MINUTES - Council - 20050208
TOWN OF AURORA
COUNCIL MEETING MINUTES
NO. 05-04
Council Chambers
Aurora Town Hall
Tuesday, February 8, 2005
ATTENDANCE
COUNCIL MEMBERS Mayor Jones in the Chair; Councillors Buck, Gaertner,
Kean, Morris, Vrancic, Wallace and West.
MEMBERS ABSENT Councillor Hogg was absent due to other business.
OTHER ATTENDEES Chief Administrative Officer, Director of Corporate
Services/Town Clerk, Director of Building, Director of
Leisure Services, Director of Planning, Director of
Public Works, Treasurer, Town Solicitor and
Council/Committee Secretary.
Following Open Forum the Mayor called the meeting to order at 7:00 p.m.
I DECLARATIONS OF PECUNIARY INTEREST
Mayor Jones declared an interest in Item 11 - CS05-004 - 2005 Full Time Non
Union Group Salary Recommendation - due to the employment of his spouse
within the Corporate Services department and did not take part in any discussion
or questions in this regard or attempt in any way to influence the voting on such
questions.
II APPROVAL OF AGENDA
Moved by Councillor Wallace Seconded by Councillor Vrancic
THAT the content of the Agenda as circulated by the Corporate Services
Department, with the addition of the following items, be approved as
presented.
Delegation request by Mr. Lloyd Cherniak, Executive Vice President,
Lebovic Enterprises Limited
Re: Item 5 - Employment Retention Strategy (OPA 55) and
Item 10 - PL05-005 – Official Plan and Zoning By-law Amendments
D09-09-03 and D14-27-03, respectively
Lebovic Enterprises Inc. and Revlis Ltd. Part 6 of Plan 65R-14776 and Blocks 7, 8, 9, & 11 of Plan 65M-2718,
Industrial Parkway North
Memo from the Administrative Co-ordinator/Deputy Clerk
Re: Corrections to February 8, 2005 Council Agenda – Item 3 –
Accessibility Advisory Committee Meeting Minutes of January 27,
2005
Memo from the Economic Development Officer
Re: The Town of Aurora’s New Marketing Tagline – Request for the
Endorsed Tagline
CARRIED
Council Meeting No. 05-04 Page 2 of 9
Tuesday, February 8, 2005
III ADOPTION OF MINUTES
Council Minutes of January 25, 2005, Meeting Number 05-02 and Special
Council – Public Planning Minutes of January 26, 2005, Meeting Number 05-
03
Moved by Councillor Kean Seconded by Councillor West
THAT the Council Minutes from Meeting Number 05-02 and the Special
Council – Public Planning Minutes from Meeting Number 05-03 be
adopted as printed and circulated.
CARRIED
IV PRESENTATIONS
None
V DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
Items 1(2), 3, 4, 5, 6, 8, 9, 10 and 11 were identified for discussion.
VI ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
Moved by Councillor Wallace Seconded by Councillor West
THAT the following recommendations respecting the matters listed as
“Items not Requiring Separate Discussion” be adopted as submitted to
Council and staff be authorized to take all necessary action required to
give effect to same:
2. EAC05-02 - January 24, 2005 Environmental Advisory Committee Meeting
THAT the Committee Record of the Environmental Advisory Committee
Meeting EAC05-02 held on January 24, 2005 be received for information.
7. LS05-009 – Fees and Service Charges
THAT Council approve the amendments to By-law 4535-04.F to the
Department of Leisure Services Existing Fees and Service Charges.
CARRIED
VII DELEGATIONS
(a) Representative from Lebovic Enterprises
Re: Item 5 - Employment Retention Strategy (OPA 55) and
Item 10 - PL05-005 – Official Plan and Zoning By-law Amendments
D09-09-03 and D14-27-03, respectively, Lebovic Enterprises Inc.
and Revlis Ltd., Part 6 of Plan 65R-14776 and Blocks 7, 8, 9, & 11
of Plan 65M-2718, Industrial Parkway North
(Added Item)
Mr. Lebovic addressed Council to request that the application before the Ontario
Municipal Board be deferred for six months. Mr. Lebovic indicated that he would
send a letter to the OMB requesting this deferral and requested Council to do the
same. Mr. Lebovic also requested that the matter be referred to the Economic
Development Advisory Committee.
