MINUTES - Council - 20040224
TOWN OF AURORA
COUNCIL MEETING MINUTES
NO. 04-06
Council Chambers
Aurora Town Hall
Tuesday, February 24, 2004
ATTENDANCE
COUNCIL MEMBERS Mayor Jones in the Chair; Councillors Buck, Gaertner,
Hogg, Kean, Vrancic, Wallace and West.
MEMBERS ABSENT Councillor Morris was absent due to illness.
OTHER ATTENDEES Chief Administrative Officer, Director of Corporate
Services/Town Clerk, Director of Building, Director of
Leisure Services, Director of Planning, Director of
Public Works, Acting Treasurer, Acting Town Solicitor
and Council/Committee Secretary.
Mayor Jones called the meeting to order at 7:15 p.m.
I DECLARATIONS OF PECUNIARY INTEREST
Councillor Vrancic declared an interest in Item 11(6) by virtue of a solicitor-client
relationship and did not take part in or vote on any questions in this regard or
attempt in any way to influence the voting on such questions.
II APPROVAL OF AGENDA
Moved by Councillor Kean Seconded by Councillor Wallace
THAT the content of the Agenda as circulated by the Corporate Services
Department be approved as presented with the following additional items:
Delegation Request from the Aurora Residents Pet Care Association
Re: The Kennel Inn Issue
Memo from the Director of Leisure Services
Re: Fundraising for the New Recreation Centre
CARRIED
III ADOPTION OF MINUTES
Council Meeting No. 04-05, Tuesday, February 10, 2004
Moved by Councillor Buck Seconded by Councillor Wallace
THAT the Council Minutes of Meeting Number 04-05 be adopted as
printed and circulated.
CARRIED
Council Meeting No. 04-06 Page 2 of 12
Tuesday, February 24, 2004
IV PRESENTATIONS
None
V DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
Items 2, 3, 5, 6, 8, 11(4)(5)(6)(7), 12 and 14 were identified for discussion.
VI ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
Moved by Councillor West Seconded by Councillor Vrancic
THAT the following recommendations respecting the matters listed as
“Items not Requiring Separate Discussion” be adopted as submitted to
Council and Staff be authorized to take all necessary action required to
give effect to same:
1. Special General Committee - Working Session - Proposed Seniors’ Centre
Report No. 04-04, Monday, February 9, 2004
THAT the Report of the General Committee - Working Session No. 04-04,
be received and the recommendations carried by the Committee be
adopted.
4. Special General Committee Meeting - Working Session - Proposed
Recreation Complex Report No. 04-05, Thursday, February 12, 2004
THAT the Report of the General Committee - Working Session No. 04-05
be received and the recommendations carried by the Committee be
adopted.
7. BA04-001 – Variance to Sign By-law Sunoco– 15612 Yonge Street
THAT Council approve the site specific request for a variance to By-law
3400-92 as it affects 15612 Yonge Street to permit the proposed sign to
project beyond the roofline of the building.
9. PL04-020 – Application for Exemption from Part Lot Control
Cardiff Vale Estates Inc.
Lot 79, Registered Plan 65M-3677
Conover Avenue & Hartwell Way
File: D12-PLC-02-04
THAT Council approve the request for exemption from Part Lot Control
made by Cardiff Vale Estates Inc. to divide Lot 79 on Conover Avenue and
Hartwell Way, Registered Plan 65M-3677, into separate lots; and
THAT Council enact By-law 4507-04.D.
10. PL04-021 – St. John’s Bay Land Company Ltd.
243 Earl Stewart Drive
Lot 1, Block 7, Plan 65M-2874
Official Plan and Zoning Amendment Applications
File: D09-13-03 & D14-32-03 respectively
THAT report PL04-021 be received and that Official Plan Amendment No.
50 be approved and that implementing Zoning By-law Amendment No.
4509-04.D be enacted at tonight’s Council Meeting.
Council Meeting No. 04-06 Page 3 of 12
Tuesday, February 24, 2004
13. Resolution from the Town of Whitchurch-Stouffville
Re: Overview of the Proposed Amendments to the
Planning Act (Bill 26, 1st reading) (C10-DV & D00)
THAT Council receive and endorse the following Resolution from the
Town of Whitchurch-Stouffville:
“THAT this Report be adopted by the Town of Whitchurch-
Stouffville as the Municipality’s comments on Bill 26; and
AND THAT the Town of Whitchurch-Stouffville advise the Minister
of Municipal Affairs that the Municipality supports the provisions of
Bill 26; and
AND THAT the Town of Whitchurch-Stouffville seeks a broadening
of Bill 26 to include provisions that relate to the submission of
prescribed information in support of planning quotations, affecting:
Section 22(4) and O.Reg. 198/96; Section 34(10.1) and O.Reg.
