MINUTES - Council - 20040210
TOWN OF AURORA
COUNCIL MEETING MINUTES
NO. 04-05
Council Chambers
Aurora Town Hall
Tuesday, February 10, 2004
ATTENDANCE
COUNCIL MEMBERS Mayor Jones in the Chair; Councillors Buck, Gaertner,
Kean, Morris, Vrancic, Wallace and West.
MEMBERS ABSENT Councillor Hogg was away on other business.
OTHER ATTENDEES Chief Administrative Officer, Director of Corporate
Services/Town Clerk, Director of Building, Director of
Leisure Services, Director of Planning, Director of
Public Works, Acting Treasurer, Acting Town Solicitor
and Council/Committee Secretary.
Mayor Jones called the meeting to order at 7:03 p.m.
I DECLARATIONS OF PECUNIARY INTEREST
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act.
Mayor Jones took a moment to acknowledge the recent passing of former
Councillor Peter Miller. Mayor Jones advised that Mr. Miller had served on the
Town Council between 1967 and 1978 and that he continued to do volunteer
work within the community, particularly in support of the Southlake Regional
Health Centre. A moment of silence was observed in honour of Mr. Peter Miller.
II APPROVAL OF AGENDA
Moved by Councillor Morris Seconded by Councillor Kean
THAT the content of the Agenda as circulated by the Corporate Services
Department be approved as presented, with the following additional items:
Revision to page 1 of the Special Council – Public Planning Meeting
Minutes No. 04-04, January 28, 2004
Memo From P. Dillman, Acting Treasurer
Re: Item #10 - Report TR04-005 - Agreements respecting Financial
Information System Acquisition, revised Schedule ‘A’
CARRIED
Council Meeting No. 04-05 Page 2 of 6
Tuesday, February 10, 2004
III ADOPTION OF MINUTES
Council Meetings No. 04-02, Tuesday, January 13, 2004, No. 04-03,
Tuesday, January 27, 2004 and Special Council - Public Planning Meeting
No. 04-04, Wednesday, January 28, 2004
Moved by Councillor West Seconded by Councillor Wallace
THAT the Council Minutes of Meeting Numbers 04-02, 04-03 and 04-04
be adopted as printed and circulated.
CARRIED
IV PRESENTATIONS
None
V DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
Items 8 and 10 were identified for discussion.
VI ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
Moved by Councillor West Seconded by Councillor Vrancic
THAT the following recommendations respecting the matters listed as
“Items not Requiring Separate Discussion” be adopted as submitted to
Council and Staff be authorized to take all necessary action required to
give effect to same:
1. PW04-006 - Stoddart Drive - Disposition of Sidewalk and Early
Approval of Capital Reconstruction Project
THAT the existing sidewalk on Stoddart Drive remain as is; and
THAT staff finalize the drawings and tender documents for the
reconstruction of Stoddart Drive without any change to the existing
sidewalk except for the replacement of cracked and/or damaged sidewalk
bays as necessary; and
THAT Council approve the reconstruction of Stoddart Drive in advance of
approval of the remainder of the 2004 Capital Budget; and
THAT staff be directed to report to Council with the results of the tendering
process.
2. CS04-002 - Confirmation By-law
THAT Council approve the practice of enacting a confirmation by-law at
the end of every Council meeting.
Council Meeting No. 04-05 Page 3 of 6
Tuesday, February 10, 2004
3. PL04-012 - Application for Exemption from Part Lot Control
Minto Communities (Toronto) Inc.
Blocks 129, 132, 137 and 143, Registered Plan 65M-3678
Marshview Avenue & Bilbrough Street
File No. D12-PLC-01-04
THAT Council approve the request for exemption from Part Lot Control
made by Minto Communities (Toronto) Inc. to divide Blocks 129, 132, 137
and 143 of Registered Plan 65M-3678 (Marshview Avenue and Bilbrough
Street), into separate lots; and
THAT Council enact By-law 4506-04.D.
