MINUTES - Council - 20040330
TOWN OF AURORA
COUNCIL MEETING MINUTES
NO. 04-10
Council Chambers
Aurora Town Hall
Tuesday, March 30, 2004
ATTENDANCE
COUNCIL MEMBERS Mayor Jones in the Chair; Councillors Buck, Gaertner,
Hogg, Kean, Morris, Vrancic, Wallace and West.
MEMBERS ABSENT None.
OTHER ATTENDEES Chief Administrative Officer, Director of Corporate
Services/Town Clerk, Director of Building, Director of
Leisure Services, Director of Planning, Director of
Public Works, Acting Deputy Treasurer, Acting Town
Solicitor and Council/Committee Secretary.
Following Open Forum the Mayor called the meeting to order at 7:10 p.m.
I DECLARATIONS OF PECUNIARY INTEREST
Councillor Vrancic declared an interest with respect to Item 11 (1) regarding the
2004 Operating Budget pertaining to a grant for Info Aurora by virtue of a
solicitor-client relationship and did not take part in or vote on any questions in this
regard or attempt in any way to influence the voting on such questions.
Councillor Morris declared an interest with respect to Item 11 (7) regarding a Site
Plan Application, Van-Rob Realty Investments, due to the employment of her
spouse with the company, and did not take part in or vote on any questions in
this regard or attempt in any way to influence the voting on such questions.
II APPROVAL OF AGENDA
Moved by Councillor Wallace Seconded by Councillor Gaertner
THAT the content of the Agenda as circulated by the Corporate Services
Department be approved as presented, with the following additional items:
Special General Committee Meeting – 2004 Draft Budget Report No.
04-09 Thursday, March 4, 2004;
Memo from Mayor Tim Jones Re: Strategic Plan.
CARRIED
Council Meeting No. 04-10 Page 2 of 11
Tuesday, March 30, 2004
III ADOPTION OF MINUTES
Council Meeting No. 04-08, Tuesday, March 9, 2004
Moved by Councillor West Seconded by Councillor Wallace
THAT the Council Minutes of Meeting Number 04-08 be adopted as
printed and circulated.
CARRIED
IV PRESENTATIONS
None
V DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
Items 1, 4, 5, 6, 7, 8, 9, 10, 11(1) (3) (4) (7), 12 and 14 were identified for
discussion.
VI ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
Moved by Councillor Kean Seconded by Councillor Vrancic
THAT the following recommendations respecting the matters listed as
“Items not Requiring Separate Discussion” be adopted as submitted to
Council and Staff be authorized to take all necessary action required to
give effect to same:
2. PW04-010 – Contract Extension – Pavement Marking
THAT Tender No. PW-2001-03 - Pavement Marking of Streets and
Parking Lots with K.D.N. Pavement Markings Ltd. be extended for a one-
year period at its original tendered unit prices;
THAT funds to a net upset limit of $27,000 be authorized for the one-year
extension of Tender No. PW-2001-03;
THAT the 2004 Draft Operating Budget be reduced by $9,000 for
pavement markings; and
THAT Council authorize the Mayor and Clerk to sign the attached
Agreement to extend the above contract.
3. PW04-013 – Award of Tender No. PW-2004-02 - Reconstruction
of Stoddart Drive
THAT Tender No. PW-2004-02 the "Reconstruction of Stoddart Drive", be
awarded to PaveCo Road Builders at its tendered price of $442,189.32;
and
THAT Council authorize the Mayor and Municipal Clerk to execute the
attached Form of Agreement between the Town of Aurora and PaveCo
Road Builders for the reconstruction of Stoddart Drive.
Council Meeting No. 04-10 Page 3 of 11
Tuesday, March 30, 2004
13. Letter from Aurora Chamber of Commerce
Re: Request to Erect Mobile Signs for the
Annual Home & Lifestyle Show
THAT Council receive and endorse the request from the Aurora Chamber
of Commerce to erect 6 mobile signs within the Town of Aurora from April
12 - 26, 2004, to advertise the 18th Annual Home & Lifestyle Show which
will take place from April 23rd to the 25th.
