MINUTES - Council - 20040817
TOWN OF AURORA
COUNCIL MEETING MINUTES
NO. 04-26
Council Chambers
Aurora Town Hall
Tuesday, August 17, 2004
ATTENDANCE
COUNCIL MEMBERS Mayor Jones in the Chair; Councillors Buck, Gaertner,
Hogg, Kean, Morris, Vrancic, Wallace and West.
MEMBERS ABSENT None
OTHER ATTENDEES Director of Corporate Services/Town Clerk, Director of
Building, Director of Planning, Director of Public
Works, Treasurer, Manager of Programs/Community
Development and Council/Committee Secretary.
Following Open Forum the Mayor called the meeting to order at 7:12 p.m.
I DECLARATIONS OF PECUNIARY INTEREST
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act.
II APPROVAL OF AGENDA
Moved by Councillor Morris Seconded by Councillor Wallace
THAT the content of the Agenda as circulated by the Corporate Services
Department be approved as presented, with the following additional items:
Delegation Request from Mr. Al Wilson
Re: Item 34 – LS04-043 – Prequalification of General Contractors for
the New Seniors’ Centre
Recommendations from the Special Council In Camera Meeting of
Aug. 16, 2004:
That the Town execute an agreement with S C Municipal Solutions
Inc. and that By-law 4587-04.H be enacted to appoint an interim
Chief Administrative Officer.
That staff be authorized to proceed with the recruitment process for
the position of Chief Administrative Officer, and that the
compensation level for this position be established at Grade 24 of
the salary schedule.
CARRIED
Council Meeting No. 04-26 Page 2 of 20
Tuesday, August 17, 2004
III ADOPTION OF MINUTES
Council Meeting 04-24, Tuesday, July 13, 2004 and Special Council Meeting
04-25, Tuesday, July 20, 2004
Moved by Councillor Vrancic Seconded by Councillor Morris
THAT the Council Minutes of Meeting Numbers 04-24 and 04-25 be
adopted as printed and circulated.
CARRIED
IV DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
Items 1, 3, 4, 5, 6, 7, 8, 9, 10, 11, 12, 13, 14, 15, 16, 17, 22, 23, 24, 25, 26, 31,
32, 34 and 35 were identified for discussion.
V ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
Moved by Councillor Wallace Seconded by Councillor Kean
THAT the following recommendations respecting the matters listed as
“Items not Requiring Separate Discussion” be adopted as submitted to
Council and staff be authorized to take all necessary action required to
give effect to same:
2. Committee Record of the Finance Advisory Committee Meeting 04-01 held
on July 15, 2004
a) Review of the Terms of Reference
THAT the Mayor, Members of Council, Chamber of Commerce and the
Aurora Business Ambassadors be sent a revised notice of advertisement
to assist in the recruitment of volunteers for the Finance Advisory
Committee with an extended closing date.
b) Establishment of Priorities
THAT staff present back a summary of the current budget planning
process as a baseline to begin evaluating the process; and
THAT objectives for the next budget planning process will include, but not
be limited to:
Aligning more clearly to the strategic plan;
Setting clear guidelines for staff;
Seeking earlier public involvement;
Providing a draft earlier in the process to maximize impact of
adjustments;
Seeking Council input at a higher strategic level vs. line-by-line
analysis;
Benchmarking against other processes (i.e. private industries or
other municipalities); and
THAT options and a recommendation on methodology to conduct a
core services review with set parameters and costs be developed.
Council Meeting No. 04-26 Page 3 of 20
Tuesday, August 17, 2004
c) Citizen sub-committees
THAT citizen sub-committees be formed on an as needed basis and that
thank you letters be sent to all applicants with an update on next steps.
18. PL04-091 – Application for Exemption from Part Lot Control
Minto Communities (Toronto) Inc., Plan 65M-3678,
Blocks 128, 131, 138, 140, 141, 142
Marshview Avenue, Bilbrough Street and Conover Avenue
File D12-PLC-09-04
THAT Council approve the request for exemption from Part Lot Control
made by Minto Communities Inc. to divide the following Blocks on
Registered Plan 65M-3678 into separate lots:
Blocks 128 and 131 on Marshview Avenue;
Blocks 138, 141, and 142 on Bilbrough Street; and
Block 140 at the corner of Bilbrough Street and Conover Avenue;
and
THAT Council enact By-law 4576-04.D.
19. PL04-092 – Zoning By-law Amendment Application, (Removal of Holding
Prefix), Ballymore Development (Aurora) Corp., Lots 1 to 31
Registered Plan 65M-3746, File D14-10-04
THAT Council enact By-law 4581-04.D to remove the Holding (H) prefix to
allow the subject lands to be developed for 31 detached dwellings.
20. PL04-094 – Application for Exemption from Part Lot Control
Owner: Sierra Homes (Aurora) Inc.