Council Meeting No. 05-04 Page 3 of 9
Tuesday, February 8, 2005
Moved by Councillor West Seconded by Councillor Morris
THAT the comments of the delegate be received; and
THAT Items 5 and 10 be brought forward for discussion.
CARRIED
VIII CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
10. PL05-005 – Official Plan and Zoning By-law Amendments
D09-09-03 and D14-27-03, respectively
Lebovic Enterprises Inc. and Revlis Ltd.
Part 6 of Plan 65R-14776 and Blocks 7, 8, 9, & 11 of
Plan 65M-2718, Industrial Parkway North
Moved by Councillor Kean Seconded by Councillor Vrancic
THAT Council endorse report PL05-005; and
THAT report PL05-005 and Council’s resolution related thereto be
forwarded to the Ontario Municipal Board for its information in connection
with the hearing to be convened in connection with the appeals filed by
Lebovic Enterprises Inc. and Revlis Ltd.; and
THAT staff and such additional outside experts as required attend at the
Ontario Municipal Board hearing regarding the subject applications to
continue to defend Town Council’s position of non-support of the proposed
industrial conversion.
CARRIED
5. Memorandum from Director of Planning
Re: Employment Retention Strategy (OPA 55)
Moved by Councillor West Seconded by Councillor Kean
THAT Official Plan Amendment No. 55 be adopted; and
THAT By-law 4550-04.D be enacted.
CARRIED
1. General Committee Meeting Report No. 05-03, Tuesday, February 1, 2005
CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION FROM
THE GENERAL COMMITTEE MEETING NO. 05-03, TUESDAY, FEBRUARY 1,
2005
(2) TR05-002 - Purchasing By-law
Moved by Councillor West Seconded by Councillor Wallace
THAT Council reaffirm the Purchasing By-law that was approved on
December 14, 2004, in principle on the understanding that staff will
provide additional documentation outlining the practices used by staff to
conduct informal quotations.
CARRIED
Council Meeting No. 05-04 Page 4 of 9
Tuesday, February 8, 2005
Moved by Councillor West Seconded by Councillor Wallace
THAT the balance of the Report of the General Committee Meeting No.
05-03 be received and the recommendations carried by the Committee be
adopted.
CARRIED
9. TR05-013 – Purchasing By-law (Supplementary Report)
Moved by Councillor West Seconded by Councillor Wallace
THAT report TR05-013 – Purchasing By-law (Supplementary Report)
be deferred to the February 15, 2005 General Committee meeting.
CARRIED
3. ACCESS05-01 - January 27, 2005 Accessibility Advisory Committee
Meeting
Moved by Councillor West Seconded by Councillor Kean
1. THAT the Committee Record of the Accessibility Advisory Meeting held on
January 27, 2005 be received for information.
2. Approval of Previous Minutes
THAT Accessibility Advisory Committee Minutes Number 04-05 of October
28, 2004 be approved.
3. Committee Report AA05-01 - Accessibility Audits of Town Owned
Facilities
THAT the Accessibility Advisory Committee recommends to Council that
the Town engage the services of Associated Planning Consultants Inc.,
based on their response to the Request for Proposal CS2004-81 at a cost
of $19,700 plus taxes, for the purpose of conducting an accessibility audit
of four Town owned buildings; and
THAT the funding for this project be allocated from the 2004 Accessibility
Advisory Committee budget.
6. Selection of Chair and Vice-Chair
THAT Catherine Couchman be appointed Chair of the Accessibility
Advisory Committee for 2005; and
THAT John Lenchak be appointed Vice-Chair of the Accessibility Advisory
Committee for 2005.
