MINUTES - Council - 20040113
TOWN OF AURORA
COUNCIL MEETING MINUTES
NO. 04-02
Council Chambers
Aurora Town Hall
Tuesday, January 13, 2004
ATTENDANCE
COMMITTEE MEMBERS Mayor Jones in the Chair; Councillors Buck, Gaertner,
Hogg, Kean, Morris, Vrancic, Wallace and West.
MEMBERS ABSENT None
OTHER ATTENDEES Chief Administrative Officer, Director of Corporate
Services/Town Clerk, Director of Building, Director of
Leisure Services, Director of Planning, Director of
Public Works, Treasurer and Council/Committee
Secretary.
Following open forum, Mayor Jones called the meeting to order at 7:15 p.m.
I DECLARATIONS OF PECUNIARY INTEREST
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act.
Councillor Gaertner declared an interest in Item #2 - TR04-002 – 2004 Fees and
Service Charges, by virtue of an affiliation with the Hot Spot, which is involved
with bingo licensing and is addressed in this item, and did not take part in, or vote
on any questions in this regard or attempt in any way to influence the voting on
such questions.
Moved by Councillor Kean Seconded by Councillor Morris
THAT the request made by Mrs. Barbara Barker during open forum, to be
granted delegation status regarding By-law 4495-04.T - proposed parking
restrictions on McLeod Drive, be added to the list of delegations on the
agenda.
CARRIED
II APPROVAL OF AGENDA
Moved by Councillor Wallace Seconded by Councillor Vrancic
THAT the content of the Agenda as circulated by the Corporate Services
Department be approved as presented, with the following additional items:
Request for delegation status from Mrs. Barbara Barker regarding By-
law 4495-04.T - proposed parking restrictions on McLeod Drive
Correspondence from Councillor Phyllis Morris re: e-mail from Mrs. E.
MacEachern with respect to Item #7 Oak Ridges Moraine & OPA 34
CARRIED
Council Meeting No. 04-02 Page 2 of 9
Tuesday, January 13, 2004
III ADOPTION OF MINUTES
Council Meeting No. 04-01, Tuesday, January 6, 2004
Moved by Councillor West Seconded by Councillor Gaertner
THAT the Special Council Minutes of Meeting Number 04-01 be adopted
as printed and circulated.
CARRIED
IV PRESENTATIONS
None
V DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
Items 2, 3, 5, 6 and 7 were identified for discussion.
VI ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
Moved by Councillor West Seconded by Councillor Buck
THAT the following recommendations respecting the matters listed as
“Items Not Requiring Separate Discussion” be adopted as submitted to
Council and Staff be authorized to take all necessary action required to
give effect to same:
1. TR04-001 – 2004 Interim Tax Levy
THAT Council for the Corporation of the Town of Aurora authorize a 2004
Interim Tax Levy on all rateable real property in the Town, which has been
assessed according to the last revised assessment roll; and
THAT the 2004 Interim Tax Levy be set at 50% of the total 2003 taxes
payable on each property; and
THAT for new properties added to the assessment roll for the 2004
taxation year, the tax rates would be equivalent to 50% of the 2003 tax
rates (as listed in Appendix "A" of this report) and levied on the basis of
the stated Current Value Assessment; and
THAT the 2004 Interim Tax Levy be paid in two relatively equal
instalments due on Monday, February 23, 2004 and Monday, April 26,
2004; and
THAT the Director of Finance/Treasurer be authorized to amend in whole
or in part any billing in order to comply with any Provincial Legislation
which may be introduced or passed by the Province of Ontario prior to or
after the issuance of the 2004 Interim Tax Billing; and
THAT By-law number 4498-04.F be enacted at the January 13, 2004
Council Meeting.
Council Meeting No. 04-02 Page 3 of 9
Tuesday, January 13, 2004
4. PL04-002 – Application for Exemption from Part Lot Control
Minto Communities (Toronto) Inc.
Block 144, Registered Plan 65M-3678
57 – 67 Bilbrough Street
File D12-PLC-12-03
THAT Council approve the request for exemption from Part Lot Control
made by Minto Communities (Toronto) Inc. to divide Block 144 of
Registered Plan 65M-3678 (57 – 67 Bilbrough Street), into separate lots;
and,
THAT Council enact By-law 4494-04.D.