Agent: J.D. Barnes Ltd., Plan 65M-3705
Blocks 6 and 8, Burgon Place, File D12-PLC-10-04
THAT Council approve the request for exemption from Part Lot Control
made by J.D. Barnes, on behalf of Sierra Homes, to divide Blocks 6 and 8
on Registered Plan 65M-3705 at Burgon Place, into separate lots; and
THAT Council enact By-law 4577-04.D.
21. PL04-095 – Zoning By-law Amendment Application, Andrew Weber and Neal
Santin, 74 Wellington Street East, Lot 13, RP 107, File D14-09-04
THAT Council receive as information the following overview of Zoning By-
law Amendment Application D14-09-04, scheduled for the September 29th,
2004 Public Planning Meeting.
27. PL04-093 – Removal of the Holding Provision – Eighth Dimension Inc.
Part of Block 1, Plan 65M-3193, Parts 2-23, Plan 65R-22241
410 Hollandview Trail, File D14-20-03
THAT Council enact By-law 4578-04.D to remove the Holding (H) prefix
from 410 Hollandview Trail to allow the subject lands to be developed for
retail and non-retail commercial uses.
Council Meeting No. 04-26 Page 4 of 20
Tuesday, August 17, 2004
28. PL04-096 – Official Plan Amendment, Rezoning and Subdivision
Applications, Ballymore Homes and Conseil Scolaire de District
Catholique Centre-Sud, Part of Lot 71 Concession 1, 65M-2767,
North-East Corner of Bathurst Street and Bloomington Road
Files D09-04-04, D14-04-04 and D12-04-1A
THAT Council receive as information the following overview of Official
Plan Amendment, Rezoning and Subdivision Applications D09-04-04,
D14-04-04 and D12-04-1A scheduled for the September 29th, 2004 Public
Planning Meeting.
29. PW04-036 – Acceptance of Municipal Services – Heathwood Homes
Subdivision, Registered Plan 65M-3461
THAT Council accept the municipal services contained within Registered
Plan 65M-3461; and
THAT Council enact By-law 4571-04.D for the assumption of the subject
municipal services; and
THAT the Director of Public Works be authorized to issue a Certificate of
Acceptance of Public Works for said lands as required under Section 3.12
of the Subdivision Agreement; and
THAT the Treasurer be directed to reduce the municipal servicing
securities held in relation to the Heathwood Homes (Aurora) Limited
subdivision to $10,000.
30. PW04-037 – Approval to Execute an Engineering Agreement - Design of Side-
walk, Bikeway and Illumination on Wellington Street East from
Bayview Avenue to Leslie Street
THAT Council authorize the Director of Public Works to execute an
Engineering Agreement between the Town of Aurora and Stantec
Consulting Ltd. for the design of sidewalks, bikeway, and illumination
along Wellington Street East from Bayview Avenue to Leslie Street at the
quoted cost of $51,111, exclusive of GST; and
THAT funds for this work be approved to be expended from the
Development Charges reserve.
33. PW04-041 – Winter Roads Service Delivery
THAT Report No. PW04-041 be received for information; and
THAT Tender No. PW-2004-51, Supply and Operation of Contracted
Single Axle Trucks with Sander Bodies, Snow Plows, and Snow Wings be
awarded to 614128 Ontario Limited for the provision of 4 Trucks from
November 16 to March 31 of the next following year inclusive at its
tendered price of $48,452 per truck exclusive of GST; and
THAT Council authorize the Mayor and Municipal Clerk to execute an
agreement between the Town and 614128 Ontario Limited for the
provision of winter road maintenance.
CARRIED
Council Meeting No. 04-26 Page 5 of 20
Tuesday, August 17, 2004
VI DELEGATIONS
(a) Mr. Dave Watson, 144 Gurnett Street
Re: 3-Way Stop at Kennedy Street East and Gurnett Street
Mr. Watson addressed Council to express his concern regarding the installation
of a stop sign at Gurnett Street and Kennedy Street West. Mr. Watson requested
that the issue be re-evaluated using a longer time frame to monitor the
intersection.
Moved by Councillor West Seconded by Councillor Vrancic
THAT the comments of the delegate be received.
CARRIED
(b) Mr. Greg Callaghan, Hicks-Pettes Architects Inc.
Re: Item 24 – LS04-040 – Tree Cutting Permit for 8 Hunters Glen
Road
Mr. Callaghan addressed Council, on behalf of the residents at 8 Hunters Glen
Road, to advise of the processes that have been undertaken and the various
issues that have been resolved regarding the redevelopment of the lot at 8
Hunters Glen Road.
Moved by Councillor West Seconded by Councillor Buck
THAT the comments of the delegate be received and that Item 24 be
brought forward for discussion.
CARRIED
24. LS04-040 – Tree Cutting Permit Application
Moved by Councillor West Seconded by Councillor Morris
THAT Council grant permission for the application to be signed for the
removal of trees in accordance with By-law 4474-03.D being a By-law to
authorize the injury or destruction of trees (Tree Permit By-law), subject to
a letter of credit being provided with the tree preservation agreement.
