MINUTES - Council - 20021008
TOWN OF AURORA
COUNCIL MEETING MINUTES
NO. 02-23
Council Chambers
Aurora Town Hall
Tuesday, October 8, 2002
ATTENDANCE
COUNCIL MEMBERS Mayor Jones in the Chair; Councillors Kean, Timpson,
Pedersen, Vrancic, Wallace and West.
Councillors Griffith and MacEachern were absent.
STAFF MEMBERS Chief Administrative Officer, Director of Corporate
Services/Town Clerk, Director of Building, Director of
Planning, Director of Public Works, Director of Leisure
Services, Treasurer, Solicitor, Administrative Co-
ordinator and Council/Committee Secretary.
The Mayor called the meeting to order at 7:05 p.m.
I DECLARATIONS OF PECUNIARY INTEREST
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act.
II APPROVAL OF AGENDA
Moved by Councillor Kean Seconded by Councillor Wallace
THAT the content of the Agenda be approved as presented with the
following additions:
Resolution of Councillor Timpson, re: Federal Electoral District
Boundaries
Correspondence from Frank Klees, M.P.P., re: Federal Electoral District
Boundaries
Correspondence from Greg Sorbara, M.P.P., re: Federal Electoral
District Boundaries
Staff Report from the Town of Richmond Hill, re: Readjustment of
Federal Electoral District Boundaries
LS02-047 – Emergency Repair of Pool Tile – Aurora Family Leisure
Complex Swimming Pool
CARRIED
Aurora Council Minutes No. 02-23 Page 2
Tuesday, October 8, 2002
III ADOPTION OF MINUTES
Council Meeting No. 02-22, Tuesday, September 24, 2002, Special Council –
Public Planning Meeting No. 02-21, Tuesday, September 24, 2002.
Moved by Councillor Pedersen Seconded by Councillor Timpson
THAT the Minutes of Meeting Number 02-21 and 02-22 be adopted as
printed and circulated.
CARRIED
IV PRESENTATIONS
Mr. Joe Lebovic and Ms Shauna Tepperman presenting grants
from the Arts and Culture Fund
Mayor Jones introduced Ms. Shauna Tepperman who was in attendance to
present the grants from the Arts and Culture Fund. Ms. Tepperman made the
following presentations and the organizations receiving the grants indicated the
following uses for the funds:
Aurora Agricultural Society - a grant of $500 will be put towards a festival of
Arts to be held at the Aurora Fair.
Aurora Chamber of Commerce – a grant of $500 will be used for the costs
of entertainment at the annual Street Festival (Street Sale).
Aurora Nursery School - a grant of $300 will be put towards music programs
for the children.
Aurora Opera Company - a grant of $500 will be used for training programs
and toward the youth program “Clowns” and to provide for one child to take
part in the production of “It’s a Wonderful Life”.
Aurora Senior’s Book Club - a grant of $400 to be used to assist with the
purchasing of new books for the group to share and discuss.
Aurora Senior’s Art Club - a grant of $500 will be used for the purchase of
additional art books and magazine subscriptions.
Aurora Writers Group - a grant of $250 will be put towards education
regarding publishing and designing of flyer etc.
Aurora Senior Public School – a grant of $300 will be used for publishing
costs for the Aurora Borealis Short Story Contest.
In Celebration of the Arts - a grant of $500 to be used for the launch of
“Celebration of the Arts” for those recipients with aspirations to participate
as an opera singer.
Kataura Productions – a grant of $300 to promote the Arts within the Region
and provide new props and costumes for the children’s theatre company
and location fees.
RBC Senior’s Jubliee – a grant for $300 which they will use to compensate
the Church that provides them space to practice, buy new CD’s, costumes
for the ladies and cover parking and transportation costs.
Marquee Productions - a grant of $600 will be forwarded to the Marquee
Productions as no representative was present.
Theatre Aurora - a grant of $1000 will be used to repair the stage lighting
system.
Aurora Council Minutes No. 02-23 Page 3
Tuesday, October 8, 2002
Pine Tree Potters – a grant of $500, which will be used for the purchase of
new shelving.
Mayor Jones thanked Ms. Tepperman on behalf of the Town and recognized the
tremendous contributions she and Mr. Joe Lebovic has given to the Arts
Community within the Town of Aurora.
Councillor Kean presenting on behalf of the La Spiga/Tuscany
Golf Tournament a donation to South Lake Regional Health Centre
Councillor Kean presented a cheque for $8,202.46, representing the funds that
were raised at the La Spiga/Tuscany Golf Tournament. Councillor Kean thanked
the many sponsors and volunteers who contributed their time and efforts to raise
the money. Bruce Herridge, Chair of the South Lake Regional Health Centre
Foundation extended his appreciation for the very generous donation.
V DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
Items 1, 5, 7, 9, 13 and 14 were identified for discussion.
