MINUTES - Council - 20030422 TOWN OF AURORA
COUNCIL MEETING MINUTES
NO. 03-11
Council Chambers
Aurora Town Hall
Tuesday, April 22, 2003
ATTENDANCE
COUNCIL MEMBERS Mayor Jones in the Chair; Councillors Griffith, Kean,
MacEachern, Pedersen, Timpson, Vrancic, Wallace
and West.
STAFF MEMBERS Chief Administrative Officer, Director of Corporate
Services, Town Clerk, Director of Building, Director of
Planning, Director of Public Works, Director of Leisure
Services, Treasurer and Council/ Committee
Secretary.
The Mayor called the meeting to order at 7:00 p.m.
I DECLARATIONS OF PECUNIARY INTEREST
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act.
II APPROVAL OF AGENDA
Moved by Councillor West Seconded by Councillor Griffith
THAT the content of the Agenda be approved as presented with the
following additional item:
Presentation request from Ms Schumaker, of Welcome Wagon
CARRIED
III ADOPTION OF MINUTES
Council Meeting No. 03-10, Tuesday, April 8, 2003 and Special Council – Public
Planning Meeting No. 03-09, Wednesday March 26, 2003.
Moved by Councillor Griffith Seconded by Councillor Timpson
THAT the Council Minutes of Meeting Numbers 03-09 and 03-10 be
adopted as printed and circulated.
CARRIED
Council Meeting No. 03-11 Page 2 of 8
Tuesday, April 22, 2003
IV PRESENTATIONS
Representatives from the firefighters Calendar Committee
to make a presentation to Council in appreciation of Council’s
support during the 2003 Calendar Campaign
Representatives from the firefighters Calendar Committee, Paul Horton, Shaun
Mitchell and Alf Beasley, thanked the Town of Aurora for their support for the
launch of the 2003 Fire Fighters of York Region Calendar and advised that it was
a great success and that all proceeds were donated to the Canadian Breast
Cancer Foundation, Southlake Regional Health Centre, Markham Stouffville
Hospital Foundation and the York Central Hospital Foundation. Shaun Mitchell
presented Mayor Jones with a plaque of recognition for the Town of Aurora’s
support.
Presentation request from Ms Schumaker, of Welcome Wagon
Rosemary Schumaker, Area Manager of the Welcome Wagon presented the
Town of Aurora with the 2002 Community of the Year Plaque. Ms Schumaker
advised Council of the Welcome Wagon’s many visits to new families, new
parents, brides to be, new businesses and retiring residents. Mayor Jones
thanked Ms Schumaker for the Community of the Year Plaque and all the
members of the Welcome Wagon for their hard work.
V DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
Items 1, 2, 3, 7 and 11 were identified for discussion.
VI ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
Moved by Councillor West Seconded by Councillor Wallace
THAT the following recommendations respecting the matters listed as
“Items not Requiring Separate Discussion” be adopted as submitted to
Council and Staff be authorized to take all necessary action required to
give effect to same:
4. PW03-020 – Acceptance of Municipal Services
Bajohn Subdivision – Registered Plan 65M-2781
THAT Council accept the municipal services contained within Registered
Plan 65M-2781 of the Bajohn Subdivision as detailed in Report No. PW03-
020; and
THAT Council enact By-law 4425-03.D for the assumption of the subject
municipal services; and
THAT the Director of Public Works be authorized to issue a Certificate of
Acceptance of Public Works for said lands as required under Section 3.12
of the Subdivision Agreement; and
THAT the Treasurer be directed to release all municipal servicing
securities held in relation to the Bajohn Subdivision.
Council Meeting No. 03-11 Page 3 of 8
Tuesday, April 22, 2003
5. TR03-010 – Temporary Borrowing By-law
THAT the Mayor and the Director of Finance/Treasurer be authorized to
borrow from time to time until the property taxes are collected, such sums
as the Council considers necessary to meet the current expenditures of
the Corporation for the year in accordance with the Section 407 of the
Municipal Act, 2001, S.O. 2001 c. 25 as amended; and
THAT except with the approval of the Ontario Municipal Board (OMB) the
total amount borrowed at any one time plus outstanding amounts of
principal borrowed and accrued interest shall not exceed:
a) From January 1 to September 30 in the year, 50 per cent of the
total estimated revenues of the municipality as set out in the budget
adopted for the year; and
b) From October 1 to December 31 in the year, 25 per cent of the total
estimated revenues for the municipality as set out in the budget
adopted for the year.
THAT By-law Number 3361-91 be repealed; and
THAT Council enact By-law number 4424-03.F authorizing temporary
borrowing by the Corporation pending the receipt of Municipal revenues
pursuant to Section 407 of the Municipal Act, 2001, S.O. 2001 c. 25 as
amended.
