MINUTES - Council - 20030304
TOWN OF AURORA
COUNCIL MEETING MINUTES
NO. 03-07
Council Chambers
Aurora Town Hall
Tuesday, March 4, 2003
ATTENDANCE
COUNCIL MEMBERS Deputy Mayor West in the Chair; Councillors
Griffith, Kean, Timpson, MacEachern, Pedersen,
Vrancic and Wallace.
MEMBERS ABSENT: Mayor Jones was absent on vacation.
STAFF MEMBERS Chief Administrative Officer, Director of Corporate
Services/Town Clerk, Director of Building, Director
of Planning, Director of Public Works, Director of
Leisure Services, Treasurer and Council/
Committee Secretary.
The Deputy Mayor called the meeting to order at 7:00 p.m.
I DECLARATIONS OF PECUNIARY INTEREST
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act.
II APPROVAL OF AGENDA
Moved by Councillor Griffith Seconded by Councillor Pedersen
THAT the content of the Agenda be approved as presented, with the
addition of the following:
Delegation requests from Mr. Thomas Keates, Ms Teresa Whitelaw
and Ms Janet Reevie re: Item 8 (160 Wellington Street East)
Correspondence from Mr. Nik Mracic, Project Manager of Metrus
Development Inc., re: St. John’s Road Development Cop., Draft
Plan D12-00-1A, Subdivision Agreement (Phase 1) - Approval
CARRIED
III ADOPTION OF MINUTES
Council Meeting No. 03-06, Tuesday, February 25, 2003.
Moved by Councillor MacEachern Seconded by Councillor Kean
THAT Item 4(7) of the Council Minutes of Meeting Number 03-06,
pertaining to report PL03-001 - Yonge Street South Urban Expansion
Area Official Plan Amendment No. 34 be deferred to the next meeting
of Council for clarification of the wording within the amendment.
CARRIED
Aurora Council Minutes No. 03-07 Page 2
Tuesday, March 4, 2003
Moved by Councillor Kean Seconded by Councillor Wallace
THAT the remainder of the Council Minutes of Meeting Number 03-06
be adopted as printed and circulated.
CARRIED
IV PRESENTATIONS
Presentation of Heritage Plaques to the owners of Red House and the
former Sisman Shoe Factory
Councillor MacEachern provided a history of each of the properties being
recognized this evening with a Historical Plaque. Councillor MacEachern and
presented Mr. Tom Ntoulas of the Red House and Katherine Newell of 34
Berczy Street with the official Heritage Plaques for each of their properties,
and thanked them for preserving and protecting part of Aurora’s valuable
history.
V DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
Items 1, 2, 5, 6, 7, 8, 9, 10, 11 and 12 were identified for discussion.
VI ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
Moved by Councillor Griffith Seconded by Councillor Pedersen
THAT the following recommendations respecting the matters listed as
“Items not Requiring Separate Discussion” be adopted as submitted to
Council and Staff be authorized to take all necessary action required to
give effect to same:
3. ADM03-007 - Proposed Acquisition of Land from
Hydro One Networks Inc.
Amberhill Way Turning Circle
THAT Staff be directed to enter into negotiations with Ontario Realty
Corporation respecting the acquisition of lands and temporary
easement for grading purposes from Hydro One Networks Inc.
required for a proposed turning circle at the east end of Amberhill Way.
4. ADM03-008 - 2002 Annual Report
THAT the 2002 Annual Report for the Town of Aurora be received as
information.
13. Memo from Mayor Jones
Re: Former Water Tower – Davis Road
THAT the Region of York be requested to transfer the Davis Road
Water Tower Lands back to the Town of Aurora.
14. TR03-006 - Management Information Systems Strategic
Plan Update – Award RFP TR2003-08
THAT Council authorize staff to engage Prior & Prior Associates Ltd.
based on their response to Request for Proposal #TR2003-08 to a
maximum of $33,500 for purposes of completing the Management
Information Systems Strategic Plan Update Study.
THAT staff be directed to present to Council the Management
Information System strategic plan update study upon completion of this
review.
Aurora Council Minutes No. 03-07 Page 3
Tuesday, March 4, 2003
15. PW03-011 - Award of Tender No. PW-2003-05 - Reconstruction
of Child Drive and Baldwin Road (from Child Drive
to Henderson Drive)
THAT Tender No. PW-2003-05 the "Reconstruction of Child Drive and
Baldwin Road", be awarded to the North Rock Group Ltd. at its
tendered price of $836,303.34;
THAT Council authorize the re-allocation of project variances on an as
needed basis, by funding source, in the amounts of $29,893.72 and
$6,454.60 from the sewer/water and storm reserves respectively for
this project; and
THAT Council authorize the Mayor and Municipal Clerk to execute the
attached Form of Agreement between the Town of Aurora and the
North Rock Group Ltd. for the reconstruction of Child Drive and
Baldwin Road.
