MINUTES - Council - 20021126
TOWN OF AURORA
COUNCIL MEETING MINUTES
NO. 02-28
Council Chambers
Aurora Town Hall
Tuesday, November 26, 2002
ATTENDANCE
COUNCIL MEMBERS Mayor Jones in the Chair; Councillors Griffith, Kean,
Timpson, MacEachern, Pedersen, Vrancic, Wallace
and W est.
STAFF MEMBERS Chief Administrative Officer, Director of Corporate
Services/Town Clerk, Director of Building, Director of
Planning, Director of Public Works, Director of Leisure
Services, Treasurer, Solicitor and Council/ Committee
Secretary.
Following Open Forum at 7:00 p.m., the Mayor called the meeting to order at 7:05
p.m.
I DECLARATIONS OF PECUNIARY INTEREST
Councillor West declared an interest in Item 3 - Report PW02-066 by virtue of his
residence in the vicinity one of the subject roads and did not take part in or vote on
any questions in this regard or attempt in any way to influence the voting on such
questions.
II APPROVAL OF AGENDA
Moved by Councillor West Seconded by Councillor Griffith
THAT the content of the Agenda be approved as presented with the
following addition:
Delegation request from Jim Day re: PW02-066 – 10-Year Capital Road
Reconstruction Program – Follow-up on Council Questions
CARRIED
III ADOPTION OF MINUTES
Council Meeting No. 02-26, Tuesday, November 12, 2002.
Moved by Councillor Pedersen Seconded by Councillor MacEachern
THAT the Minutes of Meeting Number 02-26 be adopted as printed and
circulated.
CARRIED
Aurora Council Minutes No. 02-28 Page 2
Tuesday, November 26, 2002
IV PRESENTATIONS
None
V DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
Items 3, 6, 8 and10 were identified for discussion.
VI ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
Moved by Councillor Timpson Seconded by Councillor MacEachern
THAT the following recommendations respecting the matters listed as “Items not
Requiring Separate Discussion” be adopted as submitted to Council and Staff be
authorized to take all necessary action required to give effect to same:
1. PL02-100 - Application for Exemption from Part Lot Control
Bajohn Developments Limited
Part of Lots 76 & Part of Lot 77, Plan 65M-2781
Specifically Parts 5, 6, 7, 8 and 32, Plan 65R-20120
St. John's Sideroad West and Bathurst Street
D12-PLC-02-02
THAT Council approve the request for exemption from Part Lot Control
made by Bajohn Developments to divide Block 88 and Part of Block 87,
Plan 65M-2781 further described as Parts 5, 6, 7, 8 and 32, Plan 65R-
20120 into separate parts for shared access for 4 lots.
THAT Council enact By-law 4393-02.D
2. PL02-102 - Removal of the Holding Provision
Bajohn Developments Limited
Lot 76 and Part of Lot 77, 65M-2781
683, 691, 699 and 707 St. John’s Sideroad
D14-09-02
THAT Council enact By-law 4392-02.D to remove the Holding (H) prefix
from the subject lands, to facilitate the development of 4 residential lots.
4. EDAC02 - November 13th, 2002, Economic Development Advisory
Committee Meeting
THAT the Committee Record of the Economic Development Advisory
Committee Meeting held on November 13, 2002 be received as information.
2. Promotional CD for the Town of Aurora
THAT the Economic Development Advisory Committee endorse the
production of a new promotional CD as a priority project in 2003; and
THAT the Committee recommends that Council support the inclusion of
appropriate funding within the 2003 Operating Budget submissions.
5. Attracting the Film Industry to Aurora – An Overview
THAT the Economic Development Advisory Committee receive Report
No. ADM02-016; and
Aurora Council Minutes No. 02-28 Page 3
Tuesday, November 26, 2002
THAT a policy/procedure to supplement the provisions of By-law No.
4101-99.T be prepared to solidify new municipal opportunities to attract
the film industry to Aurora; and
THAT the Aurora Chamber of Commerce be approached to foster and
solicit private sector supplementary participation opportunities to be
combined with the public sector initiative in this regard.
