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MINUTES - Council - 20050111 TOWN OF AURORA COUNCIL MEETING MINUTES NO. 05-01 Council Chambers Aurora Town Hall Tuesday, January 11, 2005 ATTENDANCE COUNCIL MEMBERS Mayor Jones in the Chair; Councillors Buck, Gaertner, Hogg, Kean, Morris, Vrancic, Wallace and West. MEMBERS ABSENT None OTHER ATTENDEES Chief Administrative Officer, Director of Corporate Services/Town Clerk, Director of Building, Director of Leisure Services, Director of Planning, Manager of Engineering Services, Treasurer, Town Solicitor and Council/Committee Secretary. Councillor Buck arrived at 7:05 p.m. Following Open Forum the Mayor called the meeting to order at 7:06 p.m. I DECLARATIONS OF PECUNIARY INTEREST Mayor Jones declared an interest, under the Municipal Conflict of Interest Act, pertaining to the In Camera personnel matter to be discussed, due to the employment of his spouse within the Town and did not take part in any questions in this regard or attempt in any way to influence the voting on such questions. Mayor Jones thanked ACI for running a telethon for the tsunami disaster in Southeast Asia, which will take place on Saturday, January 15, 2005 from 6:00 p.m. – 9:00 p.m. II APPROVAL OF AGENDA Moved by Councillor West Seconded by Councillor Morris THAT the content of the Agenda as circulated by the Corporate Services Department be approved as presented, with the following additional items:  Revised Minutes from the Environmental Advisory Committee Meeting of December 13, 2004 (Corrections to Item 4 recommendations and the preambles of Items 11 and 5)  Additional information regarding Item 6 – Correspondence from The Region of York, Re: Local Health Integration Networks  Report ADM05-02 – South Asian Tsunami Relief  Request from Councillor West to defer the following items to a future meeting in order to obtain additional information: Council Meeting No. 05-01 Page 2 of 10 Tuesday, January 11, 2005 • Item 3 (4) – LS04-061 - Green Roof Technology • Item 7 – Resolution from the Town of Georgina Re: Health of Lake Simcoe Watershed • Item 8 – Resolution from the Town of Newmarket Re: Rescue Lake Simcoe Coalition’s Wave, Healthy Yards, Healthy Waters Program  Request from Councillor Buck to withdraw Item 5 – Memorandum from Town Clerk/Director of Corporate Services Re: Attendance of Members at Meetings CARRIED III ADOPTION OF MINUTES Council Minutes of December 14, 2004, Meeting Number 04-37, Special Council Public Planning Minutes of December 15, 2004, Meeting Number 04-38 and Special Council Minutes of December 20, 2004, Meeting Number 04-39 Moved by Councillor Kean Seconded by Councillor Morris THAT the Council Minutes of December 14, 2004, Meeting Number 04-37, Special Council Public Planning Minutes of December 15, 2004, Meeting Number 04-38 and Special Council Minutes of December 20, 2004, Meeting Number 04-39 be adopted as printed and circulated. CARRIED IV PRESENTATIONS None V DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION Items 3(5), 4, 6, 12, 13 and the added item, report ADM05-02 were identified for discussion. VI ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION Moved by Councillor Vrancic Seconded by Councillor Morris THAT the following recommendations respecting the matters listed as “Items not Requiring Separate Discussion” be adopted as submitted to Council and staff be authorized to take all necessary action required to give effect to same: 1. EAC04-07 – December 13, 2004 Environmental Advisory Committee Meeting 1. THAT the Committee Record of the Environmental Advisory Committee Meeting 04-07 held on December 13, 2004 be received as information. 2. Correspondence from MI Development Request to Defer Tree Cutting Permit Application THAT the correspondence from MI Development Re: Request to Defer Tree Cutting Permit Application be received. Council Meeting No. 05-01 Page 3 of 10 Tuesday, January 11, 2005 3. Correspondence from Susan Walmer 2004 Anti-litter Wrap Up Meeting THAT the correspondence from Susan Walmer Re: 2004 Anti-litter Wrap Up Meeting be referred to the Public Awareness/Education Sub- Committee. 