MINUTES - Council - 20040608
TOWN OF AURORA
COUNCIL MEETING MINUTES
NO. 04-20
Council Chambers
Aurora Town Hall
Tuesday, June 8, 2004
ATTENDANCE
COUNCIL MEMBERS Mayor Jones in the Chair; Councillors Buck, Gaertner,
Hogg, Kean, Morris, Vrancic, Wallace and West.
MEMBERS ABSENT None
OTHER ATTENDEES Chief Administrative Officer, Director of Corporate
Services/Town Clerk, Director of Leisure Services,
Director of Planning, Director of Public Works,
Treasurer, Acting Town Solicitor and Council/
Committee Secretary.
Following Open Forum the Mayor called the meeting to order at 7:25 p.m.
I DECLARATIONS OF PECUNIARY INTEREST
Councillor Wallace declared a pecuniary interest in Item 2 CS04-027 by virtue of
his affiliation with a publication mentioned in the report and did not take part in or
vote on any questions in this regard or attempt in any way to influence the voting
on such questions.
II APPROVAL OF AGENDA
Moved by Councillor West Seconded by Councillor Vrancic
THAT the content of the Agenda as circulated by the Corporate Services
Department be approved as presented, with the following additional items:
Correspondence from Meridian Planning Consultants regarding
1207309 Ontario Ltd and 690346 Ontario Inc. (Magna)
Item 13, page 105
Correspondence from Mr. George Rust-D’Eye regarding proposed
amendments to the Procedural By-law, Item 10 General Committee
Item (4), page 78
AMENDMENT: Upon the question of the adoption of the resolution, it
was:
Moved by Councillor Morris Seconded by Councillor Kean
THAT Item 3 of the In Camera agenda be considered under Other
Business of the public portion of the Council agenda.
Council Meeting No. 04-20 Page 2 of 12
Tuesday, June 8, 2004
On a recorded vote the amendment was DEFEATED.
YEAS: 3 NAYS: 6
VOTING YEAS: Councillors Gaertner, Kean and Morris
VOTING NAYS: Councillors Buck, Hogg, Vrancic, Wallace, West and Mayor
Jones
DEFEATED
The main motion was CARRIED
Councillor Buck apologized to Councillor Wallace, Mayor Jones, Members of
Council and to the citizens of Aurora, for her inappropriate behaviour at the June
1, 2004 General Committee Meeting. Councillor Wallace accepted the apology.
III ADOPTION OF MINUTES
Special Council Meeting No. 04-17, Tuesday, May 25, 2004 and Council
Meeting No. 04-18, Tuesday, May 25, 2004
Moved by Councillor West Seconded by Councillor Wallace
THAT the Council Minutes of Meeting Numbers 04-17 and 04-18 be
adopted as printed and circulated.
CARRIED
IV PRESENTATIONS
The Mayor Presented Award of Recognition to Mr. Maurice Blanchard for 25
years of Service with the Town of Aurora
Mr. Jim Tree, Parks Manager and Acting Manager of Facilities/Property
introduced Mr. Maurice Blanchard and members of his family and provided
Council with a synopsis of Mr. Blanchard’s achievements with the Town of
Aurora. Mr. Tree acknowledged Mr. Blanchard’s dedication to the quality of
parks and recreation services provided by the municipality and his staff.
On behalf of Council, Mayor Jones presented Mr. Blanchard with a gift certificate
as a token of the Town’s appreciation for his years of service.
