MINUTES - Council - 20030114
TOWN OF AURORA
COUNCIL MEETING MINUTES
NO. 03-01
Council Chambers
Aurora Town Hall
Tuesday, January 14, 2003
ATTENDANCE
COUNCIL MEMBERS Mayor Jones in the Chair; Councillors Griffith,
Kean, Timpson, MacEachern, Pedersen, Vrancic,
Wallace and West.
STAFF MEMBERS Chief Administrative Officer, Director of Corporate
Services/Town Clerk, Director of Building, Director
of Planning, Director of Public Works, Director of
Leisure Services, Treasurer, Administrative Co-
ordinator and Council/ Committee Secretary.
The Mayor called the meeting to order at 7:00 p.m.
Mayor Jones recognized former Town of Aurora Mayor, Evelyn Buck in attendance.
I DECLARATIONS OF PECUNIARY INTEREST
Mayor Jones declared an interest in item #1 with respect to any By-law
related aspects of the budget due to the employment of his spouse in the
Corporate Services Department and did not take part in or vote on any
questions in this regard or attempt in any way to influence the voting on such
questions.
II APPROVAL OF AGENDA
Moved by Councillor Timpson Seconded by Councillor Wallace
THAT the content of the Agenda be approved as presented with the
addition of:
Delegation request from Mr. Stewart Howden of Karo International,
re: Item # 2 - CS03 - 001 RFP for Corporate Logo Development
Extract from LACAC Meeting of January 13, 2003 re: Official Plan
and Zoning By-law Amendment Hannelore Lewis, Hannelore
Voshage and Hannian
CARRIED
III ADOPTION OF MINUTES
Special Council Meeting No. 02-27, Tuesday, November 19, 2002;
Council Meeting No. 02-28, Tuesday, November 26, 2002; Public
Planning Meeting No. 02-29, Wednesday, November 27, 2002; Council
Meeting No. 02-30, Tuesday, December 17, 2002 (as amended) and
Public Planning Meeting No. 02-31, Wednesday, December 18, 2002.
Moved by Councillor Griffith Seconded by Councillor West
THAT the Minutes of Meeting Numbers 02-27, 02-28, 02-29, 02-30 (as
amended) and 02-31 be adopted as printed and circulated.
CARRIED
Aurora Council Minutes No. 03-01 Page 2
Tuesday, January 14, 2003
IV PRESENTATIONS
Frank Pignataro and Patrick McConvey of Cardinal Carter Catholic High
School Re: Presentation of a plaque and brief PowerPoint presentation
in appreciation of the Town’s support for World Youth Day.
Mr. Pignataro and Mr. McConvey, on behalf of the students and faculty of
Cardinal Carter Catholic School, thanked the Mayor, Members of Council and
Staff of the Town of Aurora, for their support and involvement in “World Youth
Day” which was held on June 11, 2002, and Mayor Jones was presented with
a plaque to express thanks for his participation in the many “World Youth
Day” celebrations and events. Mr. Pignataro and Mr. McConvey then showed
a PowerPoint presentation, portraying the events of the day.
V DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
Items 1, 2, 3, 4, 8, and 9 were identified for discussion.
VI ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
Moved by Councillor Griffith Seconded by Councillor Timpson
THAT the following recommendations respecting the matters listed as
“Items not Requiring Separate Discussion” be adopted as submitted to
Council and Staff be authorized to take all necessary action required to
give effect to same:
5. PL03-002 - Application for Exemption from Part Lot Control
Arista Homes (Bayview Greens) Inc.
Blocks 264, 265 and 268, Registered Plan 65M-3573
Watkins Glen Crescent and Dovercourt Lane
D12-PLC-04-02
THAT Council approve the request for exemption from Part Lot Control
made by Arista Homes (Bayview Greens) Inc. to divide Blocks 264,
265 and 268 on Watkins Glen Crescent and Dovercourt Lane,
Registered Plan 65M-3573 into separate lots.
