MINUTES - Council - 20031014
TOWN OF AURORA
COUNCIL MEETING MINUTES
NO. 03-28
Council Chambers
Aurora Town Hall
Tuesday, October 14, 2003
ATTENDANCE
COMMITTEE MEMBERS Mayor Jones in the Chair; Councillors Griffith, Kean,
MacEachern, Timpson, Vrancic, Wallace and West.
MEMBERS ABSENT Councillor Pedersen was absent due to illness.
OTHER ATTENDEES Chief Administrative Officer, Director of Corporate
Services/Town Clerk, Director of Building, Director of
Leisure Services, Director of Planning, Director of
Public Works, Treasurer and Council/Committee
Secretary.
Following Open Forum Mayor Jones called the meeting to order at 7:05 p.m.
I DECLARATIONS OF PECUNIARY INTEREST
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act.
II APPROVAL OF AGENDA
Moved by Councillor Griffith Seconded by Councillor Timpson
THAT the content of the Agenda as circulated by the Corporate Services
Department be approved as presented with the following addition:
• Delegation request from Mr. John Gallo, re: Item 12(3) - LSAC03-008 -
October 9, 2003, Leisure Services Advisory Committee Meeting.
CARRIED
III ADOPTION OF MINUTES
Council Meeting No. 03-26, Tuesday, September 23, 2003, Special Council –
Public Planning Meeting No. 03-27, Wednesday, September 24, 2003.
Moved by Councillor Vrancic Seconded by Councillor Kean
THAT the Council Minutes of Meeting Numbers 03-26 and 03-27 be
adopted as printed and circulated.
CARRIED
Council Meeting No. 03-28 Page 2 of 9
Tuesday, October 14, 2003
IV PRESENTATIONS
Presentation of Sponsorship Plaques
Mayor Jones thanked the sponsors for their partnerships within the community
and in particular to Gary Sleep of Highland Chev-Olds Cadillac Ltd., for their
sponsorship towards the purchase of the new ice resurfacer. Mayor Jones also
presented plaques in appreciation to Susan Crawford of Royal LePage and Alina
Roua of WINNERS.
V DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
Items 1, 2, 12 and 14 were identified for discussion.
VI ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
Moved by Councillor Griffith Seconded by Councillor Wallace
THAT the following recommendations respecting the matters listed as
“Items not Requiring Separate Discussion” be adopted as submitted to
Council and Staff be authorized to take all necessary action required to
give effect to same:
3. PL03-098 - Application for Exemption from Part Lot Control
Great Gulf of Aurora Limited
Lots 132, 133, 134, 157, 158, 159, 160 and Blocks 170, 171, 172,
173, 180, and 181, Registered Plan 65M-3658
Borealis Avenue, Collis Drive, and McNally Way
File D12-PLC-03-03
THAT Council approve the request for exemption from Part Lot Control
made by Great Gulf of Aurora Limited to divide Lots 132, 133, 134, 157,
158, 159, 160 and Blocks 170, 171, 172, 173, 180, and 181, Registered
Plan 65M-3658 into separate lots; and
THAT Council enact By-law 4460-03.D.
4. PL03-099 - Application for Exemption from Part Lot Control
Minto Communities (Toronto) Inc.
Block 134, Registered Plan 65M-3678
57 to 67 Marshview Avenue
File D12-PLC-04-03
THAT Council approve the request for exemption from Part Lot Control
made by Minto Communities (Toronto) Inc. to divide Block 134 on
Marshview Avenue, Registered Plan 65M-3678, into separate lots; and
THAT Council enact By-law 4461-03.D.
5. PL03-100 - Application for Exemption from Part Lot Control
Minto Communities (Toronto) Inc.
Block 135, Registered Plan 65M-3678
58 to 68 Bilbrough Street
File D12-PLC-05-03
THAT Council approve the request for exemption from Part Lot Control
made by Minto Communities (Toronto) Inc. to divide Block 135 on
Bilbrough Street, Registered Plan 65M-3678, into separate lots; and
THAT Council enact By-law 4462-03.D.
Council Meeting No. 03-28 Page 3 of 9
Tuesday, October 14, 2003
6. PL03-101 - Application for Exemption from Part Lot Control
Minto Communities (Toronto) Inc.
