MINUTES - Council - 20030715
TOWN OF AURORA
COUNCIL MEETING MINUTES
NO. 03-22
Council Chambers
Aurora Town Hall
Tuesday, July 15, 2003
ATTENDANCE
COUNCIL MEMBERS Mayor Jones in the Chair; Councillors Griffith,
Kean, MacEachern, Pedersen, Timpson, Vrancic,
Wallace and West.
MEMBERS ABSENT None.
STAFF MEMBERS Chief Administrative Officer, Director of Corporate
Services/Town Clerk, Director of Planning,
Director of Leisure Services, Director of Public
Works, Treasurer, Director of Building and
Council/Committee Secretary.
Following Open Forum the Mayor called the meeting to order at 7:05 p.m.
I DECLARATIONS OF PECUNIARY INTEREST
Councillor Vrancic, declared an interest in Item 3 - BA03-012 - Variance to
Sign By-law #3400-92 – Tilemaster, by virtue of a Solicitor/Client relationship
and did not take part in or vote on any questions in this regard or attempt in
any way to influence the voting on such questions.
II APPROVAL OF AGENDA
Moved by Councillor Pedersen Seconded by Councillor Griffith
THAT the content of the Agenda be approved as presented with the
following additional items:
LS03-028 - Aurora Historical Society Lease Agreement
Delegation request from Anne Currie-O'Brien, President of Theatre
Aurora, re: Item 2 - LS03-024 - Theatre Aurora Lease Agreement
(Factory Theatre)
Delegation request from Ken White of Tilemaster, re: Item 3 -
BA03-012 - Variance to Sign By-law #3400-92 – Tilemaster
Correspondence from Malone Given Parsons Ltd., re: Item 9 -
PL03-073 - 2C Environmental Studies
CARRIED
Aurora Council No. 03-22 Page 2
Tuesday, July 15, 2003
III ADOPTION OF MINUTES
Council Meeting No. 03-18, Tuesday, June 24, 2003 and Special Council
- Public Planning Meeting No. 03-19, Wednesday, June 25, 2003 and
Special Council Meeting No. 03-20, Thursday, July 3, 2003.
Moved by Councillor Griffith Seconded by Councillor Wallace
THAT the Minutes of Meeting Numbers 03-18, 03-19 and 03-20 be
adopted as printed and circulated.
CARRIED
IV PRESENTATIONS
Presentation to Steve Hinder, re: Award of Excellence for Fighting
Crime
Mayor Jones presented an Award of Excellence for Fighting Crime to Steve
Hinder, in recognition of his work in the community as a former police officer
as well as for his involvement in the Aurora PACT Committee, Optimist Club,
York Region Safety Village and the Aurora Youth Safety and Justice
Committee. Mayor Jones also presented a certificate from Greg Sorbara,
MPP of Vaughan-King-Aurora, in recognition of his many contributions to the
community.
Presentation of a Citation for Adam Ryeland
Mayor Jones presented a Citation to Adam Ryeland for coming to the aid of
16 year old Tysen Armstrong who was suffering from hypothermia and
frostbite and saving his life. Mayor Jones also presented a certificate from
Greg Sorbara, MPP of Vaughan-King-Aurora, in recognition of his inspiring
ability to feel and express compassion for others and setting an example for
the community.
V DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
Items 1, 2, 3, 4, 6, 8, 9, 10, 12, 14, 21, 29, 30 and 31 were identified for
discussion.
VI ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
Moved by Councillor West Seconded by Councillor Timpson
THAT the following recommendations respecting the matters listed as
“Items not Requiring Separate Discussion” be adopted as submitted to
Council and Staff be authorized to take all necessary action required to
give effect to same:
5. PL03-051 - Site Plan Application
York Region District School Board and York
Catholic District School Board
Block M, Plan 514 and Block N, Plan 514
123 Murray Drive and 2 Glass Drive
File D11-03-03
THAT Report PL03-051 be received as information; and
THAT, subject to a satisfactory review by the Site Plan Committee, the
Director of Planning be authorized to execute a site plan agreement
between the York Region District School Board, the York Catholic
District School Board and the Town of Aurora, respecting the
construction of a parking lot and bus loop to be shared by both the
School Boards and an addition to St. Joseph Catholic School.
Aurora Council No. 03-22 Page 3
Tuesday, July 15, 2003
7. PL03-077 - Zoning By-law Amendment Application
1207309 Ontario Inc. & 690346 Ontario Inc. (Magna)
Part of Lot 20, Concession 2 E.Y.S.
