MINUTES - Council - 20030325
TOWN OF AURORA
COUNCIL MEETING MINUTES
NO. 03-08
Council Chambers
Aurora Town Hall
Tuesday, March 25, 2003
ATTENDANCE
COUNCIL MEMBERS Mayor Jones in the Chair; Councillors Griffith,
Kean, MacEachern, Pedersen, Vrancic, Wallace
and West.
MEMBERS ABSENT: Councillor Timpson was absent on vacation.
STAFF MEMBERS Chief Administrative Officer, Director of Corporate
Services/Town Clerk, Director of Building, Director
of Planning, Director of Public Works, Director of
Leisure Services, Treasurer and Council/
Committee Secretary.
The Mayor called the meeting to order at 7:00 p.m.
I DECLARATIONS OF PECUNIARY INTEREST
Councillor Pedersen declared an interest in item 15 - Report PL03-029 - Site
Plan Amendment Application, Aurland Holdings Limited (Canada Law Book),
240 Edward Street, Lot 7, Registered Compiled Plan No.10328,
File Number D11-20-90 due to former employment and did not take part in or
vote on any questions in this regard or attempt in any way to influence the
voting on such questions.
Councillor West declared an interest in Item 13 - PW03 -014 - Award of Tender
No. PW -2003-04 - Reconstruction Collins Crescent and Ottawa Court by virtue
of his residence in the vicinity and did not take part in or vote on any questions
in this regard or attempt in any way to influence the voting on such questions.
II APPROVAL OF AGENDA
Moved by Councillor MacEachern Seconded by Councillor Wallace
THAT the content of the Agenda be approved as presented with the
following additions:
Delegation request from Mr. Wayne Bando, re: Item # 13 Award of
Tender No. PW-2003-04 – Reconstruction Collins Crescent and
Ottawa Court
Delegation request from Paul Cooke, resident of 111 Metcalfe Street
re: By-law 4420-03.E, Parking Restrictions with respect to Metcalfe
Street
Complete copy of Figure 1- Agreement, to report BA03-009 - Fill By-
law Exemption
CARRIED
Aurora Council Minutes No. 03-08 Page 2
Tuesday, March 25, 2003
III ADOPTION OF MINUTES
Council Meeting No. 03-07, Tuesday, March 4, 2003.
Moved by Councillor West Seconded by Councillor Kean
THAT the Council Minutes of Meeting Number 03-07 be adopted as
printed and circulated.
CARRIED
IV PRESENTATIONS
None
V DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
Items 4, 7, 10, 11, 13, 14, 15, 16, 17, 18, 21(4)(12), 22 and 25 were identified
for discussion.
VI ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
Moved by Councillor Pedersen Seconded by Councillor Griffith
THAT the following recommendations respecting the matters listed as
“Items not Requiring Separate Discussion” be adopted as submitted to
Council and Staff be authorized to take all necessary action required to
give effect to same:
1. Memo from Bob Panizza, re: Correction to the Minutes of the
Council Meeting held, Tuesday, February 25, 2003
Item 4(7) PL03-001 Yonge Street South Uban
Expansion Area, Official Plan Amendment No. 34, D09-03-99
THAT Council endorse the recommended corrected version of the
proposed motion.
2. ADM03-009 - By-law to Convey a Reserve to
1207309 Ontario Inc. (Magna)
Block 13, Plan 65M-3436
THAT By-law 4418-03.L, being a by-law to authorize the conveyance
of Block 13, Plan 65M-3436, Town of Aurora, Regional Municipality of
York to 1207309 Ontario Inc., be provided all three readings.
3. ITEM DEFERRED FROM MARCH 4, 2003 COUNCIL MEETING
ADM03 -004 - Torresdale Construction Limited
Agreement to Replace Condominium
Conversion Agreement
(D07-97001)
THAT the Mayor and Clerk be authorized to execute the attached
Agreement with Torresdale Construction Limited; and
THAT Council consents to the release of the Condominium Conversion
Agreement dated July 23, 1997, from title upon reconsideration of the
replacement document.
Aurora Council Minutes No. 03-08 Page 3
Tuesday, March 25, 2003
5. BA03-009 - Fill By-law Exemption
THAT Council authorize the Mayor and Clerk to execute an agreement
between the Town of Aurora and Mr. Gerry Himes to permit the
construction of a berm at 1 Cowie Court.
6. TR03-007 - Council and Local Board Members
Remuneration and Expenses for 2002
THAT Report TR03-007, Council and Local Board Members
Remuneration and Expenses for 2002 be received for information.