6. General Committee Report 03-06 of Tuesday, April 15, 2003
THAT the Report of the General Committee Meeting No. 03-06 be
received and the recommendations carried by the Committee be adopted.
8. Joint Council Committee Minutes of April 9, 2003
THAT the Joint Council Committee Minutes of April 9, 2003 be received as
information; and
3. Fire Services Report 2003-06 Centralized Fire
Communications
AND THAT the Councils of the Towns of Aurora and Newmarket be
requested to advise the Region of York, by May 1, 2003, of their continued
“support in principle” for the creation of a Centralized Fire Dispatch to be
administered by the Region of York on a fee for service basis, subject to
the following:
Successful labour negotiations,
Acceptable financial arrangements,
Acceptable governance model,
Acceptable service contract,
Development of a backup centre to handle calls in the event of a technical
problem or need to evacuate the main centre.
Council Meeting No. 03-11 Page 4 of 8
Tuesday, April 22, 2003
9. LSAC03-04 - April 10, 2003, Leisure Services Advisory
Committee Meeting
THAT the Committee Record of the Leisure Services Advisory Committee
Meeting, held on April 10, 2003, be received for information; and
2. Draft Cultural and Recreation Master Plan Review
THAT Appendix #5 of this agenda entitled “Ten Year Facility Forecast” be
endorsed by the Leisure Services Advisory Committee and forwarded to
the Treasurer; and
THAT the Treasurer be requested to review the “Ten Year Facility
Forecast” and provide a detailed report back to the Committee, outlining a
variety of projected financial break-downs for the construction and
maintenance of the listed facilities, including potential cost recovery
methods projected over 10 and 20 year periods, as well as positive and
negative impacts on the Town of Aurora and projected effects on the mill-
rates for the years outlined in this forecast; and
THAT the Treasurer also be requested to provide comments on methods
to determine which facilities would merit subsidization, and what levels of
subsidization would be appropriate.
10. TSAB03-007 – April 9, 2003 Traffic Safety Advisory Board Meeting
1. THAT the Committee Record of the Traffic Safety Advisory Board
Meeting held on April 9, 2003 be received as information; and
2. Safety Concerns on Gurnett Street
THAT staff be requested to investigate if speed counts were
conduced on Gurnett Street in summer 2002; and
THAT a speed count be conducted on Gurnett Street in late April
2003; and
THAT the issue of safety concerns on Gurnett Street be referred to
the May 14, 2003 TSAB meeting; and
THAT a letter be sent to Mr. Jody Matthew with the TSAB’s
recommendations.
3. Report No. TSAB03-006 – Tyler Street – Traffic and Speeding
Concerns
THAT northbound left turns on Yonge Street at Tyler Street not be
prohibited; and
THAT a letter be sent to residents of Tyler Street with the TSAB’s
recommendations.
4. April 3, 2003 memorandum from the Traffic/Transportation Analyst
regarding St. Andrews Presbyterian Church – Parking Concerns on
Mosley Street
THAT a letter be sent to the St. Andrews Presbyterian Church
Elders Board requesting their comments on the issue of parking
concerns on Mosley Street.
Council Meeting No. 03-11 Page 5 of 8
Tuesday, April 22, 2003
5. March 26, 2003 email from Annette Kohler requesting for multi-way
stop sign control at the intersection of McLeod Drive and Murdock
Avenue
THAT staff be requested to investigate and prepared a report to
address the safety concerns at the intersection of McLeod Drive
and Murdock Drive;
THAT a speed and volume count be conducted on McLeod Drive in
late April 2003; and
THAT a letter be sent to Mr. Copper Watt and Anders Kohler with
the TSAB’s recommendations.
12. Town of Newmarket - Resolution R6-2003
Resurgence of the West Nile Virus
THAT Resolution R6-2003 from the Town of Newmarket regarding the
resurgence of the West Nile Virus be received and endorsed.
CARRIED
VII DELEGATIONS
None
VIII CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
1. PW03-019 - Road Closure
St. John’s Sideroad, Town of Aurora
Moved by Councillor Kean Seconded by Councillor West
THAT the Regional Municipality of York be notified that the Town of
Aurora has no objection to the closure of St. John’s Sideroad between
Bathurst Street and Yonge Street as detailed in Report PW03-019.
CARRIED
2. PL03-041 – Zoning By-law Amendment Application
750179 Ontario Limited
Lots 16 to 21, Plan 19T-88031
Deerhorn Crescent
File Number D14-16-02
Moved by Councillor Kean Seconded by Councillor Pedersen
THAT, implementing By-law 4427-03.D be enacted at this Council
Meeting.
