MINUTES - Council - 20030923
TOWN OF AURORA
COUNCIL MEETING MINUTES
NO. 03-26
Council Chambers
Aurora Town Hall
Tuesday, September 23, 2003
ATTENDANCE
COMMITTEE MEMBERS Mayor Jones in the Chair; Councillors Griffith,
MacEachern, Pedersen, Timpson, Vrancic and West.
MEMBERS ABSENT Councillors Kean and Wallace were absent.
OTHER ATTENDEES Chief Administrative Officer, Director of Corporate
Services/Town Clerk, Director of Building, Director of
Leisure Services, Director of Planning, Director of
Public Works, Treasurer and Council/Committee
Secretary.
Following Open Forum Mayor Jones called the meeting to order at 7:05 p.m.
I DECLARATIONS OF PECUNIARY INTEREST
Councillor Vrancic, declared an interest in Item 7(5) - Report PL03-092 of the
General Committee Meeting Report No. 03-13 by virtue of a Solicitor/Client
relationship and did not take part in or vote on any questions in this regard or
attempt in any way to influence the voting on such questions.
II APPROVAL OF AGENDA
Moved by Councillor Griffith Seconded by Councillor MacEachern
THAT the content of the Agenda as circulated by the Corporate Services
Department be approved as presented with the deletion of the following
item:
Item # 15 - TR03-019 - Award of Request for Proposal #TR2003-11
Design, Delivery, Installation and Maintenance of a New
Telecommunication System
CARRIED
III ADOPTION OF MINUTES
Council Meeting No. 03-24, Tuesday, September 9, 2003, Special Council –
Public Planning Meeting No. 03-25, Wednesday, September 10, 2003.
Moved by Councillor West Seconded by Councillor Pedersen
THAT the Council Minutes of Meeting Numbers 03-24 and 03-25 be
adopted as printed and circulated.
CARRIED
Council Meeting No. 03-26 Page 2 of 8
Tuesday, September 23, 2003
IV PRESENTATIONS
Presentation of Certificates of Appreciation to representatives of the
Aurora Tigers Jr. A Hockey Club.
Mayor Jones congratulated the Aurora Tigers Jr. A Hockey Team for their
outstanding efforts in the 2002/2003 hockey season. Mayor Jones presented a
certificate of appreciation to the following people:
Mr. Gerry Nudds, Owner
Mr. Mark Stubbs, Owner
Mr. Marty Williamson, General Manager and Head Coach
Mr. Kevin Collins, Assistant General Manager
Mr. Tom Milne, Assistant Coach
V DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
Items 2, 7(5), 9, 12 and 13 were identified for discussion.
VI ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
Moved by Councillor Griffith Seconded by Councillor Timpson
THAT the following recommendations respecting the matters listed as
“Items not Requiring Separate Discussion” be adopted as submitted to
Council and Staff be authorized to take all necessary action required to
give effect to same:
1. PL03-096 - Official Plan and Zoning By-law Amendment
Application
Puccini’s Auto Centre Ltd.
Parts 1 and 2 of 65R-3167
218 Edward Street
Files D09-03-03 and D14-09-03
THAT By-law 4450-03.D, being a by-law to adopt Official Plan
Amendment Number 47, and implementing Zoning By-law 4451-03.D be
enacted.
3. PW03-044 - Reconstruction of St. John’s Sideroad,
Yonge Street to Bayview Avenue – Update Report
THAT Report No. PW03-44 regarding various matters related to the
reconstruction of St. John’s Sideroad be received as information; and
THAT additional funds, in the amount of $19,400.00 (plus GST), be
approved from the Development Charges Reserve for the design work for
the Town’s watermain on St. John’s Sideroad; and
THAT additional funds in the order of $160,000 (plus GST) be approved
from the Development Charges Reserve for the construction of the Town’s
watermain on St. John’s Sideroad; and
THAT the Regional Municipality of York be requested to fund any
difference in cost between the Town’s budgeted amount of $150,000 and
the final construction cost for the boardwalk adjacent to the MacKenzie
Marsh.