8. CS03-012 - Revisions to Administration Policies for
Salary Classification Schedules & Benefits Adjustments
for Full Time Non Union Staff
THAT Council approve the recommended revisions to the Salary and
Classification Schedules prescribed by Administration Policy No. 7 to
provide for a salary adjustment to all non union full time staff effective
April 1, 2003; and
THAT staff be authorized to update, circulate and implement the
revisions to the Schedule appended to Administration Policy No. 7 in
accordance with the Council approval.
9. CS03-013 - Revisions to Administration Policies for
Salary Classification Schedules & Benefits Adjustments
for Other Than Continuous Full Time Staff
THAT Council approve the recommended revisions to the Salary and
Classification Schedule prescribed by Administration Policy No. 7 to
provide for an economic salary adjustment to the other than continuous
full time staff effective April 1, 2003; and
THAT staff be authorized to update, circulate and implement the
revisions to the schedule appended to Administration Policy No. 7 in
accordance with the Council approval.
12. PW03-012 - Encroachment Agreement –
15195 Yonge Street (CIBC)
THAT Council authorize the Mayor and Clerk to enter into an
agreement with the Canadian Imperial Bank of Commerce to permit
the construction of an access ramp that will encroach approximately
1.0m onto Town of Aurora property at 15195 Yonge Street as detailed
in Report No. PW03-012.
19. PL03-026 - Site Plan Application
Arista Homes (Bayview Greens) Inc.
Blocks 254, 256-259, Part of Blocks 96 & 97,
and Part Lots 84 & 85, Plan 65M-3573
Kirkvalley Crescent
File D11-02-03
THAT Report PL03-026 be received as information; and
THAT, subject to a satisfactory review by the Site Plan Committee, the
Director of Planning be authorised to execute a Site Plan Agreement
between Arista Homes (Bayview Greens) Inc. and the Town of Aurora
respecting the construction of five rowhouse blocks containing 36
units.
Aurora Council Minutes No. 03-08 Page 4
Tuesday, March 25, 2003
20. PL03-022 - Removal of the Holding Provision
Prato Estates Inc.
15475 Bayview Avenue
Part Lot 22, Concession 2
D14-03-03
THAT Council enact By-law 4411-03.D to remove the Holding (H)
prefix from Prato Estates Inc. to allow the subject lands to be
developed for residential units.
23. ACCESS03-002 - March 6, 2003, Accessibility Advisory
Committee Meeting
THAT the Committee Record of the Accessibility Advisory Meeting
held on March 6, 2003 be received for information.
24. Central York Fire Service Joint Council Committee Meeting
Minutes of March 12, 2003
THAT the Minutes of the Joint Council Committee Meeting of March
12, 2003 be received as information.
CARRIED
VII DELEGATIONS
Delegation request from Mr. Wayne Bando, re: Item # 13 Award of
Tender No. PW-2003-04 – Reconstruction Collins Crescent and Ottawa
Court
Mr. Wayne Bando resident of 38 Collins Crescent, expressed concerns
regarding the proposed design of Collins Crescent, specifically the extension
of the driveways, the curvature of the road and the potential hazard that it
may cause when backing out of these driveways. Mr. Bando also raised
concerns regarding the material that will be used on the driveways after the
reconstruction and the shortening of the shoulders on the road. Mr. Bando
requested that the streetscape remain similar to the original design, and
thanked Council and Staff for proceeding with the reconstruction project.
Moved by Councillor Griffith Seconded by Councillor MacEachern
THAT the comments of the delegate be received for information and
the item be brought forward for consideration at this time.
CARRIED
13. PW03-014 - Award of Tender No. PW-2003-04 - Reconstruction
Collins Crescent and Ottawa Court
Moved by Councillor Griffith Seconded by Councillor Pedersen
THAT Tender No. PW -2003-04 the "Reconstruction of Collins Crescent
and Ottawa Court”, be awarded to Direct Underground Inc. at its
tendered price of $473,389.44; and
THAT Council authorize the re-allocation of project variance on an as
needed basis in the amount of $651.37 from the storm reserve for this
project; and
Aurora Council Minutes No. 03-08 Page 5
Tuesday, March 25, 2003
THAT Council authorize the Mayor and Municipal Clerk to execute the
attached Form of Agreement between the Town of Aurora and Direct
Underground Inc. for the reconstruction of Collins Crescent and Ottawa
Court.
CARRIED
Councillor West, having previously declared an interest in Item 13, did not participate
in the discussions or take part in the vote called for on this matter.