CARRIED
VII DELEGATIONS
Dr. Hanif S. Kassam, Director of Public Health Programs
for York Region re: West Nile Virus Issues
Dr. Hanif Kassam provided a thorough presentation outlining the causes
transferability, progression, signs and symptoms of West Nile Disease. Dr.
Kassam advised that the Region of York has taken a leadership role in the
efforts to monitor and control the growing presence of this disease within the
Region. Dr. Kassam indicated that the Town of Aurora should report all dead
birds on Town property to the Region of York, direct calls regarding dead
birds to the Health Connection Line, maintain an inventory and take measures
to reduce the number of mosquito breeding sites and strictly enforce the
Standing-Water By-law within the Town of Aurora. Dr. Kassam closed by
advising that the residents may call the York Region Health Connection Line
1-800-361-5653 to ask questions or report any incidents of dead bird
sightings or potential mosquito breeding grounds.
Moved by Councillor Griffith Seconded by Councillor Kean
THAT the comments of the delegate be received for information.
CARRIED
Mr. Thomas Keats of 160 Wellington Street East, re: Item #8
Mr. Thomas Keats advised that he had met with staff to discuss his ongoing
concerns about the proposed alterations to the roof-top garden and fence to
be built around the parking lot at 160 Wellington Street. Mr Keats indicated
that staff were very helpful in relieving his concern with regard to the Town’s
vision for the garden and the fence, however he advised that he is still unclear
about the owners proposal for the fence. Mr. Keats indicated that the tenants
in this condominium are anxious to see the Site Plan of Condominium
approved, so that the building can be registered and the tenants can legally
purchase their units.
Moved by Councillor Pedersen Seconded by Councillor Wallace
THAT the comments of the delegate be received for information.
CARRIED
Aurora Council Minutes No. 03-07 Page 4
Tuesday, March 4, 2003
Moved by Councillor MacEachern Seconded by Councillor Kean
THAT Item #8 be brought forward for consideration at this time.
CARRIED
8. Item Deferred from February 25, 2003 Council Meeting
re: Proposed Site Plan Amendment and Condominium
160 Wellington Street East
Moved by Councillor Griffith Seconded by Councillor Timpson
THAT the item be deferred until such time that staff is able to provide a
report to Council, incorporating all of the pending information, which is
required to be provided by the applicant.
CARRIED
VIII CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
1. ADM03-004 - Torresdale Construction Limited
Agreement to Replace Condominium
Conversion Agreement
(D07-97001)
Moved by Councillor MacEachern Seconded by Councillor Kean
THAT the Procedural by-law be waived and Councillor Vrancic be
permitted to speak to the issue a third time.
CARRIED
RECESS TO PROCEED IN CAMERA (8:15 p.m.)
Legal Matter
Moved by Councillor MacEachern Seconded by Councillor Timpson
THAT Council recess to proceed In Camera to address a legal matter
regarding this item.
CARRIED
RECONVENE FROM IN CAMERA TO RESUME COUNCIL MEETING (8:30 p.m.)
Moved by Councillor MacEachern Seconded by Councillor Timpson
THAT Council reconvene from in-camera and resume the meeting.
CARRIED
Moved by Councillor Vrancic Seconded by Councillor Timpson
THAT the Item be deferred for a three week period, in order to permit
the CAO’s office to notify again, the 27 affected tenants, who may have
rights within the existing agreement, as to the proposed sale of the
condominium, and ask them if they have any objections; and further
THAT the item be brought back to the March 25th Council meeting with
any comments from the affected tenants.
CARRIED
Aurora Council Minutes No. 03-07 Page 5
Tuesday, March 4, 2003
2. ADM03-005 - 1207309 Ontario Inc. (Magna)
Request for Conveyance of Reserve
Block 13, Plan 65M-3436
Moved by Councillor Vrancic Seconded by Councillor Griffith
THAT Staff be directed to advertise the conveyance of certain lands
described as Block 13, Plan 65M-3436, in the local newspaper for two
(2) consecutive weeks; and
THAT upon hearing no adverse comments from the public notice, Staff
introduce the necessary land sale by-law for Council’s consideration at
a future meeting.