THAT Council enact By-law 4399-03.D
6. PL03-003 - Zoning By-law Amendment Application
Victor Priestly (Century Montessori School)
Part of Lot 80, Concession I, E.Y.S.
669 Wellington Street East
File Number D14-14-02
THAT Council enact By-law 4400-03.D. to further extend the temporary
use of the subject lands for the existing private school for a period of
three years.
7. General Committee Meeting Report No. 03-01
Tuesday, January 7, 2003
THAT the Report of the General Committee Meeting No. 03-01 be
received and the recommendations carried by the Committee be
adopted.
Aurora Council Minutes No. 03-01 Page 3
Tuesday, January 14, 2003
10. Correspondence from the Region of York
re: Review of Regional Council Composition
and Representation
THAT the correspondence be received for information.
11. Correspondence from the Region of York
re: Greater Toronto Area – Cost Sharing
THAT the correspondence be received and endorsed.
VII DELEGATIONS
Delegation request from Mr. Stewart Howden of Karo International, re: Item # 2
- CS03 - 001 RFP for Corporate Logo Development
Mr. Howden, of Karo International, gave a brief summary of the history and major
accomplishments of his company, and suggested that the Town would benefit by
selecting Karo International to design a new Corporate Brand for the Town of
Aurora.
Moved by Councillor Griffith Seconded by Councillor MacEachern
THAT the comments of the delegate be received and that item #2 -
CS03-001 - RFP for Corporate Logo Development be brought forward
for consideration at this time.
CARRIED
2. CS03-001 – RFP for Corporate Logo Development
Moved by Councillor Griffith Seconded by Councillor MacEachern
THAT the development of the new Town of Aurora Corporate Logo not
proceed.
CARRIED
Public Comments regarding the - 2003 Operating and Capital Fund Budget -
Draft #2
Former Mayor Evelyn Buck addressed Council to express her support for the new
Aurora Public Library, suggesting that it is a central component of the Town, and that
it should be open at all times to permit residents to enjoy it’s services whenever they
need to.
Mr. Steve Granger, Citizen Member of the Leisure Services Committee advised that
he is in support of the Monday openings of the Aurora Public Library. Mr. Granger
also expressed concerns with regard to the existing lack of ice pads in Aurora and
noted that there is a definite need for this service. Mr. Granger further asked that
Council try to move the construction of a new arena up on the list of priorities within
the 2003 Operating and Capital Fund Budget.
Aurora Council Minutes No. 03-01 Page 4
Tuesday, January 14, 2003
VIII CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
The Treasurer provided a detailed summary of the various elements which
influenced the process of calculating the 2003 Operating and Capital Fund Budget
from it’s initial draft form in November 2002, to it’s current 2nd draft stage. Mr. Evelyn
informed Council that there are several items which require direction from Council at
this meeting, in order for staff to prepare a 3rd and final draft for consideration at the
February 11, 2003 Council meeting.
1. TR03-001 - 2003 Operating and Capital Fund Budget - Draft #2
Moved by Councillor Vrancic Seconded by Councillor Kean
THAT the funding for the entrance feature at the 404/Wellington Street
for $120,000, be included in the 2003 Operating and Capital Fund
Budget.
DEFEATED
Moved by Councillor West Seconded by Councillor Pedersen
THAT the Treasurer be requested to look at the departmental budgets
in September to determine if there are any surplus funds which may be
set aside towards the entrance feature at the 404/Wellington Street;
and
THAT staff explore partnership opportunities to assist in funding this
project.
CARRIED
Moved by Councillor Kean Seconded by Councillor Wallace
THAT the funding be included in the 2003 Operating and Capital Fund
Budget, for pedestrian activated crossing signals on Henderson Drive
at an estimated cost of $45,000.
CARRIED
Moved by Councillor MacEachern Seconded by Councillor Kean
THAT the funding to install concrete flower pots at Murray Drive be
allocated to the 2003 Operating and Capital Fund Budget, at an
estimated cost of $8,500.