8. Letter from the Town of Newmarket re: Town of Newmarket Council
Resolution R16-2003
THAT the Town of Aurora receive and endorse the following resolution
from the Town of Newmarket:
BE IT RESOLVED by the Municipal Council of the Corporation of the
Town of Newmarket:
THAT the Town of Newmarket request the Province of Ontario to:
a) Review the Highway Traffic Act and associated regulations and
material regarding school area and school crossing zone
signage; and
b) Provide early approval for the use of fluorescent strong yellow-
green sheeting signs for all school related signage on a trial
basis; and
c) Amend all existing legislation to allow the use of fluorescent
strong yellow-green sheeting signs instead of the existing
school signage colours in local municipalities; and
THAT a copy of this resolution be forwarded to the Honourable Harinder
Takhar, Minister of Transportation and M.P.P Greg Sorbara.
CARRIED
VII DELEGATIONS
Ms. Christine Frigo, resident Re: By-law 4495-04.T - proposed parking
restrictions on McLeod Drive
Ms. Christine Frigo advised that she supports the proposed by-law to restrict
parking on McLeod Drive, and suggested that the restrictions should also be
applied to the most northern section of McLeod Drive from Gilbank Drive up to
Aurora Heights Drive.
Moved by Councillor West Seconded by Councillor Morris
THAT the comments of the delegate be received and referred for
consideration with By-law 4495-04.T.
CARRIED
Council Meeting No. 04-02 Page 4 of 9
Tuesday, January 13, 2004
Mr. Danny Cristillo Re: By-law 4495-04.T proposed parking
restrictions on McLeod Drive
Mr. Danny Cristillo expressed concerns with regard to the current parking
problems on McLeod Drive, particularly at the intersection of McLeod Drive and
Aurora Heights. Mr. Cristillo advised that he supports the proposed by-law to
restrict parking on McLeod Drive, and suggested that a ‘No Stopping’ regulation
should also be implemented.
Moved by Councillor West Seconded by Councillor Wallace
THAT the comments of the delegate be received and referred for
consideration with By-law 4495-04.T.
CARRIED
Mrs. Barbara Barker Re: By-law 4495-04.T proposed parking restrictions
on McLeod Drive
Mrs. Barbara Barker expressed concerns regarding the proposed by-law to
restrict parking on McLeod Drive. Mrs. Barker indicated that the parked cars act
as a deterrent for speeding cars, and that the existing parking on McLeod Drive
is necessary for that area. Mrs. Barker suggested that staff consider an
alternative to total prohibition, by implementing parking restrictions between the
hours of 7:00 a.m. to 9:00 a.m. and 3:00 p.m. to 5:00 p.m.
Moved by Councillor West Seconded by Councillor Wallace
THAT the comments of the delegate be received and referred for
consideration with By-law 4495-04.T.
CARRIED
Moved by Councillor Hogg Seconded by Councillor Morris
THAT By-law 4495-04.T be brought forward for consideration at this time.
CARRIED
Moved by Councillor West Seconded by Councillor Wallace
THAT By-law 4495-04.T regarding parking restrictions on McLeod Drive,
be referred back to the Traffic Safety Advisory Board for further review.
CARRIED
Ms Susan Walmer, Chair of Ratepayers Association of Yonge Street South
(R.A.Y.S.) Re: Item #7 - Memo from the Director of Planning, re: OPA #34
Ms Susan Walmer, Chair of Ratepayers Association of Yonge Street South
(R.A.Y.S.), advised that R.A.Y.S. was established in 1999 with their main focus
being, to address issues related to the Oak Ridges Moraine and the creation of
OPA #34. Ms Walmer advised that the relationship between her Association and
the staff of the Town of Aurora has always been excellent and that it is her hope
to maintain this rapport as the Oak Ridges Moraine Conformity Exercise
continues to its fruition. Ms Walmer expressed concerns with regard to the length
of time taken by the Region of York, to approve OPA #34, and suggested that the
Town of Aurora advise the Region that OPA #34 should be modified to recognize
OPA #48 and the Oak Ridges Moraine Conservation Plan.
Council Meeting No. 04-02 Page 5 of 9
Tuesday, January 13, 2004
Moved by Councillor West Seconded by Councillor Morris
THAT the comments of the delegate be received and referred to Item #7
for consideration.
CARRIED
Moved by Councillor West Seconded by Councillor Morris
THAT Item #7 be brought forward for consideration at this time.
