MINUTES - Council - 20040127
TOWN OF AURORA
COUNCIL MEETING MINUTES
NO. 04-03
Council Chambers
Aurora Town Hall
Tuesday, January 27, 2004
ATTENDANCE
COUNCIL MEMBERS Mayor Jones in the Chair; Councillors Buck, Gaertner,
Hogg, Morris, Vrancic, Wallace and West.
MEMBERS ABSENT Councillor Kean was absent on other business.
OTHER ATTENDEES Chief Administrative Officer, Director of Corporate
Services/Town Clerk, Director of Building, Director of
Leisure Services, Director of Planning, Director of
Public Works, Acting Treasurer, Acting Solicitor and
Council/Committee Secretary.
Following Open Forum, Mayor Jones called the meeting to order at 7:15 p.m.
I DECLARATIONS OF PECUNIARY INTEREST
Mayor Jones declared an interest in Item 4 – Special General Committee Report No.
04-02 - regarding any budget issues relating to By-law Services, due to the employment
of his spouse in that area of the Corporate Services Department and did not take part in
any questions in this regard or attempt in any way to influence the voting on such
questions.
II APPROVAL OF AGENDA
Moved by Councillor Wallace Seconded by Councillor Morris
THAT the content of the Agenda as circulated by the Corporate Services
Department be approved as presented, with the following additional items:
Memo from B. Panizza, Director of Corporate Services/Clerk
Re: Nokiidaa Trail Association
Recommendation resulting from In-Camera session of General
Committee Meeting on January 20, 2004
Re: Appointment of Town of Aurora representatives to the Central York
Fire Services Joint Council Committee
CARRIED
Council Meeting No. 04-03 Page 2 of 7
Tuesday, January 27, 2004
III ADOPTION OF MINUTES
Council Meeting No. 04-01, Tuesday, January 6, 2004
Moved by Councillor Buck Seconded by Councillor Hogg
THAT the Special Council Minutes of Meeting Number 04-01 be adopted
as printed and circulated.
CARRIED
IV PRESENTATIONS
None
V DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
Items 1, 3, 4, 5, 6 and By-law 4503-04.C were identified for discussion.
VI ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
Moved by Councillor West Seconded by Councillor Wallace
THAT the following recommendations respecting the matters listed as
“Items not Requiring Separate Discussion” be adopted as submitted to
Council and Staff be authorized to take all necessary action required to
give effect to same:
2. PW04-005 - Banff Drive, Bigwin Drive and St. Andrew’s Court
- Early Approval of Capital Reconstruction Project
THAT Council approve the reconstruction of Banff Drive, Bigwin Drive and
St. Andrew’s Court in advance of approval of the remainder of the 2004
Capital Budget; and
THAT staff be directed to report to Council with the results of the tendering
process.
CARRIED
VII DELEGATIONS
None
VIII CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
1. PW04-001 - Update on the York Region Transit Quick Start Program
Moved by Councillor Wallace Seconded by Councillor West
THAT Report No. PW04-001 regarding an Update on the York Region
Transit Quick Start Program be received as information; and
THAT staff be authorized to take such actions as necessary to facilitate
the implementation of the Transit Quick Start Program in Aurora, as
generally described in Report No. PW04-001; and
Council Meeting No. 04-03 Page 3 of 7
Tuesday, January 27, 2004
THAT staff be directed to report back to Council should there be any
financial implications to the Town related to the implementation of the
Transit Quick Start Program.
CARRIED
3. TR04-004 - Proposed 2004 Water, Sanitary and Storm Sewer Rates
Moved by Councillor West Seconded by Councillor Morris
THAT Council approve in principle the 2004 Retail Water rate of $0.7883 per
cubic meter and the Retail Sanitary Sewer rate of $0.5423 per cubic meter for all
bills issued on and after April 1, 2004; and
THAT Council maintain the Flat Rate Storm Sewer charge of $43.00 per annum
for metered Residential properties and $276.00 per annum for metered
Commercial/Industrial and Multi-Residential properties for 2004; and
THAT the necessary by-law to implement the foregoing be introduced at the
Council meeting scheduled for Tuesday, February 24, 2004 and circulated in
accordance with Section 12 of Ontario Regulation 244/02 – Fees and Charges.
