MINUTES - Council - 20031125 TOWN OF AURORA
COUNCIL MEETING MINUTES
NO. 03-32
Council Chambers
Aurora Town Hall
Tuesday, November 25, 2003
ATTENDANCE
COMMITTEE MEMBERS Mayor Jones in the Chair; Councillors Griffith, Kean,
MacEachern, Pedersen, Timpson, Vrancic, Wallace
and West.
MEMBERS ABSENT None
OTHER ATTENDEES Chief Administrative Officer, Director of Corporate
Services/Town Clerk, Director of Building, Director of
Leisure Services, Director of Planning, Director of
Public Works, Treasurer, Solicitor and Council/
Committee Secretary.
Following Open Forum, Mayor Jones called the meeting to order at 7:45 p.m.
I DECLARATIONS OF PECUNIARY INTEREST
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act.
The Mayor took a moment to acknowledge that three Councillors Elect were in
attendance at this meeting, Evelyn Buck, Wendy Gaertner and Bill Hogg.
II APPROVAL OF AGENDA
Moved by Councillor Griffith Seconded by Councillor Timpson
THAT the content of the Agenda as circulated by the Corporate Services
Department be approved as presented, with the addition of the following:
Delegation request from Ms Orianna Broadbeck on behalf of the
residents of Old Yonge Street, Re: Parking on Old Yonge Street - Item
5 - TSAB03-029 (Section 8).
Clarification memo from Councillor Timpson with suggested revisions
to the wording of the recommendations in Item 5 – TSAB03-029
(Section 3)
Correction to page 54 of the agenda - to replace the name Brenda
Babcock with Orianna Broadbeck.
Correction to the proposed recommendation for Item #7 advising that
the recommendation should read:
THAT the resolution from the City of Toronto requesting the
Provincial Government to abandon electricity deregulation and
privatization be received as information.
CARRIED
Council Meeting No. 03-32 Page 2 of 9
Tuesday, November 25, 2003
III ADOPTION OF MINUTES
Council Meeting No. 03-30, Tuesday, October 28, 2003 and Special Council
Meeting No. 03-31, Friday October 31, 2003
Moved by Councillor Pedersen Seconded by Councillor Timpson
THAT the Council Minutes of Meeting Numbers 03-30 and 03-31 be
adopted as printed and circulated.
CARRIED
IV PRESENTATIONS
None
V DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
Items 1, 3 and 5 were identified for discussion.
VI ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
Moved by Councillor West Seconded by Councillor Griffith
THAT the following recommendations respecting the matters listed as
“Items not Requiring Separate Discussion” be adopted as submitted to
Council and Staff be authorized to take all necessary action required to
give effect to same:
2. PW03-048 - Approval to Execute a Pre-servicing Agreement
Whitwell/State Farm Subdivision
File (D12-00-4A)
THAT Council authorize the Mayor and Clerk to execute an agreement
between the Town of Aurora, Whitwell Developments Limited and State
Farm Mutual Automobile Insurance Company to permit the servicing of
lands in the Whitwell/State Farm Subdivision (D12-00-4A) subject to the
following conditions:
a) Issuance of the necessary approvals from the Ministry of the
Environment, Lake Simcoe Region Conservation Authority, and
York Region for all the underground services and stormwater
management facilities; and
b) Signing of the engineering plans for the construction of the
municipal services; and
c) Receipt of proof of insurance indemnifying the Town in an amount
of $10,000,000; and
d) Receipt of engineering fees and securities in accordance with the
standard procedures for subdivision developments in the amounts
specified.
Council Meeting No. 03-32 Page 3 of 9
Tuesday, November 25, 2003
4. PL03-114 - Application for Exemption from Part Lot Control
Minto Communities (Toronto) Inc.
Blocks 133 & 136, Registered Plan 65M-3678
Marshview & Bilbrough Street
File D12-PLC-10-03
THAT Council approve the request for exemption from Part Lot Control
made by Minto Communities (Toronto) Inc. to divide Blocks 133 and 136
on Marshview Avenue and Bilbrough Street, Registered Plan 65M-3678,
into separate lots; and,
THAT Council enact By-law 4477-03.D.
6. EDAC03 -08 – October 29, 2003 Economic Development
Advisory Committee Meeting
THAT the Committee Record of the Economic Development Advisory
Committee Meeting held on October 29, 2003 be received for information;
and
1. Memorandum from the Economic Development Officer - The
Aurora Ambassadors Program - A Review and Evaluation
THAT the memorandum be received as information and the Aurora
Ambassadors Program be co-ordinated by the Economic
Development Officer in conjunction with the Mayor’s office.
