MINUTES - Council - 20040427
TOWN OF AURORA
COUNCIL MEETING MINUTES
NO. 04-12
Council Chambers
Aurora Town Hall
Tuesday, April 27, 2004
ATTENDANCE
COUNCIL MEMBERS Mayor Jones in the Chair; Councillors Buck, Gaertner,
Hogg, Kean, Morris, Vrancic, Wallace and West.
MEMBERS ABSENT None
OTHER ATTENDEES Chief Administrative Officer, Director of Corporate
Services/Town Clerk, Director of Building, Director of
Leisure Services, Director of Planning, Director of
Public Works, Acting Treasurer, Acting Town Solicitor
and Council/Committee Secretary.
Following Open Forum the Mayor called the meeting to order at 7:08 p.m.
I DECLARATIONS OF PECUNIARY INTEREST
Councillor Vrancic declared an interest in Item 5 - LS04-018 - Tender L.S. 2004-
21 - Purchase of Three (3) Vehicles, by virtue of a Solicitor/Client relationship
and did not take part in or vote on any questions in this regard or attempt in any
way to influence the voting on such questions.
Mayor Jones declared an interest in the section of Item 4 - TR04-011 - 2004
Operating and Capital Fund Budgets - Draft #3 pertaining to the By-law Division,
due to the employment of his spouse in the By-law division of the Corporate
Services Department, and did not take part in or vote on any questions in this
regard or attempt in any way to influence the voting on such questions.
II APPROVAL OF AGENDA
Moved by Councillor Morris Seconded by Councillor Wallace
THAT the content of the Agenda as circulated by the Corporate Services
Department be approved as presented, with the following:
The Director of Leisure Services, on behalf of the Lifesaving Society, to
present the Scarborough Cup and the Single Facility Fundraising
Award;
Replacement copies of Items 3 and 7 General Committee Meeting
Reports from April 17 and April 20, 2004;
Memo from the Administrative Co-ordinator/Deputy Clerk
Re: Procedural By-law.
Deletion of Item 4 on the In-Camera agenda, to be presented at a
future public meeting.
CARRIED
Council Meeting No. 04-12 Page 2 of 8
Tuesday, April 27, 2004
III ADOPTION OF MINUTES
Council Meeting No. 04-11, Tuesday, April 13, 2004
Moved by Councillor Morris Seconded by Councillor Buck
THAT the Council Minutes of Meeting Number 04-11 be adopted as
printed and circulated.
CARRIED
IV PRESENTATIONS
The Director of Leisure Services, on behalf of the Lifesaving Society,
presenting the Scarborough Cup and the Single Facility Fundraising Award
(Added Item)
The Director of Leisure Services advised that the Town of Aurora Aquatics
Division received two prestigious awards from the Lifesaving Society. The
Director presented the Scarborough Cup for “municipal affiliate with the largest
lifesaving program in a community with a population between 10,000 and
50,000”, to Loriann Ierullo, Aquatics Supervisor and Adam Mobbs, Aquatic
Assistant. The Director then presented the Single Facility Fundraising Award,
which recognizes the single-facility affiliate that raised the most money for Water
Smart Drowning Prevention, to Nicole Young, Lifeguard/Instructor/Deck
Supervisor, for raising $2,234.00 through various creative fundraising events.
The Director extended his congratulations to the recipients and all of the aquatics
staff for being recognized for their excellent work.
Mayor Jones presented a Gift Certificate to Mr. Jim Tree, in recognition of
his 25 years of service with the Aurora Leisure Services, Parks Department.
The Mayor advised that Allan Downey, the Director of Leisure Services, wished
to present a small tribute to Mr. Jim Tree, Parks Manager.
The Director of Leisure Services gave a brief history of Mr. Tree’s career prior to,
and during his 25 years at the Town of Aurora. The Director read a variety of
quotes and comments provided by staff to illustrate how highly valued and
appreciated Mr. Tree is by his friends and co-workers, adding that Mr. Norm
Weller, Mr. Tree’s former supervisor in the early 1990’s, was present to add his
congratulations and warm wishes.