6. Terms of Reference/Mandate Review
THAT the current term of the Yonge Street Commercial Area Sub-
Committee be extended to March, 2003; and
THAT the sub-committee work with staff to establish Terms of Reference
and committee composition of these two alternative sub-committees; and
THAT staff report back to the Economic Development Advisory Committee
in January, 2003 with the draft Terms of Reference of these sub-
committees for review.
5. LACAC02-012 - November 11, 2002, Local Architectural
Conservation Advisory Committee Meeting
1. THAT the Committee Record of the L.A.C.A.C. Meeting held on Nov 11,
2002 be received for information; and
Willow Farm, 15900 Yonge St.
2. That LACAC has no objection to the demolition of the existing garage
and the construction of a new Coach House to replace it; and
That the Committee of Adjustment be advised that LACAC has no
objections with respect to the application for the subject construction.
Heritage Plaque, 34 Berczy St.
3. That the request from the property owner of 34 Berczy St. for a heritage
plaque be approved and presented to identify the subject property as the
“Sisman Shoe Factory circa 1900”.
Proposed Site Plan, 15450 Yonge St.
4. That the Committee support in principle the design of the proposed
building, however the Committee indicated that it has some concerns
with the north and south elevations/facades and recommended that a
representative of LACAC meet with the applicant to further discuss the
exterior of the proposed building.
OHF Young Leaders Program
5. That the correspondence be received as information, and further that
the correspondence from OHF regarding the Young Heritage Leaders
Program for 2002 be forwarded to the Youth Committee and the Aurora
Historical Society for recommendation of suitable candidates.
Aurora Council Minutes No. 02-28 Page 4
Tuesday, November 26, 2002
7. LSAC02- November 14th, 2002, Leisure Services Advisory
Committee Meeting
1. Chairman, Special Events Committee Report, SEC02-001
THAT the proposal be denied.
THAT staff explore alternatives to “Aurorafest” and report back to the
committee.
2. Report LS02-048, $3,000 Gift from the Salden Foundation
THAT the $3,000 gift be received from the Salden Foundation, with
thanks; and
THAT the Aurora Minor Ball Association receive a Grant of $3,000 to
be used for capital works improvements.
9. Correspondence from the City of Vaughan re: Police Escorts at
Funeral Procession
THAT the correspondence be received for information.
CARRIED
VII DELEGATIONS
Susan Walmer, Chairperson, R.A.Y.S., re: Item 8(7) - General
Committee Report of Tuesday, November 19, 2002.
Susan Walmer addressed Council regarding several outstanding concerns
regarding Elderberry Hill such as servicing and water maintenance programs,
notification to R.A.Y.S. regarding servicing plants and overflow, need for greater
enforcement after hours and on weekends when construction begins, traffic
concerns such as illumination and right of ways, tree preservation and aesthetics
of proposed fencing on Yonge Street. Ms Walmer requested Council to take
these issues into consideration when dealing with the Elderberry Hill proposal.
Moved by Councillor West Seconded by Councillor Pedersen
THAT the comments of the delegate be received for information.
CARRIED
Jim Day, Resident of Ridge Road re: PW02-066 – 10-Year Capital Road
Reconstruction Program – Follow -up on Council Questions
Jim Day raised concerns regarding the options presented within the above noted
report and recommended a modified road reconstruction study to determine the
best alternative for the reconstruction of Ridge Road, in relation with Option “E” of
the report. Mr. Day suggested that this option would address the issues and would
also be cost effective.
Moved by Councillor MacEachern Seconded by Councillor Griffith
THAT the comments of the delegate be received for information.
CARRIED
Aurora Council Minutes No. 02-28 Page 5
Tuesday, November 26, 2002
VIII CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
Councillor West, having previously declared an interest in item 3, did not take part in the
vote called for in this regard.
