MINUTES - Council - 20040525
TOWN OF AURORA
COUNCIL MEETING MINUTES
NO. 04-18
Council Chambers
Aurora Town Hall
Tuesday, May 25, 2004
ATTENDANCE
COUNCIL MEMBERS Mayor Jones in the Chair; Councillors Buck, Gaertner,
Hogg, Kean, Morris, Vrancic, Wallace and West.
MEMBERS ABSENT None.
OTHER ATTENDEES Chief Administrative Officer, Director of Corporate
Services/Town Clerk, Director of Building, Director of
Leisure Services, Director of Planning, Director of
Public Works, Acting Treasurer, Acting Town Solicitor
and Council/Committee Secretary.
Following the Special Council Meeting, the Mayor called the meeting to order at
7:45 p.m.
I DECLARATIONS OF PECUNIARY INTEREST
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act.
II APPROVAL OF AGENDA
Moved by Councillor Vrancic Seconded by Councillor Morris
THAT the content of the Agenda as circulated by the Corporate Services
Department be approved as presented, with the following additional items:
Additional information from MHPM Project Managers Inc.
Re: System Recommendations to Council regarding the
Proposed Recreation Complex (Item 1)
Correspondence from Jo-Anne Bartholomew
Re: Swimming Pool for the Proposed Recreation Complex
(Item 1)
Correspondence from Robert Ryan
Re: Traffic Concerns at Mosaics Avenue and Murray Drive
(Item 14)
CARRIED
Council Meeting No. 04-18 Page 2 of 14
Tuesday, May 25, 2004
III ADOPTION OF MINUTES
Council Meeting No. 04-15, Tuesday, May 11, 2004 and Special Council
Meeting No. 04-16, Tuesday, May 18, 2004
Moved by Councillor West Seconded by Councillor Wallace
THAT the Council Minutes of Meeting No. 04-15 and the Special Council
Minutes of Meeting No. 04-16 be adopted as printed and circulated.
CARRIED
IV PRESENTATIONS
(Moved to Special Council Meeting No. 04-17 Agenda)
Presentation to Sean Nishimura, Grade 4 Student at Highview Public School
Re: A Framed Copy of his Anti-Litter Poster
Recognition of Highview Public School Staff - Ms Margaret Roberts,
Principal and Ms Colleen Davidson, Grade 4 Teacher
Re: Town of Aurora's Anti-Litter Campaign
Please note that the above presentations were conducted at the Special Council
Meeting No. 04-17 Agenda, which took place prior to this meeting.
V DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
Items 1, 2, 3, 10(1), 12 and 14 were identified for discussion.
VI ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
Moved by Councillor West Seconded by Councillor Gaertner
THAT the following recommendations respecting the matters listed as
“Items Not Requiring Separate Discussion” be adopted as submitted to
Council and staff be authorized to take all necessary action required to
give effect to same:
4. TR04-013 - Municipal Property Tax Rates for 2004
THAT the Director of Finance/Treasurer’s report TR04-013 “Municipal
Property Tax Rates for 2004” be received; and
THAT the 2004 property tax rates to be applied to the 2003 Assessment
Roll as returned for taxable properties in the 2004 taxation year be set for
Town of Aurora services as follows:
Property Class Tax Class Tax Rate
Residential Taxable: Full Rate RT 0.332871%
Multi-Residential Taxable: Full Rate MT 0.332871%
Commercial Taxable: Full Rate CT 0.401775%
Commercial Taxable: Excess Land Rate CU 0.281243%
Commercial Taxable: Vacant Land Rate CX 0.281243%
Shopping Centres Taxable: Full Rate ST 0.401775%
Shipping Centres Taxable: Excess Land Rate SU 0.281243%
Industrial Taxable: Full Rate IT 0.457265%
Industrial Taxable Full – Shared as PIL IH 0.457265%
Industrial Taxable: Excess Land Rate IU 0.297222%
Industrial Taxable: Vacant Land Rate IX 0.297222%
Council Meeting No. 04-18 Page 3 of 14
Tuesday, May 25, 2004
Industrial Taxable: Farmland 1 Rate I1 0.083218%
Large Industrial Taxable: Full Rate LT 0.457265%
pipeline Taxable: Full Rate PT 0.305909%
Farm Taxable: Full Rate FT 0.083218%
Managed Forests Taxable: Full Rate TT 0.083218%
THAT the 2004 property tax rates to be applied to the 2003 Assessment
Roll as returned for payments-in-lieu in the 2004 taxation year be set for
Town of Aurora services as follows:
Property Class Tax Class Tax Rate
Residential PIL: General Rate RG 0.332871%
Commercial PIL: Full Rate CF 0.401775%
Commercial PIL: General Rate CG 0.401775%
Commercial PIL: Tenant of the Province CP 0.401775%
Industrial PIL: Full Rate IF 0.457265%
THAT By-law 4540-04.F establishing the 2004 tax rates for the Town of
Aurora be approved and given three readings at the May 25, 2004 Council
Meeting.