Block 145, Registered Plan 65M-3678
71 to 77 Bilbrough Street
File D12-PLC-06-03
THAT Council approve the request for exemption from Part Lot Control
made by Minto Communities (Toronto) Inc. to divide Block 145 on
Bilbrough Street, Registered Plan 65M-3678, into separate lots; and
THAT Council enact By-law 4463-03.D.
7. PL03-102 - Application for Exemption from Part Lot Control
Arista Homes (Bayview Greens) Inc.
Blocks 254, 256, 257 and 259, Registered Plan 65M-3573
Kirkvalley Crescent
File D12-PLC-07-03
THAT Council approve the request for exemption from Part Lot Control
made by Arista Homes (Bayview Greens) Inc. to divide Blocks 254, 256,
257 and 259 on Kirkvalley Crescent, Registered Plan 65M-3573 into
separate lots; and
THAT Council enact By-law 4466-03.D.
8. PL03-103 - Removal of the Holding Provision
1351586 Ontario Limited
119 Vandorf Sideroad
Part of Lot 75, Concession 1, EYS
File D14-26-03
THAT Council enact By-law 4467-03.D to remove the Holding (H) prefix
from the 1351586 Ontario Limited development to allow the subject lands
to be developed for five (5) detached dwellings.
9. General Committee Meeting Report No. 03-14, Tuesday, October 7, 2003
THAT the Report of the General Committee Meeting No. 03-14 be
received and the recommendations carried by the Committee be adopted.
10. EDAC03-007 - September 24, 2003, Economic Development
Advisory Committee Meeting
THAT the Committee Record of the Economic Development Advisory
Committee Meeting held on September 24, 2003 be received as
information; and
1. Signage in the Downtown Area
THAT the Economic Development Advisory Committee support in
principle the installation of district signage on Yonge Street; and
THAT the matter be referred to the Economic Development Officer to
develop a formal proposal including budget requirements, to tie in with
other signage initiatives; and
3. Memorandum from the Economic Development Officer Community
Directional Signage in the Town of Aurora
THAT staff prepare a report with the intent of developing a sign policy
related to the design, installation, maintenance and co-ordination of Town
associated signs.
Council Meeting No. 03-28 Page 4 of 9
Tuesday, October 14, 2003
11. BA03-017 - Request for Model Home Agreement, Fernbrook Homes
(Stonebridge) Limited
THAT Council authorize the Mayor and Clerk to execute a model home
agreement between the Town of Aurora and Fernbrook Homes
(Stonebridge) Limited to allow for the construction of 1 rowhouse block
consisting of 4 units as model homes prior to the execution of the Site
Plan Amendment Agreement.
13. Correspondence from the Town of Newmarket, re: Noise Policy
Update Study Status
THAT Council receive and advise the Region that the Town of Aurora
endorses the resolution from the Town of Newmarket.
CARRIED
VII DELEGATIONS
Delegation request from Mr. John Gallo, re: Item 12(3) - LSAC03-008 -
October 9, 2003, Leisure Services Advisory Committee Meeting
Mr. John Gallo, Chair of the Bayview Wellington Neighbourhood Association,
appeared to express his concern regarding the proposed date of the completion
of Civic Square Park and requested that Council give priority to completing the
Civic Square Park in 2004.
Moved by Councillor West Seconded by Councillor Timpson
THAT the comments of the delegate be received for information.
CARRIED
Moved by Councillor Kean Seconded by Councillor MacEachern
THAT Item 12(3) be brought forward for consideration at this time.
CARRIED
12. LSAC03-008 - October 9, 2003, Leisure Services Advisory Committee
Meeting
Moved by Councillor Kean Seconded by Councillor MacEachern
3. Report LS03-042, Civic Square Park
THAT the newly elected Council be requested to include this project
as part of the 2004 Budget deliberations; and
THAT staff clarify with Home Depot whether the contribution of
$35,000 includes labour.
CARRIED
Moved by Councillor Griffith Seconded by Councillor Timpson
THAT the Committee Record of the Leisure Services Advisory Committee
Meeting, held on October 9, 2003, be received for information; and
Council Meeting No. 03-28 Page 5 of 9
Tuesday, October 14, 2003
1. Delegation from Brent MacKinnon - Aurora Community Tennis Club
THAT the Leisure Services Advisory Committee endorse the use of the
Evaluation Matrix in the decision making process of determining an
appropriate type of structure and location for an indoor tennis facility; and
THAT the Draft Evaluation Matrix be referred to staff to be reviewed and
refined.