199/96; section 51(17) and O.Reg. 196/96; and, section 53(1) and
O.Reg. 197/96. The broadening of Bill 26 would require the
applicant to submit technical studies and reports in support of the
development proposal consistent with the information requirements
contained in an approved Official Plan or Secondary Plan; and
AND THAT the Clerk be authorized to forward the Resolution and
Staff Report to the Minister of Municipal Affairs; and
AND THAT this report be circulated to all York Region
municipalities to seek their support and request that they forward
their comments to the Minister of Municipal Affairs.”
CARRIED
VII DELEGATIONS
Mr. Milos Prikryl, of the All Season Tennis Centre
Re: Item 5 – New Recreation Complex
Proposal to enter into a Partnership with the Town of Aurora
Mr. Milos Prikryl, of the All Season Tennis Centre, appeared before Council to
outline the need for additional indoor tennis facilities in the Town of Aurora. Mr.
Prikryl advised that he would like to explore a public-private partnership with the
Town of Aurora to construct such a facility. Mr. Prikryl proposed that the Town
provide three acres of serviced land, with access to parking, and a long-term
management agreement. Mr. Prikryl advised that in return, the All Season
Tennis Centre would fully cover the initial project cost, all mortgage payments,
insurance, maintenance costs and future expansions.
Moved by Councillor West Seconded by Councillor Wallace
THAT the comments of the delegate be received and referred to Item 5.
CARRIED
Council Meeting No. 04-06 Page 4 of 12
Tuesday, February 24, 2004
Mr. Brent MacKinnon of the Aurora Community Tennis Club
Re: Item 5 – New Recreation Complex
Mr. Brent MacKinnon, of the Aurora Community Tennis Club, advised that the
club is in full support of the proposed New Recreation Complex, and he provided
a package of background material regarding the Club for Council’s information.
Moved by Councillor West Seconded by Councillor Wallace
THAT the comments of the delegate be received for information.
CARRIED
Mr. Jeff White and Mr. Tony Furiato of the Mentana Group
Re: Item 5 – New Recreation Complex
Mr. Jeff White, resident and member of the Aurora Chamber of Commerce,
introduced Mr. Tony Furiato of the Mentana Group.
Mr. Furiato provided Council with a brief outline of the Mentana Group’s previous
private and public-private partnership projects in the Greater Toronto Area, and
requested that Council consider the prospect of entering into a public-private
partnership with the Mentana Group, to work together in constructing the
proposed New Recreation Complex.
Moved by Councillor West Seconded by Councillor Hogg
THAT the comments of the delegate be received and referred to senior
staff for consideration.
CARRIED
Aurora Residents Pet Care Association Re: The Kennel Inn Issue
Ms Jennifer Rice, of the Aurora Pet Care Association, introduced herself and
requested clarification with regard to where the Kennel Inn will house the
animals while the cages in the main trailer are being painted.
Ms Rice advised that the Aurora Pet Care Association would like to see
wording included in the contract, stating that all healthy dogs will be walked at
least once every day, and asked that the Town of Aurora set its own
standards of operation and care of the animals under the terms and
conditions of the contract with the Kennel Inn.
Moved by Councillor West Seconded by Councillor Wallace
THAT the comments of the delegate be received for information.