Council Meeting No. 03-26 Page 3 of 8
Tuesday, September 23, 2003
4. PW03-045 - York Region Transit Quick Start Program
THAT Report No. PW03-043 regarding the York Region Transit Quick
Start Program be received as information.
5. PW03-046 - Award of Tender No. PW-2003-60 – Removal of a PXO Crossing
and Installation of Two Intersection Pedestrian Signals (IPS)
THAT Tender No. PW -2003-60 the “Removal of a PXO crossing on Yonge
Street at the Mosley Street intersection and installation of Intersection
Pedestrian Signals on Yonge Street at the Mosley Street intersection and
on Henderson Drive at the McClellan Way/Baldwin Road intersection”, be
awarded to Stacey Electric Company Limited at its tendered price of
$60,396.80; and
THAT Council authorize the Mayor and Municipal Clerk to execute the
attached Form of Agreement between the Town of Aurora and Stacey
Electric Company Limited for the removal of a PXO crossing on Yonge
Street at the Mosley Street intersection and installation of Intersection
Pedestrian Signals on Yonge Street at the Mosley Street intersection and
on Henderson Drive at the McClellan Way/Baldwin Road intersection.
6. PW03-047 - Anti-Litter Campaign Update
THAT Council Report No. PW03-047 dated September 23, 2003 providing
an update of the Town’s anti-litter campaign be received by Council for
information.
8. LACAC03 -010 - September 8, 2003, Local Architectural Conservation
Advisory Committee Meeting
1. THAT the Committee Record of the LACAC Meeting held on September 8,
2003 be received for information; and
2. Committee of Adjustment – Minor Variance 14961 Yonge St.
THAT the committee approves the proposed design of the building as
submitted by the applicant subject to confirming the final details of the
brick colours and window treatment with the committee; and
3. Heritage Report, J. Fayle – 32 Wellington St. E
THAT the report from J. Fayle be approved; and
4. Ontario Heritage Foundation Nominations
THAT the following be nominated to the Ontario Heritage Foundation:
Mr. B. Kestein, Natural Heritage Preservation Category
Caruso Family, Built Category
Theatre Aurora, Cultural Category
Mr. & Mrs. Addison, Heritage Garden Conservation Category; and
5. Aurora Heritage Inventory Catalogue of Historical Buildings
THAT the committee adopts the inventory catalogue of historical buildings,
and that Mr. Barry Bridgeford be congratulated on the hard work and effort
he has provided in compiling the inventory catalogue; and
Council Meeting No. 03-26 Page 4 of 8
Tuesday, September 23, 2003
6. Correspondence
THAT the correspondence be received for information, and that J.
McIntyre & D. Falconer be authorized to attend the CHO Workshop on
September 27, 2003 and further that I. Connor be authorized to attend the
Heritage Resources Centre seminar on October 25, 2003.
10. LSAC03-007 - September 11, 2003, Leisure Services Advisory Committee
Meeting
1. THAT the Committee Record of the Leisure Services Advisory Committee
Meeting, held on September 11, 2003, be received for information; and
2. Aurora Community Arboretum, Inc. (ACAP),
KMK Master Plan Proposal and Draft Grant Application
THAT the Leisure Services Advisory Committee endorse the Aurora
Arboretum Master Plan Proposal; and
THAT a flier or informational letter regarding the Aurora Arboretum, be
included in the Town’s next Leisure Guide and/or other publications from
the Town of Aurora, to promote awareness of the positive work that this
organization is carrying out; and
THAT the Director of Leisure Services be requested to investigate and
report back on the feasibility of allocating funds from the Leisure Services
Budget in order to provide for a cash contribution, or services in kind, for
the Aurora Arboretum.
3. Sports Centre Design & Management Ltd. and The Farley Group
re: Soccer Bubble and Operating Agreement
THAT Mr. Richard Doyle, president of SDM; and Mr. Ralph Farley of the
Farley Group, both be invited to the Leisure Services Advisory Committee
Meeting of October 9, 2003, to provide full proposals for entering into a
private-public partnership with the Town of Aurora to construct a soccer
bubble on the Legion Field; and
THAT the proposals from the Farley Group and SDM, also include
provision for indoor tennis facilities, as a possible use for the proposed
structure.
