MINUTES - Council - 20030527 TOWN OF AURORA
COUNCIL MEETING MINUTES
NO. 03-14
Council Chambers
Aurora Town Hall
Tuesday, May 27, 2003
ATTENDANCE
COUNCIL MEMBERS Mayor Jones in the Chair; Councillors Griffith, Kean,
Timpson, MacEachern, Pedersen, Vrancic, Wallace and
West.
STAFF MEMBERS Chief Administrative Officer, Director of Corporate
Services/Town Clerk, Director of Building, Director of
Planning, Director of Public Works, Director of Leisure
Services, Treasurer, and Council/ Committee Secretary.
Following Open Forum the Mayor called the meeting to order at 7:30 p.m.
I DECLARATIONS OF PECUNIARY INTEREST
There were no declarations of pecuniary interest under the Municipal Conflict of Interest
Act.
II APPROVAL OF AGENDA
Moved by Councillor MacEachern Seconded by Councillor Wallace
THAT the content of the Agenda be approved as presented with the
following additions:
Correspondence from Fred Rankel, re: Item 1 - OPR03-003 -Five Year
Review of the Official Plan
Memo from Sue Seibert, Director of Planning, re: August Public Planning
Meeting
Request for Deferral:
From Councillor John West, re: Item 4(1) LS03-022 - Future Disposition of
the Structures within Library Square
From the Aurora Seniors Steering Committee, re: Item 4(1) LS03-022 -
Future Disposition of the Structures within Library Square
CARRIED
III ADOPTION OF MINUTES
Council Meeting No. 03-13, Tuesday, May 13, 2003.
Moved by Councillor Timpson Seconded by Councillor Griffith
THAT the Council Minutes of Meeting Number 03-13 be adopted as
printed and circulated.
CARRIED
Council Meeting No. 03-14 Page 2 of 11
Tuesday, May 27, 2003
IV PRESENTATIONS
Presentation of National Achievement Certificates to
Carolyn Armstrong, Valerie Crisp, Jenna Porteous, Lauren Cooper
and Amy Thomas from Skate Canada
Mayor Jones congratulated Carolyn Armstrong, Valerie Crisp, Jenna Porteous, Lauren
Cooper and Amy Thomas for their many years of hard work, hours of practice and
their dedication. Mayor Jones presented each a National Achievement Certificate.
V DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
Items 1, 2, 3, 4(1), 5 and 8 were identified for discussion.
VI ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
Moved by Councillor Griffith Seconded by Councillor Timpson
THAT the following recommendations respecting the matters listed as “Items
not Requiring Separate Discussion” be adopted as submitted to Council and
Staff be authorized to take all necessary action required to give effect to same:
6. EDAC03 -005 – May 14, 2003, Economic Development
Advisory Committee Meeting
THAT the Economic Development Advisory Committee Minutes of May
14, 2003 be received for information.
7. TSAB03-008 – May 14, 2003, Traffic Safety Advisory
Board Meeting
1. THAT the Committee Record of the Traffic Safety Advisory Board Meeting
held on May 14, 2003 be received as information; and
2. May 6, 2003 memorandum from the Traffic/Transportation Analyst
regarding Gurnett Street – Safety Concerns
THAT staff be requested to contact Mr. Jody Matthew and provide him
with the requested information;
THAT a report be submitted to the June 11, 2003 TSAB meeting with
proposed recommendations to address the safety issues on Gurnett
Street; and
THAT a letter be sent to Mr. Jody Matthew with the TSAB’s
recommendations.
3. May 8, 2003 memorandum from the Traffic/Transportation Analyst
regarding Murray Drive – Open House Meeting
THAT staff be requested to prepare and submit a further report to the
June 11, 2003 TSAB meeting outlining all options to alleviate the safety
concerns on Murray Drive at the plaza’s east and west entrances/exits.
4. May 2, 2003 letter from Anne Martin regarding parking concerns on
Steckley Street
THAT staff be requested to investigate the parking concerns on Steckley
Street and provide comments at the June 11, 2003 TSAB meeting; and
THAT a letter be sent to Anne Martin with the TSAB’s recommendations.
Council Meeting No. 03-14 Page 3 of 11
Tuesday, May 27, 2003
5. May 9, 2003 memorandum from the Traffic/Transportation Analyst
regarding Kennedy Street West – Safety Concerns by Windham Trail
THAT staff be requested to investigate the sightlines at the intersection of
Kennedy Street West and Windham Trail;
THAT staff be requested to determine what studies have been completed
at the intersection of Kennedy Street West and Windham Trail; and
THAT a letter be sent to Maria Dawson with the TSAB’s
recommendations.