CARRIED
7. Memo from the Director of Planning
Re: Town of Aurora Official Plan Amendment #34 considered at
the Regional Planning Committee Meeting of January 7, 2004
Moved by Councillor West Seconded by Councillor Hogg
THAT the memo from the Director of Planning be received and forwarded
to Regional Council requesting that OPA #34 be modified to include the
following paragraph in the Introduction Section 1.1 after the last sentence:
“It is noted that the lands subject to this Official Plan Amendment are also
governed by Official Plan Amendment #48, regarding the Oak Ridges
Moraine Conservation Plan in accordance with the provisions of Sections
15 and 17 of the Oak Ridges Moraine Conservation Act.”
CARRIED
VIII CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
Councillor Gaertner, having previously declared an interest in Item #2, did not take part
in the vote called for in regard to the adoption of this item.
2. TR04-002 – 2004 Fees and Service Charges
Moved by Councillor West Seconded by Councillor Vrancic
THAT the 2004 Fees and Service Charges for licences and services
itemized on the attached schedules be approved, effective January 1,
2004; and
THAT By-law 4496-04.F be enacted at the January 13, 2004 Council
meeting.
CARRIED
3. PL04-001 – Site Plan Application
1268264 Ontario Limited
Lot 176, Plan Number 246
14961 Yonge Street
File D11-13-03
Moved by Councillor West Seconded by Councillor Wallace
THAT Report PL04-001 be received as information; and
Council Meeting No. 04-02 Page 6 of 9
Tuesday, January 13, 2004
THAT, subject to a satisfactory review by the Site Plan Committee, the
Director of Planning be authorized to execute a site plan agreement
between 1268264 Ontario Inc. and the Town of Aurora, respecting the
construction of a four-storey building with ten (10) residential dwelling
units and an office commercial use on the ground floor.
CARRIED
5. LS04-001 – Sheppard’s Bush Agreement between the Lake Simcoe
Region Conservation Authority and the Town of Aurora
Moved by Councillor West Seconded by Councillor Morris
THAT Council authorize the Mayor and Clerk to execute an Agreement
associated with the Sheppard’s Bush lands, between the Lake Simcoe
Region Conservation Authority and the Town of Aurora.
CARRIED
6. TR04-003 – Financial Information System Acquisition
Moved by Councillor Wallace Seconded by Councillor Kean
THAT Council authorize staff to enter final negotiations with Vadim
Computer Management Group Limited for the supply, delivery and
installation of Financial Information Systems for the Corporation of the
Town of Aurora.
THAT Council authorize staff to enter final negotiations with RAC Software
Inc. for the supply, delivery and installation of Financial Manager’s
Workbench, Capital and Salary Forecasting Software for the Corporation
of the Town of Aurora.
THAT, subject to satisfactory negotiation of final terms and conditions,
staff present to Council for approval the final Agreements for the Town to
purchase:
Core Financial Information Systems and Services from Vadim
Computer Management Group Limited, and
Financial Manager’s Workbench, Capital and Salary Forecasting
Software from RAC Software Inc.
THAT the project implementation plan, as outlined within this staff report,
be phased in over the fiscal 2004 and 2005 periods with Phase 1 targeted
for implementation in the fourth quarter of 2004 and Phase 2 targeted for
implementation starting January 1, 2005.
THAT funding for this multi-phase Financial Information Systems and
Services project be approved in accordance with the capital project details
outlined herein.
THAT Council authorize staff to solicit proposals from qualified financial
system implementation specialists to facilitate the role of project manager
in accordance with the Town’s procurement policies and procedures.
CARRIED
Council Meeting No. 04-02 Page 7 of 9
Tuesday, January 13, 2004
IX REGIONAL REPORT
Mayor Jones advised that he has been appointed to the following Regional
Committees:
Administration and Finance Committee – Vice Chair
Character Community Council – Co-Chair
Transportation and Works Committee - Member
X OTHER BUSINESS, COUNCILLORS
The Mayor recognized and commended Councillor West for the tremendous
contribution of time and effort that he had put into the 2003 Salvation Army
Christmas Kettle Drive.
Councillor West thanked the staff, who volunteered their time to stand by the
kettles and the businesses who provided space and support to help the 2003
Salvation Army Christmas Kettle Drive be the success that is was, and he added
that the event raised $17,600 in only 6 days.