4. Correspondence from the Director of Public Works to Hydro One EMF Readings – Town of Aurora; and Copy of Response from Hydro One EMF Readings – Town of Aurora THAT the correspondence from the Director of Public Works to Hydro One Re: EMF Readings – Town of Aurora and Copy of Response from Hydro One Re: EMF Readings – Town of Aurora be received; and THAT the Environmental Advisory Committee recommends to Council that they obtain expert advice to interpret the EMF readings to determine the impact of current readings and the impact of anticipated future EMF values; and THAT further expert advice be obtained on how the variations of the readings based on time and load will impact the area; and THAT the correspondence from the Director of Public Works to Hydro One Re: EMF Readings – Town of Aurora and Copy of Response from Hydro One Re: EMF Readings – Town of Aurora be forwarded to Mr. David Richmond of the Markham/Aurora Task Force for his comments and any analysis he can provide. 5. Discussion of “Places to Grow” by Councillor Gaertner THAT staff report PL04-107 Places to Grow, A Growth Plan for the Greater Golden Horseshoe be received. 6. Correspondence from Darryl Moore - Car Free Day THAT the correspondence from Darryl Moore Re: Car Free Day be deferred to the January 10, 2005, Environmental Advisory Committee meeting. 7. Correspondence from the Director of Public Works Substance in Stream – Orchard Heights Boulevard/Yonge Street THAT the correspondence from the Director of Public Works Re: Substance in Stream – Orchard Heights Boulevard/Yonge Street be received. 8. Correspondence from Councillor Morris Oak Ridges Moraine Invasive Species and Stewardship Study THAT the correspondence from Councillor Morris Re: Oak Ridges Moraine Invasive Species and Stewardship Study be deferred to the January 10, 2005, Environmental Advisory Committee meeting. 9. Memorandum from the Director of Public Works York Region Waste Management – Residents Study - Attitudes and Behaviour Patterns Towards Waste Management THAT the memorandum from the Director of Public Works Re: York Region Waste Management – Residents Study – Attitudes and Behaviour Patterns Towards Waste Management be referred to the Waste Management Sub-Committee. Council Meeting No. 05-01 Page 4 of 10 Tuesday, January 11, 2005 10. Correspondence from the Director of Public Works to Petro Canada – 50 Industrial Parkway South Correspondence from the Director of Public Works to Ministry of the Environment – 50 Industrial Parkway South Response from Petro Canada - 50 Industrial Parkway South THAT the Committee recommends to Council that representatives from Petro Canada and the Ministry of the Environment be invited to appear at a Council meeting to advise the Town how this issue related to the spill at 50 Industrial Parkway South will be resolved; and THAT staff be directed to continue following up with Petro Canada and the Ministry of the Environment to have this issue resolved. 11. Correspondence from the Region of York Tree By-law – A New Regional Forest Conservation By-law THAT Town staff be directed to prepare a report commenting on and providing recommendations on the Region of York’s Tree By-law. 2. AHC04-07 - December 13, 2004 Aurora Heritage Committee 1. THAT the Committee Record of the Aurora Heritage Committee Meeting 04-07 held on December 13, 2004 be received as information. Renovations to 15120 Yonge St. – Atkinson House (D13-72-04) 2. THAT the Aurora Heritage Committee supports the renovation proposal submitted by the owner of 15120 Yonge St., and suggests that horizontal clapboard siding, return eves, and six over six double hung windows be incorporated as part of the renovation project. 15277, 15283 & 15291 Yonge St. – OPA & Zoning Amendments (D09-03-97 & D14-16-97) 3. THAT the Heritage Committee advise Council that it has concerns with respect to the overall height and massing of the subject building; and the height/design of the roof on the octagonal feature; and FURTHER THAT, subject to approval by Council, the applicant be requested to submit details on the brick finish, colour, and other detail treatments to the Heritage Committee at a future date. Heritage Plaque Request – 113 Temperence St. 4. THAT the request from the owners of 113 Temperance St. be approved and that a Heritage Plaque identifying the property as the “Lundy-Clark House c.1911” be presented. Committee Name 5. THAT the committee name be modified to the Heritage Advisory Committee of Aurora. 2005 Operating Budget 6. THAT the 2005 operating budget of $7,000 be established for the Heritage Committee and that a further $45,000 be added to the Planning Dept. budget in order to fund the heritage conservation study in 2005. Council Meeting No. 05-01 Page 5 of 10 Tuesday, January 11, 2005 3. LSAC04-07 - December 9, 2004 Leisure Services Advisory Committee Meeting 4. Report LS04-061, Green Roof Technology This item was deferred to a future meeting to obtain additional information. 