MINUTES - Council - 20030610 TOWN OF AURORA
COUNCIL MEETING MINUTES
NO. 03-16
Council Chambers
Aurora Town Hall
Tuesday, June 10, 2003
ATTENDANCE
COUNCIL MEMBERS Mayor Jones in the Chair; Councillors Griffith, Kean,
Timpson, MacEachern, Pedersen, Vrancic, Wallace and
West.
MEMBERS ABSENT None
STAFF MEMBERS Chief Administrative Officer, Administrative Co-ordinator/
Deputy Town Clerk, Director of Building, Director of
Planning, Director of Public Works, Director of Leisure
Services, Treasurer, and Council/ Committee Secretary.
Following Open Forum the Mayor called the meeting to order at 7:10 p.m.
I DECLARATIONS OF PECUNIARY INTEREST
There were no declarations of pecuniary interest under the Municipal Conflict of Interest
Act.
II APPROVAL OF AGENDA
Moved by Councillor Pedersen Seconded by Councillor Griffith
THAT the content of the Agenda be approved as presented with the following
additions:
Delegation request from Alexander Di Mauro, Item 5(7) – Temporary Road
Closure of St. John’s Sideroad Between Bathurst Street and Yonge Street,
Town of Aurora
Brief presentation by Al Downey, Director of Leisure Services, re: Seniors’
Centre
Delegation request from Mr. Charles Sequeira of the Seniors’ Centre, re:
Seniors’ Response on the Old Library Building
Delegation request from Susan Chase of Prior & Prior Associated Limited
re: Item 12 – TR03-013 – Management Information Systems Plan Update
Extract from LACAC Meeting of Monday, June 9, 2003 re: Old Public
Library – 56 Victoria Street
CARRIED
Council Meeting No. 03-16 Page 2 of 10
Tuesday, June 10, 2003
III ADOPTION OF MINUTES
Council Meeting No. 03-14, Tuesday, May 27, 2003.
Moved by Councillor Griffith Seconded by Councillor MacEachern
THAT the Council Minutes of Meeting Number 03-14 be adopted as printed and
circulated with the following amendment to Item 1 - OPR03-003 – Five Year
Review of the Official Plan:
2.2 Given the above stated objectives, that the Town of Aurora undertake in
a timely manner, the formulation of development polices set out in
paragraphs 2.1(a) - (1) to (5) above as further set out below.
CARRIED
IV PRESENTATIONS
None
V DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
Items 2, 3, 5(2)(7), 8, 9 and 11 were identified for discussion.
VI ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
Moved by Councillor Griffith Seconded by Councillor Timpson
THAT the following recommendations respecting the matters listed as “Items
not Requiring Separate Discussion” be adopted as submitted to Council and
Staff be authorized to take all necessary action required to give effect to same:
1. ADM03-013 - York Region District School Board
Proposed Land Exchange to Accommodate
Shared Bus Loop
(Regency Acres Public School/St. Joseph Catholic
Elementary School)
THAT By-law 4438-03.L, being a by-law to authorize the conveyance of Part of
Block O, Plan 514, Town of Aurora, Regional Municipality of York to the York
Region District School Board, be provided all three readings; and
THAT By-law 4439-03.L, being a by-law to authorize the acquisition of Part of
Lot 77, Concession 1, WYS, Town of Aurora, Regional Municipality of York
from the York Region District School Board, be provided all three readings.
4. PL03-062 - Application for Exemption from Part Lot Control
Bajohn Developments Limited
Part of Lots 76, Plan 65M-2781
691, 699 and 707 St. John’s Sideroad
D12-PLC-02-03
THAT Council approve the request for exemption from Part Lot Control made
by Bajohn Developments to divide Lot 76, Plan 65M-2781 further described as
Parts 9, 10, 11, 46, 47, 68 (707 St. John’s Sideroad), Parts 12, 18, 48, 67 (699
St. John’s Sideroad) and Parts 13, 19, 49, 66 (691 St. John’s Sideroad) into
separate parts for 3 residential lots; and
THAT Council enact By-law 4441-03.D
Council Meeting No. 03-16 Page 3 of 10
Tuesday, June 10, 2003
6. ACCESS03-04 – May 22, 2003 Accessibility Advisory
Committee Meeting
THAT the Committee Record of the Accessibility Advisory Meeting held on May
22, 2003 be received for information; and
THAT the draft Accessibility Plan, proposed amendments, and the revised
timetable be received and that staff proceed to schedule a public consultation
meeting for Monday June 23, 2003.
7. Minutes of the Joint Council Committee Meeting of
Wednesday, May 14, 2003
THAT the Minutes of the Joint Council Committee Meeting of May 14, 2003 be
received for information.