2. Report LS03-040, Provision of a 50 Metre Pool
THAT the Leisure Services Advisory Committee recommends that the
Town of Aurora maintain the approach whereby Aurora’s future aquatic
needs are met through a smaller scale facility designed to meet local
needs.
4. Sports Bubble Presentations from The Farley Group and
Sports Centre Design & Management Ltd.
THAT the Director of Leisure Services be requested to consult with the
Aurora Youth Soccer Club to assist in the determination of which
organization would best serve the needs of the Aurora Youth Soccer Club.
5. Report LS03-001, Naming of Parks
THAT the Leisure Services Advisory Committee recommends that Council
approved the following proposed park names as illustrated in attachment
“A”:
Location 1 - Optimist Park
Location 2 - Chapman Park
Location 3 - Thompson Park
Location 4 - Evans Park
Location 5 - Herb McKenzie Park
Location 6 - Ada Park
(located at Conover Avenue and Hartwell Avenue)
(Not shown on attached maps)
Location 7 - No suggested name at this time
(located at Conover Avenue and Borealis Avenue)
(Not shown on attached maps)
Location 8 - Timbers Park
CARRIED
Moved by Councillor West Seconded by Councillor Griffith
THAT Item 14 be brought forward for consideration at this time.
CARRIED
14. CS03-038 - New Driver Examination Centre in Aurora
Moved by Councillor Griffith Seconded by Councillor Timpson
THAT staff continue to work with the property owner of 1 Henderson Drive
and Drive Test to lessen the impact of the Driver Examination Centre on
the surrounding residents; and
Council Meeting No. 03-28 Page 6 of 9
Tuesday, October 14, 2003
THAT the Public Works Department consult with the property owner prior
to the reconstruction of Henderson Drive in order to provide solutions that
would improve the traffic flow in the area; and
THAT staff from By-law Services continue to enforce the licensing
requirement for driving schools as well as the restricted area provision in
the Driving School By-law to lessen the volume of driving school traffic in
the affected areas; and
THAT the Licensing By-law be amended to add the area bounded by
Yonge Street, Henderson Drive, Murray Drive and Richardson Drive/Lee
Gate to the restricted area provision of the Driving School By-law; and
THAT Mr. Greg Sorbara, MPP for the Town of Aurora be advised of the
traffic concerns that have been created by the new driver examination
centre and that additional centres be opened in other parts of York Region
as soon as possible in order to relieve the congestion caused by the new
Drive Test Centre in Aurora.
CARRIED
VIII CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
1. CS03-040 - Workplace Safety and Insurance Board Program Review Result
Moved by Councillor Griffith Seconded by Councillor Timpson
THAT Council authorize staff to initiate the process of transferring the
Corporation of the Town of Aurora from being a Workplace Safety and
Insurance Board (“WSIB”) Schedule 1 employer to a WSIB Schedule 2
employer effective January 1, 2004; and
THAT Council direct staff to deposit all future equivalent premium amounts
into the WSIB reserve account for purposes of accumulating funds for
allocation toward future WSIB claims; and
THAT the Director of Finance/Treasurer be authorized to transfer to the
general operating fund, on an annual basis from the WSIB reserve
account, the amount equal to total WSIB benefits paid and the cost of
Excess Indemnity and Occupational Accident insurance premiums during
the calendar year; and
THAT the Director of Finance/Treasurer be authorized to engage a
qualified actuary to complete an actuarial assessment of the Town’s future
employee benefit liability in relation WSIB criteria defined for a Schedule 2
WSIB corporation in accordance with Public Sector Accounting Principles;
and
THAT Council endorse in principle the recommendations of this report and
refer the item to the Council meeting of December 16, 2003 for approval to
transfer funding from a combination of the Insurance and Workers
Compensation Reserve accounts in respect of the Schedule 1 Provisional
Departure Fee in the amount of $ 240,000 in accordance with Section 275
of the Municipal Act; and
THAT staff obtain quotes for the proposed insurance policies.
CARRIED
Council Meeting No. 03-28 Page 7 of 9
Tuesday, October 14, 2003
2. LS03-041 - Contract Agreement – MHPM Project Managers Inc.
Moved by Councillor Kean Seconded by Councillor MacEachern
THAT Council authorize the Mayor and Clerk to execute a Contract
Agreement between the Town of Aurora and MHPM Project Managers
Inc; and
THAT the word "repeatedly" be removed from Article 21 (c) of the
Contract Agreement.
