MINUTES - Council - 20050125
TOWN OF AURORA
COUNCIL MEETING MINUTES
NO. 05-02
Council Chambers
Aurora Town Hall
Tuesday, January 25, 2005
ATTENDANCE
COUNCIL MEMBERS Mayor Jones in the Chair; Councillors Buck, Gaertner,
Hogg, Kean, Vrancic and West.
MEMBERS ABSENT Councillor Morris was absent due to personal & family
commitments;
Councillor Wallace was away on business
OTHER ATTENDEES Chief Administrative Officer, Director of Corporate
Services/Town Clerk, Director of Building, Director of
Leisure Services, Director of Planning, Director of
Public Works, Treasurer, Town Solicitor and
Council/Committee Secretary.
Following Open Forum the Mayor called the meeting to order at 7:10 p.m.
Councillor Hogg arrived at 7:10 p.m.
I DECLARATIONS OF PECUNIARY INTEREST
Mayor Jones declared an interest in the In-Camera item regarding a personnel
issue relating to salaries for non-union staff, due to the employment of his spouse
within the Town of Aurora, and did not take part in any questions in this regard or
attempt in any way to influence the voting on such questions.
II APPROVAL OF AGENDA
Moved by Councillor Kean Seconded by Councillor Buck
THAT the content of the Agenda as circulated by the Corporate Services
Department be approved as presented, with the following amendments:
THAT Item 14 - Notice of Motion from Councillor Buck
Re: Finance Committee of York Region Donation of $500,000 to the
Red Cross for the Tsunami Relief Effort, be brought forward for
discussion;
THAT Item 9 (9) – Report LSAC05-01 – January 13, 2005, be referred
back to staff for additional information;
THAT Item 5 – General Committee Meeting Report No. 05-02 - (Other
Business) be corrected to reflect that Councillor Buck advised of a
Seniors’ Valentine’s Day Dance on February 12, 2005, rather than a
Tsunami Relief Dinner.
CARRIED
Council Meeting No. 05-02 Page 2 of 12
Tuesday, January 25, 2005
III ADOPTION OF MINUTES
Council Minutes of January 11, 2005, Meeting Number 05-01
Moved by Councillor Buck Seconded by Councillor Kean
THAT the Council Minutes from Meeting Number 05-01 be adopted as
printed and circulated.
CARRIED
IV PRESENTATIONS
(a) Presentation of Certificates of Appreciation by Mr. Kirk Corkery, Chair,
York Region St. John Ambulance
Re: The 34th St. John Ontario Open Regional First Aid Competition
Mayor Jones and Mr. Kirk Corkery presented plaques to the following:
140 Royal Canadian Air Cadet Squadron – Aurora
2799 Queen’s York Rangers Cadet Corps – Aurora
94 Royal Canadian Air Cadet Squadron – Newmarket
The following cadet corps was not in attendance but was also recognized.
142 St. Andrew’s Highlanders Cadet Corps – Aurora
V DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
Items 1, 7, 9(10), 11 and 14 were identified for discussion.
VI ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
Moved by Councillor West Seconded by Councillor Vrancic
THAT the following recommendations respecting the matters listed as
“Items not Requiring Separate Discussion” be adopted as submitted to
Council and staff be authorized to take all necessary action required to
give effect to same:
2. PL05-006 - Subdivision & Zoning By-law Amendment Applications
Minto Communities (Toronto) Inc. [Spring Farm]
Part of Lot 23, Concession II, Phase II
Files D12-01-4A and D14-12-04
THAT Council receive as information, the following overview of Plan of
Subdivision Amendment and Zoning By-law Amendment Applications
(Files D12-01-4A and D14-12-04), scheduled for the February 23, 2005
Public Planning Meeting.
3. PL05-008 - Proposed By-law Amendment Application (Temporary Use)
Kylemore Homes/ Priestly Holding Corporation
623 Wellington Street East, Block 43, Plan 65M-3461
File D14-01-05
THAT Council receive as information, the following overview of a
proposed by-law amendment (Temporary Use) application, File D14-01-
05, scheduled for the February 23, 2005 Public Planning Meeting.
