MINUTES - Council - 20040413
TOWN OF AURORA
COUNCIL MEETING MINUTES
NO. 04-11
Council Chambers
Aurora Town Hall
Tuesday, April 13, 2004
ATTENDANCE
COUNCIL MEMBERS Mayor Jones in the Chair; Councillors Buck, Gaertner,
Hogg, Kean, Morris, Vrancic, Wallace and West.
MEMBERS ABSENT None
OTHER ATTENDEES Chief Administrative Officer, Administrative Co-
ordinator/Deputy Clerk, Director of Building, Director
of Leisure Services, Director of Planning, Director of
Public Works, Acting Treasurer, Acting Town Solicitor
and Council/Committee Secretary.
Following Open Forum the Mayor called the meeting to order at 7:10 p.m.
I DECLARATIONS OF PECUNIARY INTEREST
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act.
II APPROVAL OF AGENDA
Moved by Councillor Morris Seconded by Councillor Buck
THAT the content of the Agenda as circulated by the Corporate Services
Department be approved as presented, with the following additional item:
Minutes from the Central York Fire Services Joint Council Committee
Meeting, Wednesday February 11, 2004.
CARRIED
III ADOPTION OF MINUTES
Special Council – Public Planning Meeting No. 04-09, Wednesday March 24,
2004 and Council Meeting No. 04-10, Tuesday, March 30, 2004
Moved by Councillor Hogg Seconded by Councillor Morris
THAT the Council Minutes of Meeting Numbers 04-09 and 04-10 be
adopted as printed and circulated.
CARRIED
Council Meeting No. 04-11 Page 2 of 12
Tuesday, April 13, 2004
IV PRESENTATIONS
EAT SMART AWARDS
Mr. Bill Fisch, Regional Chair and CEO of the Regional Municipality of York and
Dr. Helena Jaczek, the Region’s Medical Officer of Health and Commissioner of
Health Services, informed Council that the Region’s health officials are visiting
restaurants throughout the Region and that these officials are looking for
restaurants with spotless health records and the highest standards of quality,
cleanliness and healthy choices. Mr. Fisch and Dr. Jaczek presented the Eat
Smart Awards to representatives from the following food establishments located
in Aurora:
RESTAURANTS
Gabriel’s Café, 15218 Yonge Street
Mr. Sub, 14760 Yonge Street
Pure Pizza Company, 15420 Bayview Avenue
CAFETERIAS
Nella’s Catering – York Catholic District School Board
St. Andrew’s College
Mr. Fisch advised that the following three Aurora restaurants were also winners
of the Eat Smart Awards, however no representatives were able to attend to
receive the awards in person. These awards will be delivered to the proprietors of
the following restaurants:
RESTAURANTS
Festa Ristorante, 15150 Yonge Street
Subway, 15483 Yonge Street
The Great Canadian Bagel & Second Cup, 14760 Yonge Street
REGION’S OUTLOOK
Mr. Bill Fisch, Regional Chair and CEO of the Regional Municipality of York
provided Council with an overview of the Region’s outlook for the next three
years. Mr. Fisch focussed on several key issues, which are anticipated to be at
the forefront of the issues affecting the Region and the Town of Aurora. Mr.
Fisch explained that sustained growth already seen recently within in the Region,
and projected over the next few years will have an impact on traffic, transit and
services in Aurora. Mr. Fisch advised that the Region has approved a budget of
$1.5 billion to address this issue by adding 40 new transit vehicles to the York
Region Transit (YRT); creating 103 additional lane kilometres throughout the
Region, and widening St. John’s Sideroad as part of their Combating Traffic Plan;
the creation of a new Wellington Street watermain; the swearing in of 110 new
police officers for the Region, and another 60 in two to three months; and the
establishment of a new 3 tier waste management system to address alternatives
to the use of land fill sites. Mr. Fisch advised that much work is being done at the
Regional level to sustain the fine quality of life within the Region and he asked
that the Town of Aurora, and all of the municipalities in the Region, continue to
work together to take these initiatives and assist in the development of these
initiatives to help make them work for everybody.
V DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
Items 1, 2, 3, 4, 9, 11, 12(5), 13 and 14 were identified for discussion.
Council Meeting No. 04-11 Page 3 of 12
Tuesday, April 13, 2004
VI ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
Moved by Councillor Vrancic Seconded by Councillor Gaertner
THAT the following recommendations respecting the matters listed as
“Items not Requiring Separate Discussion” be adopted as submitted to
Council and Staff be authorized to take all necessary action required to
give effect to same:
5. PL04-022 – Plan of Condominium
Wycliffe Westbury Limited
Part of Lots 74 and 75, Concession 1, E.Y.S.
