MINUTES - Council - 20030408
TOWN OF AURORA
COUNCIL MEETING MINUTES
NO. 03-10
Council Chambers
Aurora Town Hall
Tuesday, April 8, 2003
ATTENDANCE
COUNCIL MEMBERS Mayor Jones in the Chair; Councillors Griffith,
Kean, MacEachern, Timpson, Vrancic and West.
MEMBERS ABSENT: Councillor was Pedersen absent on vacation.
Councillor Wallace was absent on business.
STAFF MEMBERS Chief Administrative Officer, Administrative Co-
ordinator, Deputy Clerk, Director of Building,
Director of Planning, Director of Public Works,
Director of Leisure Services, Treasurer and
Council/ Committee Secretary.
The Mayor called the meeting to order at 7:00 p.m.
I DECLARATIONS OF PECUNIARY INTEREST
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act.
II APPROVAL OF AGENDA
Moved by Councillor Kean Seconded by Councillor Griffith
THAT the content of the Agenda be approved as presented with the
following additions:
Delegation request from Mr. Don Hill, resident, re: Item # 11 OPRC03-
002 - March 24, 2003 Five Year Official Plan Review Committee
Meeting (Specifically pg. 88 of Agenda, section V and VI)
Memo from Sue Seibert, Director of Planning, re: Zoning By-law
Amendment Number 4412-03.D, for enactment.
CARRIED
III ADOPTION OF MINUTES
Council Meeting No. 03-08, Tuesday, March 25, 2003.
Moved by Councillor MacEachern Seconded by Councillor Griffith
THAT the Council Minutes of Meeting Number 03-08 be adopted as
printed and circulated.
CARRIED
Aurora Council Minutes No. 03-10 Page 2
Tuesday, April 8, 2003
IV PRESENTATIONS
None
V DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
Items 1, 2, 4, 5, 7, 9, 10, 11, 12 and 13 were identified for discussion.
VI ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
Moved by Councillor Griffith Seconded by Councillor Timpson
THAT the following recommendations respecting the matters listed as
“Items not Requiring Separate Discussion” be adopted as submitted to
Council and Staff be authorized to take all necessary action required to
give effect to same:
3. CS03-019 - Proposed Change of Street Name from Exley Drive
to Civic Square Gate
THAT the street name of Exley Drive be changed to Civic Square
Gate; and
THAT proposed By-law 4417-03.T be enacted
6. PL03-037 - Zoning By-law Amendment Application
Willow Pond Services Limited
215 Edwards Street
D14-05-03
THAT Council receive as information the following overview of a
Zoning By-law Amendment application D14-05-03, scheduled for the
May 28, 2003 Public Planning Meeting.
8. Proposed New Federal Electoral Riding
Newmarket – Aurora
WHEREAS Council of the Town of Aurora at it’s meeting held on
October 8, 2002 authorized the Mayor to attend the Federal Electoral
Boundaries Commission Hearing to express the Town’s concerns with
the preliminary draft of the federal electoral boundaries affecting the
Town of Aurora;
AND WHEREAS the recently proposed federal electoral boundaries as
presented by the Commission on March 26, 2003 recommends that
the original proposal be amended to form a new electoral riding which
combines the Town’s of Newmarket and Aurora;
NOW THEREFORE, the Council of the Town of Aurora wishes to
advise the Federal Electoral Commission that the Town unanimously
endorses the proposed new electoral riding of Newmarket-Aurora, and
that a copy of this resolution be forwarded to the Council of the Town
of Newmarket; Mr. Maurizio Bevilaqua M.P.; and Mr. Greg Sorbara
M.P.P.
14. Correspondence from the Aurora Chamber of Commerce re:
Aurora Home & Outdoor Lifestyle Show – April 25th, 26th & 27th
THAT Council receive and endorse the request of the Chamber of
Commerce to erect six mobile signs within the Town of Aurora from
April 25th to April 28th.
