MINUTES - Council - 20030128
TOWN OF AURORA
COUNCIL MEETING MINUTES
NO. 03-02
Council Chambers
Aurora Town Hall
Tuesday, January 28, 2003
ATTENDANCE
COUNCIL MEMBERS Mayor Jones in the Chair; Councillors Griffith,
Timpson, MacEachern, Pedersen, Vrancic,
Wallace and West.
Councillor Kean was absent on business.
STAFF MEMBERS Chief Administrative Officer, Director of Corporate
Services/Town Clerk, Director of Building, Director
of Planning, Director of Public Works, Director of
Leisure Services, Treasurer, and Council/
Committee Secretary.
Following Open Forum the Mayor called the meeting to order at 7:15 p.m.
I DECLARATIONS OF PECUNIARY INTEREST
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act.
II APPROVAL OF AGENDA
Moved by Councillor Griffith Seconded by Councillor MacEachern
THAT the content of the Agenda be approved as presented with the
following additions:
Memo from Bob Panizza, Town Clerk re: Correspondence from
Diane Fergueson, Chairperson of LACAC regarding 32 Wellington
Street;
Correspondence from Tribute Communities re: (Item 3) BA03-003
– 36 Hollidge Boulevard – Privacy Screen Fence.
CARRIED
III ADOPTION OF MINUTES
Council Meeting No. 03-01, Tuesday, January 14, 2003.
Moved by CouncillorTimpson Seconded by Councillor Griffith
THAT the Minutes of Meeting Number 03-01 be adopted as printed
and circulated.
CARRIED
Aurora Council Minutes No. 03-02 Page 2
Tuesday, January 28, 2003
IV PRESENTATIONS
Special presentation to staff for 25 years of employment with
the Town of Aurora
Wayne Jackson, Director of Public Works and Mayor Jones presented a gift
to Brad Schonauer on behalf of the municipality in recognition of his 25 years
of service with the Aurora’s Public Works Department. Wayne Jackson
provided a brief synopsis of the contributions made by Brad Schonauer to the
Town of Aurora during his career and commended him for his valued service
and efforts, and congratulated him on his 25 years of service.
V DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
Items 2, 3, 4, 6, 7, 9, 12, 15, 16 and 17 were identified for discussion.
VI ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
Moved by Councillor Griffith Seconded by Councillor Pedersen
THAT the following recommendations respecting the matters listed as
“Items not Requiring Separate Discussion” be adopted as submitted to
Council and Staff be authorized to take all necessary action required to
give effect to same:
1. ADM03-001 – Request for Dedication of Reserves as
Public Highway on Registered Plan 65M-3497
THAT By-law 4403-03.T, being a by-law to dedicate certain lands as
public highway on Registered Plan 65M-3497 forming part of
Dovercourt Lane, Watkins Glen Crescent, Kirkvalley Crescent,
Birkshire Drive, Turnbridge Road, Valemount Way, Haverhill Terrace,
Chippingwood Manor, and Bridgenorth Drive in the Town of Aurora, be
provided three readings.
5. LS03-003 – 15059 Leslie Street Working Session
THAT Council approve the conducting of a working session of
Members of Council on February 26, 2003 at 7:00 p.m. to review with
the Town’s Consultant the progress made respecting the refinement of
the Concept Plan for the development of the Town owned lands on
Leslie Street.
8. PW03-004 - Impact of Employment Standards Act on
Public Work’s Winter Maintenance Program
THAT Council approve the revised winter road, sidewalk and Parks
Division maintenance standards as detailed in Council Report No.
PW03-004 for the remainder of the 2002/2003 winter season; and
THAT Council direct staff to prepare a further report for their
consideration prior to the 2003/2004 winter season outlining strategies
and options for future winter seasons.