2. Memorandum from the Economic Development Officer
2004 Trade Show/Exhibitions – Proposal to Approve
the Economic Development Officer’s Attendance
THAT the request from the Economic Development Officer to
attend the 2004 Trade Show/Exhibitions be approved and that the
funding for attendance at future trade shows be considered during
the Budget process.
3. Memorandum from the Economic Development Officer Proposed
2004 Budget Project Items for the Economic Development Division
THAT the memorandum from the Economic Development Officer
outlining the Proposed 2004 Budget Project Items for the Economic
Development Division, be approved, in principle, and be considered
in the 2004 Budget process.
5. Memorandum from the Economic Development Officer re: The
Town's New Promotional CD-ROM - Final Draft Copy of the CD
THAT the future Economic Development Committee be
encouraged to give consideration to the allocation of $4,000 to
$5,000 toward the promotion of the many events and business
endeavours within the downtown core, such as the Farmers
Market.
Council Meeting No. 03-32 Page 4 of 9
Tuesday, November 25, 2003
7. Resolution from the City of Toronto
Re: Request to Provincial Government to Abandon Electricity
Deregulation and Privatization
THAT the resolution from the City of Toronto requesting the Provincial
Government to abandon electricity deregulation and privatization be
received as information.
CARRIED
VII DELEGATIONS
Delegation request from Ms Orianna Broadbeck on behalf of the residents
of Old Yonge Street, Re: Parking on Old Yonge Street - Item 5 - TSAB03-029
(Section 8). (Added Item)
Ms Orianna Broadbeck advised that she and many of the residents of Old Yonge
Street have worked with the Traffic Safety Advisory Board to achieve the
direction put forward within the recommendations listed in Item 5 - TSAB03-029
(Section 8). Ms Broadbeck indicated that the residents are in full support of these
recommendations and hope that Council will support these recommendations
fully.
Moved by Councillor Timpson Seconded by Councillor West
THAT the comments of the delegate be received, and that Item 5 be
brought forward for consideration at this time.
CARRIED
5. TSAB03-029 - November 12, 2003 Traffic Safety Advisory Board Meeting
and
Memorandum from the Director of Public Works – Requesting
Recommendation 3 of Item 13 be referred to the 2004 Budget Deliberations
8. November 12, 2003 memorandum from the By-law Services Co-
ordinator regarding Parking Restrictions on the North End of Old
Yonge Street
Moved by Councillor Timpson Seconded by Councillor West
THAT parking be prohibited on the west side of Old Yonge Street from St.
John’s Sideroad to Tara Hill Circle; and
THAT a letter be sent to all affected residents with the TSAB’s
recommendations; and
THAT the Clerks Department be requested to introduce the necessary by-
law to implement the above recommendation.
DEFEATED
Council Meeting No. 03-32 Page 5 of 9
Tuesday, November 25, 2003
13. Report No. TSAB03-020 – Three-Hour Parking Limit
Moved by Councillor West Seconded by Councillor Pedersen
THAT the Town of Aurora’s parking by-law be amended to reduce the
current 24 hour parking limit to 3 hours; and
THAT the Clerks Department be requested to introduce the necessary by-
law to implement the above recommendation; and
THAT the matter of $8,000 to be allocated to install the necessary 3-hour
parking limit signs, be referred to the 2004 Budget deliberations.
REFERRAL: Upon the question of the adoption of the resolution, it was:
Moved by Councillor Kean Seconded by Councillor Wallace
THAT the matter of the proposed amendment to the Town of Aurora’s
parking by-law to reduce the current 24 hour parking limit to 3 hours;
be referred back to the Traffic Safety Advisory Board to prepare a
report for consideration by the new Council in January, 2004.
CARRIED
7. November 7, 2003 memorandum from the Traffic/Transportation
Analyst regarding Murray Drive – Safety Concerns at the Plaza’s
East and West Entrances/Exits
Moved by Councillor Wallace Seconded by Councillor Kean
THAT the November 7, 2003 memorandum from the
Traffic/Transportation Analyst regarding Murray Drive – Safety
Concerns at the Plaza’s East and West Entrances/Exits be referred
back to the Traffic Safety Advisory Board for further review.