5. Memorandum from Town Clerk/Director of Corporate Services Re: Attendance of Members at Meetings This item was withdrawn. 7. Resolution No. C-2004-0571 from the Town of Georgina Re: Health of Lake Simcoe Watershed This item was deferred to a future meeting to obtain additional information. 8. Resolution R18-2004 from the Town of Newmarket Re: Rescue Lake Simcoe Coalition’s Wave, Healthy Yards, Healthy Waters Program This item was deferred to a future meeting to obtain additional information. 9. Resolution R22-2004 from the Town of Newmarket Re: Expansion of Local Telephone Dialing THAT Council receive and endorse the following resolution from the Town of Newmarket: WHEREAS the Council of the Town of Newmarket has received and considered correspondence dated October 25, 2004 from the Regional Municipality of York detailing the expansion of local telephone dialling within the Regional Municipality of York and throughout the Greater Toronto Area; AND WHEREAS the Council of the Town of Newmarket has assessed and endorsed the Regional submission to Bell Canada for such expansion; THEREFORE BE IT RESOLVED by the Municipal Council of the Corporation of the Town of Newmarket as follows: THAT the Council of the Town of Newmarket supports the Regional Municipality of York in the joint request for expansion of local telephone dialing in York Region and throughout the Greater Toronto Area; AND THAT this resolution be forwarded to the leaders of both Federal and Provincial parties, the local MP and MPP, the Regional Municipality of York and area municipalities. 10. Correspondence from The Region of York Re: Hydro One’s Proposal to Expand Transmission Capacity In Markham- Newmarket Corridor THAT Council receive the correspondence from The Region of York, dated December 20, 2004, regarding Hydro One’s proposal to expand transmission capacity in the Markham-Newmarket corridor. Council Meeting No. 05-01 Page 6 of 10 Tuesday, January 11, 2005 11. Correspondence from Gowlings Re: Comments from the Town of Markham on the Supply to York Region Draft Environmental Study Report, dated October 21, 2004 THAT the correspondence be received. CARRIED VII DELEGATIONS None VIII CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION 3. LSAC04-07 - December 9, 2004 Leisure Services Advisory Committee Meeting Moved by Councillor Kean Seconded by Councillor Morris 5. Report LS04-063, Library Square – Next Steps THAT the Leisure Services Advisory Committee endorses the list of capital repairs outlined in report LS04-063 in the amount of $377,420.00; and THAT the Leisure Services Advisory Committee recommends to Council that these repairs be added to the projected lease cost of the former Library and Seniors’ Centre. CARRIED Moved by Councillor Kean Seconded by Councillor West 1. THAT the Committee Record of the Leisure Services Advisory Committee Meeting 04-07 held on December 9, 2004 be received as information. 2. Pricing Policy - Discussion on Subsidization Levels THAT staff be directed to raise program fees by an average of 5% in 2005; and THAT field fees, with the exception of ice users, be subject to an average increase of 5% in 2005. 3. Report LS04-060, Youth Action Committee Recruitment 2004/2005 THAT the Leisure Services Advisory Committee appoint the following additional youth members to sit on the Youth Action Committee for the 2004/2005 school year: Sara Bonham, Dr. G.W. Williams Secondary School Amy Durant, Aurora High School Geoffrey Smitten, Dr. G.W. Williams Secondary School 6. Special Events Committee THAT the Leisure Services Advisory Committee extends congratulations and appreciation to the Special Events Committee, Ms Julie Geering, the Public Works Department and the Parks Department for an outstanding job on the Santa Claus Parade. CARRIED Council Meeting No. 05-01 Page 7 of 10 Tuesday, January 11, 2005 4. EDAC04-07 – December 15, 2004 Economic Development Advisory Committee Meeting Moved by Councillor West Seconded by Councillor Wallace 3. Yonge Street Commercial Area Sub-Committee THAT the revised Minutes of November 11, 2004 and revised Minutes of December 2, 2004 be deferred to the next Council meeting. CARRIED Moved by Councillor Morris Seconded by Councillor Vrancic 1. THAT the Committee Record of the Economic Development Advisory Committee Meeting 04-07 held on December 15, 2004 be received as information. 