Aurora Council Minutes No. 03-02 Page 3
Tuesday, January 28, 2003
10. PL03-006 – Terms of Reference, Consulting Contract,
Conformity with Bill 122, An Act to Conserve the
Oak Ridges Moraine by Providing for the Oak Ridges
Moraine Conservation Plan
THAT the Terms of Reference for the Oak Ridges Moraine
Implementation Study be approved;
THAT the Purchasing Policy be waived in so far as its tender
requirements for consulting contracts are concerned; and
THAT staff be authorized to enter into a contract with HBR Planning
Centre, carry out the Implementation background report, Official Plan
Amendment and Zoning By-law Amendment as required under Bill 122
and Ontario Regulation 141/02, the Oak Ridges Moraine Conservation
Plan subject to HBR Planning Centre preparing an acceptable
proposal and workplan in accordance with the terms of reference.
11. Items Referred from In Camera Meeting
Administrative Procedure No. 14
That an exception to Administrative Procedure No. 14 be granted to
extend dental and extended health benefits to employee number 119
as set out in the confidential memorandum of the Director of Corporate
Services dated January 10, 2003.
Administrative Procedure No. 24
That an exception to Administrative Procedure No. 24 be granted and
that the Leisure Services Dept. be authorized to hire the Serviceperson
as recommended in the confidential report of the Director of Corporate
Services dated January 21, 2003.
13. EDAC03-01 - January 15, 2003, Economic Development
Advisory Committee Meeting
1. THAT the Committee Record of the Economic Development Advisory
Committee Meeting held on December 11, 2002 be received as
information.
2. Draft Terms of Reference for Two Alternative Yonge Street
Commercial Area Sub-Committees
THAT the Yonge Street Sub-Committee continue operating under the
current Terms of Reference of the sub-committee; and
THAT, following the Yonge Street Commercial Area Sub-Committee
“Drop-in Breakfast Meeting” being held on Thursday, January 23, 2003,
the Sub-Committee evaluate the feedback and report to the next
Committee meeting on the needs of the Yonge Street merchants; and
THAT the Terms of Reference for the Yonge Street Commercial Area
Sub-Committee be reviewed at the first Economic Development Advisory
Committee Meeting in the new term of Council.
Aurora Council Minutes No. 03-02 Page 4
Tuesday, January 28, 2003
3. City of Cambridge and Town of Georgina Downtown
Redevelopment/Improvement Incentive Programs
THAT the Economic Development Officer’s memorandum entitled
Downtown/Area Specific Municipal Economic Development Initiatives be
received and considered in the implementation plan to be prepared to
complement the update to the Economic Development Strategy;
THAT the Economic Development Strategy, expected to be completed
later this year include a component related to the Town’s historic
downtown commercial core area.
4. Yonge Street Commercial Area Sub-Committee
THAT the Economic Development Officer review the application of the
clean yard by-law to vacant properties on Yonge Street in the downtown
core and report to the Committee; and
THAT By-law Enforcement staff be requested to increase the enforcement
of provisions of By-law 4370-02.P being the clean yard by-law.
14. LSAC03-01 - January 9, 2003, Leisure Services Advisory
Committee Meeting
1. THAT the Committee Record of the Leisure Services Advisory Committee
Meeting, held on January 9, 2003, be received for information; and
2. Culture and Recreation Master Plan Information – Request for Committee
Input from December 12, 2002 Meeting No. 02-13
THAT a preamble be included in the Master Plan stating that “while these
are desirable standards the decision to implement the construction of any
one facility cannot be based solely on the standards but consideration
should also be given to the actual usage numbers in the immediately
preceding years, projected population growth and projected usage.
THAT the “Guiding Principles” on page 118 of the agenda, section 8 be
amended by adding the following:
viii) Actual usage figures;
ix) Projected usage by the affected community group.
CARRIED
VII DELEGATIONS
Richard Harrison, re: (Item 16) LACAC03-002 - January 20, 2003,
Local Architectural Conservation Advisory Committee Meeting
Mr. Harrison appeared before Council to address and respond to any concerns
or inquires that Council might have on the development proposal for 32-34
Wellington Street East and 33 Centre Street.
Moved by Councillor West Seconded by Councillor Wallace
THAT the comments of the delegate be received and referred to item
#16 section (2), and that the item be brought forward for consideration.
