MINUTES - Council - 20021022
TOWN OF AURORA
COUNCIL MEETING MINUTES
NO. 02-24
Council Chambers
Aurora Town Hall
Tuesday, October 22, 2002
ATTENDANCE
COUNCIL MEMBERS Mayor Jones in the Chair; Councillors Griffith, Kean,
Timpson, MacEachern, Pedersen, Vrancic, Wallace
and West.
STAFF MEMBERS Chief Administrative Officer, Director of Corporate
Services/Town Clerk, Director of Building, Director of
Planning, Director of Public Works, Director of Leisure
Services, Treasurer, Solicitor, Administrative Co-
ordinator and Council/ Committee Secretary.
The Mayor called the meeting to order at 7:00 p.m.
I DECLARATIONS OF PECUNIARY INTEREST
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act.
II APPROVAL OF AGENDA
Moved by Councillor Timpson Seconded by Councillor MacEachern
THAT the content of the Agenda be approved as presented with the
following additions:
Delegation Request from W. Brent Clarkson of MacNaughton Hermsen
Britton Clarkson Planning Limited re: (Item #2) PW02-061 – Request for
Topsoil Permit for Home Depot Site
Correspondence from Gerry Smith re: Item 9(6) TSAB02-024 - October
2, 2002, Traffic Safety Advisory Board Meeting
Memo From Sue Seibert, Director of Planning re: (Item #12) PL02-087 -
Draft Plan of Subdivision Applications, Whitwell Business Park, Part of
Lot 21 and 22, Concession 3 Files D12-00-4A
CARRIED
Aurora Council Meeting No. 02-24 Page 2
Tuesday, October 22, 2002
III ADOPTION OF MINUTES
Council Meeting No. 02-23, Tuesday, October 8, 2002.
Moved by Councillor Griffith Seconded by Councillor Pedersen
THAT the Minutes of Meeting Number 02-23 be adopted as printed and
circulated.
CARRIED
IV PRESENTATIONS
None
V DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
Items 1, 2, 5, 7, 8, 9, 11 and 12 were identified for discussion.
VI ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
Moved by Councillor West Seconded by Councillor Timpson
THAT the following recommendations respecting the matters listed as “Items not
Requiring Separate Discussion” be adopted as submitted to Council and Staff be
authorized to take all necessary action required to give effect to same:
3. PW02-062 – Acceptance of Municipal Services – Kennedy
Estates Subdivision Register Plan 65M-3265
THAT Council accept the municipal services contained within Registered
Plan 65M-3265 of the Kennedy Estates Subdivision;
THAT the Director of Public Works be authorized to issue a Certificate of
Acceptance of Public Works for said lands as required under Section 3.12 of
the Subdivision Agreement; and
THAT the Treasurer be directed to release all municipal servicing securities
held in relation to the Kennedy Estates Subdivision.
4. TR02-021 - Award of Request for Proposal #TR2002-43
Supply, Delivery, Installation and Maintenance of Desktop
Computer Equipment and Peripherals Devices
THAT Request for Proposal (RFP) # TR2002-43 for the Supply, Delivery,
Installation and Maintenance of Desktop Computer Equipment and
Peripherals Devices be awarded to N2End Connectivity.
6. EDC02-008 - October 9, 2002, Economic Development
Advisory Committee Meeting
THAT the Committee Record of the Economic Development Advisory
Committee Meeting held on October 9, 2002 be received as information.
10. Minutes of the Central York Fire Services Joint Council
Committee Meeting of Wednesday, October 9, 2002
THAT the Minutes of the meeting be received for information.
CARRIED
Aurora Council Meeting No. 02-24 Page 3
Tuesday, October 22, 2002
VII DELEGATIONS
John Gallo, President, Bayview Wellington Ratepayers
Association Re: (Item 8) LSAC02-10 - (Civic Square Gate Park)
Mr. John Gallo, president of the Aurora Ratepayers Association, briefly summarized the
history of the Town of Aurora’s plans to turn the lands located at John West Way and
Civic Square Gate, in the Bayview Wellington Development, into a significant community
focal point. Mr. Gallo advised that the residents in the nearby housing developments had
been informed of these plans and that this information was a large factor in the decision
for many of these people to purchase new homes in that neighbourhood. Mr Gallo
advised that in 2002 Council re-thought this initiative and decided to keep the Town Park
as the main location for community events, as a result of this decision the former Civic
Square had been left as an open field and was recently set up as an informal soccer field.