Council Meeting No. 05-02 Page 3 of 12
Tuesday, January 25, 2005
4. Special General Committee Meeting – Capital Budget Working Review –
Report No. 05-01 on Saturday, January 15, 2005
THAT the Report of the Special General Committee Meeting No. 05-01 be
received and the recommendations carried by the Committee be adopted.
5. General Committee Meeting Report No. 05-02 - Tuesday, January 18, 2005
THAT the Report of the General Committee Meeting No. 05-02 be
received and the recommendations carried by the Committee, as
corrected, be adopted.
6. Central York Fire Services – Joint Council Committee Meeting Minutes of
Wednesday, December 8, 2004 and Wednesday, January 12, 2005
THAT the Minutes of the Central York Fire Services – Joint Council
Committee Meetings held on Wednesday, December 8, 2004 and
Wednesday, January 12, 2005 be received for information.
8. EAC05 -01 – January 10, 2005 Environmental Advisory Committee Meeting
1. THAT the Committee Record of the Environmental Advisory Committee
Meeting 05-01 held on January 10, 2005 be received as information; and
2. Environmental Advisory Committee Meeting
Record No. 04-07, dated Monday, December 13, 2004
THAT the revised Environmental Advisory Committee Meeting
Record No. 04-07, dated Monday, December 13, 2004, be adopted
as printed and circulated by Corporate Services.
3. Correspondence from Darryl Moore – Car Free Day
THAT the correspondence from Darryl Moore – Car Free Day be
referred to the Public Awareness/Education Sub-Committee for
further discussion.
4. Correspondence from Councillor Morris
Oak Ridges Moraine Invasive Species and Stewardship Study
THAT the correspondence from Councillor Morris regarding the Oak
Ridges Moraine Invasive Species and Stewardship Study be referred to
the Public Awareness/Education and Naturalization/Wildlife Sub-
Committees; and
THAT Ellen Mole write and submit an article for publication in the local
newspaper on the Oak Ridges Moraine Invasive Species and Stewardship
Study; and
THAT notice and information on the Oak Ridges Moraine Invasive Species
and Stewardship Study be placed on the Town’s bulletin board and on the
Town’s website; and
THAT staff investigate the potential for participation in the Youth
Employment Program for the summer of 2005 and report back to the
Environmental Advisory Committee at a future meeting; and
THAT Sue Walmer contact Brian Peterkin of the Ministry of Natural
Resources to obtain more information on the Oak Ridges Moraine
Invasive Species and Stewardship Study; and
Council Meeting No. 05-02 Page 4 of 12
Tuesday, January 25, 2005
THAT correspondence on the Oak Ridges Moraine Invasive Species and
Stewardship Study be forwarded to the Ratepayers Association in the
south end of Aurora for comment ; and
THAT a copy of the correspondence on the Oak Ridges Moraine Invasive
Species and Stewardship Study be referred to the Leisure Services
Advisory Committee for any action deemed necessary.
5. Council Extract from December 14, 2004, Council Meeting
Appointment of Sub-Committee Members
THAT staff be directed to find a suitable date and location,
preferably in the Council Chambers, for the Environmental Advisory
Committee Sub-Committee orientation session as soon as
possible; and
THAT the Environmental Advisory Committee confirmed the
following members will serve as Chair on the Sub-Committees:
Naturalization/Wildlife – David Tomlinson and Mary Hill
Waste Management – Robert Cook and Klaus Wehrenberg
Public Awareness/Education – Sue Walmer and Ellen Mole
By-laws/Policy – Darryl Moore and Councillor Gaertner
Planning – Klaus Wehrenberg and Darryl Moore; and
THAT the next Environmental Advisory Committee meeting be
rescheduled from Valentines Day, February 14, 2005, to February 21,
2005.
6. Council Extract from December 14, 2004, Council Meeting
Terms of Reference – deferred to January 18, 2005, General Committee
THAT, since the Environmental Advisory Committee has not yet
received written notice of the intent of Councillor Buck’s motion,
comment by the Committee be deferred until such notice is
received.
