of 12
Tuesday, February 22, 2005
THAT the York Regional Police Department be requested to enforce the
intersection of McClellan Way and Tradewind Terrace during the peak
hours of the schools to address the issue of motorists not stopping for the
crossing guard.
6. January 11, 2005 email from Ms. Elaine Gaynor regarding safety concerns
on Spence Drive.
THAT staff be requested to conduct the necessary speed and volume
counts and report back to the TSAB; and
THAT a letter be sent to Ms. Elaine Gaynor with the TSAB’s
recommendations.
7. Minutes from the January 13, 2005 Regional Roadwatch Committee.
THAT the minutes from the January 13, 2005 Regional Roadwatch
Committee be received as information; and
THAT the York Regional Police be requested to submit a monthly status
report on the number of Roadwatch forms being submitted and the
number of letter being sent to residents; and
THAT staff be requested to investigate the cost to purchase new
Roadwatch brochures due to the Town address change and report back to
the TSAB.
CARRIED
Mayor Jones, having previously declared an interest in Item 7, relinquished the Chair to
Councillor Morris and did not take part in or vote on any questions in this regard or
attempt in any way to influence the voting on such questions. Upon conclusion of this
matter, Mayor Jones resumed the Chair.
7. TR05-007 – Proposed 2005 Water, Wastewater, Storm Sewer and Sewage
Pumping Station Rates
Moved by Councillor Kean Seconded by Councillor West
THAT Council approve, in principle, the 2005 Retail Water rate of $0.794
per cubic meter and the Retail Wastewater rate of $0.591 per cubic meter
for all bills issued on and after April 1, 2005; and
THAT Council approve in principle the 2005 Flat Rate Storm Sewer
charge of $54.00 per annum for metered Residential properties and
$657.00 per annum for metered Commercial/Industrial and Multi-
Residential properties for all bills issued on and after April 1, 2005; and
THAT Council approve in principle the 2005 Flat Rate Sewage Pumping
Station charge for the 165 users of the Ballymore Sewage Pumping
Station of $103.00 per annum on all bills issued on and after April 1, 2005
and
THAT Council approve in principle the 2005 Flat Rate Sewage Pumping
Station charge for the 260 users of the Bayview Vandorf Sewage Pumping
Station of $66.00 per annum on all bills issued on and after April 1, 2005;
and
THAT the necessary by-law to implement the foregoing be introduced at
the Council meeting scheduled for Tuesday, March 29, 2005 and
circulated in accordance with Section 12 of Ontario Regulation 244/02 –
Fees and Charges; and
Council Meeting No. 05-05 Page 9 of 12
Tuesday, February 22, 2005
THAT staff be requested to report back to Council on the timetable, cost
and funding source to undertake an update of the 2001 C.N. Watson &
Associates review of life cycle cost for water, wastewater and storm sewer
infrastructure.
CARRIED
9. Memo from the Director of Planning
Re: Site Plan Amendment Application, 1268264 Ontario Limited
14961 Yonge Street – D11-13-03, Report PL05-002
Moved by Councillor West Seconded by Councillor Kean
THAT the Director of Planning be authorized to execute a site plan
amendment agreement between 1268264 Ontario Limited and the Town
of Aurora, respecting construction of two additional residential dwelling
units within the existing residential apartment building.
CARRIED
Councillor Wallace, having previously declared an interest in Item 10, did not take part
in or vote on any questions in this regard or attempt in any way to influence the voting
on such questions.
10. Memorandum from Councillor John West
Re: Winter Warmth Fund
Moved by Councillor West Seconded by Councillor Kean
THAT notice of this information be included in the Notice Board and on the
Town’s website; and
THAT an ad providing this information be inserted in the Auroran.
CARRIED
11. Resolution from the Town of Richmond Hill
Re: Greater Toronto Area (GTA) Pooling
Moved by Councillor West Seconded by Councillor Kean
THAT Council support, in principle, the following resolution from the Town
of Richmond Hill:
WHEREAS the City of Toronto has consistently said it is distinct from
other municipalities in Ontario and wishes to independently negotiate
with other levels of government;
AND WHEREAS the City of Toronto has recently withdrawn as a
member of the Association of Municipalities of Ontario;
AND WHEREAS the City of Toronto is currently considering
withdrawing from the Greater Toronto Marketing Alliance;
AND WHEREAS the City of Toronto currently receives payments for
Pooling Costs from municipalities located outside of its boundaries for
services rendered by the City of Toronto inside of its boundaries;
Council Meeting No. 05-05 Page 10 of 12
Tuesday, February 22, 2005
AND WHEREAS the payment of such Pooling Costs amounts to
taxation without representation on the residents of the Town of
Richmond Hill;
AND WHEREAS the City of Toronto has not paid its share of the costs
of operating the GO Transit system despite all other GO Transit
partners meeting their funding obligations;
AND WHEREAS the Town of Richmond Hill believes that the payment
of Pooling Costs to the City of Toronto by municipalities outside the
City of Toronto is inconsistent with the stated intentions of the City of
Toronto to be considered distinct from other municipalities and to
independently negotiate with other levels of government;
NOW THEREFORE BE IT RESOLVED that the Town of Richmond
Hill will withhold its share of Regional Pooling Costs estimated to be
$15,660,000 in the 2005 Regional Levy, and should the City of
Toronto wish to use Richmond Hill taxpayer money, Council and Staff
would be happy to negotiate directly with the City of Toronto;
AND FURTHER, that this resolution be sent to all municipalities in the
Greater Toronto Area requesting their support and requesting that
they pass a similar motion in this regard;
AND FURTHER, that this resolution be sent to the Provincial Minister
of Finance, Greg Sorbara; Minister of Municipal Affairs and Housing,
John Gerretsen and to the Federal Minister of State (Infrastructure
and Communities), the Honourable John Ferguson Godfrey.