227 Vandorf Sideroad
File D07-03-4A
THAT subject to the payment of fees, the Mayor and Clerk be authorized
to enter into a condominium agreement between the Town of Aurora and
Wycliffe Westbury Limited with respect to the lands, as defined within the
Agreement, contained within Draft Plan of Condominium D07-03-4A, to be
registered on title to the lands subject to the clearance of the conditions of
draft approval.
6. PL04-039 – Trusthouse 88 Inc.
Part of Lot 76 & Part of Road Allowance between
Lots 75 &76, Consession 1 E.Y.S.
520 Industrial Parkway South, Official Plan Amendment and Zoning By-law Amendment Applications
Files D09-03-04 & D14-03-04 respectively
THAT Council receive, as information, the following overview of Official
Plan Amendment and Zoning By-law Amendment applications D09-03-04
and D14-03-04 respectively regarding 520 Industrial Parkway South,
scheduled for the May 26, 2004 Public Planning Meeting.
7. PL04-041 – Zoning By-law Amen dment Application
Town of Aurora
Part of Lot 19, Concession III
15059 Leslie Street
File D14-05-04
THAT Council receive, as information, the following overview of Zoning
By-law Amendment Application D14-05-04, scheduled for the May 26,
2004 Public Planning Meeting.
8. PL04-042 – Official Plan and Zoning By-law Amendment Applications
2029193 Ontario Inc.
Lot 10, Registered Plan 65M-2873
248 Earl Stewart Drive
Files D09-02-04 and D14-02-04
THAT Council receive, as information, the following overview of
Official Plan and Zoning By-law Amendment Applications D09-02-
04 and D14-02-04, scheduled for the May 26, 2004 Public Planning
Meeting.
Council Meeting No. 04-11 Page 4 of 12
Tuesday, April 13, 2004
10. PL04-044 – Application for Exemption from Part Lot Control
Royalcliff Homes Inc.
Lot 53, Registered Plan 65M-3677
Matson Court
File D12-PLC-05-04
THAT Council approve the request for exemption from Part Lot Control
made by Royalcliff Homes Inc. to divide Lot 53 on Matson Court,
Registered Plan 65M-3677, into separate lots; and
THAT Council enact By-law 4523-04.D.
15. Resolution from the City of Vaughan
Zero Tolerance of Anti-Semitic Vandalism
THAT the Town of Aurora Council receive and endorse the following
resolution from the City of Vaughan:
WHEREAS the City of Vaughan has recently experienced acts of
vandalism to private property in the community of Thornhill; and
WHEREAS these acts of vandalism are anti-Semitic hate crimes that
clearly target the Jewish community; and
WHEREAS this anti-Semitic vandalism is a crime against the entire
community and is offensive to all residents of the City of Vaughan; and
WHEREAS Vaughan Vision 2007 commits the City of Vaughan to
promoting a safe and liveable environment and improving community
safety through design, prevention, enforcement and education; and
WHEREAS the Council of the City of Vaughan supports the objectives of
the Community Relations Committee and the Safe City Committee to
promote the fulfillment of human rights, to promote mutual trust and
respect among Vaughan’s diverse community groups and the institutions
and agencies serving them; and to support initiatives to maintain and
enhance community safety; and
WHEREAS the City of Vaughan supports the activities of the Canadian
Jewish Congress and B’nai Brith Canada to raise public awareness of
racism and to eliminate hate crimes in the community;
BE IT RESOLVED THAT the Council of the City of Vaughan publicly
denounces all acts of anti-Semitic vandalism and declares zero tolerance
of hate crimes against any member of our community and calls upon the
legal authorities to prosecute the perpetrators of hate crimes to the full
extent of the law; and
THAT the Council of the City of Vaughan directs the City Clerk to
communicate this resolution to area municipalities, the Region of York,
York Region Police and the Province of Ontario.
CARRIED
Council Meeting No. 04-11 Page 5 of 12
Tuesday, April 13, 2004
VII DELEGATIONS
Mr. Henry Wong of WGA Wong Gregersen Architect Inc.