VI ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
Moved by Councillor West Seconded by Councillor Pedersen
THAT the following recommendations respecting the matters listed as “Items not
Requiring Separate Discussion” be adopted as submitted to Council and Staff be
authorized to take all necessary action required to give effect to same:
2. CS02-042 - Long Term Disability Benefit
THAT the Town accept Sun Life Assurance Company of Canada renewal
terms for continuance of the Long Term Disability (LTD) benefit, for a further
one year term commencing October 1, 2002; and
THAT staff undertake a study to determine what the financial impact may be
on the Town of moving to a self insured ASO program with the York
Regional Umbrella Group.
3. LS02-041 - Relocation of Pine Tree Potters Guild
THAT Council authorize staff to negotiate a Lease with the Pine Tree
Potters Guild for their relocation from Church Street School to the basement
of the new Aurora Public Library; and further
THAT staff present this Lease for Council approval.
4. LS02-042 - Award of Tender LS2002-36 Church Street School
Renovations and Addition
THAT Tender LS2002-36, Church Street School Renovations and Addition
Project be awarded to Newgen Construction Corporation at its bid price of
$508,000 excluding G.S.T.
Aurora Council Minutes No. 02-23 Page 4
Tuesday, October 8, 2002
6. PL02-084 - Removal of the Holding Provision
Wycliffe Westbury Limited
227 Vandorf Road
Part of Lots 74 and 75, Concession 1, EYS
D14-11-02
THAT Council enact By-law 4379-02.D to remove the Holding (H) prefix
from the Phase 2 and 3 lands, of the W ycliffe Westbury Limited to facilitate
the development of an additional 69 units.
THAT Council enact By-law 4380-02.D to repeal and replace By-law
4322.01.D to remove the Holding (H) prefix from the Phase 1 lands, of
Wycliffe Westbury Limited to correct the building numbering referred to.
8. PW02-057 - Award of Tender No. PW-2002-59 – Sidewalk Repairs
at Various Locations
THAT Tender No. PW-2002-59 Sidewalk Repairs at Various Locations in
the Town of Aurora be awarded to Aloia Bros. Concrete Contractors Ltd. at
its tendered price of $104,962.50;
THAT Council authorize the Mayor and Municipal Clerk to execute the
attached Form of Agreement between the Town of Aurora and Aloia Bros.
Concrete Contractors Ltd. for the above noted Tender; and
THAT Council authorize additional sidewalk rehabilitation work to be
undertaken under the above noted agreement with Aloia Bros. Concrete
Contractors Ltd. at the discretion of the Director of Public Works to an upset
limit of $130,000 including taxes, engineering and inspection costs.
10. General Committee Meeting Report No. 02-13
Tuesday, October 1, 2002
THAT the Report of the General Committee Meeting No. 02-13 be received
and the recommendations carried by the Committee be adopted.
11. OPR02-003 - September 23, 2002, Five Year Official Plan
Review Committee Meeting
THAT the Committee Record of the Five Year Official Plan Review
Committee Meeting held on September 23, 2002 be received as
information.
12. Minutes of the Joint Council Committee Meeting of
Wednesday, September 11, 2002
THAT the Minutes of the meetings be received for information.
15. BA02-013 - Request for Model Home Agreement
The Alpen House Limited, 690346 Ontario Inc.,
1207309 Ontario Inc.,
and Magna International Inc. (Magna)
THAT Council authorize the Mayor and Clerk to execute a model home
agreement between the Town of Aurora and The Alpen House Limited,
690346 Ontario Inc., 1207309 Ontario Inc., and Magna International Inc. to
allow for the construction of 5 model homes on proposed condominium prior
to registration of the Vacant Land Condominium.
CARRIED
Aurora Council Minutes No. 02-23 Page 5
Tuesday, October 8, 2002
VII DELEGATIONS
Rebecca Metcalfe, Director of Heart Alive for York Region
re: The Heart Alive Program within York Region
Rebecca Metcalfe, Director of Heart Alive for York Region informed Council of the
benefits of the Heart Alive Program, which promotes keys to prevent and survive
sudden cardiac arrest. Ms Metcalfe explained cardiac arrest and that defibrillation
is the only effective treatment. Ms Metcalfe also explained the keys to preventing
and surviving sudden cardiac arrest and the risk factors involved. Statistics were
presented regarding how serious sudden cardiac arrest is in Canada and within
York Region and common locations where this may occur. Ms Metcalfe explained
the Heart Alive Program’s goals, and plans for the future. An office scenario was
given and Michael Jessop provided Council with a demonstration on how the
automated external defibrillator works. Ms Metcalfe expressed her thanks to
Council and offered her assistance to determine key locations within the Town of
Aurora for the AED’s.
Moved by Councillor West Seconded by Councillor Timpson
THAT the comments of the delegate be received for information.