CARRIED
3. November 2, 2003 letter from Jeff Allan regarding St. John’s
Sideroad – Speeding Concerns
Moved by Councillor Kean Seconded by Councillor Vrancic
THAT letter from Jeff Allan regarding St. John’s Sideroad – Speeding
Concerns be referred back to the Traffic Safety Advisory Board for
further review with regard to the issues of truck traffic, speed
concerns and the effects which changes to St. John’s Sideroad will
have on the surrounding major thoroughfares.
CARRIED
Moved by Councillor Kean Seconded by Councillor Griffith
11. Report No. TSAB03-027 – Intersection of McClellan Way and
Tradewind Terrace – Multi-Way Stop Sign Analysis
THAT the request to install multi-way stop signs at the McClellan
Way and Tradewind Terrace intersection be denied.
CARRIED
Council Meeting No. 03-32 Page 6 of 9
Tuesday, November 25, 2003
Moved by Councillor Timpson Seconded by Councillor Griffith
1. THAT the Committee Record of the Traffic Safety Advisory Board
Meeting held on November 12, 2003 be received as information;
and
2. October 1, 2003 memorandum from the Traffic/Transportation
Analyst regarding Centre Street and Spruce Street – Traffic
Calming Request
THAT the traffic calming material received from Mr. John Housser
be referred to staff to be included in the traffic calming study; and
THAT staff be requested to submit a report to the first TSAB
meeting in 2004.
4. September 10, 2003 letter and petition from Rachel Gilliland
requesting to install multi-way stop sign control at the intersection
of Heathwood Heights Drive and Meadowood Drive
THAT the traffic calming petition submitted by Rachel Gilliland be
referred to staff; and
THAT staff be requested to proceed to the next step in the policy.
5. October 1, 2003 memorandum from the Traffic/Transportation
Analyst regarding McLeod Drive – Proposed Parking Prohibition
THAT parking be prohibited on the west side of McLeod Drive
from house #26 to Murdock Avenue and from house #52 to
Gilbank Drive (north leg); and
THAT parked be prohibited on the east side of McLeod Drive from
house #51 to house #57 and from House #25 to Murdock Avenue;
and
THAT the appropriate residents be notified of the new proposed
parking prohibitions; and
THAT the Clerks Department be requested to introduce the
necessary by-laws to implement the above recommendations;
and
THAT the York Regional Police Department be requested to
increase police enforcement on McLeod Drive of the posted
40km/hr speed limit.
6. Report No. TSAB03-026 – Intersection of Wells Street and
Metcalfe Street – Multi Way Stop Sign Analysis
THAT multi-way stop sign control be approved at the intersection
of Wells Street and Metcalfe Street; and
THAT a letter be sent to Canada Post requesting the mailboxes
on the northwest and northeast corners of the Wells Street and
Metcalfe Street intersection be relocated to a point east of Wells
Street; and
THAT the Clerks Department be requested to introduce the
necessary by-law to implement the above recommendation.
Council Meeting No. 03-32 Page 7 of 9
Tuesday, November 25, 2003
9. Report No. TSAB03-024 – Intersection of Royal Road and
Cameron Avenue – Multi Way Stop Sign Analysis
THAT the Public Works Department be requested to install multi-
way stop sign control at the intersection of Royal Road and
Cameron Avenue; and
THAT the Clerks Department be requested to introduce the
necessary by-law to implement the above recommendation.
10. Report No. TSAB03-025 – Intersection of Hollandview Trail and
McMaster Avenue – Multi-Way Stop Sign Analysis
THAT the Public Works Department be requested to install multi-
way stop sign control at the intersection of Hollandview Trail and
McMaster Avenue; and
THAT the Clerks Department be requested to introduce the
necessary by-law to implement the above recommendation; and
12. October 1, 2003 letter and petition from residents on Wenderly
Drive regarding parking concerns
THAT the “No Parking Anytime” prohibition on Wenderly Drive be
repealed; and
THAT the Clerks Department be requested to introduce the
necessary by-law to repeal the Wenderly by-law; and
THAT a letter be sent to all affected residents with the TSAB’s
recommendations.
14. November 3, 2003 memorandum from the Traffic/Transportation
Analyst regarding Gurnett Street – Proposed Parking Prohibition
THAT the November 3, 2003 memorandum from the
Traffic/Transportation Analyst regarding Gurnett Street –
Proposed Parking Prohibition be deferred to the first TSAB
meeting in 2004.
15. October 30, 2003 letter from St. Andrew’s Presbyterian Church
regarding parking concerns on or about 32 Mosley Street
THAT the parking space on the north side of Mosley Street
furthest west be designated as a handicap parking space; and
THAT the issue regarding permit parking be referred to By-law
Services staff.