4. PL04-013 - McGrath – Hunter Properties
Part of Lot 17, R.P. 68 and Lot 164 & Part of Lots
163 & 165, R.P. 246, 15085 Yonge Street
Official Plan and Zoning Amendment Applications
File Nos. D09-14-03 & D14-33-03 respectively
THAT Council receive as information the following overview of Official
Plan Amendment and Zoning By-law Amendment applications D09-14-03
and D14-33-03 respectively, regarding 15085 Yonge Street, scheduled for
the March 24, 2004 Public Planning Meeting.
5. PL04-014 - Cobblestone Lodge Retirement Home
Lot 167, R.P. 246
15029 Yonge Street
Zoning Amendment Application
File No. D14-18-03
THAT Council receive as information the following overview of Zoning By-
law Amendment application D14-18-03 regarding 15029 Yonge Street,
scheduled for the March 24, 2004 Public Planning Meeting.
6. PL04-016 - Zoning By-law Amendment Application
Suncor Energy Products Inc.
Lot 2, Registered Plan 246
15612 Yonge Street
File No. D14-36-03
THAT Council receive as information the following overview of Zoning By-
law Amendment application D14-36-03, scheduled for the March 24, 2004
Public Planning Meeting.
7. PL04-017 – Appeals to the Ontario Municipal Board
THAT staff be instructed to retain outside legal counsel to represent the
Town before the Ontario Municipal Board in connection with appeals to
the Ontario Municipal Board as follows:
• MI Developments Inc. (690346 Ontario Inc.) for failure to approve
the site plan agreement for the Magna Medical Arts Building; and
• 1207309 Ontario Inc. (MI Developments Inc. Vacant Land
Condominium Phase 2) for failure to approve the conditions of draft
plan of condominium approval and the related condominium
agreement.
Council Meeting No. 04-05 Page 4 of 6
Tuesday, February 10, 2004
9. General Committee Meeting Report No. 04-03 Tuesday, February 3, 2004
THAT the Report of the General Committee Meeting No. 04-03 be
received and the recommendations carried by the Committee be adopted.
CARRIED
VII DELEGATIONS
None
VIII CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
8. Memo from the Town’s CAO
Re: LS04-002 - Short List of Architects of the New Recreation Complex
(Deferred from the January 20, 2004 General Committee Meeting)
Moved by Councillor West Seconded by Councillor Morris
THAT Council approve the short list of Architects for the new Recreation
Centre and direct staff to commence the interview process.
CARRIED
10. TR04-005 - Agreements - Financial Information System Acquisition
Moved by Councillor Vrancic Seconded by Councillor West
THAT Council authorize the Mayor and Clerk to execute the attached
amended Agreement with Vadim Computer Management Group Limited
for the supply, delivery and installation of Financial Information Systems
for the Corporation of the Town of Aurora; and
THAT Council authorize the Mayor and Clerk to execute the attached
Agreement with RAC Software Inc. for the supply, delivery and installation
of Financial Manager’s Workbench, Capital and Salary Forecasting
Software for the Corporation of the Town of Aurora.
CARRIED
IX REGIONAL REPORT
No report was provided.
X OTHER BUSINESS, COUNCILLORS
Councillor Kean advised that he cannot attend the Special General Committee meeting
on Thursday, February 12, 2004, where the proposed Recreation Facility will be
discussed. He expressed concern on behalf of several residents with regard to the
reference in report LS04-003, suggesting that the Civic Square Lands could be used for
the construction of a double gymnasium. Councillor Kean indicated that these lands
have been selected as parkland and that the residents in that area are very concerned
that these lands would be considered for anything other than a park. Staff advised that
Council had previously directed staff to explore possible sites which could facilitate the
construction of a double gymnasium, and that the Civic Square lands previously had
their active park uses transferred to the Town Park. Staff also advised that these lands
are included in the draft 2004 Capital Budget process and are proposed to be improved
for park purposes.
Council Meeting No. 04-05 Page 5 of 6
Tuesday, February 10, 2004
Councillor Morris requested clarification with regard to the protocol for Councillors in
attendance at the Aurora Hydro Board Meeting to be held on Wednesday February 11,
2004. The CAO advised that it is a Board meeting to which Council has been invited to
attend for information purposes only, not as acting participants.