5. PL04-063 - Aurora Gateway Business Park
Whitwell Developments/State Farm Subdivision,
D12-00-4A, Bayview Northeast Area 2B Secondary Plan
(OPA 30), D09-10-96
Wellington Street East, Highway 404 and Leslie Street
Part of Lots 21 and 22, Concession 3 EYS
THAT Council adopt the Urban Design Guidelines that have been
prepared for the ‘Aurora Gateway Business Park’; and
THAT such Guidelines shall form part of the Whitwell Developments/State
Farm Subdivision Agreement; and
THAT such Guidelines shall form an addendum to the Bayview Northeast
Area 2b Secondary Plan (OPA 30).
6. PL04-065 - Whitwell Developments Limited (First Professional)
Part of Lot 21, Concession 3
Wellington Street and Leslie Street
Official Plan and Zoning Amendment Applications
Files D09-10-03 & D14-28-03 respectively
THAT Council support the proposed work program and next steps in the
processing of Official Plan Amendment and Zoning By-law Amendment
applications D09-10-03 and D14-28-03 for the Whitwell Developments
Limited (First Professional) applications; and
THAT applications D09-10-03 and D14-28-03 be scheduled for
consideration at the June 23, 2004 Public Planning Meeting.
Council Meeting No. 04-18 Page 4 of 14
Tuesday, May 25, 2004
7. PL04-058 - Zoning By-law Amendment Application
Estate of David Lenard Smith, Part of Lot 79,
Concession 1 W.Y.S., 268 Kennedy Street West
File D14-35-03
THAT report PL04-058 be received; and
THAT Council determine that further notice, as per Section 34(17) of the
Planning Act, is not required; and
THAT implementing Zoning By-law Amendment No. 4529-04.D be
enacted.
8. PW04-022 - Award of Tender No. PW-2004-10 – Reconstruction of Henderson
Drive and Yonge Street Resurfacing and Intersection Improvements
THAT Tender No. PW-2004-10 the "Reconstruction of Henderson Drive
and Yonge Street Resurfacing and Intersection Improvements", be
awarded to Esposito Bros. Construction Ltd. at its tendered price of
$1,716,585.79; and
THAT Council authorize the Mayor and Municipal Clerk to execute the
attached Form of Agreement between the Town of Aurora and Esposito
Bros. Construction Ltd. for the reconstruction of Henderson Drive and
Yonge Street Resurfacing and Intersection Improvements.
9. CS04-019 - Revision to Administration Procedure No. 7 for Revision to the
Schedule Salary Classification for Full Time Non Union Staff
THAT Council approve the recommended revision to the Salary and
Classification Schedule prescribed by Administration Procedure No. 7 to
provide for a salary adjustment to all non union full time staff effective April
1, 2004; and
THAT staff be authorized to update, circulate and implement the revisions
to the Schedule appended to Administration Procedure No. 7 in
accordance with the Council approval.