4. Rebecca Beaton, President, Regency Acres Community Association
re: Confederation Park Reconstruction and Naming of Parks
THAT the Regency Acres Community Association be encouraged to meet
with Mr. Jim Tree, Parks Manager to provide input as to the types of trees
to be planted at Confederation Park; and
THAT the questions posed by Ms Beaton be forwarded to the Director of
Leisure Services in writing for follow up; and
THAT the suggested list of park names be referred to Item 1 - Leisure
Services Report No. LS03-001, Naming of Parks.
5. Leisure Services Report No. LS03-038, Civic Square Park
THAT the Leisure Services Advisory Committee receive the attached
conceptual Civic Square Park design as information; and
THAT staff be directed to go forward with the budgeting process, subject
to input from the Bayview Wellington Ratepayers Association; and
Council Meeting No. 03-26 Page 5 of 8
Tuesday, September 23, 2003
THAT a break-down of funding in phases be applied if appropriate.
6. Culture and Recreation Master Plan Approval
THAT the Leisure Services Advisory Committee Endorse the Culture and
Recreation Master Plan.
7. THAT the resignation of Ian McLellan be accepted, and that Ian McLellan
and Councillor John West be withdrawn from the membership of the
Leisure Services Advisory Committee.
11. Memo from Councillor Timpson, re: Notice of Motion - Time Extension for
Various Advisory Committees
THAT the following Committees be permitted to continue to meet until the
end of November:
Special Events Committee
Local Architectural Conservation Advisory Committee
Leisure Services Advisory Committee
Traffic Safety Advisory Board
14. Memo from Karen Ewart, Administrative Co-ordinator, Deputy Clerk
re: Request for Street Name
Schickendanz Brothers Ltd. - Elderberry Hill Farm
13990 and 14208 Yonge Street
Part of Lot 72, Concession 1 WYS
Draft Plan of Subdivision - D12-01-3A
THAT the correspondence be received; and
THAT the following name be allocated to the road within the proposed
Draft Plan of Subdivision - D12-01-3A:
Championship Circle Place (Street C)
CARRIED
VII DELEGATIONS
None
VIII CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
2. PW03-043 - Award of Tender No. PW-2003-56
McKinley Gate Pumping Station Decommissioning
Moved by Councillor Griffith Seconded by Councillor Timpson
THAT Tender No. PW-2003-56, the "McKinley Gate Pumping Station
Decommissioning”, be awarded to Rexco Limited at its tendered price of
$162,510.00 (excluding GST); and
THAT Council authorize allocation of funding in the amount of
$162,510.00 (excluding GST) from the Development Charges Reserve for
this project; and
THAT Council authorize the Mayor and Municipal Clerk to execute the
attached Form of Agreement between the Town of Aurora and Rexco
Limited.
CARRIED
Council Meeting No. 03-26 Page 6 of 8
Tuesday, September 23, 2003
Councillor Vrancic, having previously declared an interest in Item 7(5) - PL03-092,
did not take part in the vote called for in this regard.
7. General Committee Meeting Report No. 03-13, Tuesday, September 16, 2003
CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION FROM
THE GENERAL COMMITTEE MEETING NO. 03-13, TUESDAY, SEPTEMBER
16, 2003 - (ITEM 5)
(5) PL03-092 – Site Plan Amendment Application
458021 Ontario Inc.
Part of Lot 80, Concession 1
125 Mary Street
File Number D11-09-03
Moved by Councillor Pedersen Seconded by Councillor Griffith
THAT Report PL03-092 be received as information; and
THAT, subject to a satisfactory review by the Site Plan Committee, the
Director of Planning be authorized to execute a Site Plan Amendment
Agreement between 458021 Ontario Inc. (Tile Master) and the Town of
Aurora respecting the development of a new parking lot consisting of 20
parking spaces.
CARRIED
Moved by Councillor Griffith Seconded by Councillor MacEachern
THAT the balance of the Report of the General Committee Meeting No.