15. Notice of Motion from Councillor Gaertner
Re: Youth Centre
WHEREAS the Town of Aurora has committed to providing a Youth
Centre; and
WHEREAS a process must be established that will lead to a viable Youth
Centre; I propose
THAT this process commence with the establishment of the new Leisure
Services Advisory Committee.
CARRIED
VII DELEGATIONS
None
VIII CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
1. PW04-009 – Contract Extension – Street Sweeping
Moved by Councillor Buck Seconded by Councillor West
THAT Tender No. PW-2001-02 - Supply and Operation of Two or More
Contracted High Dump Street Sweepers with PaveCo Road Builders
Corporation be extended for a one-year period at its original tendered unit
price; and
THAT the upset limit of the extended contract be established at $30,000;
and
THAT Council authorize the Mayor and Clerk to sign the attached
Agreement to extend the above contract.
CARRIED
4. PW04-014 – Establishing Speed Limits – Proposed Regional Policy
Moved by Councillor West Seconded by Councillor Wallace
THAT Report No. PW04-014 be received as information and forwarded to
York Region for their consideration.
CARRIED
Council Meeting No. 04-10 Page 4 of 11
Tuesday, March 30, 2004
5. PW04-015 – Agreements with GO Rail for
Watermain Crossings of GO Tracks
Moved by Councillor Buck Seconded by Councillor West
THAT upon resolution of the timing issues identified in Report No. PW04-
015 to the satisfaction of the Town Solicitor and the Director of Public
Works, Council authorize the Director of Public Works:
• to sign agreements between the Town of Aurora and the Greater
Toronto Transit Authority for various watermain crossings of the GO
rail tracks on behalf of the Town; and
• to renew these agreements as appropriate, including entering into
new Crossing Agreements that may become necessary in the
future.
CARRIED
6. CS04-009 – Noise By-law Exemptions for Town Events
Moved by Councillor West Seconded by Councillor Wallace
THAT Council approve an exemption to the Town’s Noise By-law for the
2004 Concert Series in the Town Park.
CARRIED
7. PL04-034 – Proposed Natural Heritage Study 2C Planning Area
Moved by Councillor Buck Seconded by Councillor West
THAT the Terms of Reference for the Natural Heritage Study for the 2C
Planning Area be approved; and
THAT the successful proposal be selected and recommended to Council
by a technical steering committee comprising of representatives from the
Planning Department, Regional Planning and/or Engineering and Works
Department, Ducks Unlimited and the Lake Simcoe Region Conservation
Authority.
AMENDMENT: Upon the question of the adoption of the resolution, it
was:
Moved by Councillor Vrancic Seconded by Councillor West
THAT in addition to the representatives identified in the motion, a citizen
member of the Environmental Advisory Committee also be appointed to
the proposed technical steering committee.
CARRIED
Moved by Councillor Vrancic Seconded by Councillor West
THAT a request for proposals to undertake the study be undertaken;
On a recorded vote, the motion was CARRIED
Council Meeting No. 04-10 Page 5 of 11
Tuesday, March 30, 2004
YEAS: 6 NAYS: 3
VOTING YEAS: Councillors Buck, Hogg, Vrancic, Wallace, West,
and Mayor Jones
VOTING NAYS: Gaertner, Kean and Morris
8. PL04-035 - Proposed Regional Official Plan Amendment #43
Regional Centres and Corridors
(Deferred from March 23, 2004 General Committee)
Moved by Councillor Wallace Seconded by Councillor Kean
THAT Report PL04-035 be received for information; and
THAT notice of the Region’s Public Meeting scheduled for April 7th,
concerning Regional OPA # 43 be included on the Town’s Notice Board
requesting that comments be provided to both the Region and the Town
on the proposed ROPA # 43; and
THAT a further report be prepared detailing suggested recommendations
prior to the Regional adoption of proposed ROPA # 43.