3. PW02-066 - 10-Year Capital Road Reconstruction Program –
Follow-up on Council Questions
Moved by Councillor MacEachern Seconded by Councillor Pedersen
THAT the proposed Ten Year Capital Road Reconstruction Program (2003-
2012) presented in Report No. PW02-066, which includes the reconstruction
of Child Drive and Henderson Drive between Yonge Street and Lee Gate in
2003, be approved in principle subject to future budget deliberations and
any other concerns that may be considered imperative to staff and
Council;
THAT staff be directed to submit to Council from time to time all reports
necessary to implement the proposed Ten Year Capital Road
Reconstruction Program (2003-2012) presented in Report No. PW02-066;
THAT Council advance the reconstruction of Collins Crescent and Ottawa
Court from 2004 to 2003;
• Staff be directed to complete the design for Collins Crescent and
Ottawa Court, including a Public Open House leading to a tender in
spring 2003;
• Staff be directed to report to Council on the results of the above
noted tender;
• Funds for the reconstruction of the roadworks portion of the Collins
Crescent and Ottawa Court projects, estimated to be $349,000, be
transferred from the Beavertop Reserve Account to the Capital
Account; and
• The funds withdrawn from the Beavertop Reserve Account for the
reconstruction of Collins Crescent and Ottawa Court in 2003 be
repaid in 2004 from the Capital Budget; and
THAT staff be directed to complete the design for the reconstruction of
Ridge Road during 2003 as described in Report PW02-066 and to report to
Council upon finalization of the design with more detailed options for timing
and funding sources for the reconstruction of Ridge Road as part of the
2004 budget deliberations.
CARRIED
6. TSAB02- November 6, 2002, Traffic Safety
Advisory Board Meeting
Moved by Councillor Kean Seconded by Councillor West
THAT the Committee Record of the Traffic Safety Advisory Board Meeting
held on November 6, 2002 be received as information.
THAT the following recommendations of the Board be adopted:
Aurora Council Minutes No. 02-28 Page 6
Tuesday, November 26, 2002
1. October 29, 2002 memorandum from the Traffic/Transportation
Analyst regarding Council Report No. TSAB02-024, item #6.
(i) THAT the York Regional Police Department be requested to increase
police enforcement of the posted speed limit on McDonald Drive during
the a.m. and p.m. peak hours.
2. September 26, 2002 clarification letter from iTRANS Consulting Inc.
regarding the Master Transportation Operations Study Final Report.
(i) THAT the September 26, 2002 clarification letter regarding the Master
Transportation Operations Study Final Report be referred to Council
for consideration; and
(ii) THAT the recommendations of the Master Transportation Operations
Study be referred to the December 4, 2002 TSAB meeting for
consideration and adoption.
3. Report No. TSAB02-025 – McClellan Way – Traffic and Safety
Concerns.
(i) THAT the Public Works Department be requested to install multi-way
stop sign control at the intersection of McClellan Way and Brookeview
Drive;
(ii) THAT parking be prohibited on the north side of McClellan Way from a
point 13 meters west of Brookeview Drive to a point 27 meters east of
Brookeview Drive;
(iii) THAT parking be prohibited on the south side of McClellan Way from a
point 82 meters west of Brookeview Drive to a point 15 meters east of
Brookeview Drive;
(iv) THAT staff be requested to work with Canada Post to determine an
alternative location for the Super Mailbox on the north side of
McClellan Way at Brookeview Drive;
(v) THAT a letter be sent to all affected residents on McClellan Way with
the TSAB’s recommendations; and
(vi) THAT the Clerks Department be requested to introduce the necessary
by-laws to implement the above recommendations.
4. Report No. TSAB02-026 – Safety Concerns on Yonge Street Between
Henderson Drive and Industrial Parkway South.
(i) THAT the existing 80km/hr speed limit on Yonge Street from a point
155 meters north of Industrial Parkway South to the GO bridge
overpass be reduced to 60km/hr;
(ii) THAT parking be prohibited on the west and east sides of Yonge
Street from Henderson Drive to the GO bridge overpass;
(iii) THAT the Region be requested to reduce the posted speed limit on
Yonge Street from the GO bridge overpass to a point 93 meters south
of Industrial Parkway South from 80km/hr to 60km/hr;
(iv) THAT the Region be requested to prohibit parking on the west and
east sides of Yonge Street from the GO bridge overpass to Industrial
Parkway South;
Aurora Council Minutes No. 02-28 Page 7
Tuesday, November 26, 2002
(v) THAT the York Regional Police Department be requested to increase
police enforcement of the posted speed limit; and
(vi) THAT the Clerks Department be requested to introduce the necessary
by-laws to implement the above recommendations.