7. Region of York
Three-Stream Implementation – Nine Municipal Responses
and
Memorandum from the Director of Public Works
Implementation of Three-Stream Waste Collection System (Additional
Item)
THAT the Waste Management Sub-Committee receive a copy of
the Implementation of the Three-Stream Waste Collection System
staff report from the Director of Public Works so that the Sub-
Committee can, in consultation with the Director during the week of
January 17, 2005, review and report on the staff report prior to the
Council meeting.
8. Correspondence from Regional Councillor Jack Heath - Markham
Markham Green Bin Information Session January 21, 2005
THAT the correspondence from Regional Councillor Jack Heath –
Markham – Markham Green Bin Information Session January 21,
2005, be received and an invitation to the session be extended to
the members of the Public Awareness/Education and Waste
Management Sub-Committees through the Sub-Committee Chairs.
Council Meeting No. 05-02 Page 5 of 12
Tuesday, January 25, 2005
9. Windfall Ecology Centre
Invitation to Participate on the One Tonne Challenge York Region
Advisory Committee
THAT the Environmental Advisory Committee appoint Klaus
Wehrenberg to serve on the Windfall Advisory Board for the York
Region One Tonne Challenge, and that Klaus Wehrenberg further
investigate participation in the Windfall Ecology Festival that is
being held in Newmarket from June 11-12, 2005, and report back to
the Committee.
10. Town of Caledon
Response to the Greenbelt Draft Plan
THAT the Town of Caledon Response to the Greenbelt Draft Plan
be received and provided to the Planning and By-laws/Policy Sub-
Committees.
11. Correspondence from Sandra Malcic, Regional Greening Co-ordinator
a) Summary notes of November 30, 2004, Local Municipal EAC Forum
b) Forest Conservation By-law Update
c) Significant Woodlands Study Update
d) York Energy Program
a) Summary notes of November 30, 2004, Local Municipal EAC
Forum
THAT the Summary notes of November 30, 2004, Local Municipal
EAC Forum be received; and
THAT the Committee recommends that participation in the Forum
continue.
b) Forest Conservation By-law Update
THAT staff be requested to prepare a report commenting on and
providing recommendations to Council on the Forest Conservation
By-law, and that a letter be sent to York Region advising that input
on the By-law will follow.
c) Significant Woodlands Study Update
THAT the Significant Woodlands Study Update be received
and referred to the Leisure Services Advisory Committee
and Naturalization/Wildlife Advisory Committee for future
consideration.
d) York Energy Program
THAT the correspondence regarding the York Energy Program be
received; and
THAT the Town staff be requested to investigate the Region of
York’s EEMS for energy savings related to existing buildings and
any energy grants available for the construction of the two
proposed municipal buildings and report back regarding the
feasibility of initiatives for the Environmental Advisory Committee.
Council Meeting No. 05-02 Page 6 of 12
Tuesday, January 25, 2005
12. Correspondence from the Toronto and Region Conservation Authority
Re: Invitation to Participate in the 2005 Mayor’s Megawatt Challenge
(January 25, 2005, deadline) (Additional item)
THAT the correspondence from the Toronto and Region Conservation
Authority regarding “Invitation to Participate in the 2005 Mayor’s Megawatt
Challenge” be received and referred to a future meeting for further
discussion on future participation; and
THAT the correspondence from the Toronto and Region
Conservation Authority regarding “Invitation to Participate in the
2005 Mayor’s Megawatt Challenge” be passed on to Town staff for
consideration.
13. Budget – Environmental Advisory Committee Initiatives
THAT, during the Town of Aurora’s 2005 budget process, staff consider
their departmental funding allocation for environmental related initiatives.
10. EDAC05-01 – January 19, 2005 Economic Development Advisory
Committee Meeting
1. THAT the Committee Record of the Economic Development Advisory
Committee Meeting 05-01 held on January 19, 2005 be received as
information; and
2. ADM05-001 - Developing a Brand Identity for the Town of Aurora – The
Creation of a Tagline
THAT the four short-listed taglines be forwarded to the February 1, 2005
General Committee meeting for discussion.