Council Meeting No. 05-04 Page 5 of 9
Tuesday, February 8, 2005
AMENDMENT: Upon the question of the adoption of the resolution, it
was:
Moved by Councillor Vrancic Seconded by Councillor Buck
4. Committee Report AA05-02 - Sensitivity Training Seminar for Town Staff
THAT the Accessibility Advisory Committee report AA05-02 –
Sensitivity Training Seminar for Town Staff be deferred to the
February 15, 2005 General Committee meeting in order for
Committee to review the three quotes received.
CARRIED
AMENDMENT: Upon the question of the adoption of the resolution, it
was:
Moved by Councillor Kean Seconded by Councillor Morris
5. Determination of the Project Priority List for the 2005 Accessibility Plan
THAT the request for the establishment of a reserve fund and the
proposed $100,000 operating budget be deferred to the 2005 budget
discussions.
CARRIED
The main motion was CARRIED AS AMENDED
4. Memorandum from Councillor West
Re: Council Attendance - Minutes
Moved by Councillor West Seconded by Councillor Morris
THAT the minutes report Members in attendance after the meeting has
been called to order as “present”, and those Members not present as
“absent”; and
THAT arrival and departure times be recorded for Council Members who
arrive after the meeting has been called to order and for those Members
who leave before the adjournment of the meeting; and
THAT for all committees of Council, councillors and citizens be recorded in
the same way.
AMENDMENT: Upon the question of the adoption of the resolution, it
was:
Moved by Councillor Vrancic Seconded by Councillor Morris
THAT, where the reason for absence is given by the Councillor to the
Town Clerk, it shall be recorded in the minutes.
DEFEATED
The main motion was DEFEATED.
Council Meeting No. 05-04 Page 6 of 9
Tuesday, February 8, 2005
6. TR05-010 – 2005 Fees and Service Charges
Moved by Councillor Kean Seconded by Councillor West
THAT the 2005 Fees and Service Charges for licences and services
itemized on the attached schedules be approved; and
THAT By-laws:
Business Licencing fees - 4629-05.P
General Administration fees -4635-05.F
Leisure Services Fees - 4639-05.F
Planning Fees under the Planning Act - 4636-05.F
Building Fees under the Building Code - 4630-05.F
be enacted at the February 8, 2005 Council meeting.
CARRIED
8. TR05-014 – Community Survey (Revised Questionnaire)
Moved by Councillor Kean Seconded by Councillor West
THAT Council approve the use of the attached revised survey
questionnaire to conduct the community survey; and
THAT Council approve the use of the attached advertisement in the Town
Page and on the Web site to promote participation in the community
survey.
CARRIED
Mayor Jones, having previously declared an interest in Item 11, relinquished the
Chair to Councillor Morris and did not take part in the discussion or vote called
for in this regard. Upon conclusion of this matter, Mayor Jones resumed the
Chair.
11. CS05-004 – 2005 Full time Non Union Group Salary Recommendation
Moved by Councillor West Seconded by Councillor Wallace
THAT Council approve the revisions to the Salary and Classification
Schedules prescribed by Administration Procedure No. 7 to provide
effective April 1, 2005 , 4% ; June 1, 2005, 2% ; October 1, 2005, 1% ;
April 1, 2006, 3% ; and June 1, 2006 2% salary adjustments to full-time
non-union employees; and
THAT Council approve revisions to Administration Procedure No. 18 to
provide for adjustments in the vacation entitlement for non union full time
staff; and
THAT Council approve revisions to the Benefits plan prescribed by
Administration Procedure No. 20 to provide for adjustments in the
extended health benefits (prescription drug deductible); and
THAT staff be authorized to update, circulate and implement the revisions
to the Schedules appended to Administration Procedure No. 7, No. 18,
and No. 20 in accordance with Council approval.