Aurora Council Minutes No. 03-10 Page 3
Tuesday, April 8, 2003
15. Notice of Motion from Councillor MacEachern, re: Notice
Requirements Under the Planning Act
THAT staff be requested to prepare a report on the notice
requirements under the Planning Act including signage on properties.
CARRIED
VII DELEGATIONS
Ms Debbie Korolnek, Director of Water and Wastewater
for the Region of York, re: The Region’s Long Term Water
Supply Activities and Water Quality Issues
Ms Debbie Korolnek, Director of Water and Wastewater for the Region of
York, addressed Council with the Region’s Long Term Water Strategy
outlining the existing system and it’s constraints, the groundwater and surface
water supply and the Town of Aurora’s future needs. Ms Korolnek
summarized Aurora’s supply system and the long term capital program and
expressed confidence that the existing supply would be able to provide for the
needs of the residents in Aurora. Ms Korolnek also discussed the water
quality issues relating to the introduction of surface water and chloramination
and advised that quarterly water quality reports are available on the York
Region’s website.
Moved by Councillor West Seconded by Councillor Griffith
THAT the comments of the delegate be received for information.
CARRIED
Mr. Darryl Iwai, Founding Member of AOKS
(All Our Kids Skate) in Aurora re: Item 12 - LSAC03-003 - March 20, 2003,
Leisure Services Advisory Committee Meeting
Mr. Darryl Iwai, Founding Member of AOKS (All Our Kids Skate) in Aurora,
outlined to Council the organization’s objective which is to create awareness
through partnership with community organizations to meet the rink facility
needs of Aurora residents, and that Aurora ice users are fully prepared to
carry all their costs of operations without taxpayer subsidies. Mr. Iwai relayed
to Council that a great deal of money is lost each year on ice revenue and
requested that Council consider their recommendations.
Moved by Councillor West Seconded by Councillor Timpson
THAT the comments of the delegate be received for information and
that Item 12 - be brought forward for consideration at this time.
CARRIED
Aurora Council Minutes No. 03-10 Page 4
Tuesday, April 8, 2003
12. LSAC03-003 - March 20, 2003, Leisure Services Advisory
Committee Meeting
Moved by Councillor MacEachern Seconded by Councillor West
5. Master Plan
THAT the revisions to the service level standards for projected
future facilities attached to the report as Schedule A, be adopted
in principle by Leisure Services Advisory Committee to serve as
the basis of the completion of the Leisure Services Master Plan
Review; and
THAT, in addition to the foregoing, the following capital projects
for the Leisure Services Master Plan ten year forecast, be
adopted, as a priority:
Youth Centre
Seniors Centre
Aquatic Facility
Ice Rink – 1 and/or 2 ice pads; and
THAT staff prepare a report providing comparative scenarios
and options to achieve these goals such as funding alternatives,
private public partnerships etc.; and
THAT staff be authorized to complete the draft master plan on
this basis.
AMENDMENT: Upon the question of the adoption of the resolution, it was:
Moved by Councillor Timpson Seconded by Councillor Griffith
THAT All Our Kids Skate be a recognized organization by
the Town of Aurora that will work in collaboration with
Town staff and Leisure Services Advisory Committee to
explore the options/opportunities to find a solution to meet
the Aurora ice user groups’ needs.
CARRIED
The main motion was CARRIED AS AMENDED
Moved by Councillor Griffith Seconded by Councillor MacEachern
1. THAT the Committee Record of the Leisure Services Advisory
Committee Meeting, held on March 20, 2003, be received for
information; and
2. Aurora Community Tennis Needs
THAT staff prepare a report providing the feasibility of the
construction of a permanent tennis facility including but not
limited to a comparative with area municipalities, feasibility of
retrofitting current Town facilities and marketing survey
providing a needs study and future use of the proposed facility.
3. Chilldan Developments
Soccer Proposal - 162 St. John’s Sideroad West
THAT the delegation by Mr. Paul Bailey and Mr. Bruce Cosburn
regarding the proposed installation of three championship size
soccer pitches on the eastern portion of the property located at
162 St. John’s Sideroad West be received for information; and
Aurora Council Minutes No. 03-10 Page 5
Tuesday, April 8, 2003
THAT staff prepare a detailed comprehensive report regarding
the proposal.