CARRIED
Mr. Al Wilson, 132 Delayne Drive
Re: New Seniors’ Centre
Mr. Wilson addressed Council to request that a simplified financial plan be
provided to the public regarding the new Seniors’ Centre and that staff prepare a
brief financial summary to be included in the Notice Board of the local
newspaper.
Moved by Councillor West Seconded by Councillor Morris
THAT the comments of the delegate be received.
CARRIED
Council Meeting No. 04-26 Page 6 of 20
Tuesday, August 17, 2004
VII CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
1. Committee Record of the Traffic Safety Advisory Board Meeting held on
July 14, 2004
Moved by Councillor West Seconded by Councillor Buck
a) THAT the Committee Record of the Traffic Safety Advisory Board Meeting
held on July 14, 2004 be received as information.
b) June 15, 2004 letter from Don and Teresa Foster regarding safety
concerns at the Richardson Drive and Lee Gate intersection.
THAT staff be requested to review the parking on Richardson Drive; and
THAT staff be requested to conduct a multi-way stop sign analysis at the
Richardson Drive and Lee Gate intersection; and
THAT a letter be sent to Ms. Teresa Foster with the TSAB’s
recommendations.
c) June 1, 2004 letter from Ms. Carolin Grandin regarding speeding concerns
on McClenny Drive
THAT staff be requested to review multi-way stop sign control at the
intersection of McClenny Drive and Wardle Gate; and
THAT staff be requested to review the bend on McClenny Drive for safety
improvements; and
THAT a letter be sent to Mr. Gary Grandin with the TSAB’s
recommendations.
d) Report No. TSAB04-006 – Safety Concerns on Stone Road at the Milloy
Place/ Millcliff Circle and Bayview Avenue Intersection
THAT multi-way stop sign control not be installed at the Stone Road and
Milloy Place/Millcliff Circle intersection; and
THAT a letter be sent to Ms. Kim Pinteric with the TSAB’s
recommendations.
e) Report No. TSAB04-007 – Multi-Way Stop Sign Control at the Kennedy
Street West and Temperance Street Intersection
THAT multi-way stop sign control be implemented at the intersection of
Kennedy Street West and Temperance Street; and
THAT the Clerks Department be requested to introduce the necessary
by-law to implement the above recommendation.
f) Report No. TSAB04-008 – Multi-Way Stop Sign Control at the Tyler Street
and Temperance Street Intersection
THAT multi-way stop sign control be implemented at the intersection of
Tyler Street and Temperance Street; and
THAT the Clerks Department be requested to introduce the necessary by-
law to implement the above recommendation.
g) June 7, 2004 memorandum from the Traffic/Transportation Analyst
regarding parking concerns on Downey Circle relating to a Super Mailbox
in front of house #23
Council Meeting No. 04-26 Page 7 of 20
Tuesday, August 17, 2004
THAT staff be requested to determine if the Super Mailbox can be flipped
to face the street; and
THAT a letter be sent to Ms. Stacey Crocker with the TSAB’s
recommendations.
h) May 26, 2004 email from Jacqueline Schafer-Kopackov regarding safety
concerns on Aurora Heights Drive
THAT the May 26, 2004 email from Ms. Jacqueline Schafer-Kopackov
regarding safety concerns on Aurora Heights Drive be received as
information; and
THAT the York Regional Police Department be requested to increase
police enforcement on Aurora Heights Drive; and
THAT a letter be sent to Ms. Jacqueline Schafer-Kopackov with the
TSAB's recommendations.
i) Information regarding the Road Watch Program and the September Road
Watch Conference
THAT staff be requested to advertise for a representative from the public
to sit on the Regional Road Watch Committee.
j) June 8, 2004 email from Michael Tough regarding safety concerns on
Gateway Drive and Birkshire Drive in the vicinity of Northern Lights Public
School.
THAT staff be requested to monitor Gateway Drive and Birkshire Drive
and report back to the TSAB when the Catholic School has been built; and
THAT the York Regional Police Department be requested to increase
police enforcement; and
THAT a letter be sent to Michael Tough with the TSAB’s
recommendations.
k) July 8, 2004 email from Jane Zanibbi Reeves regarding speeding
concerns on Cousins Drive.
THAT 40km/hr speed limit signs be installed on Cousins Drive; and
THAT "Children at Play" signs be installed on Cousins Drive in the vicinity
of Cousins Park; and
THAT the York Regional Police Department be requested to increase
police enforcement of the posted speed limit; and
THAT a letter be sent to Mr. & Mrs. Reeves with the TSAB's
recommendations.