CARRIED
Council Meeting No. 04-06 Page 5 of 12
Tuesday, February 24, 2004
VIII CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
2. LS04-007 – New Seniors’ Centre – Space Program
Finalization/Budget Update
Moved by Councillor West Seconded by Councillor Kean
1. Overall Facility Components THAT Council confirm the new Seniors’ facility to be located at 50 John
West Way will contain a dedicated space for seniors and a permitted
space for the community within a 14,000 foot² structure generally in
accordance with the attached revised Schematic Design and Site Plan
dated February 9, 2004; and
THAT the cost of the building site shall not exceed $3.1 million, as
outlined in the Grey-Noble report; and
THAT the funding for the project be approved as outlined in the 2004
Capital Budget – Analysis by Project (Page 10 of the agenda); and
2. Determination of Options
i) THAT Council include in the final design a workshop area of
approximately 700 additional square feet; and
ii) THAT staff report back with details on the additional cost necessary
to include the functionality necessary to operate as an Emergency
Operations Centre plus Emergency Evacuation Centre to serve the
Town, and other possible locations, such as the new Fire
Station to be located on Wellington Street East; and
iii) THAT staff meet with CHATS and with the Aurora Seniors’
Centre Steering Committee to determine if there is a possible
solution regarding space utilization for CHATS within the
proposed Seniors’ Centre; and
iv) THAT staff be directed to meet with CHATS to explore an
alternative location for them, and that staff bring back a report
outlining alternative options; and
3. Undertaking of Final Design Phase
THAT the Project Manager be authorized to complete the Schematic
Design Phase, finalize the space program on the basis of the directions
above and, working with the Project Architect, finalize the design and
preparation of Tender documents as soon as possible.
4. Fundraising Financial Implications
THAT the Seniors’ Advisory Council be encouraged to take the necessary
steps to fulfil the objective of providing a Capital contribution to the facility
in an amount of $250,000 (excluding potential Trillium Capital Funding)
and staff confirm, prior to the award of Tender for the project that the
Advisory Council has a work plan/strategy in place to achieve that goal in
a timely fashion.
Council Meeting No. 04-06 Page 6 of 12
Tuesday, February 24, 2004
5. Confirmation of Conditional Consent to Proceed with Design Phase THAT Council confirm that the authorization as set out above to proceed
with the design stage of the facility is not consent to proceed with
construction and that the construction stage of the facility continues to be
subject to the approval of the 2004 Capital Budget; Council’s satisfaction
with detailed facility budget information to be provided by the Architect
through the Design/Tender stage, the fundraising initiatives of the Seniors’
Advisory Council and the final Tender price aligning with the availability of
financing based on the appended revised Capital Budget information.
AMENDMENT: Upon the question of the adoption of the resolution, it
was:
Moved by Councillor West Seconded by Councillor Kean
THAT staff be requested to meet with the Seniors’ Centre Steering
Committee to investigate the following:
• The incorporation of the seniors into a formal organization; and
• The establishment of an agreement to cover operations and
operation insurance prior to the approval of construction; and
• Alternatives to address staffing needs; and
THAT staff report back on these issues in a timely fashion.
CARRIED
AMENDMENT: Upon the question of the adoption of the resolution, it
was:
Moved by Councillor Hogg Seconded by Councillor Kean
THAT the plan for the New Seniors’ Centre ensures that permitted
space has specific yearly revenue objectives set out on a
descending basis tied to membership growth needs as outlined in
the Culture and Recreation Master Plan.
CARRIED
The main motion was CARRIED AS AMENDED
3. LS04-009 – Selection of Project Architect for the New Seniors’ Centre
Moved by Councillor Kean Seconded by Councillor West
THAT Council endorse the selection of WGA Wong Gregersen Architect
Inc. as the Project Architect for the new Seniors’ Centre subject to the
signing of a satisfactory Agreement with the Town of Aurora; and
THAT staff report back to Council with the Agreement for final Council
approval.
Council Meeting No. 04-06 Page 7 of 12
Tuesday, February 24, 2004
AMENDMENT: Upon the question of the adoption of the resolution, it
was:
Moved by Councillor Vrancic Seconded by Councillor West
THAT staff be directed to give special regard to the capping of any
open –ended costs within the draft agreement.
CARRIED
The main motion was CARRIED AS AMENDED
5. LS04-008 – New Recreation Complex – Space Program
Finalization/Budget Update
Moved by Councillor Hogg Seconded by Councillor Kean
1. Overall Recreational Facility Components
THAT Council confirm the new recreation facility to be constructed on the
Burnett lands is to continue to contain the following major elements:
i) An aquatic facility incorporating a 25 metre 8 lane pool, leisure pool
and learning pool;
ii) A double pad ice surface and related spectator seating;
iii) A Pre-school program area;
iv) Ancillary support office area and canteen;
v) A reduced common space/lobby area configuration.
THAT the facility be designed and configured in a manner similar to the
drawing attached hereto as Schedule “A” and Schedule “B” allowing for
future consideration for expansion to include:
i) Up to two additional ice surface(s); and/or
ii) A double gymnasium and related community space; and/or
iii) An indoor soccer facility.