Delegation request from Paul Cooke, resident of 111 Metcalfe Street re:
By-law 4420-03.E, Parking Restrictions with respect to Metcalfe Street
Mr. Paul Cooke, resident of 111 Metcalfe Street, addressed Council in favour
of the proposed By-law to impose parking restrictions on Metcalfe Street. Mr.
Cooke advised that on street parking in the winter in this area has been a real
traffic hazard and these proposed restrictions should alleviate the problem.
Mr. Cooke thanked Council and staff for their diligence in this matter.
Moved by Councillor Griffith Seconded by Councillor MacEachern
THAT the comments of the delegate be received for information.
CARRIED
VIII CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
4. BA03-008 - Request for Model Home Agreement
Brookfield Homes
Moved by Councillor Kean Seconded by Councillor West
THAT Council authorize the Mayor and Clerk to execute a model home
agreement between the Town of Aurora and Carnival National Leasing
Limited to allow for the construction of 2 model homes prior to
registration of their subdivision.
CARRIED
7. CS03-017 - Council Remuneration Review
Moved by Councillor West Seconded by Councillor Griffith
THAT Council appoint a citizen advisory committee to review and
make recommendations on compensation levels only for the new
Council of 2003-2006.
CARRIED
10. CS03-014 - Corporate Fees and Charges
Moved by Councillor Wallace Seconded by Councillor Kean
THAT report CS03-014 regarding corporate fees and charges be
received for information; and
THAT By-law 4414-03.F be enacted.
CARRIED
Aurora Council Minutes No. 03-08 Page 6
Tuesday, March 25, 2003
11. CS03-018 - Farmers Market
Temperance Street Parking Lot
Moved by Councillor Kean Seconded by Councillor MacEachern
THAT By-law 4416-03.L and report CS03-018 be referred back to staff.
CARRIED
14. PW03-015 - GTA Anti-Litter Campaign
Moved by Councillor West Seconded by Councillor Pedersen
THAT Council authorize staff to participate in the GTA Anti-Litter
Campaign as described in Report No. PW03-015; and
THAT staff be requested to report further on the details of a Town of
Aurora Anti-Litter Campaign including costs associated therewith.
CARRIED
15. PL03-029 - Site Plan Amendment Application
Aurland Holdings Limited (Canada Law Book)
240 Edward Street
Lot 7, Registered Compiled Plan No.10328
File Number D11-20-90
Moved by Councillor West Seconded by Councillor Griffith
THAT Report PL03-029 be received as information;
THAT, subject to a satisfactory review by the Site Plan Committee, the
Director of Planning be authorised to execute a Site Plan Amendment
Agreement between Aurland Holdings Limited and the Town of Aurora
respecting an addition to the subject building to facilitate additional
office space.
CARRIED
Councillor Pedersen, having previously declared an interest in Item 15, did not
participate in the discussions or take part in the vote called for on this matter.
16. PL03-033 - General Zoning By-law Amendment
Moved by Councillor Kean Seconded by Councillor West
THAT Council receive as information the following overview of General
Zoning By-law Amendment application D14-04-03 dealing with various
matters scheduled for the April 23, 2003 Public Planning Meeting.
CARRIED
Aurora Council Minutes No. 03-08 Page 7
Tuesday, March 25, 2003
17. PL03-034 - Application for Exemption from Part Lot Control
Bayview Wellington Homes (Aurora) Inc.
Blocks 266, 267 and 269, Registered Plan 65M-3573
Watkins Glen Crescent and Dovercourt Lane
File D12-PLC-01-03
Moved by Councillor West Seconded by Councillor MacEachern
THAT Council approve the request for exemption from Part Lot Control
made by Bayview-Wellington Homes (Aurora) Inc. to divide Blocks
266, 267 and 269 on Watkins Glen Crescent and Dovercourt Lane,
Registered Plan 65M-3573 into separate lots; and
THAT Council enact By-law 4421-03.D
CARRIED
18. PL03-024 - Site Plan Application
Bayview Wellington Homes (Aurora) Inc.
Blocks 253, 255, 260-263, Plan 65M-3573
File Number D11-01-03
Moved by Councillor Kean Seconded by Councillor West
THAT Report PL03-024 be received as information; and
THAT, subject to a satisfactory review by the Site Plan Committee, the
Director of Planning be authorised to execute a Site Plan Agreement
between Bayview Wellington Homes (Aurora) Inc. and the Town of
Aurora respecting the development of six rowhouse blocks containing
35 units.
CARRIED
21. General Committee Report No. 03-05 Tuesday, March 18, 2003
CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION FROM THE
GENERAL COMMITTEE MEETING NO. 03-05, TUESDAY, MARCH 18, 2003 – ITEMS 4
AND 12.