4. Theatre Aurora Lease Report LS03-011
THAT the Leisure Services Advisory Committee support a five
year term lease with Theatre Aurora for the exclusive use of the
Factory Theatre located on Henderson Drive or a five year term
with a five year renewal option provided the Theatre Aurora
secure a Trillium Grant or alternate funding for capital
improvement works within twenty-four months; and
THAT should Theatre Aurora secure a grant, the rent to the
Town of Aurora would be nominal and Theatre Aurora would
continue exclusive use of the premises during the term of the
lease; and
THAT the Theatre Company be responsible for the capital costs
and maintenance during the term of either lease option; and
THAT staff prepare a report to provide a costing of the itemized
critical repairs vital to the Factory Theatre facility, to be reviewed
by the Leisure Services Advisory Committee so that a
recommendation can be presented to Council to determine the
apportion of the cost of these repairs between the Town and
Theatre Aurora.
6. Youth Action Committee Minutes of February 19, 2003
THAT the Draft Revised Terms of Reference for the Youth
Action Committee be referred to the April 10th Leisure Services
Advisory Committee meeting; and
THAT the report of the Youth Co-ordinator be received for
information.
CARRIED
Mr. Peter Harris, Manager of Pristine Meats Limited
Re: Item 1 – BA03 -007 – Variance to Sign By-law
#3400-92 – Pristine Meats Limited
Mr. Peter Harris, Manager of Pristine Meats, requested that Council not
support the recommendations contained within the report but to recognize the
fibreglass bull as a unique landmark and a pleasant addition to the Town of
Aurora.
Moved by Councillor MacEachern Seconded by Councillor Timpson
THAT the comments of the delegate be received for information and
that Item 1 - be brought forward for consideration at this time.
CARRIED
1. BA03-007 - Variance to Sign By-law #3400-92 – Pristine
Meats Limited
Moved by Councillor West Seconded by Councillor MacEachern
THAT the matter be referred back to staff for a comprehensive
report to be presented at a future General Committee Meeting
giving possible alternatives, difficulties and solutions regarding
this type of variance to the Sign By-law.
CARRIED
Aurora Council Minutes No. 03-10 Page 6
Tuesday, April 8, 2003
Delegation request from Mr. Don Hill, resident, re: Item # 11
OPRC03-002 - March 24, 2003 Five Year Official Plan Review
Committee Meeting
Mr. Don Hill, advised Council that he has requested a class 3
Environmental assessment by the Ministry of Natural Resources with
respect to the 2b and 2c lands. Mr. Hill is concerned that the Town may
allow development within portions of the subject lands, and these lands
may be considered environmentally sensitive and a complete study should
be done.
Moved by Councillor West Seconded by Councillor Kean
THAT the comments of the delegate be received for information and
that Item 1 - be brought forward for consideration at this time.
CARRIED
11. OPRC03-002 - March 24,2003 Five Year Official Plan Review
Committee Meeting
Moved by Councillor Kean Seconded by Councillor West
THAT the Committee Record of the Five Year Official Plan Review
Committee Meeting held on March 24, 2003 be received as
information; and
THAT staff report back on the status of the studies done and what
options are available to the Town of Aurora with respect to
encouraging a complete Environmental Assessment Study.
CARRIED
VIII CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
2. CS03-018 - Aurora Farmers Market
Moved by Councillor Kean Seconded by Councillor West
THAT the Council enact By-law 4416-03.L, being a By-law to establish,
maintain and regulate the Aurora Farmers Market which is situated in
the Temperance St. parking lot; and
THAT the Town Clerk be authorized to execute lease agreements with
the Aurora Farmers Market vendors.
CARRIED
4. CS03-020 - By-law Services Vehicle Purchase
Moved by Councillor Kean Seconded by Councillor West
THAT the Town exercise the buy out provision for the leased 2000
Pontiac Sunfire from Ab Cox Pontiac Buick; and
THAT Council approve the funding in the amount of $8,547.73 from the
by-law vehicle reserve account.