10. Correspondence from The Toronto Polo Club, re: Ontario
Heart and Stroke Foundation – 2003 Polo Charity Series
THAT Council approve the request for the erection of signs from The Toronto
Polo Club for the Ontario Heart and Stroke Foundation - 2003 Polo Charity
Series.
12. TR03-013 - Management Information Systems Plan Update
THAT Council receive, and endorse in principle, the recommendations outlined
within the Management Information Systems Plan Update report (Appendix “E”
attached hereto) as prepared by Prior & Prior Associated Limited dated April
2003 that was commissioned by the Town under Request for Proposal #
TR2003-08; and
THAT Council authorize staff to release Request for Proposal #TR2003-31
outlining the requirements for delivery and implementation of a Management
Information Systems strategy that will:
Accelerate integration of Geographic Information Systems (GIS), and
Lead to consideration for the acquisition of new windows based
financial systems (including integrated accounting, accounts
receivable, accounts payable, purchasing, taxation/water & sewer
billing, cash receipts, human resources, payroll and operating/capital
budgeting modules) with an optional component to implement
integrated asset management and work order systems.
THAT staff be directed to present for Council consideration, at its August 19,
2003 meeting, a summary of results and implementation recommendations
from proposals received under Request for Proposal #TR2003-31; and
THAT Council authorize the addition of one full-time staff complement in 2003,
within the Management Information Systems group, to address technical
service delivery gaps and workflow challenges identified in the consultant’s
2003 management information systems plan update report.
CARRIED
Council Meeting No. 03-16 Page 4 of 10
Tuesday, June 10, 2003
VII DELEGATIONS
Darlene Whyte, resident of 353 St. John’s Sideroad., re: Item 5(7) – Temporary
Road Closure of St. John’s Sideroad Between Bathurst Street and Yonge Street,
Town of Aurora
Mrs. Darlene Whyte requested that Council rectify the Regional By-law and raised
concerns regarding the amount of time the By-law allows for construction to take
place. Mrs. Whyte circulated copies of the Road Access Act and raised concerns
regarding the notice that was given by the Region and requested that their obligations
be reviewed and that Council act accordingly.
Moved by Councillor MacEachern Seconded by Councillor Timpson
THAT the comments of the delegate be received for information and
referred to Item #5(7).
CARRIED
Delegation request from Alexander Di Mauro, Item 5(7) – Temporary Road
Closure of St. John’s Sideroad Between Bathurst Street and Yonge Street, Town
of Aurora
Mr. Alexander Di Mauro spoke on behalf of the Nolan family and their concerns
regarding the temporary road closure. Mr. Di Mauro enquired about the Regions
obligations to provide notice and adhere to the provisions of the Municipal Act. Mr. Di
Mauro advised that the Nolan family currently has their house up for sale and that the
restriction of the road closure to only allow local traffic and emergency service
vehicles on the road will impede on their ability to show their home. Mr. Di Mauro
requests that Council resolve this situation with the Region.
Moved by Councillor MacEachern Seconded by Councillor Timpson
THAT the comments of the delegate be received for information and that
Item #5(7) be brought forward for consideration at this time.
CARRIED
5. General Committee Report 03-10 of Tuesday, June 3, 2003
CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION FROM THE
GENERAL COMMITTEE MEETING NO. 03-10, TUESDAY, June 3, 2003 - (ITEM 7)
(7) Letter from the Region of York
Re: Temporary Road Closure of St. John’s Sideroad
Between Bathurst Street and Yonge Street, Town of Aurora
Moved by Councillor MacEachern Seconded by Councillor West
THAT the Mayor arrange a meeting with staff, residents and representatives
from the Region as soon as possible with the intent to resolve this matter; and
THAT the letter from the Region of York regarding Temporary Road Closure of
St. John’s Sideroad between Bathurst Street and Yonge Street in the Town of
Aurora, be received for information.
CARRIED
Council Meeting No. 03-16 Page 5 of 10
Tuesday, June 10, 2003
Brief presentation by Al Downey, Director of Leisure Services, re: Seniors’
Centre
Al Downey, Director of Leisure Services outlined the four options given to the Aurora
Seniors’ Steering Committee and advised that the senior’s met on Monday, June 9th to
take a vote on these options. Mr. Charles Sequeira will be making a delegation to
inform Council of their decision.
Delegation request from Mr. Charles Sequeira of the Seniors’ Centre, re:
Seniors’ Response on the Old Library Building
Mr. Charles Sequeira, representative of the Seniors’ Centre advised Council of the
meeting held by the Aurora Seniors’ Steering Committee and thanked Council for their
support on behalf of the Committee. Mr. Sequeira advised that the Committee listed
the pro’s and con’s of each of the four options and a vote was taken. There was a
total of 94 ballots and the results were as follows:
Option 1 – 24 votes
Option 2 – 1 vote
Option 3 – 12 votes
Option 4 – 55 votes
Spoiled ballots - 2
Therefore the Committee requests that Council approve Option 4 and would like the
project to commence without further delay.