CARRIED
Moved by Councillor MacEachern Seconded by Councillor Kean
THAT the funding to add a new full-time Heritage Planner position in
the Planning Department not be included in the 2003 Operating and
Capital Fund Budget.
CARRIED
Moved by Councillor MacEachern Seconded by Councillor West
THAT the funding to permit the Aurora Public Library to open on
Mondays, not be allocated to the 2003 Operating and Capital Fund
Budget.
CARRIED
Aurora Council Minutes No. 03-01 Page 5
Tuesday, January 14, 2003
Moved by Councillor West Seconded by Councillor Pedersen
THAT Report TR03-001 "2003 Operating and Capital Fund Budget -
Draft #2" be received for information;
THAT all recommendations adopted by Council as a result of input
received at the Public Information Session on the Town’s 2003
Operating and Capital Fund Budgets be referred to staff for
incorporation into the final draft of the 2003 Operating and Capital
Fund Budgets;
THAT the 2003 Operating and Capital Fund Budgets be revised by
staff and referred to the Council Meeting on February 11, 2003 for final
review, consideration and approval.
CARRIED
3. CS03-003 - Request for Street Names
The Alpen House Limited
Part of Lots 18, 19 & 20, Concession 2 EYS
D07-02-01-A
Moved by Councillor Wallace Seconded by Councillor Kean
THAT the following list of street names be allocated to the proposed
internal private roads within the proposed Condominium Plan (D07-02-
01-A);
Red Bullet
Adena Meadows
Awesome Again
Macho Uno
Glorious Song
CARRIED
4. CS03-002 - Accidental Death & Dismemberment Benefit
Moved by Councillor MacEacern Seconded by Councillor Griffith
THAT staff be authorized to direct Buffett Taylor & Associates Ltd. to
change the Accidental Death & Dismemberment benefit carrier from
Provident Life and Accident Insurance Company (UNUM) to be Ace Ina
as part of the York Umbrella Group.
CARRIED
8. TSAB03-001 - January 8, 2003, Traffic Safety
Advisory Board Meeting
Moved by Councillor West Seconded by Councillor Timpson
THAT the Region of York be requested to implement parking
restrictions on both sides of St. John’s Sideroad abutting the Mckenzie
Marshland.
DEFEATED
Aurora Council Minutes No. 03-01 Page 6
Tuesday, January 14, 2003
Moved by Councillor West Seconded by Councillor Timpson
THAT by-law staff be requested to ensure the enforcement of existing
parking restrictions on St. John’s Sideroad abutting the Mckenzie
Marshland; and
THAT staff issue notices along with the parking tickets advising of the
severe safety hazards of parking illegally in this location.
CARRIED
Moved by Councillor West Seconded by Councillor Timpson
THAT the Committee Record of the Traffic Safety Advisory Board
Meeting held on January 8, 2003 be received as information.
THAT the following recommendations of the Board be adopted:
1. January 2, 2003 memorandum from the Traffic/
Transportation Analyst regarding the recommendations from
the Master Transportation Operations Study.
(i) THAT the recommendations from the Master Transportation
Operations Study be adopted by Council; and
(ii) THAT staff be requested to report further to the Traffic Safety
Advisory Board on the cost to implement the recommendations of
the Master Transportation Operations Study.
2. December 18, 2002 letter from John and Linda Housser
regarding safety concerns on Spruce Street.
(i) THAT the December 18, 2002 letter, consistent with decision
regarding the material received on December 4, 2002, from John
and Linda Housser, regarding safety concerns on Spruce Street
be deferred until the necessary traffic counts have been
completed in April/May 2003; and
(ii) THAT a letter be sent to John and Linda Housser with the Traffic
Safety Advisory Board’s further recommendation, regarding this
new material.
3. January 2, 2003 email from Jack deWinter regarding safety
concerns on Yonge Street.
(i) THAT the January 2, 2003 e-mail from Jack deWinter
regarding safety concerns on Yonge Street be referred to the
Leisure Services Department for appropriate action; and
(ii) THAT a letter be sent to Jack deWinter with the Traffic Safety
Advisory Board’s recommendations.