2. ADM04-005 – Town of Aurora Logo Development THAT the Economic Development Advisory Committee endorse Logo Design Option #3, as prepared for the Town of Aurora by Communications That Work, as its preferred design for the Town’s logo; and THAT the Economic Development Advisory Committee work with Staff to finalize a tagline/taglines as part of the logo design in Design Option #3 and that a list of appropriate taglines be presented to the Committee at the next Economic Development Advisory Committee meeting on January 19, 2005 for the Committee’s consideration and approval. CARRIED 6. Correspondence and Additional Information from The Region of York Re: Local Health Integration Networks (LHIN) Moved by Councillor Vrancic Seconded by Councillor Kean THAT the correspondence be received for information. CARRIED 12. Correspondence from Aurora Hydro Connections Limited Re: Reinforcement of Transmission Supply Facilities to York Region – Hydro One Networks Inc. Mr. John Sanderson, President and C.E.O. of Aurora Hydro Connections Limited and Mr. David Willis, Professional Engineer, Acumen Engineered Solutions International Inc. were requested by Council to answer questions regarding the report on review of options to the Southern York Region Transmission Line Project. Moved by Councillor West Seconded by Councillor Wallace THAT the correspondence from Aurora Hydro Connections Limited regarding Reinforcement of Transmission Supply Facilities to York Region – Hydro One Networks Inc. and the report regarding Review of Options to the Southern Region Transmission Line Project be received. CARRIED Council Meeting No. 05-01 Page 8 of 10 Tuesday, January 11, 2005 13. ADM05-01 – Hydro One’s Proposal to Expand Transmission Capacity in Markham-Newmarket Corridor Moved by Councillor West Seconded by Councillor Buck THAT the report of the CAO directed by Council on December 14, 2004, respecting the provision of a response(s) to the issues raised by Mr. Richard Johnson by email of December 3, 2004 and pertaining to Hydro One’s Proposal to Expand Transmission Capacity in Markham-Newmarket Corridor be received for information. AMENDMENT: Upon the question of the adoption of the resolution, it was: Moved by Councillor Morris Seconded by Councillor Kean THAT Mr. David Richmond, as well as a Health Canada representative, be invited to attend an Open House in order to review and discuss the information in Item 13 pertaining to the expansion of hydro transmission capacity in the Markham-Newmarket corridor. CARRIED The main motion was CARRIED AS AMENDED ADM05-02 – South Asian Tsunami Relief (Added Item) Moved by Councillor Kean Seconded by Councillor Gaertner THAT the Town of Aurora donate $1,000 to the Tsunami Relief effort. DEFEATED Revised Minutes from the Environmental Advisory Committee Meeting of December 13, 2004 (Corrections to Item 4 recommendations and the preambles of Items 11 and 5) – (Added Item) Moved by Councillor Kean Seconded by Councillor Morris THAT the revised minutes of the December 13, 2004 Environmental Advisory Committee meeting be received. CARRIED IX REGIONAL REPORT None X OTHER BUSINESS, COUNCILLORS Mayor Jones advised that there will be a Special General Committee meeting on Saturday, January 15, 2005 at 9:00 a.m. regarding a working review of the Capital Budget. Councillor Kean congratulated Highview Public School on the recognition its students received on Canada AM regarding their fundraising efforts. Council Meeting No. 05-01 Page 9 of 10 Tuesday, January 11, 2005 Councillor Kean thanked the Auroran and the T.O.A.S.T. committee for their efforts regarding the Food Drive, and advised that 1 tonne of food was collected and that T.O.A.S.T. donated $500. Councillor Hogg requested that any changes to the original meeting schedule be highlighted in order for them to be easily identified. Councillor Buck inquired as to why the Finance Committee of York Region was able to donate $500,000 to the Red Cross. Moved by Councillor Buck Seconded by Councillor Vrancic THAT the Town of Aurora obtain legal advice about the legality of the decision, made by the Region of York, to donate $500,000 to the Red Cross; and THAT the Town of Aurora objects to the process that was followed by the Region of York in that the member municipalities were not canvassed to obtain their input. On a recorded vote the motion was CARRIED. YEAS: 7 NAYS: 2 VOTING YEAS: Councillors Buck, Gaertner, Hogg, Morris, Vrancic, Wallace and West VOTING NAYS: Mayor Jones and Councillor Kean CARRIED Councillor West advised that the Seniors are hosting a Sunday Supper, which will be a home cooked buffet, on