11. Item for Council Meeting of May 25, 2004 Resulting From General
Committee – May 18, 2004 (In-Camera Session)
Re: Appointment of Members to the Special Events Advisory Committee
THAT the following people be appointed to the Special Events Advisory
Committee:
Evelyn Field
Sandra Humfryes
Margaret Kingerski
Aime L. Martin
13. Economic Development Advisory Committee Meeting Minutes of May 19, 2004
(a) THAT the Committee Record of the Economic Development
Advisory Committee Meeting 04-01 held on May 19, 2004 be
received as information; and
(b) THAT the term of the Chair of the Economic Development Advisory
Committee be shared between two Members of Council; and
Council Meeting No. 04-18 Page 5 of 14
Tuesday, May 25, 2004
(c) THAT the Chair be Councillor Vrancic for the first half of the term
and Councillor Morris for the second half of the term.
(d) Appointment of One (1) Citizen EDAC Member to the Yonge Street
Commercial Area Sub-Committee
THAT Richard Wizemann be appointed to the Yonge Street
Commercial Area Sub-Committee as the citizen representative of
the Economic Development Advisory Committee.
(e) Town’s Sponsorship of the Aurora Chamber of Commerce
Business Achievement Awards
THAT the Town of Aurora be a Silver Sponsor for the Aurora
Chamber of Commerce Business Achievement Awards at a fee of
$1,750.
15. Traffic Safety Advisory Board Meeting Minutes of May 12, 2004
(a) THAT the Committee Record of the Traffic Safety Advisory Board
Meeting held on May 12, 2004 be received as information; and
(b) May 3, 2004 memorandum from the Traffic/Transportation Analyst
regarding Murray Drive – Safety Concerns at the Plaza’s East and
West Entrances/Exits
THAT multi-way stop sign control on Murray Drive at the plaza’s
west entrances/exits be approved; and
THAT a letter be sent to all affected businesses and residents with
the TSAB’s recommendations; and
THAT the Clerks Department be requested to introduce the
necessary by-law to implement the above recommendation; and
THAT in those circumstances where:
1) Council has referred the recommendations of the TSAB back
to the TSAB for further review; and
2) Further TSAB review has resulted in no changes to their
recommendations; therefore
3) Council be requested to consider and deal with the specific
matter without further delay.
(c) November 10, 2003 letter from Mark Nice regarding safety
concerns on St. John’s Sideroad
THAT a letter be sent to Mr. Mark Nice and Mr. Jeff Allen with a
copy of the report from the Region.
(d) November 12, 2003 letter from Bruce Bishop regarding parking
concerns on Tyler Street
THAT staff be requested to conduct an on-site investigation with
Mr. Bruce Bishop to determine how the trucks are entering and
exiting the Old Tannery Building.
Council Meeting No. 04-18 Page 6 of 14
Tuesday, May 25, 2004
(e) March 14, 2004 email from Lowell McClenny regarding parking
concerns on George Street south of Wellington Street West
THAT staff be requested to monitor the parking concerns on
George Street and report back to the TSAB if parking prohibitions
are required; and
THAT a letter be sent to Mr. Lowell McClenny with the TSAB’s
recommendations.
(f) April 1, 2004 email from Alexander Esposito regarding safety
concerns on Cady Court
THAT the request for Children at Play signs by denied; and
THAT a letter be sent to Alexander Esposito with the TSAB’s
recommendations.
CARRIED
VII DELEGATIONS
Mr. Jody Matthew
Re: Cobblestone Lodge Retirement Home
Mr. Jody Matthew addressed Council regarding issued related to Cobblestone
Lodge Retirement Home, and requested that Council defer the decision on
enacting the proposed By-law in order that the Town can check with the Region
of York, to ensure that proper safeguards are in place with respect to the special
needs residents of the facility.
Moved by Councillor Kean Seconded by Councillor Wallace
THAT the comments of the delegate be received and referred to Item 3.
CARRIED
Moved by Councillor Buck Seconded by Councillor West
THAT Item 3 be brought forward for consideration at this time.