Mr. Gallo advised that representatives of the Home Depot, which is scheduled to be
constructed in the area within the next two years, have promised to contribute $35,000
worth of materials, as well as labour, to landscape and convert this field into a park that
residents can enjoy and be proud of. Mr. Gallo requested that the funds promised by
Home Depot be incorporated into the 2003 Capital Budget, so that construction of the
park may commence in conjunction with the Home Depot Building; and that the
Bayview/Wellington Ratepayers Association is permitted to have input into the planning of
this park and in how the funds are to be allocated for this project.
Moved by Councillor West Seconded by Councillor MacEachern
THAT the comments of the delegate be received and referred to item 8.
CARRIED
Moved by Councillor MacEachern Seconded by Councillor Pedersen
THAT to item 8 LSAC02-010, (section 3) Proposed Civic Square Park, be
brought forward for consideration at this time.
CARRIED
8. LSAC02-010 - October 10, 2002, Leisure Services
Advisory Committee Meeting - recommendation (3)
Moved by Councillor Griffith Seconded by Councillor MacEachern
(3) Proposed Civic Square Park
THAT staff meet with residents to develop a plan for park improvement for
Civic Square Park to utilize within 2003 the donation from Home Depot
($35,000 plus labour).
CARRIED
Aurora Council Meeting No. 02-24 Page 4
Tuesday, October 22, 2002
Michael Tough of Bayview Greens Ratepayers
Association Re: (Item 8) LSAC02-10 - (Construction of
Public Washroom Facility along Birkshire Dr.)
Mr. Tough advised that the Bayview Greens Ratepayers Association would like to
encourage Council to approved the recommendation from the Leisure Services Advisory
Committee report LSAC02-010 suggesting that the proposed public washroom facility on
Birkshire Drive, not be constructed. He advised that the association is very concerned
about safety issues in relation to these types of facilities and that they are firmly against
the construction of any type of public washroom in their neighbourhood. Mr. Tough
expressed the opinion that portable toilets should be sufficient in that area during busy
times at the park and that the association has no concerns with these types of facilities.
Mr. Tough also requested that the Bayview Greens Ratepayers Association be permitted
to have input into the decision-making process pertaining to the final plans for that space.
Moved by Councillor MacEachern Seconded by Councillor West
THAT the comments of the delegate be received and referred to item 8, and
that the item be brought forward for consideration at this time.
CARRIED
8. LSAC02-010 - October 10, 2002, Leisure Services
Advisory Committee Meeting - recommendation (2)
Moved by Councillor Kean Seconded by Councillor MacEachern
(2) Park Washrooms on Birkshire Drive
a) THAT the public washroom not be constructed and that portable
washrooms be provided for the users of the park
DEFEATED
Moved by Councillor West Seconded by Councillor Wallace
(2) Park Washrooms on Birkshire Drive
a) THAT the construction of public washrooms on Birkshire Drive be
referred to the budget Committee for consideration with the 2003
Capital Budget.
CARRIED
Moved by Councillor MacEachern Seconded by Councillor West
(2) Park Washrooms on Birkshire Drive
b) THAT the splash pad be referred back to the Leisure Services
Advisory Committee for further consideration.
CARRIED
Aurora Council Meeting No. 02-24 Page 5
Tuesday, October 22, 2002
ADDED ITEM - Delegation Request from W. Brent Clarkson of MacNaughton
Hermsen Britton Clakson Planning Limited re: (Item #2) PW02-061 – Request for
Topsoil Permit for Home Depot Site
Mr. W. Brent Clarkson advised that his client, Home Depot, has made many concessions
and revisions to the proposed Home Depot Site Plan in efforts to assist the Town and
accommodate the concerns of the residents neighbouring the proposed site. Mr. Smith
advised that, most of the conditions for site plan approval have been met and that his
clients are requesting the issuance of a topsoil permit to allow them to begin the task of
grading and water management while the site plan is in it’s final holding period. Mr.