CARRIED
3. Committee Record of the Accessibility Advisory Committee Meeting 04-03
held on July 29, 2004
Moved by Councillor West Seconded by Councillor Wallace
a) THAT the Committee Record of the Accessibility Advisory Meeting held on
July 29, 2004 be received for information; and
Council Meeting No. 04-26 Page 8 of 20
Tuesday, August 17, 2004
b) THAT the plans for the new Seniors’ Centre be revised to include the
following:
• the two barrier free spaces, currently proposed in the design,
include signage to indicate that they are oversized for vans and
large vehicles;
• four additional barrier free parking spaces be included in the
design, at the main entrance;
• a special phone be provided at the reception area with TTY
capability;
• an internal paging system be installed in the Centre;
• benches and/or chairs be provided throughout the corridors and in
the main reception area to provide resting places for those who
have difficulty walking.
c) THAT the following items listed, be addressed as priority issues in
conjunction with the rest of the identified improvements determined in the
notes from the various visits to Town Facilities, conducted by the
Accessibility Advisory Committee:
i) Town Hall Priority List
• the entrance to the Building Department needs to be repaired to
insure that the sunken asphalt is brought up to grade with the
doorway so that wheel chairs, scooters and strollers can access
the area;
• installation of automatic door at the upper main entrance;
• improvements to readability of written materials issued by the
Treasury Department to display larger and darker print. i.e.; tax
bills, water bills, public notices etc.
• installation of a phone at the reception area with TTY capability;
• provision of pens, paper and a bell, within easy reach, at all
reception areas to improve communication options;
• installation of automatic doors for public washrooms in the main
lobby of the Town Hall;
• repair and regular maintenance of the existing automatic doors
at the main entrance of the Town Hall – Lower Lobby;
• new signage for emergency exits and washrooms throughout the
Town Hall;
• hold regular fire drills with an aim to increase staff awareness of
disability issues;
• install equipment for assistive hearing in the Council Chambers;
• installation of more benches and chairs in corridors and public
areas to for resting stops;
• install low-level coat hooks in meeting rooms for people in
wheelchairs.
ii) Public Library Priority List
• find a way to fill the open space below the landing of the iron
staircase on the main floor, to prevent the possibility of people
hitting their heads on the lower frame of the structure; i.e., large
planters, book shelves, book carts;
• relocate the computer pods with lower counters from the back to
the front of the Library;
• ensure that book carts are kept in designated areas to remain
out of the way of patrons.
Council Meeting No. 04-26 Page 9 of 20
Tuesday, August 17, 2004
iii) Town Policies - Priority List
• initiate a Sensitivity Training Program for Town Staff, particularly
staff who work at front counters and reception areas in the Town
Hall and at the facilities;
• implement Official Plan and Zoning By-law policies to address
accessibility housing in new developments, i.e., clusters of
bungalows;
• erection of proper disabled parking signage, at the Town Hall
and throughout the Town of Aurora;
• implementation of a Human Resources Recruitment Policy to
address persons with disabilities;
d) THAT the Accessibility advisory Committee meet on the 4th Thursday of
each, month in the Leksand Room, from 3:00 p.m. to 5:00 p.m.
Thursday, August 26th – 3:00 p.m. (Tannery Room)
Thursday, September 23rd – 3:00 p.m.
Thursday, October 28th – 3:00 p.m.
Thursday, November 25th – 3:00 p.m.
AMENDMENT: Upon the question of the adoption of the resolution, it
was:
Moved by Councillor Hogg Seconded by Councillor West
THAT the following items for the Seniors’ Centre be forwarded to the
architect and Seniors’ Committee for consideration:
• the two barrier free spaces, currently proposed in the design,
include signage to indicate that they are oversized for vans and
large vehicles;
• four additional barrier free parking spaces be included in the
design, at the main entrance;
• a special phone be provided at the reception area with TTY
capability;
• an internal paging system be installed in the Centre;
• benches and/or chairs be provided throughout the corridors and in
the main reception area to provide resting places for those who
have difficulty walking.
CARRIED
The main motion was CARRIED AS AMENDED
4. Correspondence from Susan Jenkins, 46 Royal Road and Kara & Mark
Warburton, 170 Edward Street
Re: Committee of Adjustment Application for Severance of Lot at 5
Cameron Avenue
Moved by Councillor Morris Seconded by Councillor Kean
THAT the correspondence submitted by Susan Jenkins and Kara & Mark
Warburton regarding the application for severance of the lot at 5 Cameron
Avenue be received; and
THAT the correspondence be referred to Planning staff for a report back
to Council as to what mechanisms are available to Council to address
similar situations that may arise in the future.
CARRIED
Council Meeting No. 04-26 Page 10 of 20
Tuesday, August 17, 2004
5. Correspondence from the Town of Newmarket
Re: Request for Support of the York Region Abuse Program Fundraising
Campaign
Moved by Councillor Hogg Seconded by Councillor Morris
THAT the correspondence from the Town of Newmarket requesting
support for the York Region Abuse Program Fundraising Campaign be
received; and
THAT the correspondence be referred to the Treasurer for a report.
CARRIED
6. Resolution from Lake Simcoe Region Conservation Authority
Re: Re-Investment in Ontario’s Conservation Authorities
Moved by Councillor Gaertner Seconded by Councillor Kean
THAT the resolution be approved in principle and deferred to the next
Council meeting in order for the CEO of the Lake Simcoe Region
Conservation Authority to attend and provide detailed information; and
THAT the report be placed in the Councillors’ Office.