6. May 7, 2003 memorandum from the Traffic/Transportation Analyst
regarding Henderson Drive – Intersection Pedestrians Signals
THAT Intersection Pedestrian Signals (IPS) be installed on Henderson
Drive at the intersection of McClellan Way; and
THAT the Clerks Department be requested to introduce the necessary By-
law to implement the above recommendation.
7. May 2, 2003 letter from Alexander Williamson regarding safety concerns
on Stone Road
THAT a report be submitted to the June 11, 2003 TSAB meeting to
address the safety and speeding concerns on Stone Road; and
THAT a letter be sent to Alexander Williamson with the TSAB’s
recommendations.
8. May 7, 2003 letter from homeowners of YNCC #2 regarding safety and
parking concerns on Poplar Crescent
THAT the May 7, 2003 letter from homeowners of YNCC #2 regarding
safety and parking concerns on Poplar Crescent be referred to By-law
Services for a report.
9. Memo from Julie Geering, Special Events Co-ordinator
Re: Request for exemption to the Noise By-law
THAT an exemption from the Noise By-law be granted for the Special
Events in the Town Parks for the following dates, locations and times:
Town Park “Dance in the Park” June 30th, 2003
from 7:00 pm to 12:00 am
Lambert Wilson Park (Diamond #1) July 1st, 2003
From 12:00 pm to 4:00 pm
Town Park July 9th, 2003 from 7:00 pm to 9:00 pm
Town Park July 16th, 2003 from 7:00 pm to 9:00 pm
Town Park July 23rd, 2003 from 7:00 pm to 9:00 pm
Town Park July 30th, 2003 from 7:00 pm to 9:00 pm
Town Park August 6th, 2003 from 7:00 pm to 9:00 pm
Town Park August 13th, 2003 from 7:00 pm to 9:00 pm
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Tuesday, May 27, 2003
10. Memo from Pat Leeson, Vice-Principal of the Holy Spirit
Catholic School
Re: Request for exemption to the Noise By-law
THAT an exemption from the Noise By-law be granted to the Holy Spirit
Catholic School on May 31, 2003, from 11:00 a.m. to 3:00 p.m.
CARRIED
VII CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
Moved by Councillor West Seconded by Councillor MacEachern
THAT Item 4(1) be brought forward for discussion at this point in the
meeting.
CARRIED
4. General Committee Report 03-09 of Tuesday, May 20, 2003
CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION FROM THE
GENERAL COMMITTEE MEETING NO. 03-09, TUESDAY, MAY 20, 2003 - (ITEM 1)
(1) LS03-022 – Future Disposition of the Structures within Library
Square (former Aurora Public Library and Seniors’ Centre)
Moved by Councillor West Seconded by Councillor Pedersen
THAT the Item be deferred until the Aurora Seniors Steering Committee have
had a chance to discuss the proposed recommendations for the Seniors’
Centre and bring their comments back to Council.
CARRIED
Moved by Councillor West Seconded by Councillor Griffith
THAT the Report of the General Committee Meeting No. 03-09 be
received and the remaining recommendations carried by the Committee
be adopted.
CARRIED
1. OPR03-003 – Five Year Review of the Official Plan
Moved by Councillor Vrancic Seconded by Councillor West
1. THAT the recommendations as set out in the Strategic Directions Final Report
dated April 2003 be forwarded to Council and the following specific
recommendations, as revised by the Five Year Official Plan Committee at their
meeting of April 14, 2003, to be carried out in the order noted, be adopted:
Expansion of Urban Area- Regional Official Plan:
2.1 THAT the Region of York be requested to:
(a) process an Official Plan Amendment to bring the 2C lands into the Regional
Official Plan Urban Area with a request that such an amendment be enacted
subsequent to the Region completing an update of:
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Tuesday, May 27, 2003
(i) its population projections following census releases;
(ii) residential and employment capacity projections as a result of the
advent of the Oak Ridges Moraine Conservation Act and Oak
Ridges Moraine Conservation Plan; and
(iii) Census Data, 2001, updates;
AND FURTHER THAT such an amendment be enacted in consultation with the Town
of Aurora and be contingent upon the Town of Aurora completing its urban boundaries
review of the 2C lands, including demographic holding capacity, Green Lands, and
other updates supportive of the principle of development and subject to Town-
sponsored development policies, including:
(1) provision for the requirement of a secondary planning process
following the regional review and assessment;
(2) subject to an identification of development land needs of the Town
including any special policy supportive for environmental or industrial
needs or other land needs;
(3) subject to inventory “take-up” from adjacent 2B lands to avoid leap-
frogging development;
(4) prioritization of infrastructure and allocation of services to employment
lands; and
(5) sound fiscal management strategies to eliminate the negative financial
impact of growth on the existing tax base.