CARRIED
9. Central York Fire Service Joint Council Committee Meeting
Minutes of December 11, 2002
Moved by Councillor Pedersen Seconded by Councillor Timpson
THAT item #7 be referred back to the Joint Council Committee for
confirmation of the appointments, taking into consideration that there
was no quorum at that meeting.
THAT the Minutes of the Joint Council Committee Meeting of
December 11, 2002 be received as information.
CARRIED
Aurora Council Minutes No. 03-01 Page 7
Tuesday, January 14, 2003
IX REGIONAL REPORT
Mayor Jones advised that the Region of York’s Transportation and Works
Committee will be considering the Town’s proposal for the relocation of a crossover
on Mosley Street at their next meeting. Mayor Jones also advised that the Region of
York is reducing the speed limit along St. John’s Sideroad from 70 km to 60 km.
X OTHER BUSINESS, COUNCILLORS
Added item - Extract from LACAC Meeting of January 13, 2002 re: Official Plan
and Zoning By-law Amendment Hannelore Lewis, Hannelore Voshage and
Hannian
Moved by Councillor MacEachern Seconded by Councillor Kean
THAT the following concerns expressed by LACAC, namely:
a) The overall massing, scale and footprint issues of the proposed
development are too intensive for the site.
b) That according to section 29.2 of the Heritage Act, LACAC
should have been consulted on the designation process of the
historic house prior to Council’s decision not to designate the
house.
c) That in accordance with section 3.8 (d) of the Official Plan,
LACAC should have been consulted and given an opportunity
for input on the proposed development prior to the decision by
Council.
d) That in accordance with section 3.2 (f) (i) of the Official Plan, an
intensification study should have been submitted by the
applicant to justify the development.
e) The impact of the proposed front yard parking will have on the
streetscape as well as the overall parking deficiency of the site.
f) That according to 3.2 (c) (i) the proposed redevelopment is not
compatible in the design, style, scale and function with the
existing surrounding buildings.
And further in an attempt to address the concerns of LACAC, the
Committee recommends that Council support staff’s
recommendation that approval of the Official Plan Amendment be
subject to the review of at least the first site plan submission.
And that the subject historic house namely 32 Wellington Street East
be designated as part of any redevelopment approval for this site.
CARRIED
Councillor Kean advised of a breakfast, which is being held in the Aurora
Public Library for local businesses in the area on Thursday, January 23 at
7:30 a.m.
Councillor West noted that the Town owns a parcel of property on the South
Side of Wellington Street, near Bayview Avenue, and suggested that this land
be sold.
Aurora Council Minutes No. 03-01 Page 8
Tuesday, January 14, 2003
XI READING OF BY-LAWS
Moved by Councillor Pedersen Seconded by Councillor Timpson
THAT the following listed by-laws be given 1st, 2nd and 3rd readings,
and enacted:
4328-02.D BEING A BY-LAW to
amend By-law No. 2213-78
(Sharp Fashions)
4399-03.D BEING A BY-LAW to
exempt Block 264, 265
and 268 on Registered
Plan 65M-3573, in
Aurora, from the Part
Lot Control provisions
as provided in
subsection 50 (5) of the
Planning Act, R.S.O.
1990, c.P.13 (as
amended).
4400-03.D BEING A BY-LAW to
amend By-law 2213-78
(Montessori)
4401-03.H BEING A BY-LAW to
appoint a Deputy Clerk
for the Corporation of
the Town of Aurora
(Karen Ewart).
CARRIED
XII IN CAMERA
Legal, Property and Personnel Matters
Moved by Councillor Griffith Seconded by Councillor Timpson
THAT this Council proceed In Camera to address legal, property and
personnel matters.
CARRIED
XIII ADJOURNMENT
Moved by Councillor Griffith
THAT the meeting be adjourned at 9:50 p.m.
CARRIED
__________________________ _____________________________
T. JONES, MAYOR B. PANIZZA, TOWN CLERK