Clarkson acknowledged that the timing of this request is not standard practice for this
type of application, however, he noted that the extended time frame for this plan, as
approved by Council, is also unusually long, and therefore suggests that under the
circumstances Council approve his client’s request for the permit.
Moved by Councillor MacEachern Seconded by Councillor West
THAT comments of the delegate be received and referred to item #2; and
THAT item #2 - PW02 -061 – Request for Topsoil Permit for Home Depot
Site, be brought forward for consideration at this time.
CARRIED
2. PW02-061 – Request for Topsoil Permit for Home Depot Site
Moved by Councillor MacEachern Seconded by Councillor Griffith
THAT staff proceed with the issuance of a Topsoil Permit for the Home
Depot Site.
THAT the Topsoil Permit should be issued under the following conditions:
• the Topsoil Permit be issued only after receipt of approval from the
Regional Municipality of York for the construction entrance onto
Bayview Avenue;
• the fees and securities related to servicing works to be undertaken as
part of the Topsoil Permit be collected at the site plan approval stage;
• the construction entrance shown on the proposed plans at Exley
Drive/Civic Square Gate not be allowed; and
• the applicant shall acknowledge that the Letter of Credit received in
relation to the subject Topsoil Permit be available for use by the
Town, at the sole discretion of the Director of Public Works, for the
cleaning of off-site storm sewers and connected storm water
management facilities if necessary.
CARRIED
Moved by Councillor Vrancic Seconded by Councillor McEachern
THAT the builder proceed with the underground storm waterworks,
providing that all requirements are met, including a letter of credit, to the
satisfaction of the Director of Public Works.
CARRIED
Aurora Council Meeting No. 02-24 Page 6
Tuesday, October 22, 2002
VIII CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
1. CS02-045 - 2003 Council and Committee Meeting Calendar
Moved by Councillor Kean Seconded by Councillor Pedersen
THAT the 2003 Council and Committee Meeting Calendar attached hereto
as Attachment “1” be approved; and
CARRIED
Moved by Councillor Kean Seconded by Councillor Pedersen
That staff meet with representatives of ACI (Aurora Cable Internet) in order
to discuss the temporary discontinuance of televised broadcasts of Council
meetings at the end of September in an election year.
CARRIED
5. General Committee Meeting Report No. 02-14
Tuesday, October 8, 2002
CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION FROM THE
GENERAL COMMITTEE MEETING NO. 02-14, TUESDAY, OCTOBER 15, 2002 - ITEM
2 AND 3
(2) CS02-044 – Audio Taping of Committee Meetings
Moved by Councillor West Seconded by Councillor Pedersen
THAT audio taping of Advisory Committee Meetings be implemented and
that the Town’s Procedural By-law be amended to reflect this change in
procedures; and
THAT the Administration & Finance Committee meetings be added to the
list of Committees that will be audio taped.
CARRIED
(3) PW02-056 – Drainage Easements and Downspouts
on Residential Lots in New Developments
Moved by CouncillorWest Seconded by Councillor MacEachern
THAT this matter be referred back to staff for further review into possible
measures which can be taken to protect new developments from flooding
issues relating to improper grading and drainage alteration.
CARRIED
Moved by Councillor Griffith Seconded by Councillor MacEachern
THAT the Report of the General Committee Meeting No. 02-14 be received
and the recommendations carried by the Committee be adopted.
CARRIED
Aurora Council Meeting No. 02-24 Page 7
Tuesday, October 22, 2002
7. LACAC02-011 - October 7, 2002, Local Architectural
Conservation Advisory Committee Meeting
Moved by Councillor West Seconded by Councillor MacEachern
THAT The following items from the LACAC report 02-011 be referred to
the Budget Committee for consideration with the 2003 Capital Budget:
2003 Budget
2. That $10,000 be allocated for the 2003 Operating Budget for
LACAC.
LACAC Web Site
4. That support be provided for the development of a web site in
consultation with the Historical Society and the Museum;
And that discussion with the Historical Society and the
Museum include the services of a technical specialist for the
development and ongoing management of the site(s).
Committee Secretariat Support
7. That LACAC be provided with a reporting secretary for all
future meetings.