Presentation/Recognition from Mayor Jones to Léo Boulanger on behalf of
the Class of Mr. Gaetan Triggiani of Cardinal Carter Secondary School, for
their honourable mention from the office of Francophone Affairs and from
the Commissioner of Official Languages – “Voir ma région”
Mr. Jean-Denis Barry of RDÉE provided Council with an overview of the contest
entitled Voir ma région. The contest is an initiative of the Regoupement des
organismes du patrimoine franco-ontarien (ROPFO) and its partners
l’Association française des municipalitées de l’Ontario (AFMO) and le
Regroupment franco-ontarien de développement économique et d’employabilité
de l’Ontario (RDÉE). Voir ma région is a website creation contest which was
open to all Ontario students who attend francophone high school. The provincial
award is for the design, by students in a French Speaking high school, of a web
site that showcases their hometown and region, and features the contribution of
the Francophone community to the region. The winner for the whole of Central
and Southern Ontario is a class from Aurora’s Cardinal Carter High School
supported by their computer science educator Mr. Gaétan Triggiani. Their
Council Meeting No. 04-20 Page 3 of 12
Tuesday, June 8, 2004
website, Aurora, une communauté francophone en émergence, can be accessed
through the high school web site.
Mr. Barry presented the award to Mr. Léo Boulanger who accepted it on behalf of
the Cardinal Carter Team. Mayor Jones presented a certificate from the
Commissioner of Official Languages for “promoting the contribution of the
francophone community to the locality or region” and an honourable mention by
the Office of Francophone Affairs to “underline the quality of the French language
used throughout the website”.
V DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
Items 2, 10(1)(3)(4)(6), 11, and 12 were identified for discussion.
VI ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
Moved by Councillor Wallace Seconded by Councillor Buck
THAT the following recommendations respecting the matters listed as
“Items not Requiring Separate Discussion” be adopted as submitted to
Council and staff be authorized to take all necessary action required to
give effect to same:
1. CS04-026 – Corporate Services and Committee of Adjustment Fees and
Charges
THAT the proposed annual subscription fees for the Advisory Committees
agenda packages and minutes, be adopted; and
THAT the proposed annual subscription fees for the Committee of
Adjustment agenda packages and minutes, be adopted; and
THAT the proposed annual subscription fees for the circulation of all
Notices of Planning applications to non-statutory parties, be adopted; and
THAT the By-law amending the schedule of fees and charges for
Corporate Services and Committee of Adjustment be enacted.
3. CS04-028 – Sign Request for Polo for Heart
THAT Council approve the Ontario Heart and Stroke Foundation’s request
for signage for their annual Polo for Heart fundraiser to be held on June
25th, 26th and 27th, 2004.
4. PW04-023 – Award of Tender No. PW-2004-22 – Reconstruction of West
Portion of Ridge Road
THAT Tender No. PW-2004-22 the "Reconstruction of the West Section of
Ridge Road” be awarded to Miller Paving Limited at its tendered price of
$101,180.74; and
THAT those additional funds in the amount of $39,216.16 be allocated as
described in Report No. PW04-023; and
THAT Council authorize the Mayor and Municipal Clerk to execute the
attached Form of Agreement between the Town of Aurora and Miller
Paving Limited for the reconstruction of the west section of Ridge Road.
Council Meeting No. 04-20 Page 4 of 12
Tuesday, June 8, 2004
5. PW04-024 – Award of Tender No. PW2004-11 - Reconstruction of Storm-
water Management Facility at Kennedy Street and Deerhorn
Crescent
THAT Tender PW2004-11 the “Reconstruction of Stormwater
Management Facility at Kennedy Street and Deerhorn Crescent” be
awarded to Campus Construction Inc. at its tendered price of
$286,926.00; and
THAT Council authorize the Mayor and Municipal Clerk to execute the
attached Form of Agreement between the Town of Aurora and Campus
Construction Inc. for the reconstruction of Kennedy Street West and
Deerhorn Crescent Stormwater Management Facility; and
THAT Council acknowledge the assistance of the Lake Simcoe Region
Conservation Authority (LSRCA) both technically and financially in the
undertaking of this project; and
THAT with regard to the potential future upgrades of other stormwater
management facilities in the Town of Aurora, Council authorize staff:
• to issue a Request for Proposal for the Class Environmental
Assessment and Detail Design for the retrofit of the stormwater
management facilities located at McKinley Gate and St. John’s
Sideroad (facility NW1) and in Atkinson Park (facility NC2); and
• to expend funds in the amount of $40,000 from the Storm Sewer
Reserve for the environmental assessment and design work for the
upgrades of facilities NW1 and NC2; and
• to contact the LSRCA regarding possible financial assistance for
these projects; and
• to report to Council with the results of the Class Environmental
Assessment and Detail Design.