3. Memorandum from the Economic Development Officer - Possible Town-
initiated Business Delegation to Hancunhe, China
THAT the memorandum from the Economic Development Officer -
Possible Town-initiated Business Delegation to Hancunhe, China, be
deferred to the February 16, 2005 Economic Development Advisory
Committee meeting.
4. Discussion regarding Member-initiated Items/Issues for the Economic
Development Advisory Committee's Consideration
THAT discussion regarding member-initiated items/issues for the
Economic Development Advisory Committee's consideration be deferred
to the February 16, 2005 Economic Development Advisory Committee
meeting.
5. Presentation of Marketing Logo
THAT the Economic Development Officer and the Marketing/
Communications Co-ordinator present the new logo at the January 25,
2005 Council meeting and advise Council of the status of the
implementation process.
12. Correspondence from Ms Sophie Leontis, Resident
Re: Removal of Tree at 109 Tyler Street
THAT the correspondence be received.
Council Meeting No. 05-02 Page 7 of 12
Tuesday, January 25, 2005
13. Recommendation from the In-Camera Session of the Finance Advisory
Committee Meeting on December 9, 2005
Re: Appointment of Citizen Advisors to the Finance Advisory Committee
THAT the following citizens, both having acknowledged the acceptance of
the proposed appointment, be appointed as the citizen advisors to the
Finance Advisory Committee:
Ian May
Lawrence Strong
CARRIED
VII DELEGATIONS
(a) Mr. Klaus Wehrenberg, Resident
Re: Item 1 – PW05-003 - Implementation of Three Stream Waste
Collection – Supplementary Report
Mr. Klaus Wehrenberg addressed Council to express his concerns regarding
shipping the Town’s garbage to the United States and suggested that the Town
consider using land within its own municipality. Mr. Wehrenberg also suggested
that report PW05-003 does not address a number of issues, such as
environmental responsibility, an implementation framework, draft by-laws, a
critical path for industrial and institutional collection and a proposed budget, to
name a few. Mr. Wehrenberg suggested that the item be referred to the
Environmental Advisory Committee for additional input.
Moved by Councillor West Seconded by Councillor Buck
THAT the comments of the delegate be received for information and
referred to Item 1 on the agenda.
CARRIED
(b) Mr. Rick Sikorski, Communications That Work, Mr. Dino Lombardi,
Economic Development Officer and Ms Kristen Yemm, Marketing/
Communications Co-ordinator
Re: Presentation of the Town’s Marketing Logo
Mr. Rick Sikorski of Communications That Work, Mr. Dino Lombardi, Economic
Development Officer and Ms Kristen Yemm, Marketing/Communications Co-
ordinator presented the new marketing logo. They suggested that the Town’s
crest, which dates back to 1884, continue to be used on official and legal
documents, and that the new marketing logo be used on economic development
and marketing materials. Four tagline options will be presented to General
Committee on February 1, 2005, with the intent of selecting one tagline for use
with the logo, to be approved by Council on February 8, 2005.
Moved by Councillor West Seconded by Councillor Kean
THAT the presentation by the delegates be received.
CARRIED
Council Meeting No. 05-02 Page 8 of 12
Tuesday, January 25, 2005
VIII CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
14. Notice of Motion from Councillor Buck
Re: Finance Committee of York Region Donation of $500,000
to the Red Cross for the Tsunami Relief Effort
Moved by Councillor Buck Seconded by Councillor West
WHEREAS, on January 8, 2005, the Toronto Star reported a donation of
$500,000 from York Region's treasury to the Red Cross;
AND W HEREAS no legal authority had been given for the donation;
AND W HEREAS no notice was given to the community that the Region was
contemplating this action and therefore no opportunity for public input into the
matter;
AND WHEREAS the same news report indicated the Region had taken the funds
from "the 2004 budget surplus";
AND W HEREAS "surplus funds" is a matter of terminology and by law all money
raised in excess from taxation in any given year must be applied immediately to
the benefit of the community which in effect overpaid taxes in that year;
AND W HEREAS, furthermore, the Regional Chairman has indicated that support
for this decision was obtained from Regional Councillors through a canvassed
poll and this is not different to past practices of the Region;
AND W HEREAS there is nothing in the Municipal Act which provides for this
practice in the conduct of the public's business and as a municipal corporation
the Region of York is governed by the Municipal Act.