CARRIED
Aurora Council Minutes No. 03-10 Page 7
Tuesday, April 8, 2003
5. CS03-015 - 2003 Communications Plan
Moved by Councillor MacEachern Seconded by Councillor Griffith
THAT the proposed 2003 Communications Plan as outlined in
Attachment “A” be endorsed; and
THAT staff be directed to implement the strategies contained in the
plan.
AMENDMENT: Upon the question of the adoption of the resolution, it was:
Moved by Councillor MacEachern Seconded by Councillor Griffith
THAT a copy of the Property Standards By-law be available for
residents to sign out at the Town Hall and the Library; and
THAT the mandates, member’s name and phone number’s of
the Advisory Committee’s be included on the Town website.
CARRIED
The main motion was CARRIED AS AMENDED.
7. TR03-009 - Property Assessment Appeals
Moved by Councillor Vrancic Seconded by Councillor West
THAT the Director of Finance/Treasurer or designate be authorized to
commence and file notices of appeal with the Assessment Review
Board from time to time, for properties where the assessment is
considered to be too high, too low, wrongly assessed or for properties
that have been omitted for the assessment roll;
THAT the Director of Finance/Treasurer or designate be authorized to
attend before the Assessment Review Board on behalf of the Town of
Aurora on assessment or taxation appeals filed by the Town and on
appeals filed by other persons, entities or agents;
THAT the Director of Finance/Treasurer or designated be authorized to
execute settlement agreements reached in the course of an
assessment or taxation appeal;
THAT the Director of Finance/Treasurer or designate be authorized to
withdraw any appeal filed by the Town should it be determined that it is
not in the Town’s best interest to proceed;
THAT Council enact By-law 4422-03.F authorizing the above actions
with respect to assessment and/or taxation appeals filed for 2003 and
subsequent years and appeals filed in previous years, which are still
outstanding at the Assessment Review Board.
CARRIED
Aurora Council Minutes No. 03-10 Page 8
Tuesday, April 8, 2003
9. EDAC03-003 - March 19, 2003, Economic Development
Advisory Committee Meeting
Moved by Councillor Timpson Seconded by Councillor Griffith
1. Town's 2003 Business Achievement Awards Gala
THAT the Town of Aurora be a Gold Partner supporter of the
“Celebrating Success” – Business Achievement Awards Gala
with a donation in the amount of $3,500.
2. Employment Database Working Group Initiative -
Through York Region
THAT the Economic Development Advisory Committee
endorses participation in the Municipal Employment Database
Working Group and approve funding, in the amount of $3,500,
as outlined in Report ADM03-018, to be used by York Region
Planning Department as part of its 2003 York Region
Employment Survey, to survey the Town of Aurora exclusively.
3. THAT Marilyn Redvers, Chamber of Commerce “Business
Person of the Year” recipient and Gloria-Jean Brown, Chamber
of Commerce “Small Business of the Year” recipient, be
appointed as Aurora Business Ambassadors for a one year
period.
CARRIED
10. TSAB03-005 - March 19, 2003, Traffic Safety Advisory
Board Meeting
Moved by Councillor West Seconded by Councillor Timpson
THAT the Committee Record of the Traffic Safety Advisory Board
Meeting held on March 19, 2003 be received as information.
THAT the following recommendations of the Board be adopted:
1. Report No. TSAB03-003 – Master Transportation Operations
Study – Implementation of Study recommendations.
(i) THAT implementation of the recommendations of the Master
Transportation Operations Study dated April 2002 be
adopted as detailed in Report No. TSAB03-003;
(ii) THAT the Regional Municipality of York be requested to
consider increasing the size of the northeast and southeast
sidewalk corners at the intersection of Wellington Street
West and Haida Drive; and
(iii) THAT staff be directed to undertake studies and monitoring
procedures as necessary to ensure implementation of the
Master Transportation Operations Study recommendations
including reporting to the Traffic Safety Advisory Board and
Council as necessary.