(4) LS03-007 - 15059 Leslie Street Planning and Development Process
Moved by Councillor Kean Seconded by Councillor West
THAT Council receive the revised Development Concept for the Leslie
Street lands dated February 2003 as presented at the February 26,
2003 working meeting incorporating a mixture of Employment,
Recreational and Fire Hall land uses as the basis for further detailed
analysis by staff and the consultant; and
THAT Council authorize the engaging of the services of a Consultant
to perform a detailed Hydrological analysis of the site to assist in the
analysis of the Oak Ridges Moraine Conservation Plan’s application to
the property in accordance with the submission of Azimuth
Environmental Consulting, Inc. attached hereto; and
THAT the services of Templeton Lepek Limited be engaged in
accordance with their proposal attached hereto to undertake the next
phase of the work including a detailed Oak Ridges Moraine
Conservation Plan application analysis and leading to a future public
meeting to consider an amendment to the Zoning By-law to implement
the revised development concept as it evolves; and
Aurora Council Minutes No. 03-08 Page 8
Tuesday, March 25, 2003
THAT Council authorize staff to negotiate with the landowner to the
north regarding the exchange of lands contemplated by the revised
development concept to enhance the viability of both parcels of land
and submit a further report to Council in this regard setting out the
results of those discussions.
CARRIED
(12) TR03-008 - Procurement Policies & Procedures (March 2003)
(Administration Procedure No. 50)
Moved by Councillor MacEachern Seconded by Councillor Pedersen
THAT Council approve and adopt the proposed Procurement Policies
and Procedures (as outlined in Appendix “A” attached hereto),
replacing the existing Administration Procedure No. 50 - Purchasing
Policies and Procedures (June 1997) (as outlined in Appendix “C”
attached hereto); and
THAT staff be directed to review corporate procurement policies and
procedures every three years to ensure compliance with municipal
legislation and industry standards.
AMENDMENT: Upon the question of the adoption of the resolution,
it was:
Moved by Councillor MacEachern Seconded by Councillor Pedersen
THAT an amendment be made to section 4. EXCEPTIONS TO
METHODS OF ACQUISITION subsection (d) CO-OPERATIVE OR
JOINT VENTURES, that provides for co-operative procurement
ventures (including joint tender and request for proposal processes) for
operating and capital purposes.
The main motion was CARRIED AS AMENDED
Moved by Councillor Pedersen Seconded by Councillor West
THAT the balance of the Report of the General Committee Meeting
No. 03-05 be received and the recommendations carried by the
Committee be adopted.
CARRIED
22. LACAC03-004 - March 17, 2003, Local Architectural
Conservation Advisory Committee Meeting
Moved by Councillor West Seconded by Councillor Pedersen
1. THAT the Committee Record of the L.A.C.A.C. Meeting held on March
17, 2003 be received for information; and
2. 32- 34 Wellington St. E. & 33 Centre St.
Official Plan Amendment file D09-04-02
That the Committee advise Council that it has no objections to the
proposed Official Plan Amendment #46; and
Further that the Committee recommends that the Town initiate the
architectural study and heritage designation process for the “Doan
House” located at 32 Wellington St. E.
Aurora Council Minutes No. 03-08 Page 9
Tuesday, March 25, 2003
3. Sign Permit – 58 Wellington St. E.
That the Committee approves the proposed signage for 58 Wellington
St. E. on the understanding that the signage will be in the same
description and dimensions as presented in the accompanying drawing
and memorandum from the Director of Building.
4. Committee of Adjustment –
Application for Consent D10-45-03 190 Kennedy St. W.
That the Committee advise the Committee of Adjustment that it has no
objections to the proposed application for consent.
5. OHF Heritage Certificates
That the OHF Heritage Certificates be presented at the Town’s Civic
Awards Night.
6. Radial Railway Pillar 520 Industrial Pkwy S.
That staff be authorized to begin the process for the designation of the
Radial Railway Pillar under the Ontario Heritage Act.
7. Zoning By-law Amendment, D14-07-02
15117 Yonge St. (Yonge St. – Church St.)
That the Committee reconfirms it’s previous decision of the building
design, however the Committee will accept the inclusion of some
decorative brick detailing as proposed by the Town’s Urban Design
Consultant.