Now therefore be it resolved:
THAT the Town of Aurora requests the Honourable John Gerretsen, Minister of
Municipal Affairs, under the relevant section of the Municipal Affairs Act, consider
the need to conduct an investigation of York Region's method of conducting the
public's business;
AND FURTHER THAT an audit be conducted of the Region’s accounts and
financial procedures;
AND THAT this resolution be forwarded to the Premier of Ontario – Mr.
Dalton McGuinty, the Minister of Finance – Mr. Greg Sorbara, MPP Frank
Klees, MPP Tony Wong, the Region of York and the Minister of Municipal
Affairs – Mr. John Gerretsen.
CARRIED
1. PW05-003 - Implementation of Three Stream Waste Collection –
Supplementary Report
Moved by Councillor Buck Seconded by Councillor West
THAT the tender for the Town of Aurora waste collection, as detailed in
Report PW05-001, includes an option for weekly collection of garbage.
AMENDMENT: Upon the question of the adoption of the resolution, it
was:
Council Meeting No. 05-02 Page 9 of 12
Tuesday, January 25, 2005
Moved by Councillor Vrancic Seconded by Councillor Kean
THAT report PW05-003 be referred to the Environmental Advisory
Committee for comments; and
THAT the committee report back prior to the closing of the tender.
CARRIED
The main motion was CARRIED AS AMENDED.
7. Yonge Street Commercial Area Sub-Committee Meeting Revised Minutes
of November 11, 2004 and Revised Minutes of December 2, 2004
(deferred from January 11, 2005 Council Meeting)
Moved by Councillor West Seconded by Councillor Buck
THAT the revised Minutes of the Yonge Street Commercial Area Sub-
Committee Meetings, dated November 11, 2004 and December 2, 2004,
be received for information.
CARRIED
9. LSAC05-01 – January 13, 2005 Leisure Services Advisory Committee
Meeting
Moved by Councillor Vrancic Seconded by Councillor Kean
10. Item 4 - Report LS05-003, On The Bean – Revised Agreement
THAT a decision on Item 9(10) be deferred and that the proposal be sent
back to staff for a report outlining additional options that Council may
consider.
CARRIED
Moved by Councillor Vrancic Seconded by Councillor Hogg
1. THAT the Committee Record of the Leisure Services Advisory Committee
Meeting, held on January 13, 2005, be received for information.
2. THAT Mr. Robert Hickson be granted delegation status at this meeting in
reference to Item 2 – Report LS05-001 - Naming of Park.
3. THAT the content of the agenda as circulated by the Leisure Services
Department be approved as outlined herein, with the additional delegation.
4. York Region Neighbourhood Services
Re: Item 3 – Report LS05-002 - Lease of Jack Woods Property
THAT the comments of the delegate be received for information.
5. Item 3 - Report LS05-002, York Region Neighbourhood Services
THAT report LS05-002 be received for information; and
THAT the item be brought back to a future meeting, once staff has
completed an assessment of the Crescentbrook Farms Child Care facility
regarding its condition and repairs that are necessary; and
Council Meeting No. 05-02 Page 10 of 12
Tuesday, January 25, 2005
THAT staff report back on how the request for subsidization relates to the
policy that the Leisure Services Advisory Committee is developing
regarding cost recovery and rent pertaining to Library Square.
6. Mr. Robert Hickson (Added Item)
Re: Item 2 – Report LS05-001 - Naming of Park
THAT the comments of the delegate be received for information.
7. Item 2 - Report LS05-001, Naming of Park
THAT staff investigate the possibility of eliminating the name Hickson Drive
from the street near Bayview Avenue and St. John’s Sideroad and naming
the future park at Conover Avenue and Borealis Avenue, Cleveland Hickson
Park.
8. Aurora Youth Soccer Club
Re: Item 1 – Letter from Aurora Youth Soccer Club – 10 Year Interest Free
Loan
THAT the comments of the delegate be received for information.