CARRIED
Aurora Council Minutes No. 03-02 Page 5
Tuesday, January 28, 2003
16. LACAC03-002 - January 20, 2003, Local Architectural
Conservation Advisory Committee Meeting
Moved by Councillor Vrancic Seconded by Councillor MacEachern
THAT the O.P.A. process proceed contingent that the current owner
designate the existing house at 32 Wellington Street East as heritage
property.
On a recorded vote, the motion was DEFEATED
YEAS: 2 NAYS: 6
VOTING YEAS: Councillors MacEachern and Vrancic
VOTING NAYS: Councillors Griffith, Pedersen, Timpson, Wallace,
West and Mayor Jones.
Moved by Councillor MacEachern Seconded by Councillor Timpson
And further that the Committee also reserves the right to consider the
opportunity to designate the house at the next review stage.
On a recorded vote, the resolution was CARRIED UNANIMOUSLY
Moved by Councillor Timpson Seconded by Councillor Griffith
2. Development Proposal 32–34 Wellington St. E.
That the concerns of the LACAC Committee regarding the proposed
development at 32-34 Wellington St. E. be withdrawn at this time, and
that the Committee has no objections to the proposed Official Plan
Amendment, however it reserves the right to address the issues raised
in it’s resolution of January 14 as well as any other issues that may
arise at the zoning by-law/site plan review stage;
THAT given the foregoing, Council now recommends that the
O.P.A. be presented to Council for approval and that the Site Plan
be completed in conjunction with the Zoning By-law as previously
determined by Council at the Public Planning Meeting held on
Wednesday December 19th, 2002; and
THAT the owner will not apply for a demolition permit for the
property for a period of 12 months; and
THAT the motion will not come into effect until a letter is provided
by the applicant confirming this request.
On a recorded vote, the motion was CARRIED
YEAS: 7 NAYS: 1
VOTING YEAS: Councillors Griffith, Pedersen, Timpson, Vrancic,
Wallace, West and Mayor Jones.
VOTING NAYS: Councillor MacEachern
Aurora Council Minutes No. 03-02 Page 6
Tuesday, January 28, 2003
Moved by Councillor Griffith Seconded by Councillor Pedersen
1. THAT the Committee Record of the L.A.C.A.C. Meeting held on
January 20, 2003 be received for information; and
3. Changes to the Ontario Heritage Act
That the Committee supports any changes that would strengthen the
Ontario Heritage Act, and further encourages the Ministry of Culture to
provide additional controls to regulate/prohibit demolition of heritage
structures; and
4. 219 Old Yonge St., Proposed Redevelopment Plan
That the material presented be received and the Committee expresses
it’s general support of the design concept and look forward to
commenting further when the site plan is submitted; and
5. Strategy for Establishing a Heritage Conservation District
That the outline prepared by J. McIntyre be received and that staff
research with other municipalities a list of issues and contents that
should be considered by the Committee with regard to establishing a
heritage conservation district.
CARRIED
Memo from Bob Panizza, Town Clerk re: Correspondence from Diane
Fergueson, Chairperson of LACAC regarding 32 Wellington Street
Moved by Councillor West Seconded by Councillor Pedersen
THAT the correspondence be received for information.
CARRIED
VIII CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
2. ADM03-002 – Region of York request for Road Widening
and Temporary Easement Reconstruction
of St. Johns Sideroad
Moved by Councillor Vrancic Seconded by Councillor West
THAT Staff be directed to advertise the conveyance of certain lands
described as Part of Lot 86, Concession 1, EYS, Part of Block 27, Plan
65M-2873, and Part of Block 144, Plan 65M-2689, in the local
newspaper for two (2) consecutive weeks; and
THAT upon hearing no adverse comments from the public notice, Staff
submit the related Offer to Sell Agreement and introduce the
necessary by-law for Council’s consideration at a future meeting.
CARRIED
Moved by Councillor Vrancic Seconded by Councillor MacEachern
THAT the actual valuation be presented to Council for approval.