DEFEATED
Moved by Councillor West Seconded by Councillor Wallace
THAT the resolution from Lake Simcoe Region Conservation Authority
regarding Re-Investment in Ontario’s Conservation Authorities be received
and endorsed.
CARRIED
7. TR04-015 – 2003 Year-End Report and Audited Financial Statements
Moved by Councillor Gaertner Seconded by Councillor Kean
THAT the Treasurer’s Report TR04-015 - “2003 Year-End Report and
Audited Financial Statements” be deferred to the next Council meeting.
CARRIED
8. Memo from the By-law Services Co-ordinator
Re: Noise Exemption Request – Canadian Tire Store
Moved by Councillor Kean Seconded by Councillor Gaertner
THAT the request from Canadian Tire for an exemption to the Noise By-
law be denied.
DEFEATED
Moved by Councillor West Seconded by Councillor Wallace
THAT the request from Canadian Tire for an exemption to the Noise By-
law be granted for the construction of the cement floor, with limitations;
and
Council Meeting No. 04-26 Page 11 of 20
Tuesday, August 17, 2004
THAT staff speak to the contractor to determine the dates and times the
concrete pouring will be taking place and report back to Council; and
further
THAT the residents in the vicinity of Canadian Tire be notified of the
extended construction hours of this project.
CARRIED
9. Committee Record of the Economic Development Advisory Committee
Meeting 04-03 held on July 21, 2004
Moved by Councillor West Seconded by Councillor Gaertner
THAT the No Quorum Committee Record of the Economic Development
Advisory Committee Meeting 04-03 held on July 21, 2004 be received for
information.
CARRIED
10. Committee Record of the Environmental Advisory Committee Meeting
04-01 held on July 12, 2004
Moved by Councillor West Seconded by Councillor Kean
a) THAT the Committee Record of the Environmental Advisory Committee
Meeting, held on July 12, 2004, be received for information; and
b) THAT the content of the agenda as circulated by the Corporate Services
Department be approved, with the following addition:
• Delegation request from Ms Sandy Porter, 53 Royal Road
Re: Loss of Mature Vegetation - Committee of Adjustment Application
for 5 Cameron Avenue
c) THAT the delegate be allowed to speak for a maximum of 5 minutes.
d) Selection of Chair
THAT Councillor Phyllis Morris be appointed as Chair of the
Environmental Advisory Committee for the first period of the Committee's
term, after which Councillor Gaertner will assume the position of Chair.
e) Delegation – Sandy Porter
THAT the comments of the delegate be received; and
THAT the comments of the delegate be referred to staff; and
THAT staff to provide direction to the Environmental Advisory Committee
as to what options are available to the Committee to address the concerns
raised regarding this application and any others similar environment
related applications that may be raised in the future; and
THAT staff provide feedback as to how the Committee of Adjustment
evaluates environmental related departmental comments as they pertain
to Committee of Adjustment applications; and
THAT staff bring back the above information for the August 9, 2004
Environmental Advisory Committee meeting.
Council Meeting No. 04-26 Page 12 of 20
Tuesday, August 17, 2004
f) Review of the Terms of Reference
THAT the Terms of Reference be received; and
THAT the Environmental Advisory Committee recommend to Council that
the last sentence in the "Purpose" section be changed from:
The EAC shall also endeavour to create a sense of stewardship within the
community towards our open spaces, parks and woodlots.
to
The EAC shall also endeavour to create a practice of stewardship within
the community towards our open spaces, parks and woodlots; and
THAT the 6th bullet point under "Duties and Functions" read as follows:
Identify opportunities to implement initiatives for education, outreach,
public awareness, public consultation, and to seek funding sources.
g) Memo from the Director of Planning
Re: Request for Representation, Selection Steering Committee -
2C Natural Heritage Study
THAT David Tomlinson be appointed to act as the citizen member
representative on the technical steering committee to make
recommendation to Council to award the contract to the successful
consulting team to conduct the 2C Natural Heritage Study.
h) Letter from Dan Stone, Staff Liaison for the Township of King
Environmental Advisory Committee
THAT the letter from Dan Stone, Staff Liaison for the Township of King
Environmental Advisory Committee be received; and
THAT Darryl Moore attend the July 21, 2004 King Environmental Advisory
Committee meeting, in order to learn more about "Diversion Days" and
identify how to become involved.
CARRIED
11. Committee Record of the Environmental Advisory Committee Meeting 04-02
held on August 9, 2004
Moved by Councillor Morris Seconded by Councillor Kean
a) THAT the Committee Record of the Environmental Advisory Committee
Meeting, held on August 9, 2004, be received for information; and
b) Correspondence from the Region of York Environmental Advisory
Committee- EAC Forum in the Fall of 2004
THAT the Region of York be advised that the Environmental Advisory
Committee supports an Environmental Advisory Committee Forum being
hosted by the Region; and wishes to accept the invitation for Aurora to
participate; and
THAT Sue Walmer, Mary Hill, Ellen Mole, and Robert Cook be appointed
to attend the forum subject to dates and times.
c) Correspondence from the Lake Simcoe Region Conservation Authority
Nominations for Conservation Awards
Council Meeting No. 04-26 Page 13 of 20
Tuesday, August 17, 2004
THAT the information from the Lake Simcoe Region Conservation
Authority be received and any nominations for the Conservation Awards
be forwarded to the Mayor or Councillor Morris prior to September 3,
2004, being the deadline for nominations.