Councillor Kean advised that the Farmer’s Market will be starting up again this
June, and asked staff to investigate and report back on the feasibility of changing
the location of the Farmers Market to either the Aurora Go Station or the York
Region District School Board Head Office site on Wellington Street.
Councillor Kean advised that the Aurora Tigers are the #1 Junior A hockey team
in Canada at the moment, and he congratulated them for achieving this status
and encouraged more people to come out and see the Tigers play.
Councillor Buck thanked the Clerk and staff of the Town of Aurora for showing
the foresight and taking care to investigate and purchase the vote tabulating
machines for the recent municipal election.
Councillor Buck also expressed her appreciation, on behalf of Council, to all of
the staff who were involved in the election recount which took place on
December 4 and 5, 2003. Councillor Buck commended staff for working tirelessly
through a long exercise with little rest, and she commended the professional,
helpful and courteous manner displayed by staff throughout the process.
Councillor Morris advised that she received a letter from a councillor for the
homeless inquiring as to whether there is any location in Aurora which can be
used as an overnight shelter where homeless can sleep during the very cold
periods through the winter. Councillor Morris asked that staff investigate this
inquiry and report back.
Councillor Vrancic requested that staff address the condition of the sound system
within the Council Chamber, and report back in an expedient manner as to what
options are available to improve this system.
Councillor Vrancic requested staff to investigate the feasibility of imposing a
temporary parking ban from 7:00 a.m. to 10:00 a.m., and from 3:00 p.m. to 6:00
p.m. on McLeod Drive adjacent to the plaza at Aurora Heights Drive.
Councillor West asked that staff investigate the feasibility of banning the use of
cell phones with the capability of taking digital photographs, in Town facilities,
particularly in washrooms and change rooms. Councillor West suggested that
staff consult with the City of Whitby, as they recently established a By-law
addressing this issue.
Council Meeting No. 04-02 Page 8 of 9
Tuesday, January 13, 2004
Correspondence from Councillor Phyllis Morris Re: E-mail from Mrs. E.
MacEachern with respect to Item #7 Oak Ridges Moraine & OPA 34 (ADDED
ITEM)
Moved by Councillor Buck Seconded by Councillor West
THAT the E-mail from Mrs. E. MacEachern with respect to Item #7 Oak
Ridges Moraine & OPA #34, be referred to the CAO to review and report
back to Council when appropriate.
CARRIED
XI READING OF BY-LAWS
Moved by Councillor West Seconded by Councillor Wallace
THAT the following listed by-laws be given 1st, 2nd and 3rd readings, and
enacted, with the exception of By-law #4495 regarding parking restrictions
on McLeod Drive, which was referred back to the Traffic Safety Advisory
Board for further review:
4493-04.T BEING A BY-LAW
to amend Parking
By-law 3377-92 as
amended, with
respect to Maple
Street.
4494-04.T BEING A BY-LAW
to exempt Part of
Block 144 on
Registered Plan
65M-3678, in
Aurora, from the
Part Lot Control
provisions as
provided in
subsection 50 (5) of
the Planning Act,
R.S.O. 1990, c.P.13
(as amended).
(Minto Communities)
4496-04.F BEING A BY-LAW
to establish a
schedule of fees
for applications,
permits, the sale
of Town
publications, and
to prescribe
service charges
for administrative
matters.
4497-04.H BEING A BY-LAW
to appoint an Acting
Treasurer and Tax
Collector for the
Corporation of the
Town of Aurora.
Council Meeting No. 04-02 Page 9 of 9
Tuesday, January 13, 2004
4498-04.F BEING A BY-LAW
to levy an Interim
Property Tax Rate
for the taxation year
2004.
4499-04.T BEING A BY-LAW
to designate and
erect stop signs at
the intersections of
Hollandview Trail
and McMaster
Avenue and Wells
Street and Metcalfe
Street and at Royal
Road and Cameron
Avenue.
CARRIED
XII IN CAMERA
Property and Personnel Matters
Moved by Councillor Hogg Seconded by Councillor West
THAT Council proceed In Camera to address property and personnel
matters.
CARRIED
XIII ADJOURNMENT
Moved by Councillor Kean
THAT the meeting be adjourned at 9:05 p.m.
CARRIED
______________________ _________________________________
T. JONES, MAYOR B. PANIZZA, TOWN CLERK