CARRIED
Jory Sigesmund, President of BoardView Advertising Inc.
Re: (Item 1) CS02-040 - Facility Advertising Contract
Jory Sigesmund advised Council of some of the issues brought forward through
correspondence that he sent to the Mayor and Members of Council regarding the
Facility Advertising Contract. Mr. Sigesmund suggested that Sambrook’s bid is
higher due to inflated rates that they would have to charge to reach their projected
sales, BoardView survives on lower profit margins due to it’s large clientele. Mr.
Sigesmund requested that Council go with the recommendations first presented by
the staff, to use his company since it has an established track record and
advertising customers to ensure that the contract is fulfilled.
Moved by Councillor West Seconded by Councillor Timpson
THAT the comments of the delegate be received and referred to item #1.
CARRIED
VIII CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
1. CS02-040 - Facility Advertising Contract
Moved by Councillor Timpson Seconded by Councillor West
THAT the Mayor and Town Clerk be authorized to execute the contract
between the Town of Aurora and Sambrook Media Corporation for the
advertising in the Town’s recreational facilities.
CARRIED
Aurora Council Minutes No. 02-23 Page 6
Tuesday, October 8, 2002
5. LS02-043 - Aurora Wells No. 1-4 Environmental Assessment Study
New Well Site Facility
Moved by Councillor Wallace Seconded by Councillor Pedersen
THAT the Region of York be informed that the preferred alternative for the
site of the new Aurora Wells No. 1 to 4 facility be located on the former
Wastewater Treatment Plant site at the end of Machell Avenue; and further
THAT primary access to the site be provided from Aurora Heights Drive.
CARRIED
7. PL02-085 - Zoning By-law Amendment
McGrath-Hunter
File D14-20-98
Moved by Councillor Wallace Seconded by Councillor West
THAT Council receive Staff Report PL02-085 and direct Staff to provide
assistance to the applicant, as required, in order to defend the Town’s
Zoning By-law Amendment No. 4355-02.D at the Ontario Municipal Board.
CARRIED
9. LS02-037 – Public Facilities Renaming Policy 2002-10-04
Moved by Councillor Vrancic Seconded by Councillor Kean
THAT the report be deferred for two weeks and the Director of Leisure
Services report back of the issue of a name bank.
DEFEATED
Moved by Councillor Wallace Seconded by Councillor Timpson
THAT Council approve the Public Facilities Renaming Policy 2002;
THAT the Summary at the beginning Public Facilities Renaming Policy 2002
be amended to read as follows:
IN SUMMARY
In principal the renaming of Public Facilities/Parks/Green Spaces and Trails
should be avoided. In the instance of a family or individual name that was
assigned to a given facility or park, the name will not be changed.
On a recorded vote, the motion was DEFEATED
YEAS: 3 NAYS: 4
VOTING YEAS: Councillors Kean, Timpson and Vrancic.
VOTING NAYS: Councillors Pedersen, Wallace, West and Mayor Jones.
Aurora Council Minutes No. 02-23 Page 7
Tuesday, October 8, 2002
13. Memo from Bob Panizza, Director of Corporate Services
Re: Proposed Federal Electoral Boundaries
Moved by Councillor Timpson Seconded by Councillor Wallace
WHEREAS the Electoral Boundaries Readjustment Act of Canada requires
that representation of the provinces in the House of Commons be
readjusted after each 10-year census, the most recent being held in 2001,
AND WHEREAS the 2001 census establishes a total Ontario population of
11,410,046 to be distributed amongst 106 electoral districts, so that a target
electoral quotient of 107,642 results,
AND WHEREAS the population of each electoral district must remain within
25 per cent (plus or minus) of the electoral quotient, resulting in an upper
limit for the quotient of 134,553 and a lower limit of 80,732,
AND WHEREAS the proposed electoral district of Newmarket King Aurora
has a population of 109,870 with the Town of Aurora being split in half along
Yonge Street,
AND WHEREAS the population of Aurora residing west of Yonge Street is
29,110, and east of Yonge Street is 13,255,
AND WHEREAS on September 30th, 2002, the Town Council of the Town of
Aurora held a public meeting to receive comments from the citizens of
Aurora regarding this proposed electoral district,
AND WHEREAS the speakers at the aforementioned meeting indicated
their opposition to the proposed electoral district, and further a petition was
also developed to indicate opposition to this proposal,
AND WHEREAS it is desirable to maintain the Town of Aurora as one
political entity in its political representation federally and provincially,
THEREFORE, BE IT HEREBY RESOLVED that the Federal Electoral
Boundaries Commission for Ontario be requested to include the entire Town
of Aurora within the proposed electoral district of Newmarket King Aurora.