CARRIED
3. PL04-054 - COBBLESTONE LODGE RETIREMENT HOME
Lot 167, R.P. 246, 15029 Yonge Street
Zoning Amendment Application, File D14-18-03
Moved by Councillor West Seconded by Councillor Buck
THAT report PL04-054 be received; and
THAT Zoning By-law Amendment No. 4534-04.D be enacted.
DEFERRAL: Upon the question of the adoption of the resolution, it was:
Moved by Councillor Vrancic Seconded by Councillor Morris
THAT report PL04-054 and Zoning By-law Amendment No. 4534-04.D be
deferred for 4 weeks, to allow Mr. Matthew to meet with staff in regard to
this issue.
CARRIED
Council Meeting No. 04-18 Page 7 of 14
Tuesday, May 25, 2004
Mr. Craig Bonham
Re: Aquatic Facility - New Recreation Centre (Item 1)
Mr. Bonham was unable to attend and therefore his delegation was withdrawn.
Mr. Alex Brown
Re: Aquatic Facility - New Recreation Centre (Item 1)
Mr. Alex Brown advised that he has been a member of the Aurora Ducks
Swimming Club for 4 years and over that time he has won several divisional and
national championships, as well as a variety of other awards including over 150
ribbons. Mr. Brown informed Council that his involvement with the Swim Club
has been a very positive experience, however he advised that due to the severe
shortage of pool time and facilities here in Aurora, the club must travel to various
places and often fit as many as ten swimmers into a lane during practices. Mr.
Brown advised that Aurora has many top swimmers and that the swim club would
benefit greatly from the inclusion of a pool within the design for the new
Recreation Complex.
Ms Sophie Solti and Ms Sara Bonham
Re: Aquatic Facility - New Recreation Centre (Item 1)
Ms Sophie Solti and Ms Sara Bonham advised that they both swim on the
National Team with the Aurora Ducks, and advised that there are teams from all
over Canada participating in the national swim meets. It was suggested that the
Town of Aurora would greatly benefit from constructing a swimming facility
capable of hosting a meet, due to potential revenue through visitors from all
across Canada frequenting Aurora’s stores, hotels, restaurants and business. Ms
Solti and Ms Bonham also advised of the tremendous health benefits associated
with swimming and suggested that the inclusion of a new pool to the Recreation
Complex would be a winning investment for the Town of Aurora.
Ms Anda Carter
Re: Aquatic Facility - New Recreation Centre (Item 1)
Ms Anda Carter advised that she has continued to petition the residents of
Aurora, to show their support for the construction of a new pool as an integral
part of the initial building phase of the new Recreation Complex. Ms Carter
advised Council that she has collected an additional 581 names to bring the total
to 2,341 names in favour of building the pool now, and requested that Council
support the inclusion of an aquatic facility in the design for the new Recreation
Complex.
Mr. Reg Chappell, President of the Aurora Swim Club
Re: Aquatic Facility - New Recreation Centre (Item 1)
Mr. Reg Chappell, President of the Aurora Swim Club, advised that he and the
members of the Aurora Swim Club have been very anxious as the debate to
allow the aquatic facility to remain in the design for the Recreation Complex has
continued, and he indicated that he feels they have clearly illustrated the need for
this facility through their attendance at Council, involvement with the process and
the results of the petition containing 2,341 names, to date. Mr. Chappell
suggested that, in an effort to help offset the costs associated with the
construction of the pool, the Aurora Swim Club would be very willing to commit to
initiating a fundraising drive with a goal of raising 10% of the pool costs through
donations.
Council Meeting No. 04-18 Page 8 of 14
Tuesday, May 25, 2004
Mr. Chappell also suggested several initiatives which may assist in addressing
the financial burden of this facility including, but not limited to; advertising sales
through hanging banners in the pool area, raising registration fees by as much as
40% to 50%, hiring a professional program planner and a professional fundraiser.
Mr. Chappell thanked Council for their consideration of this matter and requested
that they vote in favour of including the pool in the current design for the new
Recreation Complex.