File D14-19-03
THAT Council receive as information the following overview of Zoning By-
law Amendment application D14-19-03 regarding Part of Lot 20,
Concession 2 E.Y.S. scheduled for the September 10, 2003 Public
Planning Meeting.
11. LS03-029 - Fees and Service Charges
THAT Council approve By-law #4448-03.F, amending By-law #4398-
02.F to the Department of Leisure Services Existing Fees and Service
Charges.
13. PW03-029 - Tender No PW-2003-24 – Maintenance of Traffic Signals
THAT Tender No. PW-2003-24, “Maintenance of Traffic Signals in the
Town of Aurora”, be awarded to Stacey Electric Company Limited at its
tendered price of $38,663.76 for a two-year period commencing
August 1, 2003; and
THAT Council authorize the Mayor and Municipal Clerk to sign the
attached Form of Agreement between the Town of Aurora and Stacey
Electric Company Limited for the maintenance of traffic signals in the
Town of Aurora.
15. PL03-075 - Official Plan Amendment, Rezoning and
Subdivision Applications
Janet Gardiner
Part of Lot 85, Concession 1, E.Y.S.
65 St. John’s Sideroad
Files D09-05-03, D14-22-03 and D12-03-3A
THAT Council receive as information the following overview of Official
Plan Amendment, Rezoning and Subdivision Applications D09-05-03,
D14-22-03 and D12-03-3A scheduled for the September 10, 2003
Public Planning Meeting.
16. PL03-076 - Zoning By-law Amendment Application
Preserve Homes Corporation
Part of Lot 21, Concession 2 E.Y.S.
Northeast Corner of Bayview Avenue and Wellington Street
File D14-16-03
THAT Council receive as information the following overview of Zoning
By-law Amendment application D14-16-03 scheduled for the
September 10, 2003 Public Planning Meeting.
17. ADM03-018 - Ontario Municipal Board Hearing – Parkland
Dedication/Cash in Lieu
ADENA MEADOWS LIMITED
West side of Leslie Street, south of Wellington Street East
File D07-02-1A
THAT Schedule “A” attached to report ADM03-018 entitled Minutes of
Settlement Agreement – Magna Residential Condominium Ontario
Municipal Board Hearing be endorsed by Council and the Mayor and
Clerk be authorized to execute a document substantially in the form of
the Schedule as revised and recommended by the Town’s External
Solicitor as a resolution to the parkland issues portion of the appeals
lodged by the proponents.
Aurora Council No. 03-22 Page 4
Tuesday, July 15, 2003
18. PL03-078 - Zoning By-law Amendment Application
Gus Protopapas
Northeast corner of Leslie Street and Wellington Street
Part of Lot 21, Concession 3
File D14-17-03
THAT Council receive as information the following overview of a
Zoning By-law Amendment application D14-17-03, scheduled for the
September 24th, 2003 Public Planning Meeting.
19. PL03-079 - Zoning By-law Amendment Application
Fieldgate Developments Ltd. (V. Priestly)
15933 Bayview Avenue
Part of Lot 25, Concession 2 E.Y.S.
File D14-14-03
THAT Council receive as information the following overview of Zoning
By-law Amendment application D14-14-03 regarding Part of Lot 25,
Concession 2 E.Y.S. scheduled for the September 24, 2003 Public
Planning Meeting.
20. PL03-080 - Zoning By-law Amendment Application
Claretree 105 Developments Ltd. (V. Priestly)
15933 Bayview Avenue
Part of Lot 25, Concession 2 E.Y.S.
File D14-15-03
THAT Council receive as information the following overview of Zoning
By-law Amendment application D14-15-03 regarding Part of Lot 25,
Concession 2 E.Y.S. scheduled for the September 24, 2003 Public
Planning Meeting.
22. ADM03-010 - Request from Eileen Ethel Dinning
For Partial Release of Site Plan Agreement Securities
File D11-15-00
THAT Council authorize the Mayor and Clerk to execute an Agreement
between the Town, Eileen Ethel Dinning and Lincoln Dinning regarding
the partial release of Site Plan Agreement securities relating to 610
Henderson Drive.
23. BA03-013 - Variance to Sign By-law #3400-92
The Home Depot Inc.
THAT Council approve the request from Home Depot for additional
signage to permit two wall signs on the east elevation with a combined
sign area of approximately 31 square metres; and
THAT Council approve the request from Home Depot for additional
signage along the south elevation conditional upon Home Depot
relocating the sign to the southeast corner of the south elevation.