Such a revised boundary would result in the electoral district having a
population of 123,125, which is within the guidelines for the electoral
quotient for electoral districts in Ontario,
AND FURTHER BE IT RESOLVED that the proposed name for the
proposed electoral district of “Newmarket King Aurora” be revised to
“Newmarket Aurora King”, as this name reflects the geographic orientation
of the three municipalities from north to south-west,
AND FURTHER BE IT RESOLVED that a copy of this resolution be
forwarded to the Hon. Maurizio Bevilacqua, M.P. (Vaughan-King-Aurora),
Greg Sorbara, M.P.P. (Vaughan-King-Aurora), and to the Hon. Frank Klees,
M.P.P. (Oak Ridges),
AND THAT the Mayor be appointed as the spokesperson on behalf of the
Town of Aurora at the Federal Electoral Boundaries Commission Public
Hearing in Richmond Hill on November 12, 2002.
CARRIED
Aurora Council Minutes No. 02-23 Page 8
Tuesday, October 8, 2002
Correspondence from Frank Klees, M.P.P., re: Federal Electoral District
Boundaries
Moved by Councillor Timpson Seconded by Councillor Wallace
THAT the correspondence be received for information
CARRIED
Correspondence from Greg Sorbara, M.P.P., re: Federal Electoral District
Boundaries
Moved by Councillor Timpson Seconded by Councillor Wallace
THAT the correspondence be received for information
CARRIED
Staff Report from the Town of Richmond Hill, re: Readjustment of Federal
Electoral District Boundaries
Moved by Councillor Timpson Seconded by Councillor Wallace
THAT the correspondence be received for information
CARRIED
14. Correspondence from Alderman John Schmal, President of
The Federation of Canadian Municipalities re: Contribute to
Clean Air for Healthy Communities
Moved by Councillor Timpson Seconded by Councillor Pedersen
BE IT RESOLVED THAT the Town of Aurora call on the Government of
Canada to accelerate the delivery of its Clean Air Agenda and specifically
focus on the need to: develop and implement a comprehensive Clean Air
Action Plan that will:
• Advance scientific understanding of the link between air pollution and
health;
• Provide financial resources to municipal governments for programs
that cut smog and climate pollution;
• Ensure Canadians have access to accurate information on the quality
of their air and on action they can take to reduce their exposure and
their emissions;
• Ensure significant emission reductions from the transportation sector;
and
• Partner with provincial/territorial governments to encourage stronger
pollution reduction standards for industry and the electric power
generation sector; and
BE IT FURTHER RESOLVED THAT this resolution be communicated to our
Member of Parliament, federal environment, health and finance ministers,
provincial/territorial finance, health, environment and energy ministers,
federal and provincial/territorial opposition leaders, community media and
the Federation of Canadian Municipalities.
CARRIED
Aurora Council Minutes No. 02-23 Page 9
Tuesday, October 8, 2002
14(a). Correspondence from Alderman John Schmal, President of
The Federation of Canadian Municipalities re: Contribute to
Clean Air for Healthy Communities
Moved by Councillor Timpson Seconded by Councillor Kean
THAT the correspondence be referred to the Youth Action Committee.
CARRIED
LS02-047 – Emergency Repair of Pool Tile – Aurora Family Leisure Complex
Swimming Pool
Moved by Councillor Kean Seconded by Councillor West
THAT staff be authorized to implement the “Emergency Purchase”
circumstance contained in Administration Procedure #50 – Purchasing
Policies and Procedures to select a Tile Contractor to remove and re-install
pool tile at the Aurora Family Leisure Complex Swimming Pool at an upset
limit of $75,000 including all taxes; and further
THAT the cost be charged to the Contingency Operating Account as a
Contribution to Capital.
CARRIED
IX REGIONAL REPORT
None
X OTHER BUSINESS, COUNCILLORS
Councillor Kean gave a Notice of Motion with regards to requesting that the
Federal Government revise the Young Offenders Act.
Councillor Kean advised that the last Farmer’s Market for this year was held last
Saturday and that it was a great success and will pursue it again for next year.
Councillor Wallace commended Councillor Kean on an exceptional job with
regards to the Farmers Market and agreed that it should become an annual event.
XI READING OF BY-LAWS
Moved by Councillor Timpson Seconded by Councillor Wallace
THAT the following listed by-law be given 1st, 2nd and 3rd readings, and
enacted:
4379-02.D BEING A BY-LAW
to amend By-law 2213-78
(Wycliffe)
4380-02.D BEING A BY-LAW
to amend By-law 2213-78
(Wycliffe)
CARRIED
XII ADJOURNMENT
Moved by Councillor Timpson
THAT the meeting be adjourned at 9:05 p.m.
CARRIED
Aurora Council Minutes No. 02-23 Page 10
Tuesday, October 8, 2002
______________________ _________________________________
T. JONES, MAYOR B. PANIZZA, TOWN CLERK