Norr Limited Architects and Engineers
Re: New Aurora Recreation Complex – Design
Mr. Gary Stanhope, MHPM Project Manager, introduced the Architects, Mr.
Albert Paquette, Principal of Norr Limited Architects and Engineers and Mr.
Victor Jaunkalns of MJM Architects Inc. Mr. Paquette presented the draft site
plan which is proposed to be put out for tender upon approval by Council this
evening, and he briefly outlined the design of the facility. Mr. Jaunkalns advised
that the projected capital cost has been reduced to $19,144 million, noting that
this is within the suggested budget, which was previously approved by Council.
Mr. Chris Powell of Norr Limited Architects and Engineers recommended that
Council should consider an investment in a system that will provide energy cost
avoidance benefits. Mr. Powell advised that many options were investigated and
the recommended energy cost avoidance system is called Leadership in Energy
& Environmental Design (LEED), which is a leading-edge system for designing,
constructing, operating and certifying Green Buildings, which would be the most
cost effective and appropriate for the new Aurora Recreation Complex.
Moved by Councillor Wallace Seconded by Councillor Vrancic
THAT the comments of the delegates be received and that Item 1 be
brought forward for consideration at this time.
CARRIED
Councillor Morris requested that the Director of Leisure Services provide a report
on the details and cost associated with the City of Barrie’s new recreation
complex, as soon as possible.
Councillor Kean requested that staff report on all saleable land currently owned
by the Town of Aurora.
1. ADM04-013 - Fiscal Impact Analysis - Phasing of New Recreation Complex
Moved by Councillor Kean Seconded by Councillor Wallace
THAT Council receive the attached Fiscal Impact Analysis prepared by
Hemson and Associates setting out the impact of constructing the new
recreation facility using a phased approach on both tax rates and reserve
and reserve fund balances.
CARRIED
Council Meeting No. 04-18 Page 9 of 14
Tuesday, May 25, 2004
Moved by Councillor Wallace Seconded by Councillor Kean
THAT the full project design for the new Recreation Complex proceed as
presented.
On a recorded vote the motion was CARRIED
YEAS: 6 NAYS: 3
VOTING YEAS: Councillors Hogg, Kean, Morris, Vrancic, Wallace
and Mayor Jones
VOTING NAYS: Councillors Buck, Gaertner and West
Moved by Councillor Buck Seconded by Councillor Hogg
THAT this meeting be extended beyond 10:30 p.m. in order to address the
remaining items on the agenda.
CARRIED
Moved by Councillor Vrancic Seconded by Councillor Hogg
THAT Council take a 5 minute recess.
CARRIED
Moved by Councillor Kean Seconded by Councillor Wallace
THAT Council approve the following five recommendations from,
WHPM Project Managers Inc:
• THAT staff be directed to commence the process of demolition of
existing structures, decommission of well and septic system on the
proposed Recreational Complex site at 1400 Wellington Street.
• THAT Council proceed with the tender process in order to receive
bids for the Earthworks, Underground Servicing and Parking Area
to Granular contract for the proposed site at 1400 Wellington Street
• THAT Council authorize the Project Manager to solicit General
Contractor pre-qualification submissions for the construction of the
new Recreational Complex at 1400 Wellington Street
• THAT Council receive the Architects’ presentation on design
development progress and updated project cost estimate and
authorize the Architect to commence with detail designs and
construction drawings.
• THAT Council provide direction to the Project Team as it relates to
the Cost Benefit Analysis of the energy efficiency options and
potential LEED certification.
CARRIED
Moved by Councillor Hogg Seconded by Councillor Morris
THAT staff be directed to do a due diligence on the operational costs
associated with the new Recreation Complex.
CARRIED
Council Meeting No. 04-18 Page 10 of 14
Tuesday, May 25, 2004
Mr. Ray Simpson of Hemson Consulting Limited
Re: Employment Land Retention Strategy Item 2 - PL04-056
Mr. Simpson briefly outlined the contents of the Employment Land Retention
Strategy Report. Mr. Simpson advised that the report, which provides a
recommended approach, and specific policies regarding applications to
redesignate employment land to other urban uses, is before Council this evening
for consideration. Mr. Simpson advised that the strategies suggested in this
report are in keeping with the position that the Town holds regarding the parctice
of converting employment land to residential for the purpose of increasing the
real estate value of the property.