Sunday, January 23, 2005 at 5:00 p.m. for $10 per person. The supper is in support of the Tsunami Relief effort. Councillor West thanked all the volunteers involved with the Salvation Army Kettle Drive and advised that $15,700 was raised over three weekends. Councillor Wallace requested that a representative from York Region Transit be invited to address Council regarding information on rapid transit. Councillor Morris asked whether Petro Canada has provided a response to the Town, to which the Manager of Engineering Services responded that the Director of Public Works may have information regarding this issue. XI READING OF BY-LAWS Moved by Councillor West Seconded by Councillor Morris THAT the following listed by-law be given 1st, 2nd and 3rd readings, and enacted: 4631.05.C BEING A BY-LAW to confirm actions by Council resulting from the meeting of January 11, 2005. CARRIED Council Meeting No. 05-01 Page 10 of 10 Tuesday, January 11, 2005 XII IN CAMERA Legal and Personnel Matters Mayor Jones, having previously declared an interest on Item 1, did not take part in any discussion in this regard. Moved by Councillor Kean Seconded by Councillor Morris THAT Council proceed In Camera to address legal and personnel matters. CARRIED XIII ADJOURNMENT Moved by Councillor Morris THAT the meeting be adjourned at 8:45 p.m. CARRIED _____________________________ _____________________________ T. JONES, MAYOR B. PANIZZA, TOWN CLERK Good evening Mayor Jones, Members of Council, Department Heads, Ladies & Gentlemen. My name is Chris Catania. I am the Youth & Community Development Coordinator for the Town of Aurora. I am pleased to be here this evening to celebrate a recent accomplishment that the Town of Aurora received on September 27th. Let me first provide some background. The Play Works Partnership is a group of organizations that are concerned about the future of our youth and that have joined forces to bring back the power of play to Ontario’s young people. One way to do this is by recognizing those communities that are “youth friendly”. Play is any non-school activity that has elements of choice, leads to satisfaction, and encourages progressive learning and enjoyment. Activities can include, but are not limited to recreation, sport, leisure, arts, drama, dance, civic engagement, youth activism, volunteerism, social clubs, and youth leadership. A Youth Friendly Community is one that actively supports and provides opportunities for the growth and development of youth ages 13-19 through play. With input from youth groups and youth serving agencies across Ontario, the Play Works Partnership created, and confirmed, a list of 15 Youth Friendly Community Criteria. A Youth Friendly Community is one that meets a minimum of nine specific criteria: - Facilities are dedicated for youth play - Adults champion the need for youth play - Schools support the youth friendly approach - The community commits funding for youth play - Youth activism and advocacy for play is nurtured - Youth can get to the play programs that are offered - The community supports youth volunteerism and leadership development - The community supports public youth events - Youth have options for play in their community - Youth feel comfortable in their own community - Youth are formally connected to the community - The community celebrates and recognizes its youth - The community supports positive youth development - It is easy for youth to find information about play activities in the community - The community has effective community partnerships Play makes sense. A community where opportunities for recreation, culture and civic responsibility bloom, is one that is healthy, competitive and artistic. Without play, youth are in danger of “being cancelled until further notice”. Being active and engaged in the community is a vital part of the development of our youth. It is crucial for their social, physical, intellectual and emotional development. Lack of investment and cutbacks in arts, and recreation resources, along with increasing user fees and volunteer burnout, mean youth are being shut out of activities and places where they once thrived. Youth Friendly Communities are helping to build a healthier, stronger community that is socially responsible and attractive to new business, new people and new investments. It is now with great pleasure to present a plaque to Mayor Jones on behalf of Council commemorating the Town of Aurora as one of only nine Ontario municipalities that is a Youth Friendly Community for 2005.