6. PW04-025 - Reconstruction of Bayview Avenue between Wellington Street
to 300m North of St. John’s Sideroad
THAT Report No. PW04-025 detailing the results of the tender for the
reconstruction of Bayview Avenue be received as information.
7. PW04-026 – Award of Tender No. PW-2004-23 – Light Emitting Diode (LED)
Traffic and Pedestrians Signal Head Replacement Contract
THAT Tender No. PW-2004-23 the "Light Emitting Diode (LED) Traffic and
Pedestrians Signal Head Replacement Contract", be awarded to Guild
Electric Limited at its tendered price of $67,900.59; and
THAT Council authorize the Mayor and Municipal Clerk to execute the
attached Form of Agreement between the Town of Aurora and Guild
Electric Limited for the LED Traffic and Pedestrian Signal Head
Replacement Contract.
8. AHC04-001 – May 10, 2004, Aurora Heritage Committee Meeting
1. THAT the Committee Record of the Aurora Heritage Committee
Meeting held on May 10, 2004 be received for information; and
Council Meeting No. 04-20 Page 5 of 12
Tuesday, June 8, 2004
2. Appointment of a Chair and Vice Chair
THAT Diane Fergueson be appointed as Chair of the Aurora Heritage
Committee for the current year, 2004; and
THAT Bob McRoberts be appointed as Vice Chair of the Aurora
Heritage Committee for the current year, 2004; and
3. Aurora Heritage Committee – Terms of Reference
THAT the Purpose of the Aurora Heritage Committee, as outlined in
the Terms of Reference, be amended to add: “except for new
applications within the heritage resource area as identified in the
Town’s Official Plan, and on all properties as defined in Part IV & V of
the Ontario Heritage Act”; and
4. Objectives of the Committee
THAT the following list of projects be considered as the objectives for
this term of the Committee:
• establishment of a heritage conservation district
• design and implementation of historic styled street name signs
for the historic district of the downtown
• creation of a Heritage/Historical web site for the Town of Aurora
• designation of the only remaining Radial Railway Bridge
Abutment
• compilation of detailed report on each of the existing designated
properties
• review of other properties in Town that may be eligible for
designation
9. Chair’s Report of the Joint Council Committee Meeting of Wednesday, May
12, 2004
THAT the Chair’s Report of the Joint Council Committee Meeting of May
12, 2004 be received for information.
13. PL04-068 – Vacant Land Condominium and Zoning By-law Amendment
Applications
1207309 Ontario Inc. & 690346 Ontario Inc. (Magna)
Part of Lot 20, Concession 2 E.Y.S
Files D07-03-03A & D14 -19-03
THAT Council endorse Staff Report PL04-068; and
THAT the Ontario Municipal Board be requested to withhold its order until
such time as the Town of Aurora has confirmed that servicing capacity is
available and has been allocated for the subject lands and if the Ontario
Municipal Board does not agree to withhold its order, that draft approval of
the draft plan of condominium is deemed to be premature; and
THAT, if the Ontario Municipal Board agrees to withhold its order, Staff
ensure that the draft plan of condominium be approved subject to the
conditions attached as Appendix “A” to report PL04-068 and that Zoning
By-law Amendment No. 4543-04.D be approved as attached in Appendix
“B” to report PL04-068.