THAT the Site Plan for the overall development of the property take into
consideration the desire of Council to include provision for a temporary
bubble structure to accommodate the needs of the Aurora Soccer Club
and the public/private partnership proposal submitted by Miloslav Prikryl,
for an indoor tennis facility subject to satisfactory arrangements being
finalized with these entities.
2. Undertaking of Design Phase
THAT the Project Manager be authorized to complete the Schematic
Design Phase, finalize the space program; update the preliminary building
budget accordingly and finalize the process to recruit a Project Architect to
undertake building design.
3. Financial Implications, Analysis/Budget Update
THAT the attached preliminary Capital Budget information provided by the
Project Manager and the updated Operating Budget information provided
by the Director of Leisure Services be received as information; and
THAT staff report to Council as part of the consideration of the 2004
Capital Budget process on the implications and options for the financing of
the debt component of the project.
Council Meeting No. 04-06 Page 8 of 12
Tuesday, February 24, 2004
4. Public/Private Partnership Solicitation
THAT the Project Manager immediately undertake a public process to
solicit requests for expressions of interest from the private sector to
partner with the Town in the construction of the facility and report back as
to the viability of any of the potential arrangements identified through the
process as soon as possible.
5. Fundraising
THAT user groups be requested to jointly raise a general target of
10% of the capital costs over a 5 year period, through fundraising
activities in proportion to their individual use within the proposed
facility.
6. Confirmation of Conditional Consent to Proceed with Design Phase
THAT, the Committee confirm that the authorizations as set out above to
proceed with the design stage of the facility as approved in the amended
2003 Capital Budget is not consent to proceed with construction and that
the construction stage of the facility continues to be subject to the
approval of the 2004 Capital Budget; Council’s satisfaction with the final
budget information to be provided by the Architect through the design
stage; final financing information from both operating and capital
perspectives and results of the analysis of the solicitation of potential
private sector partners.
AMENDMENT: Upon the question of the adoption of the resolution, it
was:
Moved by Councillor Buck Seconded by Councillor West
THAT Council approve, in principle, the phasing of the proposed New
Recreation Complex, by constructing the arena as phase I in 2005 and the
other components of the Complex as subsequent phases in future years;
and
THAT staff report back on feasibility and with funding models for this
course of action.
On a recorded vote, the amendment was DEFEATED
YEAS: 3 NAYS: 5
VOTING YEAS: Councillors Buck, Gaertner and West
VOTING NAYS: Councillors Hogg, Kean, Vrancic, Wallace and Mayor Jones
On a recorded vote the main motion was CARRIED
YEAS: 6 NAYS: 2
VOTING YEAS: Councillors Hogg, Kean, Vrancic, Wallace, West and Mayor
Jones
VOTING NAYS: Councillors Buck and Gaertner
Council Meeting No. 04-06 Page 9 of 12
Tuesday, February 24, 2004
6. LS04-010 – Selection of Project Architect for the New Recreation Complex
Moved by Councillor West Seconded by Councillor Wallace
THAT Council endorse the selection of NORR Limited, Architects &
Engineers as the Project Architect for the new Recreation Complex; and
THAT Council authorize the Mayor and Clerk to sign the Agreement
between the Town and NORR Limited, Architects & Engineers; and
THAT staff be directed to give special regard to the capping of any
open –ended costs within the draft agreement.
CARRIED
Moved by Councillor Kean Seconded by Councillor Gaertner
THAT this meeting be extended beyond 10:30 p.m. in order to address the
remaining items on the agenda.
CARRIED
8. LS04-005 – Fees and Service Charges
Moved by Councillor Kean Seconded by Councillor West
THAT Council approve By-law #4510-04.F amending By-law #4491-03.F
to the Department of Leisure Services Existing Fees and Service Charges.
CARRIED
11. General Committee Meeting Report No. 04-06
Tuesday, February 17, 2004
CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION FROM THE
GENERAL COMMITTEE MEETING NO. 04-06, TUESDAY, FEBRUARY 17, 2003
Councillor Vrancic, having previously declared an interest in Item 11(6), did not
take part in or vote on any questions in this regard or attempt in any way to
influence the voting on such questions.
(6) CS04-003 - Aurora Family Connections - Info Aurora
Moved by Councillor West Seconded by Councillor Kean
THAT this report be received and the request for grant funding support
from the Aurora Family Connections/Info Aurora be referred to the future
budget meetings for consideration.