Moved by Councillor West Seconded by Councillor Pedersen
THAT staff investigate all associated costs including soil testing and surveys for
the relocation of the Seniors’ Centre to John West Way and report back to
Council on approximate costs and timeframe for the project.
On a recorded vote, the motion was CARRIED UNANIMOUSLY
AMENDMENT: Upon question of the adoption of the resolution, it was:
Moved by Councillor MacEachern Seconded by Councillor Kean
THAT staff provide the pro’s and con’s for each option to be included within the
report.
On a recorded vote, the motion was CARRIED
YEAS: 8 NAYS: 1
VOTING YEAS: Councillors Griffith, Kean, MacEachern, Pedersen,
Vrancic, Wallace, West and Mayor Jones.
VOTING NAYS: Councillor Timpson
Delegation request from Susan Chase of Prior & Prior Associates Limited re:
Item 12 – TR03-013 – Management Information Systems Plan Update
Ms Susan Chase of Prior & Prior Associated Limited gave a presentation of the MIS
Strategic Plan outlining the project phases, strategic plan review process, the key
areas to focus on improving, the problems the Town is currently encountering, the
Town’s existing structure, the positive aspects of the Town’s current operating
systems, business requirements and creative solutions for future implementation. Ms
Chase presented a capital budget for the project and the MIS technology strategy and
customer service strategy. Ms Chase identified the goals and objectives,
opportunities and customer requirements, priorities and infrastructure requirements .
Council Meeting No. 03-16 Page 6 of 10
Tuesday, June 10, 2003
Moved by Councillor West Seconded by Councillor Wallace
THAT the comments of the delegate be received for information.
CARRIED
VIII CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
2. BA03-010 - Variance to Sign By-law #3400-92
Sobeys – 15500 Bayview Avenue
Moved by Councillor Griffith Seconded by Councillor Timpson
THAT Council approve the site specific request for a variance to the sign by-
law to permit the installation of new image signage on the south and east
elevations of the Sobeys Store located at 15500 Bayview Avenue so as to
permit a maximum of approximately 47 square metres in sign area on any one
wall and to permit the proposed sign to project above the roof.
On a recorded vote, the motion was CARRIED
YEAS: 7 NAYS: 0
VOTING YEAS: Councillors Griffith, Pedersen, Timpson, Vrancic, Wallace,
West and Mayor Jones.
VOTING NAYS: None
Councillor MacEachern was absent.
Councillor Kean abstained from the vote.
8. Correspondence from the Region of York, re: Tax Exempt
Transit Benefits
Moved by Councillor Griffith Seconded by Councillor Timpson
THAT the correspondence from the Region of York, regarding Tax Exempt
Transit Benefits be received for information and endorsed.
On a recorded vote, the motion was CARRIED
YEAS: 7 NAYS: 0
VOTING YEAS: Councillors Griffith, Pedersen, Timpson, Vrancic, Wallace,
West and Mayor Jones.
VOTING NAYS: None
Councillor MacEachern was absent.
Councillor Kean abstained from the vote.
Council Meeting No. 03-16 Page 7 of 10
Tuesday, June 10, 2003
3. PL03-057 - Execution of Subdivision Agreement for Phases 1 & 2
BALLYMORE DEVELOPMENT (AURORA) CORP.
North-east Corner of Bathurst St. & St. John’s Sideroad West
File Nos. D12-00-5A & D12-01-2A
Moved by Councillor Kean Seconded by Councillor Timpson
THAT the Mayor and Clerk be authorized to execute a Subdivision Agreement
between the Town of Aurora and Ballymore Development (Aurora) Corp. dated
June 10, 2003, with respect to the Phase 1 & 2 lands as defined within the
Agreement, within Draft Plans of Subdivision D12-00-5A and D12-01-2A,
subject to the following provisions:
i) THAT the submission of financial payments and securities as
described in Schedules “K” and “L” of the Agreement respectively be
received by the Town; and,
ii) THAT the Mayor and Clerk be authorized to execute all documents
necessary to effect the transfer of certain lands, reserves, and
easements at the developer’s expense, as described in Schedule “F”
of the Agreement.
AMENDMENT: Upon question of the adoption of the resolution, it was:
Moved by Councillor Kean Seconded by Councillor West
THAT an additional clause be added to the Subdivision Agreement to provide
for notification to future residents of potential widening of Bathurst Street.