AMENDMENT: Upon the question of the adoption of the resolution, it
was:
Moved by Councillor Morris Seconded by Councillor Hogg
THAT the Town of Aurora advise the Region of York, of the preliminary
concerns that staff have identified within report PL04-035; and
THAT it be noted that the Town’s concerns are not limited to those listed
in the report.
CARRIED
9. ADM04 -003 - Strategic Planning Process
(Deferred from March 23, 2004 General Committee); and
Memo from Mayor Tim Jones Re: Strategic Plan (Added Item)
Moved by Councillor West Seconded by Councillor Vrancic
THAT the review of the Strategic Plan be deferred for 6 months.
CARRIED
10. PW04-012 - Wellington Street East between Bayview Avenue and Aurora
East Pumping Station – Construction of a Regional Watermain
(Deferred from March 23, 2004 General Committee)
Moved by Councillor Buck Seconded by Councillor West
THAT with respect to the design and construction of the Regional
watermain on Wellington Street East from Bayview Avenue to the Aurora
East Pumping Station, as generally described in Report No. PW 04-012,
Council;
• authorize Town Staff to undertake this work on behalf of the
Region; and
Council Meeting No. 04-10 Page 6 of 11
Tuesday, March 30, 2004
• request Town Staff to do this work in conjunction with Regional
Staff.
THAT the Region of York;
• be requested to authorize the Town of Aurora to design and
construct the watermain on Wellington Street East between
Bayview Avenue and the Aurora East Pumping Station as generally
described in Report No. PW04-012; and
• agree that the design and construction of this watermain will be
done at the Region’s cost; and
• be requested to fund the design and construction of this watermain
either in 2004 from such surplus funds as may be available at the
end of 2004 in the Region’s Capital Budget or as part of the 2005
Capital Budget.
CARRIED
11. General Committee Meeting Report No. 04-10
Tuesday, March 23, 2004
CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION FROM THE
GENERAL COMMITTEE MEETING NO. 04-10, TUESDAY, MARCH 23, 2004
Councillor Vrancic, having previously declared an interest in Item 11(1), did not take
part in the vote called for in this regard.
(1) TR04-008 - 2004 Operating and Capital Fund Budgets – Draft #2
Moved by Councillor Kean Seconded by Councillor Morris
THAT the Accessibility budget be reduced by $30,000; and
THAT ice rental fees be increased by 10%; and
THAT staff provide details on the balance of items listed in
Appendix B on page 6 of the second draft of the 2004 Operating
Budget.
CARRIED
Councillor Morris, having previously declared an interest in Item 11(7), did not take part
in the vote called for in this regard.
(7) PL04-038 - Site Plan Application, Van-Rob Realty Investments,
200 Vandorf Road, Lots 6 to 14, Part of Lots 1 to 5,
15, 19 and 20, and Part of Blocks 36 and 46,
Registered Plan M 2012
File: D11-14-03
Moved by Councillor Kean Seconded by Councillor Wallace
THAT Report PL04-038 be received as information; and
Council Meeting No. 04-10 Page 7 of 11
Tuesday, March 30, 2004
THAT, subject to the resolution all outstanding issues and the submission
of all fees and securities, Council authorize the Director of Planning to
enter into a site plan agreement between Van-Rob Realty Investments
and the Town of Aurora respecting the construction of an addition to the
existing industrial building.
CARRIED
(4) PL04-031 - Proposed Minister’s Modifications to OPA 48
(Town of Aurora Oak Ridges Moraine Conformity
Amendment)
AMENDMENT: Upon the question of the adoption of the
recommendation, it was:
Moved by Councillor Kean Seconded by Councillor Vrancic
THAT Council support modification #11f, as identified within Appendix 1.