CARRIED
Aurora Council Minutes No. 03-02 Page 7
Tuesday, January 28, 2003
3. BA03-003 – 36 Hollidge Boulevard – Privacy Screen Fence
Moved by Councillor West Seconded by Councillor Vrancic
THAT Council direct staff to have Tribute Communities remove the
fence located at 36 Hollidge Boulevard from the Town of Aurora right
of way.
CARRIED
Correspondence from Tribute Communities re: (Item 3) BA03-003 – 36
Hollidge Boulevard – Privacy Screen Fence
Moved by Councillor West Seconded by Councillor Vrancic
THAT the correspondence be received for information.
CARRIED
4. LS03-002 – 2003 Community Grant Requests
Moved by Councillor Vrancic Seconded by Councillor West
THAT the 2003 Grant requests including Community Grants and
Special Events Grants totalling 77,534 be approved for distribution as
outlined herein upon approval of the 2003 Budget.
CARRIED
6. PW03-002 - Award of Contract for Consulting Services -
Reconstruction of Ridge Road
Moved by Councillor West Seconded by Councillor Pedersen
THAT the Director of Public Works be authorized to sign an
Engineering Agreement with Totten Sims Hubicki Associates for the
provision of consulting services for the preliminary and detail design for
the reconstruction of Ridge Road at a cost not to exceed $32,241.00,
exclusive of GST; and
THAT funds in the amount of $32,241.00, exclusive of GST, be
allocated from the Engineering Reserve for this design work.
CARRIED
7. PW03-003 - Award of Contract for Consulting Services -
Reconstruction of St. John’s Sideroad
Public Work’s Winter Maintenance Program
Moved by Councillor Timpson Seconded by Councillor Pedersen
THAT the Mayor and Clerk be authorized to sign an Engineering
Agreement with R. V. Anderson Associates Limited for the provision of
consulting services for the design of certain Town works to be included
in the reconstruction of St. John’s Sideroad at a cost not to exceed
$70,900, exclusive of GST.
CARRIED
Aurora Council Minutes No. 03-02 Page 8
Tuesday, January 28, 2003
9. PL03-009 – Official Plan Amendment, Zoning By-law
Amendment and Subdivision Applications
Childan (Aurora) Limited
Part of Lot 86, Concession 1, W.Y.S.
West of Yonge Street and North of St. John’s Sideroad
Files D09-01-03, D14-01-03 and D12-03-01A
Moved by Councillor West Seconded by Councillor Griffith
THAT Council receive as information the following overview of Official
Plan Amendment, Zoning By-law Amendment and Subdivision
Applications D09-01-03, D14-01-03 and D12-03-1A scheduled for the
March 26, 2003 Public Planning Meeting.
CARRIED
12. General Committee Meeting Report No. 03-02
Tuesday, January 14, 2003
CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION FROM THE
GENERAL COMMITTEE MEETING NO. 03-02, TUESDAY, JANUARY 21, 2003 –
DELEGATION OF MONIKA AUBRAUCH
(V) DELEGATIONS
Monika Aubrauch, Executive Director and Brad Rye,
President of Transitional and Supportive Housing Services
of York Region re: Introduction to the organization’s
services and the projects being undertaken by the
Building Hope Campaign.
Moved by Councillor Griffith Seconded by Councillor Vrancic
THAT the Town of Aurora Council accepts the presentation by
Transitional and Supportive Housing Services of York Region and The
Building Hope Campaign; and
THAT Council endorses the work of the agency for the Region’s
homeless and their expansion programs and services through The
Building Hope Campaign Cabinet for The Building Hope Campaign;
and
THAT Council also endorses the appointment of Mayor Tim Jones as a
member of the Campaign Cabinet for The Building Hope Campaign as
a representative of the Town of Aurora.
CARRIED
Moved by Councillor West Seconded by Councillor Griffith
THAT the remainder of the Report of the General Committee Meeting
No. 03-02 be received and the recommendations carried by the
Committee be adopted.