Following the Director’s tribute, the Mayor presented a $400 Gift Certificate from
Canadian Tire to Mr. Tree, in recognition of his 25 years of service with the
Aurora Leisure Services, Parks Department, on behalf of Council and all of his
friends and co-workers at the Town of Aurora.
Mr. Tree thanked the current and former Mayors and Members of Council for
their ongoing support and guidance, and thanked the Director and staff at the
Town, and his family, who were in attendance. Mr. Tree declared that it has
always been a pleasure to work for this organization and that he was honoured to
receive this recognition.
V DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
Items 2, 3, 4, 5, 8, 9 and 10 were identified for discussion.
Council Meeting No. 04-12 Page 3 of 8
Tuesday, April 27, 2004
VI ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
Moved by Councillor West Seconded by Councillor Wallace
THAT the following recommendations respecting the matters listed as
“Items not Requiring Separate Discussion" be adopted as submitted to
Council and Staff be authorized to take all necessary action required to
give effect to same:
1. PL04-045 – McGrath-Hunter Properties - Part of Lot 17
R.P. 68 and Lot 164 & Part of Lots 163 & 165, R.P. 246
15085 Yonge Street, Official Plan and Zoning
Amendment Applications
Files D09-14-03 & D14-33-03 respectively
THAT report PL04-045 be received; and
THAT Official Plan Amendment No. 51 be approved; and
THAT implementing Zoning By-law Amendment No. 4522-04.D be
enacted.
6. TR04-010 – Development Charge Public Meeting
THAT a public meeting be held on Tuesday, May 25, 2004 at 7:00 p.m. to
consider the Town of Aurora’s Draft 2004 Development Charge
Background Study and amended Development Charge By-law.
7. General Committee Meeting Report No. 04-13, Tuesday, April 20, 2004
THAT the Report of the General Committee Meeting No. 04-13 be
received and the recommendations carried by the Committee be adopted.
11. Resolution from the City of Vaughan
Re: Gas Tax Rebate and P.S.T.
THAT the resolution from the City of Vaughan regarding a Gas Tax
Rebate and P.S.T. be received and endorsed by Council.
CARRIED
VII DELEGATIONS
Mr. John McIntyre, representing the Aurora Historical Society Re: Issues
and Clarification concerning Capital Funding for Church Street School
Mr. John McIntyre of the Aurora Historical Society, advised that the Aurora
Historical Society & Museum have applied for a grant from the Ontario Trillium
Foundation to assist with the ongoing renovations being planned for the Church
Street School, and in order to obtain this grant, there are certain financial
commitments, with respect to the Towns’ reserve fund, which need to be
clarified. Mr. McIntyre requested that the CAO of the Town of Aurora provide his
assistance in clarifying the funding situation and certain aspects of the process
and reporting structure for the new Church Street Management Committee.
Council Meeting No. 04-12 Page 4 of 8
Tuesday, April 27, 2004
Moved by Councillor West Seconded by Councillor Wallace
THAT the comments of the delegate be received and that Item 8 be
brought forward for consideration at this time.
CARRIED
8. LS04-019 – Aurora Historical Society Request
Moved by Councillor Wallace Seconded by Councillor Kean
THAT the reserve account for the Church Street School be increased by
$149,500 and that the funding be provided from the 2003 Town Operating
Surplus.
On a recorded vote, the motion was DEFEATED
YEAS: 4 NAY: 5
VOTING YEA: Councillors Gaertner, Kean, Vrancic and Wallace
VOTING NAY: Councillors Buck, Hogg, Morris, West and Mayor Jones
Moved by Councillor Morris Seconded by Councillor Vrancic
THAT the rules of the Procedural By-law be waived to allow a representative of
the Aurora Historical Society to provide comments pertaining to this matter, for
clarification purposes.
CARRIED
Ms Margaret Brevik, of the Aurora Historical Society, responded to questions
from Council, regarding this issue.
Moved by Councillor West Seconded by Councillor Vrancic
THAT Town staff negotiate a loan of $149,500 at no interest, with the
Aurora Historical Society, to be repaid over a five year period, or
alternatively;
THAT members of the Aurora Historical Society present another
arrangement for repayment through the re-negotiation of the lease
agreement.