CARRIED
Mayor Jones, having previously declared an interest in Item 4, did not take part in any
discussion in this regard.
4. Special General Committee Meeting Report No. 04-01
Saturday, January 17, 2004
Moved by Councillor Hogg Seconded by Councillor Buck
THAT the Report of the Special General Committee Meeting No. 04-01 be
received and the recommendations carried by the Committee be adopted.
CARRIED
5. General Committee Meeting Report No. 04-02
Tuesday, January 20, 2004
CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION FROM THE
GENERAL COMMITTEE MEETING NO. 04-02, TUESDAY, JANUARY 20, 2003 -
ITEMS 4 AND 12.
(1) CS04-001 - Council and Committee Structure
Moved by Councillor Hogg Seconded by Councillor West
THAT the advisory committee format comprised of citizen members only,
as outlined in Model #2 of report CS04-001, providing recommendations
to the operating department, thereon turn report to Council, be adopted.
Council Meeting No. 04-03 Page 4 of 7
Tuesday, January 27, 2004
DEFERRAL: Upon the question of the adoption of the resolution, it was:
Moved by Councillor Buck Seconded by Councillor Vrancic
THAT consideration of the Report of the General Committee Meeting No.
04-02 be deferred to the next General Committee meeting to be held on
Tuesday, February 3, 2004.
CARRIED
(4) LS04-002 - Short List of Architects of the New Recreation Centre
Moved by Councillor West Seconded by Councillor Hogg
THAT Council approve the short list of Architects for the new Recreation
Centre; and
THAT Council direct staff to commence the interview process and
recommend an Architectural firm at the February 10, 2004 Council
Meeting; and
THAT Council be permitted to participate in the final interview process.
DEFEATED
Moved by Councillor Buck Seconded by Councillor Morris
THAT the short list of Architects for the new Recreation Centre be
deferred until after the presentation by Gary Stanhope, Project Manager at
the General Committee meeting scheduled for February 3, 2004.
CARRIED
Moved by Councillor Hogg Seconded by Councillor Wallace
THAT the Report of the General Committee Meeting No. 04-02 be
received and the balance of the recommendations carried by the
Committee be adopted.
CARRIED
6. Committee Appointments
Moved by Councillor Vrancic Seconded by Councillor Hogg
THAT consideration of the appointments to the Committee of Adjustment
be deferred; and
THAT staff be requested to prepare an interview questionnaire for all
candidates, including a list of required qualifications and criteria to be met,
in order that Council may interview all of the candidates; and
THAT staff prepare and implement the use of a training module for the
Committee members to undergo before taking this position.
CARRIED
Council Meeting No. 04-03 Page 5 of 7
Tuesday, January 27, 2004
Moved by Councillor West Seconded by Councillor Morris
Aurora Library Board
THAT the Terms of Reference on the composition of the Aurora Library
Board be amended to reflect the appointment of six citizen members and
three members of Council and that the following applicants be appointed
to the Aurora Library Board:
Elizabeth Bishenden, Tom Connor, Geoffrey Dawe, Douglas
Hubley, Jane Taylor and Kerry Lynn Thomason; and
THAT Councillors West, Buck and Hogg be appointed to the Aurora
Library Board.
CARRIED
IX REGIONAL REPORT
No report was provided.
X OTHER BUSINESS, COUNCILLORS
Moved by Councillor West Seconded by Councillor Wallace
THAT Councillors West, Wallace and Morris be appointed to the Central
York Fire Services Joint Council Committee.
CARRIED
Moved by Councillor West Seconded by Councillor Morris
THAT Councillor Gaertner be appointed to the Nokiidaa Trail Committee.