. d) OTHER BUSINESS
THAT a special meeting of the Environmental Advisory Committee be held
on Tuesday, August 31, 2004 at 7:00 p.m.
CARRIED
12. BA04-008 – Fill By-law Agreement – Terra Aurora Inc. (AIM)
Moved by Councillor West Seconded by Councillor Kean
THAT Council authorize the Mayor and Clerk to execute an agreement
between the Town of Aurora and Terra Aurora Inc. to permit the regrading
and filling of property located at 205 Industrial Parkway North.
CARRIED
13. BA04-009 – Variance to Sign By-law 3400-92, Canadian Tire – 14700 Yonge
Street
Moved by Councillor West Seconded by Councillor Hogg
THAT Council approve the request for a variance to the sign by-law to
permit the installation of 65.85 sq. m of total signage including wall
signage and directional signage.
CARRIED
14. BA04-010 – Variance to Sign By-law 3400-92, 15360, 15370 and 15380 Bayview
Avenue
Moved by Councillor Wallace Seconded by Councillor Buck
THAT Council approve the following site specific request for a variance to
the sign by-law as it impacts the Trinity Development Group projects on
those lands currently owned by Home Depot so as to permit one wall sign
at each exterior building face at the perimeter of the tenanted area for both
free standing building and the end units of multi tenanted free standing
buildings.
CARRIED
15. BA04-011 – Application for Fill Permit – 1244056 Ontario Limited,
1260403 Ontario Limited and Vito Di Blasi, Part of Lots 11 and
12, Concession 2
Moved by Councillor Morris Seconded by Councillor Buck
THAT Staff be authorized to retain outside legal counsel to represent the
Town before the Ontario Municipal Board in connection with the appeal by
1244056 and 1260403 Ontario Limited and Vito Di Blasi; and
Council Meeting No. 04-26 Page 14 of 20
Tuesday, August 17, 2004
THAT Staff be authorized to retain outside experts as required to support
the Town’s case.
CARRIED
16. Committee Record of the Leisure Services Advisory Committee Meeting 04-
03 held on July 8, 2004
Moved by Councillor West Seconded by Councillor Hogg
a) THAT the Committee Record of the Leisure Services Advisory Committee
Meeting, held on July 8, 2004, be received for information; and
b) THAT staff provide the Leisure Services Committee with the following
information to assist the Committee in determining an appropriate model
for the Pricing Policy:
- An updated cost model in draft form;
- A list of all programs – to be categorized by type of use;
- A simple comparison of the Town of Aurora’s program rates with other
similar municipalities; and
- Examples of existing pricing policy models from other municipalities
c) Report LS04-032 – Consultant Request
THAT the Leisure Services Advisory Committee not engage the services
of a consultant to assist in the research and development of the Pricing
Policy.
d) Correspondence from the Director of Corporate Services
Response arising from LSAC meeting on ay 13, 2004 regarding the Noise
By-law
THAT the correspondence be received for information; and
THAT the Noise By-law be referred to Council for review; and
THAT consideration be given to re-wording the By-law to include a broader
range of potential disturbances.
d) Minutes of the Youth Action Committee for June 16, 2004
Revised Liaison Members List
Memorandum from the Youth Coordinator, Youth Week 2004 Statistics
Fees and Services from other municipalities
THAT the remaining informational items be received for information.
CARRIED
17. PL04-090 – Zoning By-law Amendment and Site Plan Applications
Shell Canada Products Limited, Part of Lot 20, Concession III,
1501 Wellington Street East, South-East Corner of Leslie Street
and Wellington Street East, Files D14-08-91 and D11-11-03
Moved by Councillor West Seconded by Councillor Kean
THAT Council enact Implementing Zoning By-law 4582-04.D, and
THAT, subject to the zoning by-law coming into force, the conveyance of
an easement to the Town for a storm sewer pipe and the submission of all
Council Meeting No. 04-26 Page 15 of 20
Tuesday, August 17, 2004
fees and securities, Council authorize the Director of Planning to enter into
a site plan agreement between Shell Canada Products, the Town of
Aurora and the Regional Municipality of York respecting the construction
of a gasoline station and car wash.
CARRIED
22. LS04-041 – Request for Proposal L.S. 2004-30, Aurora Community Centre
ACC1, Rehabilitation Works
Moved by Councillor West Seconded by Councillor Kean
THAT Council award RFP No. L.S. 2004-30 Door and Window
Renovations to Noraxis Construction and Development Inc. in the amount
of $73,002.00 exclusive of G.S.T.