Re: Outline of the Design Concept for the New Seniors’ Centre
Mr. Henry Wong of WGA Wong Gregersen Architect Inc. provided conceptual
drawings for the preliminary design of the new Seniors’ Centre, and provided a
detailed overview of the internal and external features. Mr. Wong advised that
the design and the costing factors are still at an early stage and that the design
team has already met with the seniors membership to discuss this design, and
that overall, they are generally pleased with the design. Mr. Wong concluded by
advising that the design team will continue to refine the plans and the costing
factors with regard to the new Seniors’ Centre and that they would be open to
suggestions from Council.
Members of Council inquired about several aspects of the design, including, but
not limited to; the budget quoted in the initial proposal, which exceeds the
approved budget limit of $3.1 million; the need for accessibility ramps at the
various exits within the design; dust from the workshop potentially causing
damage to the computers in the next room; amount of office space and
mechanical space; the location of the washrooms; possibility of increasing the
size of the main special function room and the possibility of adding space by
including a partial basement to the design.
Fire Chief John Molyneaux was requested to comment on the feasibility of
housing the Emergency Operations Centre (EOC) within the new Seniors’
Centre. Chief Molyneaux advised that an EOC would require 900 to 1,000
square feet, and although the design is still in its preliminary phase, the space
allocation and location for this function is adequate.
Moved by Councillor West Seconded by Councillor Hogg
THAT the comments of the delegate be received; and
THAT the matter be referred back to the project team to ensure that
the project remains within the approved budget limit of $3.1 million.
CARRIED
VIII CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
1. Fire Services Report 2004-03
Town of Aurora Emergency Operations Centre
Moved by Councillor Hogg Seconded by Councillor Buck
THAT Fire Services Report 2004-03, dated March 15, 2004 be received;
and
THAT Council direct staff that the further planning of the Emergency
Operations Centre be incorporated into the new design of the
Seniors’ Centre, with all costs separately identified.
CARRIED
Council Meeting No. 04-11 Page 6 of 12
Tuesday, April 13, 2004
2. ADM04-009 – New Recreation Centre Fiscal Impact Analysis
Moved by Councillor West Seconded by Councillor Vrancic
THAT Council receive the attached Fiscal Impact Analysis prepared by
Hemson and Associates, setting out the impact of the new recreation
facility on both tax rate, reserves and the reserve fund balances.
CAR RIED
3. CS04-015 - Proposed Street Name & Address Change – Town Hall
Moved by Councillor Kean Seconded by Councillor Vrancic
THAT Town staff proceed with the address change for the Town Hall and
the new Seniors’ Centre; and
THAT the new street be named “Municipal Drive”; and
THAT the changeover take effect on December 31, 2004 at midnight; and
THAT staff notify all municipalities, the Provincial Government, the Federal
Government, Government Agencies, Canada Post, vendors and contracts
as listed within report CS04-015; and
THAT staff notify all Publications; and
THAT staff begin the process of arranging for the change to all Town
stationary, notices and stocked documents; and
THAT any publications going out in the Fall of 2004 have a notification of
the address change with the words “effective January 1, 2005”; and
THAT the Town Hall address be #1 Municipal Drive, and that the new
Seniors’ Centre be #5 Municipal Drive.
On a recorded vote, the motion was CARRIED
YEAS: 5 NAYS: 4
VOTING YEAS: Councillors Gaertner, Kean Morris, Vrancic and Wallace
VOTING NAYS: Councillors Buck, Hogg, West, and Mayor Jones
4. PW04-016 - Extension of Existing Waste Management Contract
Moved by Councillor West Seconded by Councillor Vrancic
THAT Tender No. PW-1999-13 – Waste Management Services Collection
Tender be extended for a one-year period commencing September 1,
2004 to September 1, 2005 with an option for a further six-month
extension as required; and
THAT the unit prices in Tender No. PW-1999-13 be increased:
• on September 1, 2004 by the increase in the yearly Consumer
Price Index from September 1, 2003 to September 1, 2004; and
Council Meeting No. 04-11 Page 7 of 12
Tuesday, April 13, 2004
• on September 1, 2005 by the increase in the yearly Consumer
Price Index from September 1, 2004 to September 1, 2005; and
THAT the Mayor and Clerk be authorized to sign the attached agreement
with Miller Waste Systems for the extension of Tender No. PW-1999-13 as
described in Report No. PW04-016; and
THAT additional funding in the amount of $23,000 be incorporated into the
waste management section of the final budget estimate; and
THAT the Director of Public Works be requested to seek a CPI
capping limit of 3%.