CARRIED
Council Meeting No. 04-20 Page 6 of 12
Tuesday, June 8, 2004
VII DELEGATIONS
(a) Mr. Brad Meekin, General Manager of Emergency Medical Services
and Mr. Gord McEachern, Director of Operations - Region of York
Re: EMS 2003 Response Times
Mr. Brad Meekin, General Manager of Emergency Medical Services and
Mr. Gord McEachern, Director of Operations - Region of York, provided an
overview of the Emergency Medical Services provided in 2003 and the
challenges and procedures that have affected response times. Mr.
Meekin discussed issues of concern, being ambulance dispatch and
hospital issues, which were identified as a result of the triennial review of
the EMS. The average response time in York Region is 7:54 minutes and
Aurora is 6:47 minutes.
Mr. Meekin and Mr. McEachern requested that Council endorse the
request of York Region to the Minister of Health and Long Term Care as
presented in Clause No. 2 Report No. 3 of the Health and Emergency
Medical Services Committee adopted at Regional Council on March 25,
2004 with respect to the Emergency Medical Services in York Region.
Moved by Councillor West Seconded by Councillor Morris
THAT the comments of the delegates be received; and
THAT Council endorse the following requests of York Region to the
Minister of Health and Long Term Care regarding:
a) the examination of current Emergency Medical Services
dispatch services
b) the impacts to resource deployment regarding transfer of
care in hospitals
c) the provision of non-emergency transport services
d) the possibility of a provision for a consequence to the service
provider for any abuse of the EMS system; and
THAT the Ministry of Health and Long-Term care (MOHLTC) be requested
to establish standards which allow for the timely transfer of patients from
the care of paramedics to hospital emergency department staff to affect
the immediate return of ambulances to active service.
CARRIED
(b) Ms Lydia Schuster of the Seniors' Centre Re: New Seniors' Centre
Items 10(6) and 11
Ms Schuster addressed Council regarding the New Seniors’ Centre and
requested that Council approve the additional $500,000 expenditure for
the high ceiling in the main all-purpose room and the proposed
commercial kitchen.
Moved by Councillor West Seconded by Councillor Wallace
THAT the comments of the delegate be received; and
THAT Items 10(6) and 11 be brought forward.
CARRIED
Council Meeting No. 04-20 Page 7 of 12
Tuesday, June 8, 2004
10(6). General Committee Meeting Report No. 04-16, Tuesday, June 1, 2004
Item 6 - Information Package - New Seniors' Centre; and
-AND -
11. Memo from the Town of Aurora’s CAO
Re: Funding Options – Additional Funding Seniors’ Centre Project
Moved by Councillor Kean Seconded by Councillor Morris
THAT Council support the construction of a one storey 14,000 square foot
building at a cost of $3,599,554.
AMENDMENT: Upon the question of the adoption of the resolution, it
was:
Moved by Councillor West Seconded by Councillor Kean
THAT staff bring back a list of funding sources that can be provided, for
the additional $500,000 expenditure.
On a recorded vote the amendment was CARRIED
YEAS: 8 NAYS: 1
VOTING YEAS: Councillors Buck, Gaertner, Kean, Morris, Vrancic,
Wallace, West and Mayor Jones
VOTING NAYS: Councillor Hogg
On a recorded vote the amended motion was CARRIED
YEAS: 8 NAYS: 1
VOTING YEAS: Councillors Buck, Hogg, Kean, Morris, Vrancic,
Wallace, West and Mayor Jones
VOTING NAYS: Councillor Gaertner
Moved by Councillor Hogg Seconded by Councillor Vrancic
THAT the Project Manager be charged with specific solutions that would
identify reductions in the cost of the project in order that the project comes
within budget.
On a recorded vote the motion was CARRIED
YEAS: 8 NAYS: 1
VOTING YEAS: Councillors Buck, Gaertner, Hogg, Morris, Vrancic,
Wallace, West and Mayor Jones
VOTING NAYS: Councillor Kean
Council Meeting No. 04-20 Page 8 of 12
Tuesday, June 8, 2004
VIII CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
Councillor Wallace, having declared an interest in Item 2, did not take part in or vote on
any questions in this regard or attempt in any way to influence the voting on such
questions.