Councillor Morris advised that she had received a notice from the Leisure Services
Department advising that signs will be posted in the Town’s leisure facilities to ban the
use of video recording equipment, cameras and cell phones with image taking abilities,
in all washrooms and changerooms. Councillor Morris inquired as to whether the Town
of Aurora would be able to enforce this without a by-law. Staff advised that this type of
regulation is within the rights of the Town and that a by-law need not be enacted.
Councillor Morris inquired as to the status of a previous request that the Region place a
bus shelter at St. John’s Sideroad and Yonge Street for the Hadley Grange Residence.
Staff advised that several letters have been sent to the Region and to date no response
has been received. Staff identified that they would follow up with the Region.
Councillor Morris inquired whether staff have received a reply from Mr. Greg Sorbara,
MPP Vaughan-King-Aurora/Minister of Finance, with regard to the Town’s request that
additional driver examination centres be opened in other parts of York Region as soon
as possible in order to relieve the congestion caused by the new Drive Test Centre in
Aurora. Staff advised that no response has been received, but they will follow up again
with another letter.
Councillor Morris inquired as to the progress of the proposed Leash Free Park. The
Director of Corporate Services advised that all approvals are in place and now the
volunteer committee is working out the details with the sponsor to pay for the fencing
and the park should be opened in the Spring of 2004.
Councillor Morris advised that she recently learned that staff in the Economic
Development Department keep track of new developments among businesses in
Aurora, through local news and newspaper articles, magazines and a Corporate Calling
Programme. Councillor Morris requested that staff provide Council with periodic
updates of any new business developments and successes among the various
employers in the Town of Aurora.
Councillor Vrancic requested that staff provide a monthly list of pending and outstanding
items requested by Council, along with the status of each of these items.
Councillor West advised that he did not follow up on his notice of motion since staff are
currently trying to work with the Province of Ontario to resolve the issues regarding OPA
#48 (Oak Ridges Moraine Conservation Plan) pertaining to the schedule that shows
streams and rivers running through residents’ properties. Councillor West also advised
that there are already many concerned residents who, when applying to build a
swimming pool, deck or addition on their property, are being told that they must follow a
complicated and time consuming process where they need to provide the Province with
various surveys at great personal expense. Councillor West suggested that, should the
Town receive no response to this issue from the Province of Ontario in the next two
weeks, he will reintroduce his notice of motion relating to this issue. He also requested
that staff continue their efforts to communicate with Mr. Greg Sorbara, MPP Vaughan-
King-Aurora/Minister of Finance, to resolve this issue as soon as possible.
Councillor Buck suggested that residents who are experiencing procedural difficulty in
building decks and pools should be urged to contact Mr. Greg Sorbara, MPP Vaughan-
King-Aurora/Minister of Finance, for assistance on this matter.
Councillor Morris inquired if there is any way that Council can pass an amendment to
the legislation or a memo defining exclusions from the Oak Ridges Moraine
Conservation Plan to allow residents to build decks and pools on land which they own,
within the affected area, in order to bypass this process. Mayor Jones indicated that he
would contact Mr. Sorbara regarding this issue.
Council Meeting No. 04-05 Page 6 of 6
Tuesday, February 10, 2004
XI READING OF BY-LAWS
Moved by Councillor Vrancic Seconded by Councillor Morris
THAT the following listed by-laws be given 1st, 2nd and 3rd readings, and
enacted:
4506-04.D BEING A BY-LAW to
exempt Part of Blocks
129, 132, 137 and 143
on Registered Plan
65M-3678, in Aurora,
from the Part Lot
Control provisions as
provided in subsection
50 (5) of the Planning
Act, R.S.O. 1990,
c.P.13 - as amended.
(Minto Communities)
4503-04.C BEING A BY-LAW to
Confirm Actions by
Council Resulting From
This Meeting - Tuesday,
February 10, 2004.
CARRIED
XII IN CAMERA
Legal and Property Matters
Moved by Councillor Vrancic Seconded by Councillor West
THAT Council proceed In Camera to address legal and property matters.
CARRIED
XIII ADJOURNMENT
Moved by Councillor West
THAT the meeting be adjourned at 8:15 p.m.
CARRIED
______________________ _________________________________
T. JONES, MAYOR B. PANIZZA, TOWN CLERK