CARRIED
9. PL04-043 – Implementation of By-law 4469-03.D
(Town of Aurora Oak Ridges Moraine Conformity
Zoning Amendment)
Moved by Councillor West Seconded by Councillor Buck
THAT Council forward the proposed by-law modifications to the Minister of
Municipal Affairs and Housing and request that the Minister expeditiously
approve the by-law incorporating the proposed modifications; and
THAT, in the event that the Minister is unable to expedite the approval of
the modifications, that Council requests the Minister to pre-approve the
provisions pertaining to the exemptions for decks, pools, sheds and minor
additions; and
THAT Council request that the Minister expeditiously correct the mapping
associated with watercourses and staff be directed to implement the by-
law on the basis of the new mapping without the need to wait for approval
of the entire by-law by the Minister; and
THAT the Mayor, on behalf of Council, contact or meet with the
appropriate Ministry officials to emphasize the need to deal expeditiously
with these matters.
CARRIED
11. ADM04 -008 - RFP for Real Estate Broker - Disposition of Property
Wellington Street East and Bayview Avenue,
Chapman Court Extension
Moved by Councillor Buck Seconded by Councillor Gaertner
THAT staff attempt further communication with the Region of York to
negotiate a mutually agreeable purchasing price for these lands, to permit
the Region of York to buy this land for the purpose of creating affordable
housing in Aurora.
DEFEATED
Council Meeting No. 04-11 Page 8 of 12
Tuesday, April 13, 2004
Moved by Councillor Vrancic Seconded by Councillor Morris
THAT subject to Council’s future enactment of the necessary by-law to
declare surplus the Town owned lands located at Wellington Street East
and Bayview Avenue, the proposal submitted by Vincent Cairo and Glenn
Crosby of J.J. Barnicke Ltd. be approved for the provision of brokerage
services to assist in the disposition of the property.
CARRIED
12. General Committee Meeting Report No. 04-11
Tuesday, April 6, 2004
Moved by Councillor Vrancic Seconded by Councillor Morris
THAT the Report of the General Committee Meeting No. 04-11 be
received and the recommendations carried by the Committee be adopted.
CARRIED
Moved by Councillor Morris Seconded by Councillor Kean
THAT this meeting be extended beyond 10:30 p.m. in order to address the
remaining items on the agenda.
CARRIED
13. Recommendation from the In Camera Session April 6, 2004
Council and Citizen Appointments to the Various Advisory
Committees
The Mayor advised that the Traffic Safety Advisory Board is in need of a Member
of Council to sit on that Board. Councillor West volunteered to sit as Council
member for the first two meetings, however he advised that he is unable to
remain as a member beyond that point.
Moved by Councillor Vrancic Seconded by Councillor Morris
THAT the following applicants and Members of Council be appointed to
Advisory Committees:
Accessibility Advisory Committee
Catherine Couchman
Jim Hamilton
Ivy Henriksen
Helen Kogan
John Lenchak
Councillor West
Aurora Heritage Committee
Margaret Brevik
Diane Fergueson
Bob McRoberts
Walter Mestrinaro
Stan Rycombel
Jane Staunton
Councillor Kean
Councillor Wallace
Council Meeting No. 04-11 Page 9 of 12
Tuesday, April 13, 2004
Economic Development Advisory Committee
David Amborski
Jim Beechy
Lisa Cruickshank
Gabriela Dragomir
Richard Wizeman
Councillor Morris
Councillor Kean
Councillor Vrancic
Yonge Street Commercial Area Sub-Committee
Rebecca Beaton
Harry Ferguson
Darryl Moore
Councillor Gaertner
Leisure Services Advisory Committee
Diane Buchanan
Alan Dean
Stephen Dupuis
John Gallo
Dawn Irwin
Al Wilson
Councillor Kean
Councillor Vrancic
Councillor Gaertner
Leash Free Dog Park Sub-Committee
Elana Campbell
Sue Cooke
Sandra Couperthwaite
Lillian Menzies
Robert Schuetze
Environmental Advisory Committee
Councillor Morris
Councillor Gaertner
Special Events Sub-Committee
Clifford Davies
Rick Doust
Anthony Marinucci
Councillor Wallace
Traffic Safety Advisory Committee
Brett Cole
Robert Cooke
Juergen Daurer
Mike Walters
Carmen Zambri
Councillor West (interim)
CARRIED
Council Meeting No. 04-11 Page 10 of 12
Tuesday, April 13, 2004
14. Resolution from Councillor Gaertner
Re: Circulation of all Minutes
Moved by Councillor Gaertner Seconded by Councillor Kean
WHEREAS the elected representatives of Aurora need to be fully up to date on
all issues affecting the Town; and
WHEREAS the minutes from all meetings attended by a member of Council
would facilitate this effort;
THEREFORE, BE IT RESOLVED THAT these minutes should be provided to
Council and the Aurora Public Library within 5 business days of approval;
and
THAT the exception would be the Mayor’s Regional Report which would continue
to be a bi-weekly verbal report; but also include a monthly written update of items
of special importance to Aurora.