11. Item 5 - Dedication of Space for Youth Centre, requested at
December 9, 2004 meeting.
THAT dedicated child/youth program opportunities be explored when
determining the lease arrangements for Library Square.
12. Item 6 - Copy of Original Pricing Policy as requested by the Committee
THAT the February 10th meeting be dedicated to discussion of the pricing
policy only and that delegations be excluded.
CARRIED
11. Terms of Reference for the Environmental Advisory Committee
(Deferred from January 18, 2005 General Committee)
Moved by Councillor West Seconded by Councillor Hogg
THAT the Terms of Reference for the Environmental Advisory Committee
be deferred to a future meeting.
CARRIED
IX REGIONAL REPORT
The Region is continuing budget discussions this week. Updated information
regarding transit was part of the report as well. The balance of the report is on
the Region’s website.
X OTHER BUSINESS, COUNCILLORS
Councillor West advised that he wishes to relinquish his seat on the Accessibility
Advisory Committee, since he is presently on five committees, and that
Councillor Buck has offered to replace him on the committee.
Council Meeting No. 05-02 Page 11 of 12
Tuesday, January 25, 2005
Moved by Councillor West Seconded by Councillor Kean
THAT Councillor West’s resignation from the Accessibility Advisory
Committee be accepted; and
THAT Councillor Buck be appointed to the Accessibility Advisory
Committee.
CARRIED
Councillor Buck requested that a representative from GO Transit be invited to
address Council regarding the impact of the new VIVA transportation on GO
Transit, the train and bus express service GO Transit provides to downtown
Toronto from York Region, as well as future plans for trains and crossings.
Councillor Kean advised that, on behalf of the Mayor and Council, he presented
Highview Public School with a certificate in recognition of its fundraising efforts.
The school has raised over $10,000 for Tsunami Relief and is still selling pins for
$2 each, which are four different colours, each colour representing the colour of
the country that was affected by the tsunami.
Councillor Gaertner requested that the issue of Local Health Integration
Networks be placed on the next agenda.
Councillor Hogg advised that the driver of a taxicab, whose services were
engaged by York Region Transit, asked a mentally and physically disabled
customer whether they could enter the home to use the washroom facilities.
Councillor Hogg stated that he would like this to be investigated. Mayor Jones
responded that he would forward the phone number of the head of York Region
Transit, in order that Councillor Hogg may follow up directly.
Councillor Buck advised that the Seniors will be having a big band Valentine’s
Day Dance on Saturday, February 12, 2005 from 8:00 p.m. – 11:00 p.m. for $10
per ticket.
XI READING OF BY-LAWS
Moved by Councillor West Seconded by Councillor Vrancic
THAT the following listed by-laws be given 1st, 2nd and 3rd readings, and
enacted:
4632-05.F BEING A BY-LAW to
levy an Interim Property Tax Rate for the
taxation year 2005.
4633-05.D BEING A BY-LAW to
amend By-law No. 2213-78,
as amended, being the
Zoning By-law of the Town of
Aurora.
(Karrytree Holdings Inc.,
Part of Block A, R.P. 535
165 Wellington Street
Files D14-02-00 and D11-07-00)
Council Meeting No. 05-02 Page 12 of 12
Tuesday, January 25, 2005
4634-05.D BEING A BY-LAW to
amend By-law No. 2213-78,
as amended, being the
Zoning By-law of the Town of
Aurora.
(Timothy Parker Boland,
Lot 65, Plan 246
14996 Yonge Street
Files D14-11-04 and D11-04-05)
4637.05.C BEING A BY-LAW to
confirm actions by Council
resulting from the meeting of
January 25, 2005.
CARRIED
XII IN CAMERA
Personnel and Legal Matters
Moved by Councillor Kean Seconded by Councillor Buck
THAT Council proceed In Camera to address personnel and legal matters.
CARRIED
XIII ADJOURNMENT
Moved by Councillor Kean
THAT the meeting be adjourned at 9:10 p.m.
CARRIED
______________________ _________________________________
T. JONES, MAYOR B. PANIZZA, TOWN CLERK