5. October 29, 2002 memorandum from the Traffic/Transportation
Analysis regarding Town of Aurora – Traffic Calming Policy.
(i) THAT the TSAB approves the proposed traffic calming policy in
principle subject to consideration of the staff report on the
implementation of the policy.
6. September 25, 2002 email from Janice Doyle regarding speeding
concerns on Aurora Heights Drive.
(i) THAT the York Regional Police Department be requested to increase
police enforcement of the posted 40km/hr speed limit; and
(ii) THAT a letter be sent to Janice Doyle with the TSAB’s
recommendations.
7. September 30, 2002 letter from Peter E. Levers regarding safety
concerns on Golf Links Drive.
(i) THAT staff be requested to send a letter to Peter E. Levers with
information on the proposed lane configurations for Golf Links Drive.
8. October 21, 2002 email from By-law Services regarding parking
concerns on Old Yonge Street.
(i) THAT the matter of parking concerns be deferred until the
construction on the west side of Old Yonge Street is complete.
9. October 24, 2002 email from By-law Services regarding parking
concerns on Metcalfe Street.
(i) THAT the October 24, 2002 email from By-law Services regarding
parking concerns on Metcalfe Street be referred to staff for a report.
10. October 29, 2002 memorandum from the Traffic/Transportation
Analyst regarding the 2003 TSAB meeting dates.
(i) THAT the 2003 TSAB meeting dates be changed to the second
Wednesday of each month.
11. October 30, 2002 memorandum from the Traffic/Transportation
Analyst regarding a Licensing Agreement for Road Watch.
(i) THAT the Licensing Agreement for Road Watch be forwarded to
Council for consideration and adoption.
CARRIED
Moved by Councillor Timpson Seconded by Councillor MacEachern
THAT the revised TSAB mandate be referred to the December 10, 2002
General Committee Meeting for discussion.
CARRIED
Aurora Council Minutes No. 02-28 Page 8
Tuesday, November 26, 2002
8. General Committee Meeting Report No. 02-16
Tuesday, November 19, 2002
Moved by Councillor Griffith Seconded by Councillor MacEachern
THAT the Report of the General Committee Meeting No. 02-16 be received
and the recommendations carried by the Committee be adopted.
CARRIED
10. Correspondence from Denis Kelly, Regional Clerk
re: Council Representation – City of Vaughan
Moved by Councillor West Seconded by Councillor Pedersen
WHEREAS the Council of the Town of Aurora understands the concerns
expressed by the City of Vaughan with respect to equitable representation
on the Region of York Council;
AND WHEREAS the Council of the Town of Aurora has similar concerns
regarding representation of other lower populated municipalities on
Regional Council;
AND WHEREAS if Regional Council was permitted to expand it’s
membership solely based on population the size may become too
cumbersome to function effectively in the future;
AND WHEREAS levels of government function satisfactorily on
representation other than by population;
NOW THEREFORE the Town of Aurora wishes to file it’s objection to the
request submitted by the City of Vaughan for an additional Regional
Councillor;
AND FURTHER requests the Minister of Municipal Affairs to undertake a
review of the composition of Regional Council to provide for a new formula
consisting of a minimum of two (2) regional representatives per municipality
and a maximum of four (4) regional representatives per municipality within
York Region.
CARRIED
IX REGIONAL REPORT
Mayor Jones advised that Regional Council passed a motion that all cost for waste
disposal will be assumed by the Region and that the individual municipalities will
no longer be charged.
Mayor Jones also advised that Regional Council approved an increase in transit
rates.
Aurora Council Minutes No. 02-28 Page 9
Tuesday, November 26, 2002
X OTHER BUSINESS, COUNCILLORS
Moved by Councillor West Seconded by Councillor Vrancic
THAT section 28.1 be deleted from the Procedural By-law and that a
revised By-law be brought back to the next Council Meeting.