2. CS04-027 – Revised 2004 Communications Plan
Moved by Councillor West Seconded by Councillor Vrancic
THAT the proposed 2004 Communications Plan included with this report
as Appendix “1” be endorsed; and
THAT staff be directed to implement the strategies outlined in the plan.
AMENDMENT: Upon the question of the adoption of the resolution, it
was:
Moved by Councillor Hogg Seconded by Councillor West
THAT staff prepare a report identifying cost savings associated with
moving products and services on-line; and
THAT staff prepare a three to five year website strategic plan
identifying what additional products and services can be brought
on-line that would provide further costs savings.
AMENDMENT CARRIED
The main motion CARRIED as amended.
Moved by Councillor Vrancic Seconded by Councillor Morris
THAT Item 12 be brought forward.
CARRIED
12. LS04-023 – Fees and Service Charges
Moved by Councillor Vrancic Seconded by Councillor Morris
THAT Council approve By-law #4535-04.F amending By-law #4510-04.F
to the Department of Leisure Services Existing Fees and Service Charges.
AMENDMENT: Upon the question of the adoption of the resolution, it
was:
Moved by Councillor Kean Seconded by Councillor Wallace
THAT the implementation of the $20.00 surcharge be deferred until 2005
in order to provide time for sufficient notification to the ice users.
AMENDMENT CARRIED
Council Meeting No. 04-20 Page 9 of 12
Tuesday, June 8, 2004
AMENDMENT: Upon the question of the adoption of the resolution, it
was:
Moved by Councillor Kean Seconded by Councillor West
THAT Report LS04-023 – Fees and Service Charges for the Department
of Leisure Services be referred to the Leisure Services Advisory
Committee for review and to make recommendations by the June 15,
2004 General Committee meeting.
CARRIED
Moved by Councillor Hogg Seconded by Councillor Vrancic
THAT the $20.00 surcharge not be included in the proposed fees and
service charges by-law.
CARRIED
Moved by Councillor West Seconded by Councillor Kean
THAT staff bring back to Council the increase of costs and fees for aquatic
programs with the intended implementation of January 2005.
CARRIED
Moved by Councillor Vrancic Seconded by Councillor Morris
THAT this meeting be extended beyond 10:30 p.m. in order to address the
remaining items on the agenda.
CARRIED
10. General Committee Meeting Report No. 04-16, Tuesday, June 1, 2004
CONSIDERATION OF ITEMS 3 AND 4 REQUIRING SEPARATE DISCUSSION FROM
THE GENERAL COMMITTEE MEETING NO. 04-06, TUESDAY, JUNE 1, 2004
Councillor Kean raised an issue with respect to the Mayor’s declaration that was
made at the General Committee meeting of June 1, 2004.
(3) PL04-066 - Update Servicing Constraints and Allocation Issues
York Durham Servicing System (YDSS)
Moved by Councillor West Seconded by Councillor Kean
THAT Report PL04-066 respecting servicing constraints and allocation
issues in the York Durham Sewage System be deferred to the June 15,
2004 General Committee meeting.
CARRIED
(4) CS04-025 - Amendments to the Procedural By-law
Moved by Councillor West Seconded by Councillor Gaertner
THAT report CS04-025 be referred to the June 15 General Committee
meeting.
Council Meeting No. 04-20 Page 10 of 12
Tuesday, June 8, 2004
On a recorded vote the motion was CARRIED
YEAS: 7 NAYS: 2
VOTING YEAS: Councillors Buck, Gaertner, Hogg, Kean, Wallace, West and
Mayor Jones
VOTING NAYS: Councillors Morris and Vrancic
Moved by Councillor West Seconded by Councillor Wallace
THAT the balance of the Report of the General Committee Meeting No.