24. PW03-033 - Award of Contract for Provision of Services for an
“On-Call Environmental Consultant”
THAT the Director of Public Works be authorized to sign an
Engineering Agreement with Earth Tech Canada Inc. (Earth Tech) for
the provision of consulting services for an “On-Call Environmental
Consultant” for the Town.
Aurora Council No. 03-22 Page 5
Tuesday, July 15, 2003
25. PW03-034 - Transfer of Land with Region of York
THAT pending Regional approval, Council authorize staff to
commence the process necessary to effect an exchange of lands
between the Region of York and the Town of Aurora as described in
Report No. PW03-034; and
THAT permission to enter the site adjacent to Wells 1 to 4 be granted
to the Region of York to allow the required Regional works to proceed
prior to execution of the land transfer documents; and
THAT staff submit to Council a report detailing the necessary works
and/or studies required to clarify the potential uses of the Davis Road
elevated tank site.
26. TR03-015 - Telecommunications System Report
THAT staff be authorized to retain a consultant to assist in the
development of the formal RFP document, the analysis of submissions
and recommendation relating to the design, delivery and
implementation of a new telecommunications system; and
THAT staff be directed to present for Council consideration, at its
September 16, 2003 meeting, a summary of results and
implementation recommendations from proposals received under
Request for Proposal #TR2003-11.
27. TR03-016 - Second Quarter Financial Review @ June 30, 2003
THAT the Treasurer’s report TR03-016 “Second Quarter Financial
Review @ June 30, 2003” be received for information.
28. TR03-017 - Proposed Amendment to the "Approved" 2003 Capital Budget
THAT Council amend the Town’s approved 2003 Capital Budget to
include the capital project outlined in Appendix “A” (attached to report
TR03-017) Land Acquisition Proposal for Municipal Purposes - Burnett
Lands; and
THAT Council approve allocation of funding as outlined in Appendix
“A” (attached to report TR03-017) as follows:
Tax Rate Stabilization Reserve $ 525,000
Municipal Capital Reserve 525,000
Development Charges Reserve Fund 1,100,000
- Recreation Facilities Component
Cash-in-lieu of Parkland 1,750,000
Water/Sewer Reserve Fund 2,100,000
- Temporary Internal Financing
32. Correspondence from Raquel Kerr, Assistant to the Chairman of the
Board, Magna, re: Request for Exemption from the Noise By-law for the
Magna Hoedown 2003 on Saturday, September 13th, from 5:00 p.m. until
1:00 a.m.
THAT the correspondence be received and endorsed.
CARRIED
Aurora Council No. 03-22 Page 6
Tuesday, July 15, 2003
VII DELEGATIONS
Delegation request from Stephen Mitchell, of Corm Construction - Sewer
and Watermain Limited, re: Item 6 - Award of Tender No. PW-2003-12,
Reconstruction of Henderson Drive from Yonge Street to Lee Gate
Mr. Stephen Mitchell, president of Corm Construction - Sewer and Watermain
Limited, requested that Council not withdraw the tender and proceed with a
re-tender for the reconstruction of Henderson Drive from Yonge Street to Lee
Gate, but rather allow his company to re-evaluate the price once the final
amendments have been made to the project by the Public Works Department.
Moved by Councillor West Seconded by Councillor Kean
THAT the comments of the delegate be received and that Item 6 be
brought forward for consideration at this time.
CARRIED
6. PW03-032 - Award of Tender No. PW-2003-12
Reconstruction of Henderson Drive from
Yonge Street to Lee Gate
Moved by Councillor West Seconded by Councillor Kean
THAT report PW03-032 be deferred to the August 19, 2003 Council
Meeting in order for staff to review the details of the project
regarding the design, determination of costs, reflection of the
financial implications and the final impact that this project may
have on other proposed projects.
CARRIED
Delegation request from Mr. Charles Sequeira of the Seniors’ Centre, re:
Item 21 - LS03-030 - Options Regarding New Seniors Centre
Mr. Charles Sequeira, representative of the Seniors’ Centre outlined some of
the reasons the seniors did not choose the three other options provided to
them and reiterated many of the reasons they are in favour of a new building
at the south end of the Town Hall property. Mr. Sequeira requested that
Council support their decision in this regard and suggested that this decision
would be in the best interest of both the Town and the seniors.
Moved by Councillor West Seconded by Councillor Timpson
THAT the comments of the delegate be received and that Item 21 be
brought forward for consideration at this time.
