MINUTES - Council - 20030909
TOWN OF AURORA
COUNCIL MEETING MINUTES
NO. 03-24
Council Chambers
Aurora Town Hall
Tuesday, September 9, 2003
ATTENDANCE
COMMITTEE MEMBERS Mayor Jones in the Chair; Councillors Griffith, Kean,
MacEachern, Pedersen, Timpson, Vrancic, Wallace
and West.
OTHER ATTENDEES Chief Administrative Officer, Director of Corporate
Services/Town Clerk, Director of Building, Director of
Leisure Services, Director of Planning, Director of
Public Works, Treasurer and Council/Committee
Secretary.
Following Open Forum Mayor Jones called the meeting to order at 7:15 p.m.
I DECLARATIONS OF PECUNIARY INTEREST
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act.
II APPROVAL OF AGENDA
Moved by Councillor Wallace Seconded by Councillor Pedersen
THAT the content of the Agenda as circulated by the Corporate Services
Department be approved as presented with the following additional items:
Delegation request from Mrs. Schormans, resident of 107 Gurnett
Street, re: Item # 5(4) - TSAB03-019 - August 21, 2003, Traffic Safety
Advisory Board Meeting
Correspondence from Mr. G. H. Macdonald, resident of 149
Heathwood Heights Drive, re: Item #5 - TSAB03-019 - August 21,
2003, Traffic Safety Advisory Board Meeting
CARRIED
III ADOPTION OF MINUTES
Council Meeting No. 03-23, Tuesday, August 26, 2003
Moved by Councillor Timpson Seconded by Councillor Griffith
THAT the Council Minutes of Meeting Number 03-23 be adopted as
printed and circulated.
CARRIED
Council Meeting No. 03-24 Page 2 of 9
Tuesday, September 9, 2003
IV PRESENTATIONS
None
V DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
Items 1, 2, 5, 6, 7 and 8 were identified for discussion.
VI ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
Moved by Councillor Griffith Seconded by Councillor MacEachern
THAT the following recommendations respecting the matters listed as
“Items not Requiring Separate Discussion” be adopted as submitted to
Council and Staff be authorized to take all necessary action required to
give effect to same:
3. PL03-090 – Proposed Official Plan and Zoning By-law Amendment
Part of Lot 21 Concession 3
Whitwell Developments Limited
THAT staff be authorized to engage a consulting team to undertake an
independent peer review of the proposed Official Plan and Zoning By-law
Amendment justification reports filed by Whitwell Developments Limited
for a large format, Regional-serving Retail Commercial development east
of Leslie Street, north of Wellington Street East at Highway # 404, with the
costs to be borne by the proponents.
4. PW03-042 – Authorization to Award Contract for the Upgrade
of Stormwater Management Pond
Kennedy Street West
THAT Report No. PW03-042 related to the retrofit of the Stormwater
Management Pond in the vicinity of Kennedy Street West and Deerhorn
Crescent be received as information; and
THAT staff be directed to tender this project as soon as possible after
receiving the Cut and Fill Permit from the Lake Simcoe Region
Conservation Authority; and
THAT the Mayor and Clerk be authorized to execute the Form of
Agreement for this construction project subject to the following conditions:
• The project is tendered in accordance with the Town’s Procurement
Policy
• The total cost for the construction project shall not exceed $300,000
(excluding GST), and
THAT funds in the amount of $194,426 (plus GST) be allocated from the
Storm Sewer Reserve for this construction project.
CARRIED
Council Meeting No. 03-24 Page 3 of 9
Tuesday, September 9, 2003
VII DELEGATIONS
Delegation request from Mrs. Schormans, resident of 107 Gurnett Street,
re: Item # 5(4) - TSAB03-019 - August 21, 2003, Traffic Safety Advisory
Board Meeting
Mrs. Diane Schormans, resident of 107 Gurnett Street expressed concerns with
regards to the principles of the proposed parking restrictions on Gurnett Street
and requested that Council make some kind of amendment to these restrictions.