REFERRAL: Upon the question of the adoption of the motion, it was:
Moved by Councillor Hogg Seconded by Councillor Buck
THAT the request of the Aurora Historical Society be referred to staff in
order to obtain additional information and report back to Council in two
weeks.
DEFEATED
The main motion was CARRIED
Council Meeting No. 04-12 Page 5 of 8
Tuesday, April 27, 2004
VIII CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
2. Memo from the By-law Services Co-ordinator – Exemption to Licensing By-
Law for Boyz Toyz Corporation
Moved by Councillor Vrancic Seconded by Councillor West
THAT Council exempt Boyz Toyz Corporation from Section 16 and 17 of
the Town’s Place of Amusements By-law; and
THAT Council, as a condition of the license issued to Boyz Toyz, limit the
number of pinball/video games to a maximum of twelve (12) games to be
on the premises at any one time; and
THAT the permitted hours of operation be Monday to Thursday 10:00 a.m.
to 10:00 p.m., Friday and Saturday 10:00 a.m. to 12:00 midnight and
Sundays from 11:00 a.m. to 10:00 p.m.
CARRIED
3. Special General Committee Meeting Report No. 04-12, Saturday, April 17, 2004
Moved by Councillor West Seconded by Councillor Kean
THAT the Report of the Special General Committee Meeting No. 04-12 be
received and the recommendations carried by the Committee be adopted.
CARRIED
Mayor Jones, having previously declared an interest in the section of Item 4
pertaining to the By-law division of Corporate Services, relinquished the Chair to
Deputy Mayor Morris during the consideration of this matter and did not take part
in the vote called for in this regard. Upon conclusion of this matter, Mayor Jones
resumed the Chair.
4. TR04-011 – 2004 Operating and Capital Fund Budgets – Draft #3
Moved by Councillor Vrancic Seconded by Councillor Morris
THAT Council approve the 2004 Operating Budget – Draft #3 with gross
expenditures of $38,848,042 and a net tax levy of $16,613,535 which
represents an increase of 3.5% in net tax levy requirements in 2004
versus 2003; and
THAT Council determine whether it wishes to approve an additional one
time tax levy for 2004 of $325,000 (or 2.03% additional increase in net tax
levy requirements in 2004) to be allocated as a contribution to the New
Recreation Complex to offset capital costs in 2005 for the project; and
THAT Council approve the 2004 Capital Fund Budget – Draft #3 with
gross expenditures of $31,453,978 and associated funding as presented;
and
THAT Council approve, upon completion of the fiscal 2003 year-end audit
process, the transfer of the 2003 operating fund surplus to the Municipal
Capital Reserve account; and
Council Meeting No. 04-12 Page 6 of 8
Tuesday, April 27, 2004
THAT the attached Schedules of Projected Reserves and Reserve Fund
Balances for the period ended December 31, 2003 be received for
information; and
THAT staff table a User Fee By-law necessary to affect the User Fee
adjustments incorporated into the 2004 Final Draft Budget documentation.
AMENDMENT: Upon the question of the adoption of the main
resolution, it was:
Moved by Councillor Gaertner Seconded by Councillor Kean
THAT staff not delay in hiring a parking control officer.
DEFEATED
AMENDMENT: Upon the question of the adoption of the main
resolution, it was:
Moved by Councillor West Seconded by Councillor Buck
THAT the new Recreation Complex budget be removed from the 2004
Capital Budget until Council has had an opportunity to review the final
costs of the project and the Fiscal Impact Analysis prepared by Hemson
and Associates.
DEFEATED
AMENDMENT: Upon the question of the adoption of the main
resolution, it was:
Moved by Councillor Hogg Seconded by Councillor Buck
THAT the costs associated with the street renaming/address change for
the Town Hall not be approved in the 2004 Operating Budget.
On a recorded vote, the motion was DEFEATED
YEAS: 4 NAY: 5
VOTING YEA: Councillors Buck, Hogg, West, and Mayor Jones
VOTING NAY: Councillors Gaertner, Kean, Vrancic, Morris and Wallace
AMENDMENT: Upon the question of the adoption of the main
resolution, it was:
Moved by Councillor Vrancic Seconded by Councillor Morris
THAT an additional one time tax levy for 2004 of $325,000 (or 2.03%
additional increase in net tax levy requirements in 2004) be allocated to
the Tax Stabilization Fund.