CARRIED
21. LS03-030 - Relocation of the Seniors’ Centre
Moved by Councillor West Seconded by Councillor Griffith
THAT staff be authorized to advertise for a Project Manager to
review the different options of a build design versus architectural
design building for a 14, 000 square foot facility, to accommodate
a new Seniors’ Centre and report back to Council; and
THAT the site will be at the south end of the Town Hall property;
and
Aurora Council No. 03-22 Page 7
Tuesday, July 15, 2003
THAT staff report back to Council at the August 19, 2003 Council
Meeting with recommendations for Council’s approval; and
THAT thereafter, staff meet with the Project Manager and
members of the Aurora Seniors’ Steering Committee to provide
input into the new Seniors’ Centre; and
THAT staff report to Council as soon as all documentation and
financial details are ready for tendering.
On a recorded vote, the motion was CARRIED
YEAS: 7 NAYS: 2
VOTING YEAS: Councillors Griffith, Kean, Pedersen, Timpson,
Vrancic, West and Mayor Jones.
VOTING NAYS: Councillors MacEachern and Wallace.
Delegation request from Anne Currie-O'Brien, President of Theatre
Aurora, re: Item 2 - LS03-024 - Theatre Aurora Lease Agreement
(Factory Theatre)
Ms Anne Currie-O'Brien, President of Theatre Aurora, thanked Council for
their continued support over the years and the Leisure Services Department
for their help with the Lease Agreement. Ms Currie-O’Brien requested that
the lease be for a term of 20 years and advised that the theatre will share the
cost of renovations and upgrades to the building with the Town of Aurora and
asked for Council’s support in this regard.
Moved by Councillor West Seconded by Councillor MacEachern
THAT the comments of the delegate be received and that Item 2 be
brought forward for consideration at this time.
CARRIED
2. LS03-024 - Theatre Aurora Lease Agreement (Factory Theatre)
Moved by Councillor West Seconded by Councillor MacEachern
THAT the Lease Agreement with Theatre Aurora for the use of the
Factory Theatre be structured for two 10 year periods; and
THAT the renovations be completed within the first 10 years, and
subject to fulfilling these conditions, that the Council of the future
extend the lease for an additional ten (10) years.
CARRIED
Delegation request from Ken White of Tilemaster, re: Item 3 - BA03-012 -
Variance to Sign By-law #3400-92 – Tilemaster
Mr. Ken White of Tilemaster, requested that Council allow for the sign variance
in order to erect one wall sign on the north wall and two additional wall signs
on the west and north faces of the new Tilemaster building located at 125
Mary Street.
Moved by Councillor West Seconded by Councillor Timpson
THAT the comments of the delegate be received and that Item 3
be brought forward for consideration at this time.
CARRIED
Aurora Council No. 03-22 Page 8
Tuesday, July 15, 2003
3. BA03-012 - Variance to Sign By-law #3400-92 – Tilemaster
Councillor Vrancic, having previously declared an interest in Item #3, did not take
part in the vote called for in this regard.
Moved by Councillor West Seconded by Councillor Timpson
THAT Council grant the variance to the Town of Aurora Sign By-law
3400-92 as amended, to permit the erection of one wall sign to a
maximum area of 24.5m² on the north wall and two additional wall
signs at 125 Mary Street for Tilemaster on the west and north faces.
CARRIED
VIII CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
1. PW03-031 - Request for Topsoil Permit for Van-Rob Stampings Site
Moved by Councillor Griffith Seconded by Councillor MacEachern
THAT the Topsoil Permit be issued under the following condition:
• the applicant shall acknowledge that the Letter of Credit
received in relation to the subject Topsoil Permit be available for
use by the Town, at the sole discretion of the Director of Public
Works, for the cleaning of off-site storm sewers if necessary.
CARRIED
4. LS03-031 - Confederation Park Improvement Works
Moved by Councillor Wallace Seconded by Councillor West
THAT Council authorize the Mayor and Clerk to enter into an
Agreement with the York Region District School Board in an amount up
to $80,000 for the redevelopment of Confederation Park as outlined in
the approved 2003 Capital Budget.
CARRIED
8. PL03-081 - MI Developments Inc., Medical Facility
Part of Lot 20, Concession 2
File D14-08-00
Moved by Councillor West Seconded by Councillor Pedersen
THAT staff conduct a full circulation, including advertising in the
newspaper and posting on the Town of Aurora website; provide
sufficient time for public comment, and report back to Council on
this proposal.
CARRIED
9. PL03-073 - 2C Environmental Studies
Moved by Councillor Vrancic Seconded by Councillor MacEachern
THAT the Region of York be requested to work with the Town of Aurora to
prepare Terms of Reference for a base line analysis of the Environmental
Features and Functions within the 2C area to:
• substantiate any changes to the Region’s Greenland System
Official Plan schedules; and
• provide sufficient policy detail to form the basis of a Secondary
Plan for the area; and
Aurora Council No. 03-22 Page 9
Tuesday, July 15, 2003
THAT the Terms of Reference be presented to Council for its
consideration as soon as possible.