CARRIED
12. Correspondence from the Aurora Public Library
Re: Request for Appointment of a New Council Representative on the
Library Board
and
Correspondence from Councillor Hogg
Re: Item 12 - Correspondence from the Aurora Public Library Regarding
Request for Appointment of a New Council Representative on the
Library Board (Added Item)
Moved by Councillor Morris Seconded by Councillor West
THAT Councillor Hogg be reappointed to the Aurora Library Board.
CARRIED
IX REGIONAL REPORT
Mayor Jones advised that York Region approved the 2005 Business Plan and
Budget in the amount of $1.5 billion. The Mayor advised that the breakdown of
items can be found on the York Region website.
Mayor Jones advised that York Region would like a new funding deal with the
Government of Ontario.
Mayor Jones advised that York Region Transit ridership increased more than
14% in 2004.
Council Meeting No. 05-05 Page 11 of 12
Tuesday, February 22, 2005
Mayor Jones also advised that York Region Transit has modified their Free-Ride
policy beginning March 1, 2005, and that they will offer free transit rides to people
with visual impairments and their attendants, who are members of approved York
Region organizations.
Highlights from Regional Council meetings are posted on their website at
www.region.york.on.ca under “Council Highlights”.
X OTHER BUSINESS, COUNCILLORS
Mayor Jones polled Council Members and received confirmation that there would
be quorum for the Special Council – Public Planning meeting on Wednesday,
February 23, 2005. Councillor Morris advised that she will be attending the
Markham Hydro Task Force meeting that evening.
Extract from the Environmental Advisory Committee Meeting on February
21, 2005
Re: 50 Industrial Parkway South (Added Item)
Moved by Councillor Morris Seconded by Councillor West
THAT an update be provided to members of the Environmental Advisory
Committee by staff on the steps taken to date following up on previous
motions related to this issue; and
THAT a letter be requested from the Ministry of the Environment on what
their involvement has been, the subsequent results, and their future
involvement will be on this issue; and
THAT Petro Canada be requested to provide conclusive independent
engineering findings that the current tank installations are not leaking; and
THAT the Ministry of the Environment, the Ministry of Consumer and
Business Services, and any other regulatory agency that retains audit
records that indicate the amount, if any, of petroleum loss, be requested to
review the audit records of Petro Canada at 50 Industrial Parkway South
from 2001 to the current date and report interpretation of said data; and
THAT a copy of Petro Canada’s response to the correspondence from the
Director of Public Works, dated January 18, 2005, to be received this
week, be provided to members of the Environmental Advisory Committee
at the next scheduled EAC meeting.
CARRIED
Memo from the Director of Corporate Services
Re: Contract Extension of Interim CAO (Added Item)
Moved by Councillor West Seconded by Councillor Kean
THAT Council extend the terms of the contract agreement of the Interim
Chief Administrative Officer on a month to month basis, for a further six
months, or until a new permanent Chief Administrative Officer has been
hired by the Town.
CARRIED
Council Meeting No. 05-05 Page 12 of 12
Tuesday, February 22, 2005
Councillor Kean advised that the new cheque register format does not provide a
column for explanation of the expenditure and inquired whether this column could
be added. The Treasurer responded that he is aware of the problem and will
report back.
Councillor Buck inquired as to why a confidential memo was received by Council
from the Town Solicitor regarding Item 9, to which the Solicitor responded that
any legal advice provided by a lawyer to their client is privileged and confidential
and, as Council is the Town Solicitor’s client, she is obligated to provide the
information in a confidential form.
Councillor Morris advised that the Seniors are selling bricks as part of their
fundraising efforts towards the new Seniors’ Centre. The bricks, which will be
going on the wall of the new Senior’s Centre, are being sold as follows: blue -
$20, green - $50, red - $100, silver - $500, gold - $1,000 and can be purchased
by contacting the Seniors’ Centre.
XI READING OF BY-LAWS
Moved by Councillor West Seconded by Councillor Morris
THAT the following listed by-laws be given 1st, 2nd and 3rd readings, and
enacted:
4643-05.T BEING A BY-LAW to amend
Parking By-law 4574-04.T as
amended, with respect to
parking on Dunning Avenue
4645.05.C BEING A BY-LAW to
confirm actions by Council
resulting from the meeting of
February 22, 2005.
CARRIED
XII IN CAMERA
None
XIII ADJOURNMENT
Moved by Councillor West
THAT the meeting be adjourned at 8:25 p.m.
CARRIED
____________________________ ______________________________
T. JONES, MAYOR B. PANIZZA, TOWN CLERK