(b) THAT as part of the Regional Official Plan Amendment, the Greenlands
System map be updated to reflect the environmental features in the 2C lands
and that in furtherance of this objective the Town of Aurora undertake forthwith
a thorough base line analysis of the environmental features and functions
within Area 2C worthy of protection prior to the finalization of the Greenlands
System update by the Region, and for that purpose retain the services of an
environmental consultant acceptable to Council.
2.2 Given the above stated objectives, that the Town of Aurora undertake in a
timely manner, the formulation of development polices set out in paragraphs
2.1(a) - (1) to (5) above as further set out below.
2.3 THAT the population projections for the Town of Aurora be reviewed and
lowered to reflect the identified limitations on ultimate growth in Aurora once the
Region has reduced its numbers to deal with the limitations imposed by the
Oak Ridges Moraine and the East Aurora Wetland Complex.
Aurora Official Plan:
3.1 In as much as the Region’s ratio of residential to employment lands (81.7% -
18.3%) is lower than Aurora’s (87.9% to 12.1%) and it’s desirable for the Town
to move closer to the Region’s ratio, and given that the potential employment
lands in 2C area comprise only some 200 acres and that Council is very
determined and concerned that the lands designated as employment lands be
retained as such:
(a) THAT the Official Plan be amended in concert with the revisions to the
Economic Development Strategy to include a new section devoted to
enhancing Economic Development;
(b) THAT staff be directed to prepare and submit to Council by January l0,
2004 a report outlining guidelines for conversion of employment lands to
urban and other uses in 2C lands;
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Tuesday, May 27, 2003
(c) THAT policies be developed and enacted to prevent the development of
2C employment lands until such a time as the 2B employment lands,
particularly in the Leslie Street/Wellington corridor have been serviced
and made available for development; and
(d) THAT the Economic Development Officer be asked to work co-
operatively and conjunctively with the Planning Department in
formulating such guidelines and policies.
3.2 THAT the Official Plan be amended to update the Town’s commercial and
industrial policies along with the required public meetings, interest groups
consultation, reporting etc.
3.3 THAT the Official Plan be amended to update other polices as identified in
Appendix 3 to the Strategic Directions report also along with the required public
meetings and documentation.
Expansion of Town Urban Boundaries and 2C Secondary Plan:
4.1 THAT after the approval of the Regional Official Plan Amendment, the Aurora
Official Plan be amended to extend the Planning Period to 2021 and expand
the urban policy area, update relevant sections related to urban areas and
population forecasts.
4.2 THAT the Official Plan be amended by the preparation of a comprehensive
Secondary Plan for the 2C lands including background studies dealing with
environment, transportation, parks, servicing, employment land, commercial
uses, residential, phasing and urban design taking into consideration the
Strategic Directions Report based on preference to achieving employment land.
4.3 THAT a full public process be undertaken as part of the Secondary Plan and
urban boundary expansion Official Plan Amendment.
Financial Strategy:
5. THAT a Financial Strategy including a monitoring program to ensure that
potential negative fiscal impacts of new urban expansion areas are minimized
and mitigation measures to address potential impacts be undertaken in
conjunction with the Secondary Plan process.
Phasing Strategy:
6.1 THAT a phasing strategy be incorporated into the Secondary Plan for the 2C
area to ensure that residential development does not occur prior to substantial
build out of the 2B area and allows the employment land to proceed as the
need/opportunity arises. The Town will use all available mechanisms to ensure
that employment land development is concurrent or precedes residential
development in the 2C lands.
6.2 THAT the Region be requested to prioritize infrastructure projects to service our
employment lands, and that the Region be requested to assist the Town in its
phasing strategy by not participating in front-end loading agreements to
expedite residential development.
Budget:
7. THAT Council provide a budget for the completion of these amendments and
studies as part of the 2004 Operating and Capital Budget Outlook process.
8. THAT the Committee Record of the April 14, 2003 meeting No. 04-03 be
received as information.
On a recorded vote, the motion was CARRIED UNANIMOUSLY
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Tuesday, May 27, 2003
VIII DELEGATIONS
Mr. Howard Friedman of HBR Planning Centre Consultants
Re: Update on the Oak Ridges Moraine Conservation Plan
Mr. Friedman of HBR Planning Centre Consultants, briefed Council on the aspects of
the Provincial Bill 155 which was introduced to protect the Oak Ridges Moraine. As
well, Mr. Friedman also provided details on Bill 122, The Oak Ridges Moraine
Conservation Act, 2001 and later prepared the Oak Ridges Moraine Conservation
Plan, which takes precedence over municipal Official Plans and Zoning By-laws. Mr.