CARRIED
VIII CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
1. PW03-041 - York Region – Sanitary Sewer Systems Infiltration
and Inflow Study
Moved by Councillor Kean Seconded by Councillor MacEachern
THAT Report No. PW03-041 entitled “York Region – Sanitary Sewer
Systems Infiltration and Inflow Study be received for information; and
Council Meeting No. 03-32 Page 8 of 9
Tuesday, November 25, 2003
THAT the remedial measures recommended for the Town of Aurora by the
Region’s Sanitary Sewer Systems Infiltration and Inflow Study to reduce
extraneous flows be implemented with respect to mainline sewer and
manhole rehabilitation only as generally described in Report PW03-041;
and
THAT staff be requested to report to Council after reviewing the Region’s
remaining remedial measures including determination of:
• The level of participation by affected homeowners and subsequent
costs with respect to the disconnection of roof leaders and
foundation drains; and
• The viability and costs of converting the combined sanitary and
storm water sewer in the Mosley Street area into two separate
sewers; and
THAT York Region be informed of Council’s direction in this matter.
CARRIED
3. PL03-113 - ST. JOHN’S BAY LAND COMPANY LTD.
243 Earl Stewart Drive
Lot 1, Block 7, Plan 65M-2874
Minor Variance Application D13-70-03
Official Plan and Zoning Amendment Applications
Files D09-13-03 & D14-32-03 respectively
Moved by Councillor MacEachern Seconded by Councillor Vrancic
THAT Report PL03-113 respecting the Town’s appeal of Minor Variance
application D13-70-03 for a liquor store on Lot 1, Plan 65M-2874, be
received as information and;
THAT Council receive as information the following overview of Official
Plan Amendment and Zoning By-law Amendment applications D09-13-03
and D14-32-03 respectively regarding Lot 1 and Block 7, Plan 65M-2874
scheduled for the January 28, 2004 Public Planning Meeting.
CARRIED
IX REGIONAL REPORT
The Mayor advised that there is no news from the Region to report at this time,
and that the Inaugural Regional Council Meeting will be held December 4, 2003,
at 6:30 p.m. at the Regional Administration Building.
X OTHER BUSINESS, COUNCILLORS
Moved by Councillor Vrancic Seconded by Councillor MacEachern
THAT a re-count be conducted in the same manner as the 2003 Municipal
Election, to confirm the results; and
THAT prior to the re-count, all tabulating equipment be tested in a
verifiable manner to ensure that the equipment is working effectively.
On a recorded vote, the motion was CARRIED
YEAS: 6 NAYS: 3
Council Meeting No. 03-32 Page 9 of 9
Tuesday, November 25, 2003
VOTING YEAS: Councillors Griffith, Kean, MacEachern, Timpson, Vrancic and
Wallace
VOTING NAYS: Councillors Pedersen, West and Mayor Jones
Councillor Kean congratulated Councillor Timpson, as the Chair of the Special
Events Committee, for the great success of this year’s “Santa Under the Stars”
Parade, which was held on Saturday, November 22.
Councillor Timpson thanked Julie Geering, organizer of the “Santa Under the
Stars”, as well as the Works Department, York Regional Police, the Optimist
Club, Aurora Cable Internet (ACI), Councillor Betty Pedersen and Mark Holmes,
along with all of those who participated in the parade to make it Aurora’s best yet.
Mayor Jones on behalf of the municipality presented outgoing Councillors Griffith,
MacEachern, Pedersen and Timpson each with a gift in appreciation of their
commitment to the Town of Aurora and recognition of their outstanding efforts to
enhance the quality of life and prosperity to the community during their term as
Councillors.
XI READING OF BY-LAWS
Moved by Councillor Griffith Seconded by Councillor Timpson
THAT the following listed by-laws be given 1st, 2nd and 3rd readings, and
enacted:
4477-03.D PART LOT CONTROL
Part of Blocks 133 and 136 on
Registered Plan 65M-3678,
(Minto Communities (Toronto) Inc.,
File D12PLC-10-03)
4478-03.T PARKING PROHIBITIONS
Amendment to Parking By-law 3377-92
as amended (Heathwood Heights Drive)
CARRIED
XII ADJOURNMENT
Moved by Councillor Griffith
THAT the meeting be adjourned at 8:45 p.m.
CARRIED
______________________ _________________________________
T. JONES, MAYOR B. PANIZZA, TOWN CLERK