03-13 be received and the recommendations carried by the Committee be
adopted.
CARRIED
9. TSAB03-023 - September 10, 2003, Traffic Safety Advisory Board Meeting
Moved by Councillor Pedersen Seconded by Councillor MacEachern
1. THAT the Committee Record of the Traffic Safety Advisory Board
Meeting held on September 10, 2003 be received as information; and
2. September 3, 2003 memorandum from the Traffic/Transportation Analyst
regarding Murray Drive – Safety Concerns at the Plaza’s East and West
Entrances/Exits
THAT the September 3, 2003 memorandum from the
Traffic/Transportation Analyst regarding Murray Drive – Safety
Concerns at the Plaza’s East and West Entrances/Exits be referred to
the October 8, 2003 TSAB meeting for consideration.
3. Report No. TSAB03-022 – Hollandview Trail – Parking Concerns
THAT parking be prohibited on the east/south sides of Hollandview
Trail from a point 90 meters north of Bowler Street to Snedden
Avenue; and
THAT the Clerks Department be requested to introduce the necessary
by-law to implement the above recommendation; and
THAT a letter be sent to affected residents on Hollandview Trail with
the TSAB’s recommendations.
CARRIED
Council Meeting No. 03-26 Page 7 of 8
Tuesday, September 23, 2003
12. TR03-020 - 2002 Year-End Report and Audited Financial Statements
Moved by Councillor MacEachern Seconded by Councillor Pedersen
THAT the Treasurer’s Report #TR03-020 “2002 Year-End Report and
Audited Financial Statements” be received; and
THAT Council approve a contribution of $502,809 representing the 2002
general (operating) fund surplus to the Municipal Capital Reserve.
CARRIED
13. Memo from Mayor Jones, re: Survey Citizen Committee Appointees
Moved by Councillor MacEachern Seconded by Councillor Griffith
THAT the correspondence be received and endorsed.
CARRIED
IX REGIONAL REPORT
Mayor Jones advised that York Region has requested that the Province allow red
light camera's, which have helped reduce the running of red lights by over 40%
and the implementation of photo radar again. The York Region Police Board has
approved the request.
Mayor Jones also advised that York Region voted to proceed with a centralized
fire dispatch centre, which will be comprised of 7 of the 9 municipalities.
X OTHER BUSINESS, COUNCILLORS
Mayor Jones commended Barry Bridgeford, Heritage Assistant for the Town of
Aurora, on the outstanding work he has done for the Heritage Inventory and the
photo resource access which he has posted on our website.
Councillor West commended Dr. Armata for the fantastic renovation work that
was done on his building at the corner of Wellington and Yonge and requested
that LACAC send a letter of appreciation.
Councillor MacEachern requested an update with regards to the OMB Hearing
for OPA 20. The Director of Planning advised that the designation was approved
and endorsed by the Ontario Municipal Board and that any other dealings with
the application will be processed under the provisions of The Planning Act.
Council Meeting No. 03-26 Page 8 of 8
Tuesday, September 23, 2003
XI READING OF BY-LAWS
Moved by Councillor Griffith Seconded by Councillor Timpson
THAT the following listed by-laws be given 1st, 2nd and 3rd readings, and
enacted:
4450-03.D BEING A BY-LAW to adopt
Official Plan Amendment
No. 47 (Puccini's)
4451-03.D BEING A BY-LAW to amend
By-law No. 2213-78
(Puccini's)
4458-03.T BEING A BY-LAW to amend
Parking By-law 3377-92 as
amended, with respect to
Pinnacle Trail and Poplar
Crescent
CARRIED
Moved by Councillor Pedersen Seconded by Councillor Timpson
THAT the following listed by-laws be given 1st, 2nd and 3rd readings, and
enacted:
4459-03.C BEING A BY-LAW to provide
for the annual remuneration
to be paid to the Mayor and
Members of Council.
CARRIED
XII ADJOURNMENT
Moved by Councillor Griffith
THAT the meeting be adjourned at 7:45 p.m.
CARRIED
______________________ _________________________________
T. JONES, MAYOR B. PANIZZA, TOWN CLERK