Moved by Councillor MacEachern Seconded by Councillor Timpson
THAT the comments of the delegate be received and that Item 5(4) be
brought forward for consideration at this time.
CARRIED
5. TSAB03-019 – August 21, 2003, Traffic Safety Advisory Board Meeting
Moved by Councillor Griffith Seconded by Councillor Kean
4. August 14, 2003 memorandum from the Traffic/Transportation Analyst
regarding Gurnett Street – Safety Concerns
THAT the proposed parking restrictions on the east side of Gurnett
Street from Connaught Avenue to a point 40 meters north of
Connaught Avenue be referred back to the TSAB for further
consideration to limit these restrictions to Monday to Friday only;
and
THAT “Children at Play” signs be installed on Gurnett Street; and
THAT staff be requested to monitor Gurnett Street and report back to
the TSAB if additional safety measures are required; and
THAT a letter be sent to affected residents on Gurnett Street with the
TSAB’s recommendations.
CARRIED
Mr. Dennis Hopps, Chairman of the Citizens Advisory Committee, re: Item
#1 - CACCR03-01 – Remuneration & Compensation for Members of Council
Mr. Dennis Hopps, Chairman of the Citizens Advisory Committee outlined the
contents of report CACCR03-01 - Remuneration & Compensation for Members
of Council. Mr. Hopps advised that the Committee considered many factors to
determine fair compensation such as salary comparison, time commitment,
increase in workload, future growth demands and responsibilities. Mr. Hopps
thanked staff for their assistance in providing the Committee with the necessary
information they required to make the recommendations as presented for
Council's consideration.
Moved by Councillor MacEachern Seconded by Councillor West
THAT the comments of the delegate be received and that Item 1 be
brought forward for consideration at this time.
CARRIED
Council Meeting No. 03-24 Page 4 of 9
Tuesday, September 9, 2003
1. CACCR03-01 – Remuneration & Compensation for Members of Council
Moved by Councillor West Seconded by Councillor Wallace
THAT the item be referred to the next term of Council for
consideration; and
THAT this Council recommend that the proposal be adopted.
On a recorded vote, the motion was DEFEATED
YEAS: 2 NAYS: 7
VOTING YEAS: Councillors Wallace and West.
VOTING NAYS: Councillors Griffith, Kean, MacEachern, Pedersen,
Timpson, Vrancic and Mayor Jones.
Moved by Councillor Kean Seconded by Councillor MacEachern
THAT part 3 of the recommendations regarding "Future
Adjustments" be deleted.
On a recorded vote, the motion was DEFEATED
YEAS: 4 NAYS: 5
VOTING YEAS: Councillors Kean, MacEachern, Timpson and Vrancic.
VOTING NAYS: Councillors Griffith, Pedersen, Wallace, West and
Mayor Jones.
Moved by Councillor Timpson Seconded by Councillor Pedersen
1. Office of the Mayor
THAT the compensation for the Office of Mayor be revised to reflect
a salary adjustment of 1.5% annually for each of the next three (3)
years, effective each December 1st commencing December 1,
2003;
2. Members of Council
THAT the compensation for the Office of Councillor be revised to
reflect a salary adjustment of 6% annually for each of the next three
(3) years, effective each December 1, commencing December 1,
2003;
3. Future Adjustments
THAT the salary paid to the Office of Mayor and Councillors shall
be further adjusted to reflect the economic salary adjustment that is
granted to the non union group by Council annually for 2004, 2005,
2006;
4. Other Recommendations
THAT a similar advisory committee be formed prior to the end of
the term of the next Council in order to review the compensation for
future Councillors.
Council Meeting No. 03-24 Page 5 of 9
Tuesday, September 9, 2003
On a recorded vote, the motion was CARRIED
YEAS: 6 NAYS: 3
VOTING YEAS: Councillors Griffith, Pedersen, Timpson, Wallace,
West and Mayor Jones.
VOTING NAYS: Councillors Kean, MacEachern and Vrancic.