CARRIED
23. LS04-037 – Aurora Tigers Junior ‘A’ Proposal
Moved by Councillor Kean Seconded by Councillor Morris
THAT Council authorize a joint venture with the Aurora Tigers Junior ‘A’
Hockey Club for 10 years for the opportunity to market rink board
advertising in the Aurora Community Centre, Rink #1.
REFERRAL: Upon the question of the adoption of the resolution, it was:
Moved by Councillor Vrancic Seconded by Councillor Morris
THAT the item be referred to staff for a report; and
THAT any additional revenue which may be generated by the Aurora
Tigers, be re-invested in the arena; and
THAT a 5 + 5 year joint venture be considered with an accompanying
agreement; and
THAT the services which the Aurora Tigers received at no fee be referred
back to the Leisure Services Advisory Committee for review.
CARRIED
25. LS04-042 – Tender No. L.S. 2004-52 – Town Hall Roof Replacement
Moved by Councillor Kean Seconded by Councillor Hogg
THAT Council award Tender L.S. 2004-52 to the low bidder, Solar Roofing
& Sheet Metal Ltd. in the amount of $149,700.00 plus G.S.T.; and
THAT Council authorize an additional expenditure not to exceed
$10,000.00 for the installation of perimeter roof ventilation equipment and
drains.
CARRIED
Council Meeting No. 04-26 Page 16 of 20
Tuesday, August 17, 2004
26. PL04-088 – Whitwell Developments Limited (First Professional)
Part of Lot 21, Concession 3, Wellington Street and Leslie Street
Official Plan and Zoning Amendment Applications
Files D09-10-03 and D14-28-03 respectively
Moved by Councillor West Seconded by Councillor Kean
THAT Council receive as information the following overview of the draft
peer reviews completed for Official Plan Amendment and Zoning By-law
Amendment applications D09-10-03 and D14-28-03 respectively regarding
Whitwell Developments Limited; and
THAT the completed peer reviews are presented at a subsequent Public
Planning Meeting in September 2004.
CARRIED
31. PW04-039 – Elimination of Whistling at Railway Crossings
Moved by Councillor Morris Seconded by Councillor Buck
THAT staff be requested to formally initiate the procedures to request
Canadian National Railway to eliminate whistling along the Newmarket
Subdivision at the Englehard Drive and Centre Street crossings; and
THAT the Region of York be requested to initiate the process to request
Canadian National Railway to eliminate whistling along the Newmarket
Subdivision at the Wellington Street East and St. John’s Sideroad
crossings; and
THAT funds to an upset limit of $15,000 be allocated for the required
safety audits at the subject crossings as described in Report No. PW04-
039; and
THAT staff be requested to report further on this matter when the results
of the safety audits are available and detailed costing for the required
safety infrastructure is available; and
THAT staff report back to Council on the legal liability this change
may impose.
CARRIED
32. PW04-040 – Street Light Maintenance Contract – 5 Year Extension
Moved by Councillor West Seconded by Councillor Kean
THAT Council authorize the Mayor and Clerk to sign the attached
Addendum Agreement for the extension of the current street light
maintenance contract between the Town of Aurora and Mead Electric Inc.
for the period July 1, 2004 to June 30, 2009.
CARRIED
Council Meeting No. 04-26 Page 17 of 20
Tuesday, August 17, 2004
34. LS04-043 - Prequalification of General Contractors for the New Seniors’ Centre
Moved by Councillor Kean Seconded by Councillor West
THAT Council receive for information the prequalification list of General
Contractors for the new Seniors’ Centre; and
THAT Council direct staff to proceed with the prequalification bid process
for this project.
CARRIED
35. Memorandum from Councillor Morris
Re: Hydro One Task Force
Moved by Councillor Morris Seconded by Councillor Kean
THAT a maximum amount of $25,000 be committed, in principle, as the
Town of Aurora’s contribution to the Hydro One Task Force, subject to
confirmation by the Treasurer of the funding source; and
THAT the CAO be requested to contact the CAO of Markham and report
back to Council on the financial management of the funding to the Task
Force and any possible future funding commitments from other
municipalities.
CARRIED
Moved by Councillor Morris Seconded by Councillor Kean
THAT this meeting be extended beyond 10:30 p.m. in order to address the
remaining items on the agenda.
CARRIED
Moved by Councillor Kean Seconded by Councillor Morris
THAT Councillor Gaertner and Councillor Hogg be appointed to the Hydro
One Task Force; and
THAT Councillor Morris report back on the Terms of Reference of the
Task Force.
CARRIED
Recommendations from the Special Council In Camera Meeting of August
16, 2004. (ADDED ITEM)
Moved by Councillor West Seconded by Councillor Vrancic
THAT the Town execute an agreement with S C Municipal Solutions Inc.
and that By-law 4587-04.H be enacted to appoint an interim Chief
Administrative Officer; and
THAT staff be authorized to proceed with the recruitment process for the
position of Chief Administrative Officer, and that the compensation level
for this position be established at Grade 24 of the salary schedule.