CARRIED
15. LACAC03-001 - January 13, 2003, Local Architectural
Conservation Advisory Committee Meeting
Aurora Council Minutes No. 03-02 Page 9
Tuesday, January 28, 2003
Moved by Councillor West Seconded by Councillor Griffith
1. THAT the Committee Record of the L.A.C.A.C. Meeting held on
January 13, 2003 be received for information; and
2. Demolition Request for 72 Kennedy St. W.
That the letter from Mr. T. Corsianos, the solicitor acting on
behalf of the property owner be received and that regretfully the
committee permits the demolition of 72 Kennedy St. W. and
authorizes staff to sign off on the demolition permit; and
3. Development Proposal 32 – 34 Wellington St. E.
(item presented to Council independently on Jan 14, 2003)
4. Urban Design Guidelines for the Wellington St. Corridor
That the Urban Design Guidelines for Wellington St. E. prepared
by Brook McIlroy Inc, urban design planners be received for
information; and
5. Renovations to 15 Catherine St.
That the renovation designs as presented be accepted, and
further that LACAC suggests that the proposed front porch not
be constructed as it is not in keeping with the original design of
the house, that the proposed new windows and sashes be in the
same style as those existing in the front of the house; and
6. Demolition request for 97 Tyler St
That the demolition request be granted subject to the owner of
the property maintaining as many of the mature trees on the
property as possible as part of the redevelopment proposal; and
7. Plaque Request for the Red House, 16003 Yonge St.
That the request for a heritage plaque be approved and
presented to identify the subject property as the “Red House
circa 1845”; and
8. Heritage District Streetscape Design
That LACAC supports the report, however the committee has
concerns regarding the historical lighting component in the
report and requests that it be given an opportunity to research
appropriate historical lighting that may be considered and report
back to Council; and
9. Request for Demolition 108 Tyler St.
That LACAC recognizes that it has no authority to prevent the
demolition of this house, but wishes to point out that this house
was built in 1947 and is an important example of a post WW II
design in Aurora, the work of architect Gordon Fowler and when
the large new house to the east was constructed several years
ago, it was built on the understanding that this building would be
preserved and regretfully, the committee authorizes staff to sign
off on the demolition permit request; and
10. Maple St. & Fleury St. Reconstruction
Aurora Council Minutes No. 03-02 Page 10
Tuesday, January 28, 2003
That LACAC wishes to express it’s concerns with the proposed
sidewalk extension on the south side of Maple St. which is
identified in the proposed reconstruction project for Maple and
Fleury Streets and requests that it not be constructed in order to
maintain the original rural character of the streetscape.
CARRIED
17. Correspondence from the Town of Georgina
re: Private Members Bill 30
Moved by Councillor West Seconded by Councillor Timpson
THAT the correspondence be received and endorsed.
CARRIED
IX REGIONAL REPORT
The York Region Rapid Transit Corporation is holding a public meeting on
February 17th at 9:00 a.m. at the York Region Administrative Centre to
discuss their plans on rapid transit.
The Water for Tomorrow Program has managed to save an estimated 13 ½
million litres of water a day by identifying pipe line cracks, conducting toilet
and shower head retrofits in addition to the community education program.
This program also provides landscape audits and public education in order to
curb water consumption.
X OTHER BUSINESS, COUNCILLORS
Councillor Pedersen provided congratulations to the Chamber of Commerce
on their new location.
XI READING OF BY-LAWS
Moved by Councillor Griffith Seconded by Councillor Timpson
THAT the following listed by-law be given 1st, 2nd and 3rd readings, and
enacted:
4403-03.T BEING A BY-LAW to
dedicate certain lands
as public highway on
Registered Plans 65M-
3497 forming part of
Dovercourt Lane,
Watkins Glen
Crescent, Kirkvalley
Crescent, Birkshire
Drive, Turnbridge
Road, Valemount Way,
Haverhill Terace,
Chippingwood Manor
and Bridgenorth Drive.
CARRIED
XII ADJOURNMENT
Aurora Council Minutes No. 03-02 Page 11
Tuesday, January 28, 2003
Moved by Councillor Griffith
THAT the meeting be adjourned at 8:20 p.m.
CARRIED
______________________ _________________________________
T. JONES, MAYOR B. PANIZZA, TOWN CLERK