CARRIED
Councillor Hogg requested that, in regard to the General Committee meeting
scheduled for February 3, 2004, efforts be made on behalf of Council and staff to
permit a more casual and vigorous debate with respect to consideration of the
new Seniors’ Centre and the Recreation Facility, and that rules of procedure be
relaxed to allow for debate to advance easily and productively without excess
procedural constraint.
The Clerk provided several options, i.e. a “workshop” setting, which would not
constitute an official meeting; possibly moving the Scheduled General Committee
meeting to the Holland Room; or moving the meeting to some other setting which
would be more casual than the Council Chambers.
Councillor Vrancic expressed his agreement with Councillor Hogg’s comments
and suggested that the venue may not matter as much as the potential for
restrained debate due to the provisions within the Procedural By-law, and
indicated that this matter should be addressed.
Councillor Morris requested clarification with regard to how the Committee might
address this intent through the waiving of the Procedural By-law.
Council Meeting No. 04-03 Page 6 of 7
Tuesday, January 27, 2004
The Acting Solicitor advised that, according to the Municipal Act, it would be the
responsibility of Council to determine the time and location of any meeting of
Council or Committee and in regard to relaxing the provisions within the
Procedural By-law, it would be up to the General Committee to pass a motion
with 2/3 majority, outlining exactly which aspects of the Procedural By-law are to
be waived.
It was determined that the General Committee meeting will be held on Tuesday,
February 3, 2004 in the Council Chambers at 7:00 p.m.
Councillor Morris advised that concerns had been raised by residents with regard
to the recent installation of a pedestrian activated traffic light in the area of
Henderson Drive, McLellan Way and Baldwin Road, which is not yet operational.
Councillor Morris asked when this device will be activated. The Director of Public
Works advised that staff are waiting for dry weather conditions to allow for the
pavement to be properly marked before the signal will be activated. The Director
further advised that, at that time, a similar device will be installed and activated at
the Yonge Street and Mosley Street intersection.
Councillor Morris thanked the Clerk for kindly responding to her recent inquiry
regarding warming shelters for the homeless during cold spells, advising that
there are no such places here in Aurora, and that the closest would be in
Newmarket. Councillor Morris indicated that the Clerk also advised that there is
an agency called Crosslinks, which operates an outreach van here in Aurora with
the assistance of the Public Health Department. Councillor Morris asked that a
phone number be provided and possibly posted on the Town’s notice board, to
advise residents of this service.
Councillor West provided notice of motion regarding OPA #48 (Oak Ridges
Moraine Conservation Plan) pertaining to the schedule that shows streams and
rivers running through residents’ properties, as this will become a concern in the
spring.
Councillor Hogg requested that when staff respond to Councillors’ inquiries, they
indicate within their response, which Councillor requested the information.
XI READING OF BY-LAWS
Moved by Councillor Hogg Seconded by Councillor Wallace
THAT the following listed by-law be given 1st, 2nd and 3rd readings, and
enacted:
4501-04.C BEING A BY-LAW to
appoint members to
the Aurora Public
Library Board.
CARRIED
Moved by Councillor Morris Seconded by Councillor West
THAT the following listed by-law be deferred:
4503-04.C BEING A BY-LAW to
Confirm Actions by
Council Resulting
From This Meeting -
Tuesday, January
27, 2004.
CARRIED
Council Meeting No. 04-03 Page 7 of 7
Tuesday, January 27, 2004
Moved by Councillor Wallace Seconded by Councillor Hogg
THAT the following listed by-laws be deferred:
4502-04.C BEING A BY-LAW to
appoint members to
the Property
Standards
Committee.
4500-04.C BEING A BY-LAW to
appoint members to
the Committee of
Adjustment.
CARRIED
XII ADJOURNMENT
Moved by Councillor West
THAT the meeting be adjourned at 8:45 p.m.
CARRIED
______________________ _________________________________
T. JONES, MAYOR B. PANIZZA, TOWN CLERK