CARRIED
Moved by Councillor Vrancic Seconded by Councillor Kean
1. THAT the Committee Record of the L.A.C.A.C. Meeting held on Oct.
7, 2002 be received for information; and
Church St. School Renovations
3. That the Leisure Services Dept. be advised that LACAC has no
objections to the proposed renovations to the Church St. School as
identified in the plans submitted.
Site Plan 15198 Yonge St.
5. That the memorandum from J. McIntyre be received and that the
Committee supports the modified elevation design of the proposed
building addition.
Site Plan 15177 Yonge St.
6. That LACAC support the proposed design changes to the building as
suggested by D. Falconer.
Proposed Service Station - Leslie St./Wellington St. E.
8. That the information presented regarding the proposed service
station at the intersection of Leslie St. and Wellington St. E. be
received for information and that the Planning Dept. be advised that
the Committee has no concerns with the proposal.
CARRIED
Aurora Council Meeting No. 02-24 Page 8
Tuesday, October 22, 2002
8. LSAC02-010 - October 10, 2002, Leisure Services
Advisory Committee Meeting
Moved by Councillor Kean Seconded by Councillor West
THAT the Other Business portion of the Leisure Services Advisory
Committee Record, pertaining to the re-naming policy, from the
October 10, 2002 meeting, be referred back to the Committee for
further review and consideration; and
THAT the balance of report LSAC02-010, be approved as follows:
(1) Art Aurora Show
THAT the Art Aurora Show and Sale to be held in May 2003, at the Town
Hall; and
THAT a second show at the Aurora Street Festival be considered by the
Aurora Chamber of Commerce.
(4) 10 Year Capital Repair/Replacement Projection, LS02-040
THAT $500,000 be provided as a yearly contribution to the 10 Year Capital
Repair/Replacement Projection/Reserve Fund.
(5) Department of Leisure Services 2003 Proposed Capital Budget.
THAT the Building Operations Division section of the “Proposed 2003
Capital Budget – Priority Listing” on page 3 of the LSAC agenda be
approved; and
THAT the Parks Division section be amended by moving #1 - Bayview
Wellington North Community Park Phase II to represent #5 on the
“Proposed 2003 Capital Budget – Priority Listing”; and
THAT page 43 of the LSAC agenda regarding the Bayview Wellington North
Community Park Phase II be amended by deleting “water play spray pad
feature and washroom facilities” within the purpose section.
(6) Master Plan Review Meeting Dates Work Schedule
THAT the meeting date for the Master Plan Review be November 16th, 2002
at 10:00 a.m.; and
THAT a lunch be provided for the committee; and
THAT the “Proposed Saturday Work Schedule” be approved.
CARRIED
9. TSAB02-024 - October 2, 2002, Traffic Safety
Advisory Board Meeting
Moved by Councillor West Seconded by Councillor Kean
THAT item 1 of the TSAB report 02-024 regarding Report No. TSAB02-17 –
George Street and Tyler Street – Traffic Review, be referred back to the
Committee for further review.
DEFEATED
Aurora Council Meeting No. 02-24 Page 9
Tuesday, October 22, 2002
Moved by Councillor Vrancic Seconded by Councillor Pedersen
1. September 27, 2002 memorandum from the Traffic/Transportation
Analyst regarding Report No. TSAB02-17 – George Street and Tyler
Street – Traffic Review.
(i) THAT parking be prohibited on the north side of Tyler Street from
Temperance Street to George Street;
(ii) THAT parking be prohibited on the south side of Tyler Street from
19 meters west of Mill Street to a point 80 meters west of Mill
Street;
(iii) THAT parking be prohibited on the north side of Tyler Street from
Temperance Street to a point 20.8 meters east of Temperance
Street;
(iv) THAT Staff be requested to determine the feasibility of
implementing northbound left turn prohibitions onto Tyler Street
from Yonge Street as well as other measures aimed at reducing
the amount of cut-through traffic and speeding vehicles.
CARRIED
Moved by Councillor MacEachern Seconded by Councillor Pedersen
THAT item 6 of the TSAB report 02-024 regarding safety concerns on
McDonald Drive, be deferred to the TSAB meeting of November 6, 2002.