Friedman advised that Municipalities are required to prepare Official Plan and Zoning
By-law Amendments to conform to the Plan and these amendments cannot be
appealed to the Ontario Municipal Board. He advised that the Plan provides for four
land use designations, each having different levels of restrictions but recognizes pre-
existing uses with tools to help create balance. Mr. Friedman indicated that a the
Public Planning Meeting, will be held on June 25th , to work on refinements of the draft
amendments at which point a second Open House will take place for the final version
which should take place at the end of September.
Moved by Councillor West Seconded by Councillor MacEachern
THAT the comments of the delegate be received for information and
referred to Item 2.
CARRIED
2. PL03-061 – Update on Oak Ridges Moraine Conservation Plan,
Municipal Conformity Exercise
Moved by Councillor West Seconded by Councillor MacEachern
THAT Council receive for information purposes:
a. the background report entitled “Organizational Framework Of Policies
And Principles With Respect to the Oak Ridges Moraine
Conservation Plan Municipal Conformity Exercise”, prepared by HBR
Planning Centre Inc. as attached as Appendix 1.
b. the First Draft Official Plan Amendment regarding the Oak Ridges
Moraine Conservation Plan as attached as Appendix 2.
THAT staff continue to work with HBR Planning Centre Inc. to refine the
Draft Official Plan Amendment and related mapping, leading up to a
statutory Public Meeting and Open House; and
THAT staff work with HBR Planning Centre Inc. to prepare a first draft
Zoning Bylaw Amendment suitable for presentation to the public at the
said Public Meeting and Open House; and
THAT a statutory Public Meeting as contemplated by Bill 122, the Oak
Ridges Moraine Conservation Act, 2001, be set for June 25, 2003 at
7:30 P.M., to be preceded by an informational Public Open House from
6:00 P.M. to 7:15 P.M; and
THAT following the Public Meeting, staff and HBR Planning Centre Inc.
review public input, in order to refine, and prepare for adoption, the Draft
Amendments and report back to Council with recommendations for
fulfilling the Provincially mandated conformity exercise.
CARRIED
Council Meeting No. 03-14 Page 8 of 11
Tuesday, May 27, 2003
3. CS03-025 – Amendment to the Clean Yards By-law 4370-02.P
Moved by Councillor Wallace Seconded by Councillor Griffith
THAT the Clean Yards By-law 4370-02.P be amended to provide
regulations regarding standing water on private property in the Town of
Aurora.
CARRIED
5. LACAC03-006 - May 12, 2003, Local Architectural
Conservation Advisory Committee Meeting
Moved by Councillor West Seconded by Councillor Griffith
1. THAT the Committee Record of the L.A.C.A.C. Meeting held on May 12,
2003 be received for information; and
2. Exterior Refinishing 15242 Yonge St.
THAT the Committee approves the exterior refinishing project for 15242
Yonge St.; and
THAT a letter be forwarded to Mr. S. Armata requesting concurrence to
have a historical plaque placed on the front of this building.
3. Proposed Renovations/additions to 40 Maple St.
THAT the proposed renovations/addition to the rear 40 Maple St. as
presented, be approved.
4. Proposed Renovations/additions to 96 Temperance St.
THAT the proposed renovations to 96 Temperance St. be approved.
5. Proposed Renovations/additions to 90 Metcalfe St.
THAT the proposed renovations to 90 Metcalfe St. be approved
6. Demolition Permit Application for 11 Ross St.
THAT the request for the demolition of 11 Ross St. be supported and
that staff be authorized to sign off on the demolition clearance letter.
7. Heritage Award
THAT Mr. Tom Ntoulas be nominated as this year’s recipient of the
LACAC Certificate of Appreciation for Heritage Preservation for the work
that he did in restoring the Red House at 16003 Yonge St.; and
THAT the Leisure Services Committee be requested to include the
presentation of the Heritage Awards as part of the annual Community
Recognition Awards Night.
8. Heritage Report Proposal – Fayle Associates
THAT the heritage study proposal submitted by Fayle Associates for 32
Wellington St. E. be approved.
Council Meeting No. 03-14 Page 9 of 11
Tuesday, May 27, 2003
9. Heritage Conservation District Study Area
THAT a special meeting of LACAC be held on June 18, 2003 at 7:30 to
discuss the proposed heritage district study area and that Mr. Michael
Seaman be invited to attend to provide additional insight into the
process.