Mr. Bob Panizza, Director of Corporate Services, re: Item #2 - ACCESS03-
06 – Town of Aurora 2003 Accessibility Plan
Councillor John West, Chair of the Accessibility Advisory Committee, introduced
the other committee members and thanked them for their hard work and
initiatives to resolve the accessibility issues within the Town of Aurora.
Mr. Bob Panizza, Town Clerk, gave a brief overview of the proposed plan which
was mandated by the Ontarians With Disabilities Act. Mr. Panizza advised that
the plan identifies areas where barriers may exist and summarizes in detail a
series of actions that the Town of Aurora will take to eliminate these barriers.
Moved by Councillor MacEachern Seconded by Councillor Pedersen
THAT the comments of the delegate be received and that Item 2 be
brought forward for consideration at this time.
CARRIED
2. ACCESS03-06 – Town of Aurora 2003 Accessibility Plan
Moved by Councillor West Seconded by Councillor Timpson
THAT Council approve the proposed 2003 Accessibility Plan for the Town
of Aurora.
CARRIED
Correspondence from Mr. G. H. Macdonald, resident of 149 Heathwood
Heights Drive, re: Item # 5 - TSAB03-019 - August 21, 2003, Traffic Safety
Advisory Board Meeting
Moved by Councillor Timpson Seconded by Councillor Griffith
THAT the correspondence be received as information.
CARRIED
5. TSAB03-019 – August 21, 2003, Traffic Safety Advisory Board Meeting
(Balance of the report)
Moved by Councillor West Seconded by Councillor Pedersen
1. THAT the Committee Record of the Traffic Safety Advisory Board
Meeting held on August 21, 2003 be received as information; and
2. Report No. TSAB03-018 – Pinnacle Trail - Parking Concerns
THAT parking be prohibited on the inside sides of Pinnacle Trail from
November 15th to April 15th; and
THAT the Clerks Department be requested to introduce the
necessary by-law to implement the above recommendation; and
Council Meeting No. 03-24 Page 6 of 9
Tuesday, September 9, 2003
THAT a letter be sent to residents of Pinnacle Trail and Rush Road
with the TSAB’s recommendations.
3. August 21, 2003 memorandum from the By-law Services Co-
ordinator regarding Parking Concerns on Poplar Crescent
THAT parking be prohibited on the west side of Poplar Crescent from
June 1st to September 30th from the entrance to the visitors parking to
a point 71 meters south of the entrance to the visitors parking; and
THAT the Clerks Department be requested to introduce the
necessary by-law to implement the above recommendation; and
THAT a letter be sent to all affected residents with the TSAB’s
recommendations.
5. August 14, 2003 memorandum from the Traffic/Transportation
Analyst regarding Meadowood Drive – Parking Concerns
THAT parking be prohibited on the south side of Heathwood Heights
Drive from Meadowood Drive to a point 39 meters west of
Meadowood Drive; and
THAT the Clerks Department be requested to introduce the necessary
by-law to implement the above recommendation; and
THAT a letter be sent to all affected residents with the TSAB’s
recommendations.
CARRIED
VIII CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
6. Notice of Motion from Councillor MacEachern, re: Environmental Advisory
Committee
Moved by Councillor MacEachern Seconded by Councillor Kean
PREAMBLE:
Seeking interested residents to serve on advisory committees commences
early in the term of Council. Should Council support implementation of an
Environmental Advisory Committee (EAC) recruitment to serve on this
committee should occur at the same time.
Residents have expressed concern and the need to protect our
environment and the environmental features within Aurora. In the absence
of an EAC public input on related matters is cumbersome and often
ineffective. Establishing an EAC will provide a meaningful opportunity for
residents and interested parties to address environmental issues and
advise Council on these matters. As Council is aware, environmental
issues can be very complex. The assistance of an EAC would be a benefit
to our community.