CARRIED
Councillor Timpson thanked all participants of the Santa Claus Parade for their
help in making this year’s parade a great success.
Councillor Timpson advised of the Residential Light Competition to take place
Thursday, December 12, 2002 and that there are 10 prizes to be won that have
been donated from local sponsors such as Home Hardware, Canadian Tire and
Club Aurora.
Councillor West advised that the Salvation Army Christmas Kettle Drive to be held
this weekend is still looking for volunteers and should anyone be interest please
call Mary McCluskey at ext. 260.
Councillor Griffith advised that on Thursday November 28th at 7:00 p.m. at the
Upper Canada Mall in front of Toys R Us, the Town of Newmarket and the Town of
Aurora get together and sing a complimentary song to each other, and everyone is
welcome to sing along.
Councillor Kean requested an update on the Leisure Complex swimming pool and
was advised by the Director of Leisure Services that the destruction is complete
and reconstruction is now in progress with a tentative date of mid January for
completion.
Councillor Kean congratulated the Aurora Senior’s Centre for their “Ports of Call
Night”, it was very informative and all proceeds that were raised will go to their new
building, and should anyone else wish to make donations, please call the Senior’s
Centre.
Councillor Vrancic raised some concerns regarding traffic, and the lack of an
advanced green at the intersection of Bathurst Street and Bloomington Sideroad
and was advised by the Director of Public Works that these concerns will be
relayed to the Region.
Councillor Wallace advised of the Aurora Tigers current 20 game winning streak
and that while watching the game at the Community Centre Councillor Wallace
was concerned about the lack of heat in the building.
Councillor Griffith raised concerns regarding the reorganization of Town services
that the Region has taken control over and requested that this Council take a stand
when the Region proposes taking over any other services from the Town.
Councillor MacEachern indicated that she shares Councillor Griffith’s concerns and
suggested that when these types of issues are raised, that this Council vote
against it.
Councillor Pedersen advised that the amalgamation in Toronto has not proven to
be a success and may be somewhat reversed. Councillor Pedersen also
commented on the Aurora Tiger’s game to take place this Friday night with
Pickering and advised that all proceeds will go to the Children’s Safety Village.
Aurora Council Minutes No. 02-28 Page 10
Tuesday, November 26, 2002
XI READING OF BY-LAWS
Moved by Councillor Griffith Seconded by Councillor Timpson
THAT the following listed by-laws be given 1st, 2nd and 3rd readings, and
enacted:
4377-02.F BEING A BY-LAW to
establish a schedule of
fees for applications,
permits, the sale of Town
publications, and to
prescribe service charges
for administrative matters
4387-02.F BEING A BY-LAW of
the Corporation of the
Town of Aurora to amend
By-law 4088-99.F
respecting development
charges
4389-02.F BEING A BY-LAW to
authorize a schedule of
fees for applications made
in respect of Planning
matters
4390-02.F BEING A BY-LAW to
provide a Schedule of
fees to the Building By-
law 3487-93.
4391-02.F BEING A BY-LAW to
amend Schedule “A” of
Sign By-law No. 3400-92
with respect to permit
fees for signs.
4392-02.F BEING A BY-LAW to
amend By-law 2213-78
(Bajohn)
4393-02.D BEING A BY-LAW to
exempt Part of Blocks 87
and 88 on Registered Plan
65M-2781, designated as
Parts 5, 6, 7, 8 and 32, on
Reference Plan 65R-
20120 in Aurora, from the
Part Lot Control provisions
as provided in subsection
50 (5) of the Planning Act,
R.S.O. 1990, c.P.13 (as
amended)
CARRIED
Aurora Council Minutes No. 02-28 Page 11
Tuesday, November 26, 2002
XII IN CAMERA
Legal and Personnel Matter
Moved by Councillor Pedersen Seconded by Councillor MacEachern
THAT Council proceed In Camera to address legal and personnel matters.
CARRIED
XIII ADJOURNMENT
Moved by Councillor Griffith
THAT the meeting be adjourned at 8:10 p.m.
CARRIED
______________________ _________________________________
T. JONES, MAYOR B. PANIZZA, TOWN CLERK