CARRIED
IX REGIONAL REPORT
None
X OTHER BUSINESS, COUNCILLORS
Mayor Jones recognized Leo Grellette, Director of Building, for his two years of
presidency on the Ontario Building Officials Association and his lead in the new
building legislation.
Councillor Kean requested that the TSAB look at installing stop signs at the
intersections of Heathwood Heights/Whispering Pine Trail and Heathwood
Heights/Hillary Place to slow down the traffic. Councillor Timpson advised that
the item will be on the next TSAB Agenda in November.
Councillor Vrancic acknowledged Councillor Kean's involvement in the Farmer's
Market and congratulated all who contributed to its success.
Councillor MacEachern requested a copy of any correspondence received from
the Ministry of Municipal Affairs and Housing with respect to the Oak Ridges
Moraine Conservation Plan Conformity Exercise.
XI READING OF BY-LAWS
Moved by Councillor Griffith Seconded by Councillor Timpson
THAT the following listed by-laws be given 1st, 2nd and 3rd readings, and
enacted:
4460-03.D BEING A BY-LAW to exempt Lots
132, 133, 134, 157, 158, 159, and
160 and Blocks 170, 171, 172, 173,
180, and 180 on Registered Plan
65M-3658, in Aurora, from the Part
Lot Control provisions as provided
in subsection 50 (5) of the Planning
Act, R.S.O. 1990, c.P.13 (as
amended). (Great Gulf of Aurora
Limited)
4461-03.D BEING A BY-LAW to exempt Block
134 on Registered Plan 65M-3678,
in Aurora, from the Part Lot Control
provisions as provided in subsection
50 (5) of the Planning Act, R.S.O.
1990, c.P.13 (as amended).
(Minto Communities (Toronto) Inc.)
Council Meeting No. 03-28 Page 8 of 9
Tuesday, October 14, 2003
4462-03.D BEING A BY-LAW to exempt Block
135 on Registered Plan 65M-3678,
in Aurora, from the Part Lot Control
provisions as provided in subsection
50 (5) of the Planning Act, R.S.O.
1990, c.P.13 (as amended) (Minto
Communities (Toronto) Inc.)
4463-03.D BEING A BY-LAW to exempt Block
145 on Registered Plan 65M-3678,
in Aurora, from the Part Lot Control
provisions as provided in subsection
50 (5) of the Planning Act, R.S.O.
1990, c.P.13 (as amended) (Minto
Communities (Toronto) Inc.
4465-03.T BEING A BY-LAW to amend Parking
By-law 3377-92 as amended, with
respect to Hollandview Trail
4466-03.D BEING A BY-LAW to exempt Blocks
254, 256, 257 and 259 Registered
Plan 65M-3573, in Aurora, from the
Part Lot Control provisions as
provided in subsection 50 (5) of the
Planning Act, R.S.O. 1990, c.P.13 (as
amended) (Arista Homes (Bayview
Greens) Inc.)
4467-03.D BEING A BY-LAW to amend By-law
2213-78 (1351586 Ontario Limited,
File D14-26-03)
CARRIED
XII IN CAMERA
Legal Matters
Moved by Councillor Vrancic Seconded by Councillor MacEachern
THAT the In Camera item to address legal matters be dealt with in
public forum.
CARRIED
The Director of Planning briefly outlined OPA 20 and the OMB decision and
requested an opinion with regards to how to proceed with the application and
advised that the consultants were in attendance.
Ian Lord of Weir & Folds, summarized the obligations of the Town, options
available and possible consequences of interpretation of the Oak Ridges Moraine
Act.
Howard Friedman of HBR Planning, discussed the options of bringing the
application through the Planning Act versus the Oak Ridges Moraine Act.
Moved by Councillor West Seconded by Councillor Griffith
THAT the comments be received for information.
CARRIED
Council Meeting No. 03-28 Page 9 of 9
Tuesday, October 14, 2003
XIII ADJOURNMENT
Moved by Councillor Griffith
THAT the meeting be adjourned at 9:15 p.m.
CARRIED
______________________ _________________________________
T. JONES, MAYOR B. PANIZZA, TOWN CLERK