Council Meeting No. 04-12 Page 7 of 8
Tuesday, April 27, 2004
On a recorded vote, the motion was CARRIED
YEAS: 7 NAY: 2
VOTING YEA: Councillors Gaertner, Hogg, Kean, Morris, Vrancic, Wallace and
Mayor Jones
VOTING NAY: Councillors Buck and West
On a recorded vote, the main motion was CARRIED AS AMENDED
YEAS: 8 NAY: 1
VOTING YEA: Councillors Gaertner, Hogg, Kean, Morris, Vrancic, Wallace, West
and Mayor Jones
VOTING NAY: Councillor Buck
Moved by Councillor Vrancic Seconded by Councillor Morris
THAT staff provide a further report setting out funding options to reduce
the taxpayers supported debt component of the new Recreation Complex.
CARRIED
Councillor West also requested a breakdown of the budget associated with the
Farmers’ Market before the funding is spent.
Councillor Vrancic, having previously declared an interest in Item 5, did not take
part in the vote called for this matter.
5. LS04-018 – Tender L.S. 2004-21 - Purchase of Three (3) Vehicles
Moved by Councillor Kean Seconded by Councillor Wallace
THAT Council authorize the purchase of one (1) Department of Leisure
Services vehicle (Section “A”) from McAlpine Ford Lincoln Sales Limited of
Aurora Ontario, in the amount of $21,986.00 less P.S.T. and G.S.T.; and
THAT Council authorize the purchase of two (2) Department of Leisure
Services vehicles (Section “B”) from Highland Chev Olds Ltd. of Aurora
Ontario, in the amount of $92,730.00 less P.S.T. and G.S.T.
CARRIED
9. Notice of Motion from Councillor Buck
Re: Amending the Procedural By-law
Councillor Buck requested that this item be deferred to the next Council meeting,
to be held on May 11, 2004.
Council Meeting No. 04-12 Page 8 of 8
Tuesday, April 27, 2004
10. Correspondence from Councillor Gaertner
Re: Municipal Information to be made Available at the Aurora Public Library
Moved by Councillor Morris Seconded by Councillor Kean
THAT this matter be referred to the Town Clerk, to work with Councillor
Gaertner and the CEO of the Aurora Public Library, to review and
comment, and report back to Council with an appropriate recommendation
and rationale.
CARRIED
IX REGIONAL REPORT
Mayor Jones advised that the Region of York will be implementing the third and
final phase of the No-Smoking By-law as of June 1, 2004. Mayor Jones advised
that this by-law requires all buildings or structures used for playing billiards and
games of chance and all buildings or structures used for the sale and service of
food and/or drinks that are licensed to serve alcohol and which do not admit
persons under the age of 19, to be 100% smoke-free. Mayor Jones added that
the by-law includes the option for these facilities to construct a completely
enclosed and separately ventilated Designated Smoking Room (DSR) in
accordance with the by-law requirements.
X OTHER BUSINESS, COUNCILLORS
Councillor Kean asked when the issue of CHATS going into the new Seniors’
Centre will be brought back to Council for further consideration. The Director of
Leisure Services advised that the future use of the existing Seniors Centre
cannot be determined until the facility is empty and advised that staff would
inform the status of Council’s disposition in this regard.
Councillor Morris requested that the Director of Planning provide clarification with
regard to the process for consideration of the report regarding Whitwell
Developments Limited (First Professional) at the Public Planning meeting on
Wednesday, April 28, 2004.
The Director of Planning advised that staff discovered a defect in the notification
process and there for the format of the meeting has been revised for this item.
The item will be presented as a public information meeting, where the applicant,
staff and the public are able to provide their comments and concerns, however
Council will not be required to deliberate or make any decision on this matter until
it is brought back to a future Public Planning meeting for consideration.
Moved by Councillor Kean Seconded by Councillor Gaertner
THAT this meeting be extended beyond 10:30 p.m. in order to address the
remaining items on the agenda.
DEFEATED
The meeting thereby adjourned at 10:30 p.m. with the balance of the agenda
incomplete.