CARRIED
5. CS03-010 - Workplace Safety and Insurance Board
Program Review - Consultant Selection
Moved by Councillor Kean Seconded by Councillor Griffith
THAT staff be authorized to engage the services of Heath Lambert
Benefits Consultant to review the Town's participation in the insurance
plan of the Workplace Safety and Insurance Board (formerly known as
the Worker’s Compensation Board) and to provide a report on any
cost benefits that may be achieved through a plan adjustment.
CARRIED
6. PL03-019 - Site Plan Agreement and Removal of the (H)
Holding Designation
Home Depot Holdings Inc.
15320 Bayview Avenue
Part of Lot 81, Concession 1 EYS
D11-10-02 and D14-12-02
Moved by Councillor Kean Seconded by Councillor MacEachern
THAT, subject to payment of fees and securities, Council authorize the
Mayor and Clerk to enter into a Site Plan Agreement between Home
Depot Holdings Inc., the Town of Aurora and the Region of York for the
construction of Building Supply Outlet and Garden Centre.
THAT, subject to the approval of the above noted site plan agreement,
Council enact By-law 4407-03.D to remove the Holding (H) designation
from the subject lands.
CARRIED
7. PL03-020 - Official Plan Amendment Application
1207309 Ontario Inc. (Magna)
Part of Lot 21, Concession 2 E.Y.S
D09-02-03
Moved by Councillor Griffith Seconded by Councillor Timpson
THAT Council receive as information the following overview of Official
Plan Amendment application D09-02-03 regarding Part of Lot 21,
Concession 2 E.Y.S. scheduled for the April 23, 2003 Public Planning
Meeting.
CARRIED
Aurora Council Minutes No. 03-07 Page 6
Tuesday, March 4, 2003
9. Notice of Motion from Councillor Kean
Re: Farmers Market
Moved by Councillor Kean Seconded by Councillor Vrancic
THAT the Town of Aurora Council approve the operation of the
Farmers Market sponsored by the Economic Development Advisory
Committee - Yonge Street Commercial Area Sub-Committee
commencing Saturday June 7, 2003 until Saturday October 11, 2003
to be held in the Temperance Street Municipal Parking Lot from the
8:00 a.m. to 12:30 p.m.; and
THAT the Town Solicitor prepare the necessary vendors agreements
by March 17, 2003; and
THAT the Farmer’s Market be insured through the Town’s insurance
policy; and
THAT Council waive the parking restrictions on the west side of
Temperance Street during the hours of operation of the Farmer’s
Market.
THAT all proceeds raised from the vendor fees be allocated for the
purchase of benches and other necessities to improve the Downtown
Core.
CARRIED
10. LSAC03-002 – February 13, 2003, Leisure Services Advisory
Committee Meeting
Moved by Councillor Kean Seconded by Councillor Pedersen
1. THAT the Committee Record of the Leisure Services Advisory
Committee Meeting, held on February 13, 2003, be received for
information; and
3. Culture and Recreation Master Plan
THAT staff provide a report outlining the usage levels, shortages and
unsatisfied needs within the community for each of the following
facilities; Ice Rink, Pool and Youth Centre; and
FURTHER THAT staff provide financial scenarios on how these
needs can be addressed.
AMENDMENT: Upon the question of the adoption of the resolution, it was:
Moved by Councillor MacEachern Seconded by Councillor Kean
THAT section 2 of the recommendations be amended to read as follows:
2. LS03-004 – Confederation Park Reconstruction
THAT the Leisure Services Advisory Committee endorse the
redevelopment of Confederation Park, in concert with the input
provided by the Regency Acres community along with staff and
representatives from the Public and Separate Boards of
Education; and
THAT staff be requested to organize an open house with regard
to the Reconstruction of Confederation Park, to allow for
affected residents to gain insight and provide comments on this
matter; and further
Aurora Council Minutes No. 03-07 Page 7
Tuesday, March 4, 2003
THAT the Leisure Services Advisory Committee recommend to
Council that a portion of Confederation Park be transferred to the
York Region Catholic Separate School Board and the York Region
District School Board for use of a shared parking facility/bus loop.
THE MOTION WAS CARRIED AS AMENDED
11. Central York Fire Service Joint Council Committee Meeting
Minutes of February 19, 2003
Moved by Councillor MacEachern Seconded by Councillor Kean
THAT the Minutes of the Joint Council Committee Meeting of February
19, 2003 be received for information; and
THAT the Town of Aurora appoint by By-law the Central York Fire
Services Fire Chief as the “Community Emergency Management
Coordinator”, and the Central York Fire Services Deputy Fire Chief as
the “Alternate Community Emergency Management Coordinator” for
the Town of Aurora, at the March 25, 2003 Council Meeting.