THE MOTION WAS WITHDRAWN
IX REGIONAL REPORT
No report was provided.
X OTHER BUSINESS, COUNCILLORS
Councillor Buck provided a Notice of Motion to be considered at the April 27, 2004
Council meeting with regard to amending the Procedural By-law.
Minutes from the Central York Fire Services Joint Council Committee Meeting,
Wednesday February 11, 2004 (Added Item)
Moved by Councillor Kean Seconded by Councillor Wallace
THAT the Minutes from the Central York Fire Services Joint Council
Committee Meeting, Wednesday February 11, 2004, be received for
information.
CARRIED
Councillor Hogg requested that staff provide clarification of the numbering process for
the General Committee and the Council Minutes and asked whether the separate
numbering systems for each of these bodies could be combined into one consecutive
numbering system for each year. The matter was referred to staff to provide a rationale
of the numbering.
Councillor Gaertner asked that staff provide a list of what public documents the Town
currently provides to the Aurora Public Library, and that this information be brought to
the April 20, 2004 General Committee meeting.
Councillor Kean advised that the Farmers’ Market will be operating again this year,
beginning on June 12, 2004 at 8:00 a.m. He also advised that more vendors are
needed for the Farmers’ Market and suggested that anyone who is interested should
contact Town staff or him.
Councillor Kean congratulated the Aurora Tigers for their ongoing success in the play-
offs, advising that they recently eliminated Oakville and are now playing against St.
Mikes.
Council Meeting No. 04-11 Page 11 of 12
Tuesday, April 13, 2004
Councillor Morris advised that a local plaza has endured a large amount of graffiti and
asked that staff address the issue in accordance with the Property Standards By-law.
Councillor Vrancic commented that, during Council and Committee meetings, a
Councillor may “second” an item for discussion purposes only. Councillor Vrancic
requested that staff advise whether a notation can be included in the minutes when this
practice is followed.
Councillor Vrancic also inquired as to whether a delegation needs to be received or
whether Council could thank the delegate without making a formal motion.
Mayor Jones advised that April 24, 2004 is the first in a series of Anti-Litter Days, which
will be taking place throughout the summer, and he advised that everybody is welcome
to participate. The Mayor requested that any residents interested in taking part may call
the Town Hall at 905-727-1375 and speak to Info Aurora or the Mayor’s Office to find
out where to get garbage bags and how to help.
Councillor Kean inquired, with respect to waste disposal, whether different bags could
be used, such as clear for recycling and green for garbage. Councillor Kean offered to
donate 500 clear bags towards this initiative.
XI READING OF BY-LAWS
Moved by Councillor Kean Seconded by Councillor Hogg
THAT the following listed by-laws be given 1st, 2nd and 3rd readings, and
enacted:
4519-04.P BEING A BY-LAW to amend
the Driving School schedule
of the Business Licensing By-
law No. 4258-01.P.
(Additional Restricted Areas
for Instructors)
4520-04.P BEING A BY-LAW to amend
By-law 4416-03.P for
establishing, maintaining,
operating and regulating
the Aurora Farmers’
Market.
4523-04.D BEING A BY-LAW to exempt
Part of Lot 53 on Registered
Plan 65M-3677, in Aurora,
from the Part Lot Control
provisions as provided in
subsection 50 (5) of the
Planning Act, R.S.O. 1990,
c.P.13 (as amended).
(RoyalCliff Homes Inc.)
4524-04.C BEING A BY-LAW to
Confirm Actions by
Council Resulting From
This Meeting - Tuesday,
April 13, 2004.
CARRIED
Council Meeting No. 04-11 Page 12 of 12
Tuesday, April 13, 2004
XII IN CAMERA
Legal Matter
Moved by Councillor Kean Seconded by Councillor Morris
THAT Council proceed In Camera to address a legal matter.
CARRIED
XIII ADJOURNMENT
Moved by Councillor West
THAT the meeting be adjourned at 11:05 p.m.
CARRIED
______________________ _________________________________
T. JONES, MAYOR K. EWART, DEPUTY CLERK