CARRIED
Additional Item - Correspondence from Malone Given Parsons Ltd., re:
Item 9 - PL03-073 - 2C Environmental Studies
Moved by Councillor West Seconded by Councillor Timpson
THAT the correspondence from Malone Given Parsons Ltd. be
received for information.
CARRIED
10. LS03-027 - Zero Tolerance Policy – Seasonal Community Recreation
Programs
Moved by Councillor Vrancic Seconded by Councillor Griffith
THAT the Zero Tolerance Policy be referred back to staff for
further amendments.
CARRIED
12. LS03-032 - Automatic External Defibrillation (AED)
Moved by Councillor Wallace Seconded by Councillor Pedersen
THAT Council endorse an Automatic External Defibrillation Program
for implementation in Town Facilities.
CARRIED
14. PL03-074 - Servicing Allocation
Moved by Councillor Griffith Seconded by Councillor Pedersen
THAT PL03-074 respecting additional servicing allocation that has
been granted to the Town of Aurora be received for information; and
THAT staff be directed to prepare a report updating the Town’s
Principles for Determining Servicing Allocation approved by Council in
May of 2000 consistent with the Region’s requirements for the
management of servicing allocation.
CARRIED
29. TSAB03-010 - Intersection of Stone Road and Crow's Nest Gate
Safety Concerns and School Crossing Guard Analysis
Moved by Councillor Timpson Seconded by Councillor Pedersen
THAT all-way stop sign control be installed at the intersection of Stone
Road and Crow's Nest Gate; and
THAT a school crossing guard be approved for the Stone Road and
Crow's Nest Gate intersection; and
THAT the Corporate Services Department be requested to introduce
the necessary By-law to implement the above recommendations.
CAR RIED
Aurora Council No. 03-22 Page 10
Tuesday, July 15, 2003
30. Correspondence from Denis Kelly, Regional Clerk
re: Retail Business Holiday Act Exemptions
Moved by Councillor Vrancic Seconded by Councillor West
THAT the Region of York be advised that Council does not support the
Region-wide exemptions to the holiday provisions in the Retail
Business Holiday Act.
CARRIED
31. Memo from Mayor Tim Jones, re: Cable Coverage and Open Forum
Moved by Councillor West Seconded by Councillor Pedersen
THAT Open Forum continue and the Council Meetings be televised
until the end of August 2003.
CARRIED
IX REGIONAL REPORT
None
X OTHER BUSINESS, COUNCILLORS
Additional Item - LS03-028 - Aurora Historical Society Lease Agreement
Moved by Councillor Griffith Seconded by Councillor Timpson
THAT the Item be deferred to the August 19, 2003 Council Meeting.
CARRIED
Councillor MacEachern requested an update on the OMB Hearing that took
place at the Aurora Town Hall today. The Director of Planning advised that
the pre-hearing is allowed to proceed, no members of the public attended the
meeting and that a report will be coming to the August 19, 2003 Council
Meeting for Council’s direction.
Councillor Timpson congratulated all those who were involved in the July 1st
celebrations, it was a great success.
Councillor Kean advised that the Farmer’s Market is being held each
Saturday and they are looking for charitable groups to also participate.
Councillor Vrancic inquired about the status of a report from the Leisure
Services Department regarding a permanent tennis facility. The Director of
Leisure Services advised that the possibility of moving forward with this
project may be more viable now since the Town purchased the Burnett
property and once a report goes to Council regarding proposed uses of this
property then the Tennis Clubs will be invited to make delegation to Council
for their support.
Aurora Council No. 03-22 Page 11
Tuesday, July 15, 2003
XI READING OF BY-LAWS
Moved by Councillor Griffith Seconded by Councillor Timpson
THAT the following listed by-laws be given 1st, 2nd and 3rd readings,
and enacted:
4446-03.L BEING A BY-LAW to authorize
the acquisition of land
described as Part of Lot 21,
Concession 2 E.Y.S. (Burnett)
4448-03.F BEING A BY-LAW to amend
By-law 4398-02.F to authorize
a schedule of fees for services
offered by the Leisure Services
Department and to prescribe
charges for administrative
matters
CARRIED
XII ADJOURNMENT
Moved by Councillor Griffith
THAT the meeting be adjourned at 10:05 p.m.
CARRIED
______________________ _________________________________
T. JONES, MAYOR B. PANIZZA, TOWN CLERK