CARRIED
(4) CS04-001 - Council and Committee Structure
Moved by Councillor Kean Seconded by Councillor Gaertner
THAT the following committees be formed for the 2004-2006 term:
- Traffic Safety Advisory Board;
- Leisure Services Advisory Committee;
Council Meeting No. 04-06 Page 10 of 12
Tuesday, February 24, 2004
- Economic Development Advisory Committee;
- Heritage Committee;
- Accessibility Advisory Committee;
- Youth Action Committee;
- Environmental Committee; and
THAT the Terms of Reference of the committees be brought back to the
next General Committee meeting for review; and
THAT staff re-advertise for the membership of these Committees and
that the closing date for submissions be extended accordingly, as a
result of the delay in approving the 2004-2006 Committee Structure.
CARRIED
(5) CS04-005 - Kennel Inn - Animal Control Services
Moved by Councillor Hogg Seconded by Councillor West
THAT Council approve, on an interim period of 6 months, the contract
extension with Kennel Inn for animal control services at a cost of $50,000.
CARRIED
(7) BA04-002 - Secondary Dwelling Units
Moved by Councillor Kean Seconded by Councillor Vrancic
THAT Council establish a task force to examine local issues review
as of right by-laws from various municipalities within the GTA and
make recommendations to Council; and
THAT staff be directed to bring back a report recommending next
steps in the process.
CARRIED
Moved by Councillor Hogg Seconded by Councillor West
THAT the balance of the Report of the General Committee Meeting No.
04-06 be received and the recommendations carried by the Committee be
adopted.
CARRIED
12. Correspondence from Toronto and Region Conservation for the Living City
Re: Appointment of Members to the Humber Watershed Alliance - 2004 to
2006
Moved by Councillor Kean Seconded by Councillor Wallace
THAT Council receive the correspondence from the Humber Watershed
Alliance.
CARRIED
Council Meeting No. 04-06 Page 11 of 12
Tuesday, February 24, 2004
14. Correspondence from Councillor Morris
Re: Letter from the Aurora Residents Pet Care Association Regarding
Animal Control Services (Item 11(5))
Moved by Councillor Kean Seconded by Councillor West
THAT the correspondence be received as information.
CARRIED
IX REGIONAL REPORT
No report was provided, due to the late hour.
X OTHER BUSINESS, COUNCILLORS
Councillor Kean advised that the Aurora Tigers are currently the top ranking team
in Canada within their division, and extended a hearty congratulations to the
team. Councillor Kean also commended residents for their attendance at the
games during the play-offs.
Councillor Kean extended his appreciation and thanks to his fellow team mates
who bowled for Big Brothers on Saturday February 21, 2004.
Mayor Jones also extended thanks to his fellow team mates who participated in
the Bowling for the Big Brothers Event.
XI READING OF BY-LAWS
Moved by Councillor Kean Seconded by Councillor Wallace
THAT the following listed by-laws be given 1st, 2nd and 3rd readings, and
enacted:
4504-04.F BEING A BY-LAW to
amend Municipal
Waterworks distribution
By-law 3305-91, as
amended
4507-04.D BEING A BY-LAW to
exempt Lot 79,
Registered Plan 65M-
3677, in Aurora, from
the Part Lot Control
provisions as provided
in subsection 50 (5) of
the Planning Act,
R.S.O. 1990, c.P.13
(as amended).
(Cardiff Vale Estates)
4508-04.D BEING A BY-LAW to
amend adopt Official Plan
Amendment No. 50
(St. John’s Bayland)
4509-04.D BEING A BY-LAW to
amend By-law No. 2213-78
(St. John’s Bayland)
Council Meeting No. 04-06 Page 12 of 12
Tuesday, February 24, 2004
4510-04.D BEING A BY-LAW to
amend By-law 4491-03.F
to authorize a schedule
of fees for services
offered by the Leisure
Services Department
and to prescribe charges
for administrative
matters.
4512-04.C BEING A BY-LAW to
Confirm Actions by
Council Resulting From
This Meeting - Tuesday,
February 24, 2004.
CARRIED
XII ADJOURNMENT
Moved by Councillor West
THAT the meeting be adjourned at 11:05 p.m.
CARRIED
_____________________________ _____________________________
T. JONES, MAYOR B. PANIZZA, TOWN CLERK