CARRIED
25. Memo from Carrie Eastwood, Chair, Town of Aurora
Staff Together Committee (TOAST)
Moved by Councillor West Seconded by Councillor Pedersen
THAT the Town of Aurora match the donation of $500.00 provided for
by the TOAST (Town of Aurora Staff Together) Committee and
challenge other municipalities in Ontario to meet the Town’s donation
to collectively make a significant contribution toward the relief effort for
the Town of Badger, Newfoundland which was devastated by a flood.
CARRIED
IX REGIONAL REPORT
None
X OTHER BUSINESS, COUNCILLORS
Councillor Vrancic advised of concerned residents on St. Andrew’s Court
regarding the pooling of water on Town roads and the concern that this would
become potential breeding grounds for mosquitoes carrying the West Nile
Virus. The Director of Public Works advised that part of the monitoring
currently done by the Public Works staff would involve monitoring the pooling
on the roads.
Councillor Kean requested that a representative from the Region of York be
invited to the April 14th Growth Management Meeting to address the safety
of the drinking water in 2C lands. Mayor Jones advised that the question has
been raised to the Region and the response will be forwarded when received.
Aurora Council Minutes No. 03-08 Page 10
Tuesday, March 25, 2003
Councillor Kean raised concerns regarding the pot holes on Richardson Drive
and was advised that a new process was being implemented to fill the holes
with a special ash compound and that the Public Works Department is
currently inspecting the streets for necessary repairs.
Councillor Griffith requested an update on the pool at the Leisure Complex
and was advised by the Director of Leisure Services that the grouting is
complete and is curing and that the pool is expected to open April 16th which
will provide enough time for those who are registered for lessons to be able to
enjoy close to a full program.
Councillor Wallace advised that on Sunday April 6th the Town of Aurora will
be hosting two minor hockey teams from New Zealand who are passing
through Aurora on their way to an International Hockey Tournament in St.
Paul Minnesota and will be playing at the Leisure Complex between 6-8 p.m.
There is no charge for this event.
Councillor West requested that the Region be advised that the timing for the
turning signal at the east/west intersection of Bayview Avenue and St. John’s
Sideroad be extended to avoid potential traffic accidents.
Councillor West requested that staff find the blue and white metal signs that
are advertising on lamp and hydro poles throughout the Town and have them
removed.
Councillor MacEachern gave Notice of Motion regarding the notice
requirements under the Planning Act.
XI READING OF BY-LAWS
Moved by Councillor Wallace Seconded by Councillor MacEachern
THAT the following list by-law be given 1st and 2nd readings:
4412-03.D BEING A BY-LAW to amend
By-law 2213-78
CARRIED
Moved by Councillor Griffith Seconded by Councillor Vrancic
THAT the following listed by-laws be given 1st, 2nd and 3rd readings,
and enacted:
4411-03.D BEING A BY-LAW to amend
By-law 2213-78
4413-03.D BEING A BY-LAW to adopt
Official Plan Amendment No. 46
4414-03.F BEING A BY-LAW to establish
a schedule of fees for
applications, permits, the sale
of Town publications, and to
prescribe service charges for
administrative matters.
Aurora Council Minutes No. 03-08 Page 11
Tuesday, March 25, 2003
4415-03.H BEING A BY-LAW to appoint
the Central York Fire
Services Fire Chief as
“Community Emergency
Management Co-ordinator”
and the Central York Fire
Services Deputy Fire Chief
as the “Alternate Community
Emergency Management Co-
ordinator” in the Town of
Aurora.
4418-03.L BEING A BY-LAW to authorize a
conveyance of land to 1207309
Ontario Inc. (0.3 metre reserve).
4419-03.T BEING A BY-LAW to amend
Parking By-law 3377-92 as
amended, with respect to
Metcalfe Street.
4420-03.E BEING A BY-LAW to regulate
supply and use of water within
the serviced area of The
Corporation of the Town of
Aurora.
4421-03.D BEING A BY-LAW to exempt
Blocks 266, 267 and 269 on
Registered Plan 65M-3573, in
Aurora, from the Part Lot
Control provisions as provided
in subsection 50 (5) of the
Planning Act, R.S.O. 1990,
c.P.13 (as amended).
CARRIED
By-law 4416-03.P being a By-law to provide for establishing, maintaining, operating
and regulating the Temperance Street Farmers Market was referred back to staff.
XII IN CAMERA
Property Matters
Moved by Councillor West Seconded by Councillor Griffith
THAT this Council proceed In Camera to address property matters.
CARRIED
XIII ADJOURNMENT
Moved by Councillor Griffith
THAT the meeting be adjourned at 7:55 p.m.
CARRIED
______________________ _________________________________
T. JONES, MAYOR B. PANIZZA, TOWN CLERK