CARRIED
Council Meeting No. 05-04 Page 7 of 9
Tuesday, February 8, 2005
Memo from the Administrative Co-ordinator/Deputy Clerk
Re: Corrections to February 8, 2005 Council Agenda – Item 3 –
Accessibility Advisory Committee Meeting Minutes of January 27, 2005
(Added Item)
Moved by Councillor West Seconded by Councillor Morris
THAT the memo be received for information; and
THAT the Accessibility Advisory Committee Meeting Minutes of January
27, 2005, as well as the heading on the February 8, 2005 Council agenda
be corrected.
CARRIED
Memo from the Economic Development Officer
Re: The Town of Aurora’s New Marketing Tagline – Request for the
Endorsed Tagline
(Added Item)
Moved by Councillor West Seconded by Councillor Morris
THAT the memo be received for information; and
THAT the tagline discussion be referred to the Economic Development
Advisory Committee.
CARRIED
IX REGIONAL REPORT
Mayor Jones advised that discussions regarding the Regional Budget are
ongoing, in an attempt to reduce the budget. Highlights from Regional Council
meetings are posted on their website at www.region.york.on.ca under “Council
Highlights”.
X OTHER BUSINESS, COUNCILLORS
Councillor Kean requested clarification regarding $11 million being allocated for
VIVA transportation and $7 million for York Region Transit within the Region’s
budget. Mayor Jones explained that VIVA is a Rapid Transit initiative and not
part of York Region Transit, and is a public/private partnership focusing primarily
on Yonge Street and Highway 7.
Councillor Gaertner will provide written information to Council for the next
General Committee meeting, requesting that the section of the Purchasing By-
law, which was adopted at the December 14, 2004 Council meeting, regarding
the Town’s regard for the preservation of the natural environment, be referred to
the Environmental Advisory Committee.
Council Meeting No. 05-04 Page 8 of 9
Tuesday, February 8, 2005
XI READING OF BY-LAWS
Moved by Councillor Morris Seconded by Councillor Kean
THAT the following listed by-laws be given 1st, 2nd and 3rd readings, and
enacted:
4550-04.D BEING A BY-LAW to
adopt Official Plan Amendment
No. 55 (Employment Retention
Strategy)
4579-04.L BEING A BY-LAW to
authorize the acquisition of land
described as Block D, Plan 514
(Region of York.)
4580-04.L BEING A BY-LAW to
authorize the conveyance of land
described as Part of Blocks C, E
and F, Plan 475 and Part of Lots
10 and 12, Plan 246 (Region of
York).
4629-05.P BEING A BY-LAW to
amend the Licensing Fees
Schedule of the Business
Licensing By-law No. 4258-01.P
4630-05.F BEING A BY-LAW to
amend By-law 3487-93,
being a by-law regulating
Building Permits and
Inspections for the Town
of Aurora. (Schedules A
and B –
Fees
4635-05.F BEING A BY-LAW to
establish a schedule of fees
for applications, permits, the
sale of Town publications, and
to prescribe service charges
for administrative matters.
4636-05.F BEING A BY-LAW to
establish a schedule of
fees for applications made
in respect of Planning
matters.
4639-05.F BEING A BY-LAW to
establish a schedule of fees
for applications, permits, the
sale of Town publications, and
to prescribe service charges
for administrative matters for
the Leisure Services
Department.
Council Meeting No. 05-04 Page 9 of 9
Tuesday, February 8, 2005
4640-05.H BEING A BY-LAW to
appoint Aurora’s member
to the Joint Board of
Management of the York
Region Courts.
(B. Panizza)
4641.05.C BEING A BY-LAW to
confirm actions by Council
resulting from the meeting of
February 8, 2005.
CARRIED
XII IN CAMERA
Legal & Personnel Matters
Moved by Councillor Morris Seconded by Councillor Kean
THAT Council proceed In Camera to address legal and personnel matters.
CARRIED
XIII ADJOURNMENT
Moved by Councillor Kean
THAT the meeting be adjourned at 8:35 p.m.
CARRIED
______________________ _________________________________
T. JONES, MAYOR B. PANIZZA, TOWN CLERK