DEFEATED
Moved by Councillor Wallace Seconded by Councillor Vrancic
THAT the Ministry of Municipal Affairs be advised that the Council of the
Town of Aurora supports the modifications to OPA 48 as proposed by the
Province with the following exceptions:
THAT Council not support modification #s 10g, 11d, 11f and 13a, as
identified within Appendix 1; and
THAT Council support the approval of modification #s 5, 6, 8d, 8e, 10e,
12b, 12h, 12i, 12k and 16d as identified within Appendix 1 with minor
rewording to improve clarity which may require further discussions with the
Province; and
THAT further discussion take place with the Ministry of Municipal Affairs
respecting proposed modification #s 11c, 11e, and 11g as identified within
Appendix 1; and
THAT, with respect to the communication that the Town of Aurora has
received from the Ministry of Municipal Affairs, Item 18 (Loukras) and Item
10b, Council accept the Ministry's proposed policy and the conditions of
compliance; and
THAT staff continue to work with Ministry staff to finalize the details of the
modifications and have Amendment 48 approved expeditiously as
possible.
CARRIED
Moved by Councillor Vrancic Seconded by Morris
THAT staff communicate to the Ministry of Municipal Affairs that the Town
of Aurora would like to receive proposed wording for the Oak Ridges
Moraine Conformity by-law to allow properties built prior to November 17,
2001 to be exempt from the legislation with respect to minor construction
such as decks, pools, etc., provided that these applications are not
subject to any Planning or Condominium Acts.
CARRIED
Council Meeting No. 04-10 Page 8 of 11
Tuesday, March 30, 2004
(3) CS04-007 - Advisory Committees – Terms of Reference
Moved by Councillor Gaertner Seconded by Councillor Kean
THAT the Terms of Reference for the Environmental Advisory Committee
be referred back to staff in order that Councillor Gaertner may meet with
staff on this issue; and
THAT Terms of Reference for the Environmental Advisory Committee be
brought back to the April 6, 2004 General Committee meeting.
CARRIED
Moved by Councillor Gaertner Seconded by Councillor Kean
THAT the Terms of Reference for the Yonge Street Commercial Area
Sub-Committee be referred back to staff in order that Councillor Gaertner
may meet with staff on this issue; and
THAT Terms of Reference for the Yonge Street Commercial Area Sub-
Committee be brought back to the April 6, 2004 General Committee
meeting.
CARRIED
Moved by Councillor West Seconded by Councillor Hogg
THAT the Report of the General Committee Meeting No. 04-10 be
received and the recommendations carried by the Committee be adopted.
CARRIED
12. Letter from Nicole Forrester, Canadian High Jump Champion
Re: Request for Financial Support
(Deferred from March 23, 2004 General Committee)
Mayor Jones advised that Mayor William F. Bell of Richmond Hill has indicated to
him, that the Town of Richmond Hill is willing to match whatever funds the Town
of Aurora contributes toward Miss Forresters’ admirable endeavour to represent
Canada at the Olympics, and the funding be obtained from the Councillors’
training account.
Moved by Councillor Kean Seconded by Councillor Vrancic
THAT Council approve a “Silver Community Sponsorship” contribution of
$1,000.00 to support Nicole Forrester in her bid to qualify for the
Olympics.
DEFEATED
Moved by Councillor Buck Seconded by Councillor West
THAT Council refer this item to the Director of Leisure Services, for budget
review.
CARRIED
Council Meeting No. 04-10 Page 9 of 11
Tuesday, March 30, 2004
14. Notice of Motion from Councillor Kean Re: Town Hall and the New Seniors’
Centre and the Naming of a Town Street
Moved by Councillor West Seconded by Councillor Buck
THAT the recommendation not be approved.
On a recorded vote, the motion was DEFEATED
YEAS: 4 NAYS: 5
VOTING YEAS: Councillors Buck, Hogg, West and Mayor Jones
VOTING NAYS: Gaertner, Kean, Morris, Vrancic and Wallace
Moved by Councillor Morris Seconded by Councillor Kean
THAT the matter be referred to staff to investigate for clarification of the
Town’s policies, and associated costs.