04-16 be received and the recommendations carried by the Committee be
adopted.
CARRIED
IX REGIONAL REPORT
No report.
X OTHER BUSINESS, COUNCILLORS
Mayor Jones advised that a meeting facilitated by Aurora Hydro regarding hydro
issues will be held at the Aurora Town Hall on June 29, 2004 at 7:00 p.m.
Councillor Kean advised Council that the Farmers’ Market will commence on
June 12, 2004 from 8:00 a.m. until noon in the municipal parking lot on
Temperance Street.
Councillor Kean congratulated Mr. Jim Forbes, Principal and students of
Northern Lights Public School for receiving the Learning Partnership Innovation
Award recognizing the integration of technology into the learning environment.
Councillor Kean advised that he has received complaints regarding the profuse
amount of dandelions on the Town boulevards and requested staff provide a
report regarding the use of non-chemical weed killer to eliminate the weeds.
Councillor Morris reminded Council that an information meeting regarding the
hydro transmission wires will be held on June 10, 2004 at 7:00 p.m. in the
Council Chambers at Aurora Town Hall.
Councillor Morris enquired about what chemicals are being used in the Town
flowerbeds because warning signs have been posted. The Director of Leisure
Services advised Council that notice must be posted 48 hours prior to and after
use of chemicals and that the signs must identify the types of chemicals used.
The Director further advised that the parks staff use a brand name weed killer in
the flowerbeds only to reduce the weeds.
Councillor Wallace congratulated the organizers and thanked the volunteers of
the Annual Street Festival for another successful event.
Councillor Buck provided Notice of Motion regarding the proposed Recreation
Complex.
Councillor Gaertner enquired why the May 25, 2004 Council minutes were not
posted on the web. The Director of Corporate Services advised that they would
be posted as soon as possible.
Council Meeting No. 04-20 Page 11 of 12
Tuesday, June 8, 2004
Councillor Morris advised that if she is not comfortable with the outcome of the in
camera discussion regarding In Camera Item 3, she will make it known why and
that she may not attend the Hydro Board meeting on June 14, 2004.
XI READING OF BY-LAWS
Previously in the meeting, Report LS04-023 – Fees and Service Charges from
the Department of Leisure Services was referred to the Leisure Services
Advisory Committee for review and to make recommendations to the June 15,
2004 General Committee meeting. Therefore, By-law 4535-04.F will be
considered at the June 22, 2004 Council meeting.
Moved by Councillor West Seconded by Councillor Wallace
THAT the following listed by-laws be given 1st, 2nd and 3rd readings, and
enacted:
4533-04.F BEING A BY-LAW for the
imposition of development
charges.
4541-04.F BEING A BY-LAW to amend By-
law 4496-04.F schedule of fees
for applications, permits, the sale
of Town publications, and to
prescribe service charges for
administrative matters.
(Corporate Services and
Committee of Adjustment)
4542-04.T BEING A BY-LAW to amend
Parking By-law 3377-92 as
amended, with respect to Heavy
Trucks in the Town of Aurora.
4544-04.T BEING A BY-LAW to designate
and erect stop signs at the
intersection of Murray Drive and
the west entrances/exits to 14800
Yonge Street and 14720 Yonge
Street.
4545-04.D BEING A BY-LAW to Confirm
Actions by Council Resulting
From This Meeting - Tuesday,
June 8, 2004.
CARRIED
XII IN CAMERA
Property and Legal Matters
Moved by Councillor West Seconded by Councillor Buck
THAT Council proceed In Camera to address property and legal matters.
CARRIED
Council Meeting No. 04-20 Page 12 of 12
Tuesday, June 8, 2004
XIII ADJOURNMENT
Moved by Councillor Kean
THAT the meeting be adjourned at 10:55 p.m.
CARRIED
______________________ _________________________________
T. JONES, MAYOR B. PANIZZA, TOWN CLERK