Aurora Council Minutes No. 03-10 Page 9
Tuesday, April 8, 2003
2. Report No. TSAB03-004 – Murray Drive West of Yonge Street
– Safety Concerns at the Plaza’s East and West
Entrances/Exits.
(i) THAT Report No. TSAB03-004 – Murray Drive West of
Yonge Street – Safety Concerns at the Plaza’s East and
West Entrances/Exits be received as information; and
(ii) THAT all affected business owners in the Aurora Shopping
Centre and the Canadian Tire/Winners plaza’s and
concerned residents be invited to an open house to
discuss the safety concerns on Murray Drive at the plaza’s
east and west entrances/exits and that an advertisement
of the open house be place in the Notice Board; and
(iii) THAT a letter be sent the York Region Board of
Education outlining precautions necessary to
pedestrians at busy intersections.
3. February 27, 2003 letter from Kara Warburton regarding
parking concerns on Wells Street.
(i) THAT parking be prohibited on the west side of Wells Street
from Wellington Street East to the first driveway south of
Wellington Street East; and
(ii) THAT the Clerks Department be requested to introduce the
necessary by-law to implement the proposed parking
prohibition.
4. March 13, 2003 memorandum from the Traffic/Transportation
Analyst regarding the traffic operations to the Aurora
Montessori School on Industrial Parkway South.
(i) THAT the March 13, 2003 memorandum from the
Traffic/Transportation Analyst regarding the traffic operations
to the Aurora Montessori School on Industrial Parkway
South be referred to By-law Services.
CARRIED
13. ACCESS03-003 - March 27, 2003, Accessibility Advisory
Committee Meeting
Moved by Councillor West Seconded by Councillor Kean
1. THAT the Committee Record of the Accessibility Advisory
Meeting held on March 27, 2003 be received for information;
and
2. THAT the preliminary draft of the Accessibility Plan be received
and that staff be requested to complete the enclosed
tables/schedules for the next scheduled meeting of the
Committee on May 22, 2003.
CARRIED
IX REGIONAL REPORT
Mayor Jones advised that the Region is continually updating their website to
help keep the public informed of any SARS issues.
Aurora Council Minutes No. 03-10 Page 10
Tuesday, April 8, 2003
X OTHER BUSINESS, COUNCILLORS
Mayor Jones advised that former Councillor Peter Healy sends his regards
and was recently in Town for the celebration of his Father-in-law’s 80th
Birthday.
Councillor Kean requested that staff investigate any possible new method of
controlling the West Nile Virus that can be used in the sewers and standing
water.
Councillor Kean advised that Newmarket recently passed a By-law where all
basement apartments have to be registered and requested that staff look into
preparing a similar By-law for the Town of Aurora.
XI READING OF BY-LAWS
Moved by Councillor Griffith Seconded by Councillor Timpson
THAT the following listed by-laws be given 1st, 2nd and 3rd readings,
and enacted:
4416-03.P BEING A BY-LAW to provide
for establishing, maintaining,
operating and regulating the
Temperance Street Farmers
Market.
4417-03.T BEING A BY-LAW to Change
the Name of Exley Drive to
Civic Square Gate.
4422-03.F BEING A BY-LAW to delegate
authority relating to
assessment and taxation
appeal matters to staff.
CARRIED
Moved by Councillor Griffith Seconded by Councillor Timpson
THAT the following listed by-law be given 3rd reading and enacted:
4412-03.D BEING A BY-LAW to amend
By-law 2213-78
CARRIED
XII IN CAMERA
Property Matter
Moved by Councillor Vrancic Seconded by Councillor Griffith
THAT this Council proceed In Camera to address a property
matter.
CARRIED
Aurora Council Minutes No. 03-10 Page 11
Tuesday, April 8, 2003
XIII ADJOURNMENT
Moved by Councillor Griffith
THAT the meeting be adjourned at 9:15 p.m.
CARRIED
______________________ _________________________________
T. JONES, MAYOR K. EWART, DEPUTY CLERK