CARRIED
3. PW03-016 - Tender Award – Maintenance and Monitoring of
Stormwater Management Facilities in the Town of Aurora
Tender No. P.W.2003-07
Moved by Councillor Kean Seconded by Councillor West
THAT Tender PW-2003-07, Maintenance and Monitoring of Stormwater
Management Facilities in the Town of Aurora, be withdrawn; and
Council Meeting No. 03-11 Page 6 of 8
Tuesday, April 22, 2003
THAT staff be directed to reconsider the proposed Maintenance and
Monitoring of Stormwater Management Facilities program and revise the
program as detailed in Report PW03-016 such that the anticipated cost
more closely mirrors the budgeted amount for these works; and
THAT staff reissue the revamped program in the appropriate format once
it is complete; and
THAT staff be directed to report to Council on the results of the above
matters.
CARRIED
7. Memorandum from Local Architectural Conservation
Advisory Committee
Church Street School – memo from John McIntyre requesting
review of plans and letter from the Aurora Historical Society
Moved by Councillor Vrancic Seconded by Councillor MacEachern
THAT the Local Architectural Conservation Advisory Committee in
conjunction with the Aurora Historical Society recommends:
THAT the Town of Aurora continue with the work of opening the blind
windows at Church Street School; and
THAT the newly opened windows be completed on the exterior and on the
interior, consistent with the existing windows; and
THAT movable panels be designed to cover the windows on the interior,
as needed.
CARRIED
11. EDAC03 -04 - April 9, 2003 Economic Development
Advisory Committee Meeting
Moved by Councillor Wallace Seconded by Councillor Pedersen
THAT the Committee Record of the Economic Development Advisory
Committee Meeting held the April 9, 2003 be received for information; and
3. Biotechnology 2003 Cluster Innovation Program – Memorandum
THAT the Committee endorse supporting this initiative through a formal
letter of support; and
THAT the Economic Development Advisory Committee further endorses
the Town’s commitment to support this initiative and that it provide
additional, formal written confirmation of the Town’s interest in working
with the Consortium to further the Regional Consortium’s application.
CARRIED
IX REGIONAL REPORT
Mayor Jones advised that any inquires with regards to SARS (Severe Acute
Respiratory Syndrome) should be directed to the York Regional Health
Department and that the major papers are keeping the public informed on what
to do should symptoms arise.
Council Meeting No. 03-11 Page 7 of 8
Tuesday, April 22, 2003
X OTHER BUSINESS, COUNCILLORS
Councillor Vrancic announced that The Oakland Hall Inn, located at 16003
Yonge Street and St. John’s Sideroad, is now officially open and congratulated
them on the tremendous job they have done on renovating the property.
Councillor Vrancic advised the Director of Public Works that there is a large pot
hole at the intersection of Wellington and Yonge and requested that the Director
contact the Region in this regard.
Councillor Vrancic congratulated the Director of Public Works with respect to the
implementation of an advanced green signal at the corner of Bathurst and
Bloomington, which has helped the traffic at that intersection.
Councillor West inquired as to when the six flag poles will be supplied with flags
and was advised by the Director of Public Works that they should be erected
within the next few days.
XI READING OF BY-LAWS
Moved by Councillor Timpson Seconded by Councillor Griffith
THAT the following listed by-laws be given 1st, 2nd and 3rd readings, and
enacted:
4402-03.D BEING A BY-LAW to amend
By-law 2213-78.
(Andy and Theresa Smith)
4424-03.F BEING A BY-LAW to authorize
temporary borrowing by the
Corporation pending the receipt
of Municipal revenues, pursuant
to Section 407 of the Municipal
Act, 2001, SO 2001, c. 25 as
amended.
4425-03.D BEING A BY-LAW to assume
aboveground and belowground
municipal services; to assume
certain lands; and to establish
highways.
(Bajohn Developments Limited)
4426-03.T BEING A BY-LAW to amend
Parking By-law 3377-92 as
amended with respect to Wells
Street.
4427-03.D BEING A BY-LAW to amend
By-law 2213-78.
(750179 Ontario Ltd.)
CARRIED
Council Meeting No. 03-11 Page 8 of 8
Tuesday, April 22, 2003
XII IN CAMERA
Property Matters
Moved by Councillor Pedersen Seconded by Councillor West
THAT this Council proceed In Camera to address property matters.
CARRIED
XIII ADJOURNMENT
Moved by Councillor Griffith
THAT the meeting be adjourned at 7:25 p.m.
CARRIED
______________________ _________________________________
T. JONES, MAYOR B. PANIZZA, TOWN CLERK