CARRIED
8. Correspondence from the City of Vaughan and the
Town of Newmarket
Re: Resurgence of the West Nile Virus
Moved by Councillor Wallace Seconded by Councillor West
THAT the correspondence be received as information; and
THAT the Province of Ontario be requested to:
1. Provide one hundred percent funding of the implementation of
regional plans to combat the West Nile Virus:
2. Bolster the $9 million of funding announced last fall, which has
not been released to any region, to adequately implement
regional plans;
3. Provide a provincial standard, which must be met with regional
plans;
4. Consult with nearby jurisdictions such as Michigan and New
York State to ensure appropriate protection of our citizens;
5. AND THAT local MPP’s and municipalities in the Region of York
be requested to support this resolution.
CARRIED
IX REGIONAL REPORT
Mayor Jones advised that the Region has released its progress report of its 25 year
Strategic Plan and a copy will be available in the Councillors room.
York Region’s first annual Accessibility Plan is available on the Region’s website,
entitled “Understanding Barriers”.
York Region has released its draft “Centres and Corridor Strategy” which is to identify
various centres for transportation.
York Region has recognized National Emergency Medical Services Week, in
appreciation to the 300 paramedics and 24 ambulances within the Region.
York Region has approved the enactment of a Development Charge By-law to
address the 2026 vision.
Council Meeting No. 03-14 Page 10 of 11
Tuesday, May 27, 2003
X OTHER BUSINESS, COUNCILLORS
Councillor Timpson advised that Mr. Scott Withers who has organized the July 1st
parade for the last three years is unable to do it this year and thanked Mr. Withers for
his help over these years organizing the event. Councillor Timpson advised that he
will be taking on the responsibility and is requesting volunteers from the public and
Council. Councillor Griffith volunteered to help organize the event.
Councillor MacEachern gave Notice of Motion with regards to Hydro.
Councillor Kean thanked the Director of Leisure Services for organizing the clean up
of the Jack Woods property.
Councillor Kean thanked the Aurora Grove Public School for a great day at their
Spring Fling last Saturday.
Councillor Kean requested information with regards to the piles of dirt located on the
property at the corner of Stemmle Drive and Loraview Lane, and was advised by the
Director of Public Works that the soil has been removed.
Councillor Wallace advised that Sunday, June 1st is the 8th Annual Street Festival held
from 11 a.m. until 5:00 p.m. and that buttons can be purchased for $1.00, which will
get you into some of the kiddie events. Mayor Jones advised that regretfully he will
not be able to attend this event since he will be in Winnipeg representing Aurora at the
Federation of Canadian Municipalities Conference.
Councillor Griffith advised that on Saturday at 1:30 p.m. the Aurora 140 Air Cadets are
having their annual parade at the Aurora Community Centre.
Mayor Jones advised that Lance Brown is donating all his proceeds from his golf
tournament on June 16th to the Community Safety Village.
Memo from Sue Seibert, Director of Planning, re: August Public Planning
Meeting
Moved by Councillor Pedersen Seconded by Councillor MacEachern
THAT a Public Planning meeting be scheduled for Wednesday, September 10,
2003.
CARRIED
XI READING OF BY-LAWS
Moved by Councillor Griffith Seconded by Councillor Kean
THAT the following listed by-laws be given 1st, 2nd and 3rd readings, and
enacted:
4429-03.P BEING A BY-LAW to amend
By-law 4370-02.P Being a By-law
Requiring Properties to be
Maintained in a Safe Condition
and Kept Clear of Waste.
4437-03.P BEING A BY-LAW respecting
the obstruction of drains and
watercourses.
CARRIED
Council Meeting No. 03-14 Page 11 of 11
Tuesday, May 27, 2003
XII RECESS TO PROCEED IN CAMERA
Personnel Matter
Moved by Councillor Griffith Seconded by Councillor Vrancic
THAT Council recess to proceed In Camera to address a personnel matter.
CARRIED
XIII RECONVENE FROM IN CAMERA TO RESUME COUNCIL MEETING
Moved by Councillor Pedersen Seconded by Councillor Griffith
THAT Council reconvene from in-camera and resume the meeting.
CARRIED
Moved by Councillor Griffith Seconded by Councillor Pedersen
CITIZENS ADVISORY COMMITTEE
THAT Rebecca Beaton, Juergen Daurer, Dennis Hopps and Vic Priestly be
appointed to the Citizens Advisory Committee.
CARRIED
XIV ADJOURNMENT
Moved by Councillor Griffith
THAT the meeting be adjourned at 9:10 p.m.
CARRIED
______________________ _________________________________
T. JONES, MAYOR B. PANIZZA, TOWN CLERK