CARRIED
IX REGIONAL REPORT
Mayor Jones advised that the Region has recently revised the proposed 2004
budget, resulting in a reduction of Regional tax impact from 8% to 6.3%,
representing a savings of 1.7%
Mayor Jones also advised that the Region has approved many new initiatives
recently, including the condemnation of all hate related crimes; the securing of
funding for Energy Feasibility studies; the replacement of an Arts and Culture
Tourism Grant Program with a new marketing initiative; the formation of a new
Emergency Medical Services (EMS) Steering Committee to improve response
times; expanded residential summer camp programs; allocation of $50,000 in
“seed funding” for replanting trees in Asian Long Horned Beetle affected areas of
the City of Vaughan; acquisition of 40 new buses for the York Region Transit
System in 2004; $10 million increase to the road rehabilitation budget by 2007;
and the Region has also made recommendations for a more effective Ontarians
with Disabilities Act.
Mayor Jones also advised that after a long break, the Greater Toronto Area
(GTA) Mayors and Regional Chairs met on March 29, 2004 and will continue to
meet on a regular basis to address various common issues and areas of interest
within the GTA.
X OTHER BUSINESS, COUNCILLORS
Mayor Jones advised that the Economic Development Officer has produced a
brand new Business is Aurora Newsletter and extended his appreciation and
congratulations to staff for publishing this excellent resource.
Councillor Gaertner inquired as to when the Leisure Services Advisory
Committee will be assembled and begin meeting. Staff advised that the closing
for applications to the Committee is Wednesday March 31, 2004, and the
Committee membership is hoped to be finally approved at the April 13, Council
Meeting.
Council Meeting No. 04-10 Page 10 of 11
Tuesday, March 30, 2004
Councillor Kean inquired as to when staff will be providing the finalized lease
agreement for the Farmers’ Market to be held on Temperance Street this
summer.
Councillor Hogg inquired as to the status of the current Procedural By-law with
respect to previous comments of Council that the process for meetings of Council
should be simplified. Staff requested that Council provide clear direction with
regard to the aspects of the Procedural By-law that they would like to revise.
Mayor Jones suggested that any members who have suggestions on changes to
the Procedural By-law should forward their comments to the Director of
Corporate Services.
Councillor Vrancic inquired as to when the proposed list of pending Council
requests will be provided. Staff advised that the list will be provided to members
of Council before the end of the week.
Councillor Wallace inquired as to the prospect of the Town of Aurora holding a
Canada Parade this year, in light of the absence of a Special Events Committee.
The Director of Leisure Services advised that he will talk to staff and reply to
members of Council in a timely fashion.
Special General Committee Meeting – 2004 Draft Budget Report No. 04-09
Thursday, March 4, 2004 (Added Item)
Moved by Councillor Buck Seconded by Councillor Morris
THAT the Report of the Special General Committee Meeting – Draft 2004
Capital Budget Report No. 04-09 be received and the recommendations
carried by the Committee be adopted.
CARRIED
XI READING OF BY-LAWS
Moved by Councillor Hogg Seconded by Councillor Kean
THAT the following listed by-laws be given 1st, 2nd and 3rd readings, and
enacted:
4500-04.C BEING A BY-LAW to
appoint members to the
Committee of Adjustment.
4502-04.C BEING A BY-LAW to
appoint members to the
Property Standards
Committee.
4518-04.C BEING A BY-LAW to
Confirm Actions by
Council Resulting From
This Meeting - Tuesday,
March 30, 2004.
CARRIED
Council Meeting No. 04-10 Page 11 of 11
Tuesday, March 30, 2004
XII IN CAMERA
Legal, Property and Personnel Matters
Moved by Councillor Kean Seconded by Councillor Morris
THAT Council proceed In Camera to address legal, property and
personnel matters.
CARRIED
XIII ADJOURNMENT
Moved by Councillor West
THAT the meeting be adjourned at 9:25 p.m.
CARRIED