Whereas; residents have demonstrated their interest and knowledge on
environmental issues affecting our Town
Council Meeting No. 03-24 Page 7 of 9
Tuesday, September 9, 2003
Whereas; a structured informal process to address related issues resulting
in recommendations to Council will assist in protecting our natural
resources
Whereas; citizen participation will assist in implementing environmental
policies outlined in our Official Plan and achieve the goals and objectives
of the plan
Whereas; section 4.1(e) of the Official Plan states “Council shall further
encourage citizen participation in ongoing agencies such as:
- Property Standards Committee (already in place)
- Environment Committee (does not exist)
- Local Architectural Conservation Advisory Committee
(already in place)
Therefore be it resolved that;
The next Council be encouraged to support establishing an EAC with the
following mandate:
- To support the work of Council by advising Council on
environmental issues; and
- To promote public education and awareness of
environmental matters; and
- Bring to Council’s attention environmental issues within our
Town, requiring Council’s attention; and
- Encourage citizen participation through community-based
initiatives; and
- Participate in environmental reviews or comment on
environmental matters referred by Council and further that,
The Committee be comprised of :
- 2 Members of Council
- 7 Citizen Members
CARRIED
7. General Committee Meeting Report No. 03-12, Tuesday, September 2, 2003
CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION FROM
THE GENERAL COMMITTEE MEETING NO. 03-12, TUESDAY, SEPTEMBER 2,
2003 - (ITEM 2)
(2) PW03-036 – Reconstruction of Ridge Road
Moved by Councillor Kean Seconded by Councillor Timpson
THAT Council receive Report PW03-036 regarding the reconstruction of
Ridge Road for information, and
THAT Option B (Sub-Grade Stabilization) for the repairs of Ridge Road be
supported in principal as a phased in project for 2004 and 2005 and
included in the 2004 capital budget review; and
THAT the proposal be referred for consideration to staff in order to
prioritize this project in conjunction with other identified road
reconstruction projects for 2004; and
THAT the cost of drainage work, estimated at approximately
$21,000.00 be included in the reconstruction project.
CARRIED
Council Meeting No. 03-24 Page 8 of 9
Tuesday, September 9, 2003
Moved by Councillor West Seconded by Councillor Wallace
THAT the balance of the Report of the General Committee Meeting No.
03-12 be received and the recommendations carried by the Committee be
adopted.
CARRIED
8. LS03-039 – Appointment of Project Management Consultant for the New
Recreation Complex
Moved by Councillor Kean Seconded by Councillor West
THAT Council approve the appointment of MHPM Project Managers Inc.
as Project Management Consultants for the New Recreation Complex
subject to the negotiation of an acceptable contract agreement.
CARRIED
Moved by Councillor Vrancic Seconded by Councillor West
THAT the contract be brought back for review at a future Council
Meeting.
CARRIED
IX REGIONAL REPORT
Mayor Jones advised that at a press conference held by the Chief of Police
regarding "Safe Streets, Nice Neighbourhoods", the Town of Aurora was singled
out as a community because of its Police And Community Together Committee
(PACT) and Traffic Safety Advisory Board (TSAB), and that the Chief would love
to see other municipalities follow this example in terms of dealing with
community, police and safety issues. Mayor Jones congratulated the
representatives of the committees for a job well done.
X OTHER BUSINESS, COUNCILLORS
Councillor Kean requested that staff look into imposing a shorter maximum "No
Parking" time, rather than the current 24 hours for on street parking within the
Town of Aurora.
Councillor MacEachern raised some concerns regarding the touch screen voting
units and requested that staff prepare a report addressing the issues raised in an
article that she will provide to staff.
Councillor Timpson gave Notice of Motion with regarding the extension of time in
order that various Advisory Committees may continue to meet until the end of
October.
XI READING OF BY-LAWS
None
Council Meeting No. 03-24 Page 9 of 9
Tuesday, September 9, 2003
XII IN CAMERA
Property Matter
Moved by Councillor Griffith Seconded by Councillor Timpson
THAT Council proceed In Camera to address a property matter.
CARRIED
XIII ADJOURNMENT
Moved by Councillor Griffith
THAT the meeting be adjourned at 8:45 p.m.
CARRIED
______________________ _________________________________
T. JONES, MAYOR B. PANIZZA, TOWN CLERK