CARRIED
5. General Committee Report 03-10 of Tuesday, June 3, 2003
CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION FROM THE
GENERAL COMMITTEE MEETING NO. 03-10, TUESDAY, June 3, 2003 - (ITEM 2)
(2) CS03-023 - Acquisition of an Automated
Recording and Vote Tabulation System
Moved by Councillor West Seconded by Councillor Timpson
That staff be authorized to proceed with the purchase of an automated election
system for the recording and tabulating of election results with Diebold Election
Systems at a cost of $145,347.
CARRIED
Moved by Councillor West Seconded by Councillor Griffith
THAT the balance of the Report of the General Committee Meeting No. 03-10
be received and the remaining recommendations carried by the Committee be
adopted.
CARRIED
Council Meeting No. 03-16 Page 8 of 10
Tuesday, June 10, 2003
9. Correspondence from the Town of Whitby, re: Progressive
Conservative Party of Ontario Policy Paper
“The Road Ahead – A Fair Deal for Municipalities”
Moved by Councillor Kean Seconded by Councillor Griffith
THAT the correspondence from the Town of Whitby regarding Progressive
Conservative Party of Ontario Policy Paper, “The Road Ahead – A Fair Deal for
Municipalities” be received for information, endorsed, and that staff prepare a
letter reflecting the Town of Aurora’s support.
CARRIED
11. LS03-026 - Property Use Agreements/Indemnity Agreement
Moved by Councillor West Seconded by Councillor Griffith
THAT Council authorize the Mayor and Clerk to execute a Property Use
Agreement between the Town of Aurora, the Aurora Youth Soccer Club Inc.
and 1530768 Ontario Inc.
CARRIED
IX REGIONAL REPORT
Mayor Jones advised that the Region has begun implementing a Larviciding Program
to help prevent the spread of the West Nile Virus.
Mayor Jones advised that Richmond Hill and Markham Fire Services have withdrawn
from the negotiations of a joint dispatch system within the Region.
X OTHER BUSINESS, COUNCILLORS
Councillor Timpson advised that a new committee has been formed and the July 1st
Parade will take place again this year.
Councillor Timpson responded to the delegation of Darlene Whyte, resident of 353 St.
John’s Sideroad., and her comments regarding the Road Access Act, and advised that
the Act applies only to access roads and not main arterial roads such as St. John’s
Sideroad.
Councillor Kean advised that the first Farmers’ Market took place on Saturday, June
7th and will continue each Saturday morning until Thanksgiving weekend.
Councillor Kean informed Council that the Aurora Tigers Season tickets are now
available.
Councillor Kean enquired, on behalf of the Yonge Street Commercial Area Sub
Committee, where the flags have gone that used to be in the downtown core and
whether they will be put up again.
Councillor Wallace thanked everyone involved in putting together the 8th Annual Street
Festival, it was a huge success.
Council Meeting No. 03-16 Page 9 of 10
Tuesday, June 10, 2003
Extract from LACAC Meeting of Monday, June 9, 2003 re: Old Public Library –
56 Victoria Street
Moved by Councillor Griffith Seconded by Councillor Timpson
THAT the extract from LACAC re: Old Public Library – 56 Victoria Street be
received for information.
CARRIED
XI READING OF BY-LAWS
Moved by Councillor Griffith Seconded by Councillor Timpson
THAT the following listed by-laws be given 1st, 2nd and 3rd readings, and
enacted:
4438-03.L BEING A BY-LAW to authorize a
conveyance of land to the York Region
District School Board (Regency Acres
Public School).
4439-03.L BEING A BY-LAW to authorize the
acquisition of land described as Part of
Lot 77, Con. 1, W.Y.S. from the York
Region District School Board
(Regency Acres Public School).
4441-03.D BEING A BY-LAW to exempt Lot 76
on Registered Plan 65M-2781,
designated as Parts 9, 10, 11, 46, 47
and 68, Parts 12, 18, 48 and 67, and
Parts 13, 19, 49 and 66 on Reference
Plan 65R-20120 in Aurora, from the
Part Lot Control provisions as provided
in subsection 50 (5) of the Planning
Act, R.S.O. 1990, c.P.13 (as amended).
CARRIED
XII IN CAMERA
Legal Matters
Moved by Councillor Wallace Seconded by Councillor Timpson
THAT Council proceed In Camera to address legal matters.
CARRIED
XIII ADJOURNMENT
Moved by Councillor Griffith
THAT the meeting be adjourned at 9:30 p.m.
CARRIED
Council Meeting No. 03-16 Page 10 of 10
Tuesday, June 10, 2003
_______________________ _________________________________
T. JONES, MAYOR K. EWART, DEPUTY CLERK