Moved by Councillor Kean Seconded by Councillor Morris
THAT the comments of the delegate be received; and
THAT Item 2 be brought forward for consideration at this time.
CARRIED
2. PL04-056 - Employment Land Retention:
Proposed Strategy and Official Plan Amendment
Moved by Councillor Kean Seconded by Councillor Morris
THAT Council receive the draft Employment Land Retention Strategy; and
THAT staff be directed to continue to work with Hemson Consulting Ltd to
refine the document; and
THAT a Public Meeting be held on June 23, 2004 to receive public input
and consider the proposed Official Plan Amendment set out within the
Strategy.
CARRIED
VIII CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
10. General Committee Meeting Report No. 04-15
Tuesday, May 18, 2004
CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION FROM
THE GENERAL COMMITTEE MEETING NO. 04-15, TUESDAY, MAY 18, 2004
(1) BA04-004 - Secondary Dwelling Units - Task Force
Councillor Wallace, having previously declared an interest in Item 1, indicated
that he no longer has a conflict with this matter.
Moved by Mayor Kean Seconded by Councillor Vrancic
THAT Council support a Task Force to investigate secondary
dwelling units and report back to Council with regards to legalizing
basement apartments; and
Council Meeting No. 04-18 Page 11 of 14
Tuesday, May 25, 2004
THAT this Task Force commence in September 2004; and
THAT the Task Force be comprised of two members of Council as
well as staff from Planning, Building, Public Works, Leisure
Services, By-law Services, Central York Fire Services and Legal
Services, in addition to six citizen members
On a recorded vote, the motion was CARRIED
YEAS: 5 NAYS: 3
VOTING YEAS: Councillors Gaertner, Kean, Morris, Vrancic and Wallace
VOTING NAYS: Councillors Buck, West and Mayor Jones
(Councillor Hogg was absent)
Moved by Councillor Vrancic Seconded by Councillor Morris
THAT Councillors Kean and Wallace be appointed to the Secondary
Dwelling Units Task Force.
CARRIED
Moved by Councillor West Seconded by Councillor Wallace
THAT the remainder of the Report of the General Committee Meeting No.
04-15 be received and the recommendations carried by the Committee be
adopted.
CARRIED
12. Leisure Services Advisory Committee Meeting Minutes of May 13, 2004
Moved by Councillor Kean Seconded by Councillor Morris
(a) THAT the Committee Record of the Leisure Services Advisory
Committee Meeting, held on May 13, 2004, be received for
information; and
(b) Delegation from Ms Rebecca Beaton, President, Regency Acres
Committee Association,
Re: Confederation Park and Murray Drive Parkette:
THAT the issue regarding noise from the P.A. and alarm systems in
the schools beside Confederation Park be referred to the By-law
staff for a report on whether the schools are in violation of the noise
by-law; and
THAT the Leisure Services staff ask Beta Sigma Phi to relinquish
the adoption of the Murray Parkette in exchange for another park.
Council Meeting No. 04-18 Page 12 of 14
Tuesday, May 25, 2004
AMENDMENT: Upon the question of the adoption of the
recommendation, it was:
Moved by Councillor West Seconded by Councillor Wallace
THAT the recommendation to ask Beta Sigma Phi to relinquish the
adoption of the Murray Parkette in exchange for another park, be
referred back to the Leisure Services Committee for clarification
CARRIED
The main motion was CARRIED AS AMENDED
Moved by Councillor West Seconded by Councillor Kean
THAT the pending Report regarding the break down of costs associated
with the Seniors’ Centre be brought to the June 1, 2004 General
Committee meeting.