CARRIED
Council Meeting No. 04-26 Page 18 of 20
Tuesday, August 17, 2004
VIII OTHER BUSINESS, COUNCILLORS
Councillor Wallace requested that the Director of Public Works ensure that
signage is erected at the appropriate intersections to inform residents of the road
closure at St. John’s Sideroad and Industrial Parkway North.
Councillor Morris advised that a valuable and interesting presentation was made
by the auditors at the Finance Advisory Committee meeting and suggested that a
similar presentation be made at the next Council meeting.
Moved by Councillor Morris Seconded by Councillor Kean
THAT the auditors make a presentation to Council similar to the one made
at the Finance Advisory Committee meeting on Monday, August 16, 2004.
On a recorded vote the motion was DEFEATED.
YEAS: 4 NAYS: 5
VOTING YEAS: Councillors Gaertner, Kean, Morris and Vrancic
VOTING NAYS: Councillors Buck, Hogg, Wallace, West and Mayor Jones
Councillor Morris inquired as to when the response letter from Dr. Helena Jaczek
regarding EMFs would be posted on the Town website, to which the Director of
Corporate Services responded that he would follow up on the matter.
Councillor Morris addressed the concern, sent via email by Mr. Brian Veloso,
regarding the traffic monitoring at Gateway Drive and Birkshire Drive. Councillor
Morris inquired of the Director of Public Works why the traffic monitoring is being
put off until the Catholic school is built, to which the Director responded that it is
normal practice to wait until the traffic situation develops before any monitoring
commences. Councillor Morris requested that the Director respond directly to
Mr. Veloso.
Councillor Morris advised that the Mayor will be participating in the Mayors’
Challenge against cancer put on by Southlake Regional Health Centre. Mayor
Jones advised that it will take place on October 2, 2004 and anyone interested in
attending should contact Cooky Ellis in the Mayor’s office.
Councillor Morris requested clarification on communication received from the
Ministry of the Environment regarding 45 Tannery Creek. The Director of Public
Works responded that the MOE has received the Town’s information and that
they would like to meet with the Town, the Town’s consultant and the Regional
Department of Health, which the Director is in the processing of arranging.
Councillor Morris provided a Notice of Motion regarding the old Land Fill Site on
Bayview Avenue and that she will be requesting a report on the soil conditions.
Councillor Gaertner requested that any financial items be placed at the beginning
of future agendas.
Council Meeting No. 04-26 Page 19 of 20
Tuesday, August 17, 2004
IX READING OF BY-LAWS
Moved by Councillor West Seconded by Councillor Buck
THAT the following listed by-laws be given 1st, 2nd and 3rd readings, and
enacted:
4571-04.D BEING A BY-LAW to assume
aboveground and belowground
municipal services; to assume certain
lands; and to establish highways
(Heathwood Homes)
4575-04.H BEING A BY-LAW to Appoint a Building
Inspector. (D. Hornblow)
4576-04.D BEING A BY-LAW to exempt Part of
Lot 23, Blocks 128, 131, 138, 140, 141,
and 142 on Registered Plan 65M-3678,
in Aurora, from the Part Lot Control
provisions as provided in subsection 50
(5) of the Planning Act, R.S.O. 1990,
c.P.13 (as amended).
(Minto Communities (Toronto) Inc.)
4577-04.D BEING A BY-LAW to exempt Part of
Lot 84, Blocks 6 and 8 on Registered
Plan 65M-3705, in Aurora, from the Part
Lot Control provisions as provided in
subsection 50 (5) of the Planning Act,
R.S.O. 1990, c.P.13 (as amended).
(Sierra Homes (Aurora) Inc.)
4578-04.D BEING A BY-LAW to amend By-law
2213-78 (Removal of Holding Prefix –
Eighth Dimension)
4581-04.D BEING A BY-LAW to amend By-law No.
2213-78 (Ballymore Developments)
4582-04.D BEING A BY-LAW to amend By-law No.
2213-78 (Shell Canada Products)
4583-04.T BEING A BY-LAW to designate and
erect stop signs at the intersection of
Kennedy Street West and Temperance
Street.
4584-04.T BEING A BY-LAW to designate and
erect stop signs at the intersection of
Temperance Street and Tyler Street.
4585-04.C BEING A BY-LAW to Confirm
Actions by Council Resulting From This
Meeting - Tuesday, August 17, 2004.
4587-04.H BEING A BY-LAW to amend By-law No.
3616-95.H, a By-law to establish the
office and define, limit and determine the
duties and responsibilities of the interim
Chief Administrative Officer.
CARRIED
Council Meeting No. 04-26 Page 20 of 20
Tuesday, August 17, 2004
XI ADJOURNMENT
Moved by Councillor Vrancic
THAT the meeting be adjourned at 11:15p.m.
CARRIED
______________________ _________________________________
T. JONES, MAYOR B. PANIZZA, TOWN CLERK