CARRIED
Moved by Councillor Wallace Seconded by Councillor Timpson
THAT staff investigate the feasibility of placing a traffic light at the
intersection of Yonge Street and Church Street.
CARRIED
Moved by Councillor Wallace Seconded by Councillor Timpson
2. September 27, 2002 memorandum from the Traffic/Transportation
Analyst regarding the August 26, 2002 letter from Mr. James C.
Wood.
(i) THAT parking be prohibited on the north side of Centre Street
from Spruce Street to a point 31.4 meters west of Spruce Street;
(ii) THAT the Clerks Department be requested to introduce the
necessary by-law to implement the proposed parking
prohibitions; and
(iii) THAT Staff be requested to determine if the York Regional Police
Department has legal jurisdiction to issue parking tickets.
3. September 27, 2002 memorandum from the Traffic/Transportation
Analyst regarding Report PW02-033 – Removal of Pedestrian
Crossover at the Yonge Street and Mosley Street intersection.
(i) THAT the Council adopted recommendations as outlined in Report
No. PW02-033 regarding the removal and proposed parking
prohibitions on Yonge Street be repealed;
Aurora Council Meeting No. 02-24 Page 10
Tuesday, October 22, 2002
(ii) THAT the Council adopted recommendation to approve the
installation of Intersection Pedestrian Signals on Yonge Street at
Tyler Street (north leg) be repealed;
(iii) THAT Council approve the installation of Intersection Pedestrian
Signals on Yonge Street at Mosley Street (north leg);
(iv) THAT parking be prohibited on the east side of Yonge Street from
Mosley Street to a point 9 meters south thereof;
(v) THAT Staff be requested to send a letter to the Region of York
requesting Regional approval to implement recommendation 3 (iii);
and
(vi) THAT upon receipt of approval from the Region of York for this
work, staff:
• be authorized to issue a tender for this project;
• be directed to report to Council with the results of the tender.
4. September 27, 2002 memorandum from the Traffic/Transportation
Analyst regarding Town of Aurora – Traffic Calming Policy.
(i) THAT the proposed traffic calming process and policy be referred
back to the TSAB with the proposed report to Council at their next
meeting in November.
5. Report No. TSAB02-021 – Pederson Drive and Earl Stewart Drive –
Multi-Way Stop Sign Control.
(i) THAT the Public Works Department be requested to install multi-
way stop sign control at the intersection of Pederson Drive and
Earl Stewart Drive;
(ii) THAT a letter be sent to the businesses in the vicinity of the
Pederson Drive and Earl Stewart Drive intersection with the
TSAB’s recommendations; and
(iii) THAT the Clerks Department be requested to introduce the
necessary by-law to implement the above recommendation.
7. August 30, 2002 letter from Jim Dickinson regarding parking concerns
on Whispering Pine Trail.
(i) THAT the August 30, 2002 letter from Jim Dickinson regarding
parking concerns on Whispering Pine Trail be received as
information; and
(ii) THAT a letter be sent to Jim Dickinson indicating that the request
for parking prohibitions on Whisper Pine Trail has been denied.
8. August 20, 2002 letter from Douglas Ajram
regarding safety concerns on Elderberry
Trail.
(i) THAT the August 20, 2002 letter from Douglas Ajram regarding
safety concerns on Elderberry Trail be received as information;
(ii) THAT the Public Works Department be requested to install
40km/hr speed limit signs on Elderberry Trail;
(iii) THAT the York Regional Police Department be requested to
increase police enforcement; and
Aurora Council Meeting No. 02-24 Page 11
Tuesday, October 22, 2002
(iv) THAT a letter be sent to Mr. Douglas Ajram with the TSAB’s
recommendations.
9. Excerpts from the September 24, 2002 Council Meeting regarding an
update on the issue of Traffic Council at Mary Street and Industry
Street.
(i) THAT the Public Works Department be requested to install multi-
way stop sign control at the intersection of Mary Street and
Industry Street;
(ii) THAT a letter be sent to the residents and businesses in the
vicinity of the Mary Street and Industry Street intersection with the
TSAB’s recommendations; and
(iii) THAT the Clerks Department be requested to introduce the
necessary by-law to implement the above recommendation.