CARRIED
Moved by Councillor Kean Seconded by Councillor Wallace
THAT this meeting be extended beyond 12:00 a.m. in order to address the
remaining items on the agenda.
CARRIED
14. Memo from Councillor West Chair of Traffic Safety Advisory Board
Re: Item 15 - Murray Drive Safety Concerns; and
Correspondence from Robert Ryan
Re: Traffic Concerns at Mosaics Avenue and Murray Drive (Added Item)
Moved by Councillor Gaertner Seconded by Councillor Kean
THAT multi-way stop sign control on Murray Drive at the plaza’s west
entrances/exits be approved; and
THAT an evaluation report on the impact of the multi-way stop signs be
brought back to Council in 6 months; and
THAT a letter be sent to all affected businesses and residents with the
Traffic Safety Advisory Board’s recommendations; and
THAT the Clerk’s Department be requested to introduce the necessary by-
law to implement the above recommendation.
CARRIED
IX REGIONAL REPORT
The Mayor advised that there are copies of the Regional Strategic Plan Update
available in the Councillors’ Offices and advised that anyone who is interested in
the highlights from the Region on this Strategic Plan Update or in general, can
visit their website at www.region.york.on.ca.
Council Meeting No. 04-18 Page 13 of 14
Tuesday, May 25, 2004
X OTHER BUSINESS, COUNCILLORS
Councillor Morris requested to know when a response will be provided, resulting
from a previous motion that was passed by Council on June 24, 2003 regarding
Aurora Hydro Connections, in which Council directed staff to obtain a written
legal opinion in order to clarify matters considered by Council at a meeting, as
Shareholders, and the exemption from the provisions of the Municipal Act which
states all meetings shall be open to the public.
Mayor Jones recognized and thanked Mr. Paul Dillman, who had assumed the
position of Acting Treasurer for the Town of Aurora, in the absence of the former
Treasurer over the past few months. The Mayor advised that the new Treasurer,
Mr. Jim Carey, will be commencing his position on Monday, May 31, 2004.
Councillor West advised that he will be in a meeting at the time of the Public
Planning meeting scheduled for Wednesday, May 26, 2004 and asked that
Council confirm that this wouldn’t affect the quorum for that meeting. It was
determined that the Public Planning meeting would still have quorum in his
absence.
Councillor Kean requested that notification be provided to each member of
Council with regard to invitations to community events and functions.
Councillor Morris and Councillor Gaertner expressed concern that the agenda for
this meeting was not posted on the Town of Aurora Website on Friday, as is
standard practice, and they advised that they had received complaints from
residents. The Director of Corporate Services advised that on Friday, May 21,
2004 various materials for the agenda were revised and submitted late in the
day, causing the Agenda compilation and printing process to be severely
delayed, forcing staff to stay late to prepare just enough copies for the Mayor and
Members of Council. The Director advised that the omission of the website
posting was an unfortunate result of this delay, which could not be avoided. The
CAO advised that the Management Team will be addressing this issue at their
next meeting on Wednesday, May 26, 2004.
XI READING OF BY-LAWS
Moved by Councillor West Seconded by Councillor Morris
THAT the following listed by-laws be given 1st, 2nd and 3rd readings, and
enacted:
4529-04.D BEING A BY-LAW to
amend By-law No. 2213-78
(Estate of Lenard Smith)
4536-04.H BEING A BY-LAW to
appoint Municipal Law
Enforcement Officers for
the Corporation of the
Town of Aurora.
4540-04.F BEING A BY-LAW to Set
and Levy the Rates of
Taxation for the Year
2004.
Council Meeting No. 04-18 Page 14 of 14
Tuesday, May 25, 2004
4537-04.C BEING A BY-LAW to
Confirm Actions by
Council Resulting From
This Meeting - Tuesday,
May 25, 2004.
CARRIED
XII IN CAMERA
None
XIII ADJOURNMENT
Moved by Councillor Wallace
THAT the meeting be adjourned at 12:10 a.m.
CARRIED
______________________ _________________________________
T. JONES, MAYOR B. PANIZZA, TOWN CLERK