CARRIED
12. Correspondence from York Region re: Support for Province-
Wide Legislation addressing the prohibition of Smoking in
public place and workplaces in Ontario
Moved by Councillor Wallace Seconded by Councillor Griffith
THAT Council receive the correspondence for information.
CARRIED
IX REGIONAL REPORT
None.
X OTHER BUSINESS, COUNCILLORS
Correspondence from Mr. Nik Mracic, Project Manager of Metrus Development
Inc., re: St. John’s Road Development Cop., Draft Plan D12-00-1A, Subdivision
Agreement (Phase 1) - Approval - (Added Item)
Moved by Councillor MacEachern Seconded by Councillor Wallace
THAT Council receive the correspondence for information.
CARRIED
Aurora Council Minutes No. 03-07 Page 8
Tuesday, March 4, 2003
Councillor Kean inquired as to how long it would be before the members of the
Seniors’ Centre will be able to move into their new location at the former Public
Library. The Director of Leisure Services advised that the process should take
approximately one year to get to the moving stage.
Councillor Kean asked why there hasn’t been an in-depth study conducted on the
East Aurora Wet Lands. The Director of Planning advised that the Province of
Ontario did conduct an in-depth study when they evaluated these lands and
declared them provincially significant, subsequently there was an addendum made
to the Environmental Management Strategy, and some additional work done since,
including a management plan for the Urban Wildlife Park. The Director also advised
that the current work respecting the 5 Year Official Plan Review Study, did originally
have an environmental component within the Terms of Reference for the Secondary
Plan, however Council removed this environmental component.
Councillor Kean responded to the comments of the Director by expressing his
concern that the Town is undertaking the task of determining what to do with these
lands, without the benefit of a proper study on those lands.
Councillor Kean inquired about what can be done to Richardson Drive with regard to
the pot holes. The Director of Public Works advised that at this time of year, current
weather conditions would make it impractical to perform those types of repairs to the
roads. It was suggested that in the spring there will be many streets within the
Town, which will require work, and that, if necessary, a report on this matter will be
provided to Council.
Councillor Vrancic inquired as to why work crews are digging on Wellington Street at
Berczy Street. The Director of Public Works advised that the Region is in the
preliminary process of installing a water main from Berczy Street out to Aurora
Heights Drive and the work now underway is the subsurface investigation.
Councillor Vrancic expressed concern regarding the maintenance of Bathurst Street
between Bloomington Road and Wellington Street, during a recent snowstorm.
Councillor Vrancic requested that the Region be informed of Council’s displeasure
and asked to better maintain that stretch of road during future adverse weather
conditions.
Councillor Vrancic commended staff for installing and maintaining the three outdoor
ice rinks within the Town of Aurora. Councillor Vrancic also requested that staff try
to take stronger measures to prevent groups of hockey players from dominating
these rinks, making it impossible for non-hockey playing residents and families to
safely use these skating rinks for their own pleasure. The Director of Leisure
Services indicated that he will have staff look into the matter.
Councillor Timpson inquired when the Tender for Collins Crescent will be prepared
for review by Council. The Director of Public Works advised that it would be
provided within the next two weeks.
Councillor Timpson congratulated the Public Works Department for the fine job they
did on the 2003 Waste & Recycling Collection Calendar.
Councillor Griffith asked staff to follow up on the replacement of no parking signs
along Jasper Drive.
Councillor Pedersen advised that the new Nokiidaa Trail information pamphlets are
now available and can be obtained through the Leisure Services, Parks Department
at the Town of Aurora. The Pamphlet contains a map of the Nokiidaa Trail, which
has a span of about 25 Kilometres through Aurora, Newmarket and East
Gwillimbury, and also lists some focal points and attractive locations along the trail.
Aurora Council Minutes No. 03-07 Page 9
Tuesday, March 4, 2003
XI READING OF BY-LAWS
Moved by Councillor Timpson Seconded by Councillor Griffith
THAT the following listed by-laws be given 1st, 2nd and 3rd readings,
and enacted:
4407-03.D BEING A BY-LAW to amend By-law 2213-78
(Home Depot - removal of
holding prefix)
CARRIED
XII IN CAMERA
Legal and Property Matters
Moved by Councillor Vrancic Seconded by Councillor Griffith
THAT this Council proceed In Camera to address legal and property
matters.
CARRIED
XIII ADJOURNMENT
Moved by Councillor Griffith
THAT the meeting be adjourned at 9:05 p.m.
CARRIED
______________________ _________________________________
T. JONES, MAYOR B. PANIZZA, TOWN CLERK