10. Excerpts from September 24, 2002 Council Meeting regarding
pedestrian safety crossing Henderson Drive.
(i) THAT the September 24, 2002 excerpts from Council be referred
to Staff for a report.
CARRIED
12. PL02-087 - Draft Plan of Subdivision Applications
Whitw ell Business Park
Part of Lot 21 and 22, Concession 3
Files D12-00-4A
Moved by Councillor Kean Seconded by Councillor West
THAT the proposed plan of subdivision D12-00-4A prepared by Cosburn
Patterson Mather Limited and revised by Pitura Husson Limited, Project
No.: 21036, dated May 26, 2000 and revised May 23, 2002, as red-lined
be draft approved subject to the conditions of Draft Approval attached as
Appendix "A" being fulfilled prior to final approval.
CARRIED
11. Motion from Councillor Kean regarding
The Young Offenders Act.
Moved by Councillor Kean Seconded by Councillor West
THAT Councillor Kean be authorized to attend an all day conference
providing information regarding the new Youth Criminal Justice Act; and
THAT a copy of the new Youth Criminal Justice Act be made available for
the members of Council.
CARRIED
Aurora Council Meeting No. 02-24 Page 12
Tuesday, October 22, 2002
IX REGIONAL REPORT
Mayor Jones advised that ridership on the York Region Transit System has
increased in Aurora by 26%, and noted that on a particular route within Aurora
riders have increased by over 100%, being the highest increase in York Region.
Mayor Jones advised that in a recent “Eat Smart” study that was done several
restaurants within the Town of Aurora were commended for having healthy and
nutritious food selections. Finally it was also noted that the York Regional Police
Department will soon be getting a new helicopter which is expected to be quieter
and more efficient than the one currently used by the Department.
X OTHER BUSINESS, COUNCILLORS
Councillor Timpson requested that Public Works staff consider holding a public
information meeting for input regarding Collins Crescent. Staff advised that a
report will be provided at the next meeting of Council and suggested that at that
time this request be presented in conjunction with the report.
Councillor Griffith inquired about the intersection of Wellington Street and John
West Way being altered slightly to allow for a more effective design for making left
turns onto John West way. Staff advised that this intersection is under Regional
jurisdiction. and that the Region has already been approached on this issue. The
Director of Public Works advised that the estimated cost, as quoted by the Region,
would be too expensive for the Town to benefit from this minor revision.
Councillor Vrancic expressed concern with regard to the Town’s efforts to attain
legal advice, to assist with determining what position the town will take on the
Cobblestone Lodge issue. Councillor Vrancic suggested that the Town’s Solicitor
endeavor to explore other Municipalities for examples of existing by-laws, which
regulate boarding houses or other similar establishments, as such a by-law does
not exist within the Town of Aurora. It was suggested that the C.A.O. would follow
up on this issue.
XI READING OF BY-LAWS
Moved by Councillor Timpson Seconded by Councillor Griffith
THAT the following listed by-law be given 1st, 2nd and 3rd readings, and
enacted:
4358-02.A BEING A BY-LAW to establish
a schedule of retention periods for
records held by the Administration
Department.
4359-02.A BEING A BY-LAW to establish
a schedule of retention periods for
records held by the Corporate
Services Department.
4360-02.A BEING A BY-LAW to establish a
schedule of retention periods for
records held by the Building
Administration Department.
4362-02.A BEING A BY-LAW to establish a
schedule of retention periods for
records held by the Leisure Services
Department.
4363-02.A BEING A BY-LAW to establish a
Aurora Council Meeting No. 02-24 Page 13
Tuesday, October 22, 2002
schedule of retention periods for
records held by the Planning
Department.
4364-02.A BEING A BY-LAW to establish
a schedule of retention periods for
records held by the Public Works
Department.
4365-02.A BEING A BY-LAW to establish
a schedule of retention periods for
records held by the Treasury
Department.
4373-02.A BEING A BY-LAW to establish
a schedule of retention periods for
records held by the Mayor’s Office.
CARRIED
XII ADJOURNMENT
Moved by Councillor Griffith
THAT the meeting be adjourned at 9:15 p.m.
CARRIED
______________________ _________________________________
T. JONES, MAYOR B. PANIZZA, TOWN CLERK