MINUTES - Council - 20021112
TOWN OF AURORA
COUNCIL MEETING MINUTES
NO. 02-26
Council Chambers
Aurora Town Hall
Tuesday, November 12, 2002
ATTENDANCE
COUNCIL MEMBERS Mayor Jones in the Chair; Councillors Griffith,
Kean, Timpson, MacEachern, Pedersen, Vrancic,
Wallace and West.
STAFF MEMBERS Chief Administrative Officer, Director of Corporate
Services/Town Clerk, Director of Building, Director
of Planning, Director of Public Works, Director of
Leisure Services, Treasurer, Solicitor,
Administrative Co-ordinator and Council/
Committee Secretary.
Following Open Forum at 7:00 p.m., the Mayor called the meeting to order at
7:10 p.m.
I DECLARATIONS OF PECUNIARY INTEREST
Councillor West declared an interest in Item 5(1) - Report PW02-058 of the
General Committee Meeting No. 02-15 by virtue of his residence in the vicinity
one of the subject roads and did not take part in or vote on any questions in
this regard or attempt in any way to influence the voting on such questions.
Councillor Wallace declared an interest in Item 5(3) – CS02-048 and Item 5(5)
– PW02 -063 of the General Committee Meeting No. 02-15 by virtue of his
affiliation with a publication mentioned in both reports and did not take part in or
vote on any questions in this regard or attempt in any way to influence the
voting on such questions.
Mayor Jones declared an interest in Item 5(3) – CS02-048 of the General
Committee Meeting No. 02-15 by virtue of his affiliation with a publication
through his column in the newspaper mentioned in the report and did not take
part in or vote on any questions in this regard or attempt in any way to
influence the voting on such questions.
Councillor Vrancic declared an interest in item 1 – Report LS02-049 by virtue
of a solicitor-client relationship and did not take part in or vote on any
questions in this regard or attempt in any way to influence the voting on such
questions.
II APPROVAL OF AGENDA
Moved by Councillor Griffith Seconded by Councillor Timpson
THAT the content of the Agenda be approved as presented.
CARRIED
Aurora Council Minutes No. 02-26 Page 2
Tuesday, November 12, 2002
III ADOPTION OF MINUTES
Council Meeting No. 02-24, Tuesday, October 22, 2002, and Special
Council Meeting No. 02-25, Tuesday, November 5, 2002.
Moved by Councillor Kean Seconded by Councillor MacEachern
THAT the Minutes of Meeting Number 02-24 and 02-25 be adopted as
printed and circulated.
CARRIED
IV PRESENTATIONS
Mayor Jones presenting cheques from the Mayor’s Annual Golf
Tournament to recipient organizations
Mayor Jones presented cheques in the amount of $10,000 each to
C.H.A.T.S., Community Safety Village and the Aurora Senior Centre and
$5,000 each to Save Haven and the Aurora Agricultural Society and Horse
Show from the proceeds of this year’s Annual Mayor’s Charity Golf Classic
Tournament. The recipients thanked Council for the donation and each
recipient indicated what the money would be used for.
V DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
Items 1, 3, 4, 5 (1)(3) and 6 were identified for discussion.
VI ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
Moved by Councillor Pedersen Seconded by Councillor Griffith
THAT the following recommendations respecting the matters listed as “Items
not Requiring Separate Discussion” be adopted as submitted to Council and
Staff be authorized to take all necessary action required to give effect to
same:
2. BA02-014 - Request for Model Home Agreement
Ballymore Development (Aurora) Corporation
THAT Council authorize the Mayor and Clerk to execute a model home
agreement between the Town of Aurora and Ballymore Development
(Aurora) Corporation to allow for the construction of 3 model homes
prior to registration of their subdivision.
7. Correspondence from the Town of Georgina re: Use of Schools
for Municipal Voting Day, November 10, 2003
THAT the correspondence be received for information.
CARRIED
VII DELEGATIONS
None
Aurora Council Minutes No. 02-26 Page 3
Tuesday, November 12, 2002
VIII CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
Councillor Vrancic, having previously declared an interest in item 1, did not take part
in the vote called for in this regard.
1. LS02-049 – Aurora Family Leisure Complex Swimming Pool -
Emergency Repair of Pool Tile and Aquatic Program Fee
Compensation Package
Moved by Councillor Kean Seconded by Councillor MacEachern
THAT staff be authorized to continue with the emergency repairs to the
pool at the revised upset limit of $300,000 including all taxes; and
THAT the proposed compensation package for all aquatic program
participants affected by the closure of the pool be approved with the
resulting costs of $175,000 charged to the Insurance Reserve; and
THAT the additional cost of the repairs to the pool in the amount of
$225,000 be funded through the transfer of $75,000 from the
Operating Fund (Corporate Contingency) and the remaining $150,000
be financed from the Municipal Capital Reserve.
CARRIED
3. Memo from Bob Panizza, Town Clerk re: The York Region Two Tier
Delivery of Sewer and Water Services Report
Moved by Councillor McEachern Seconded by Councillor West
THAT staff be directed to provide Council with a report at their earliest
convenience outlining the issues that Council should consider under a
single tier model vs. a 2 tier water and sewer delivery service; and
FURTHER, that staff comment to the report prepared by the Urban
Development Institute and the financial implications to the Town of
Aurora as a result of the “Safe Drinking Water Act”.
CARRIED
4. PW02-065 – Purchase of New Christmas Wreath Displays
Moved by Councillor Kean Seconded by Councillor West
THAT Council authorize staff to totally refurbish the existing Christmas
Wreaths as described in Report No. 02-065; and
THAT funds in the amount of $11,375, exclusive of taxes, be
transferred from the operating (Corporate Contingency) account to the
Capital Fund.
CARRIED
Aurora Council Minutes No. 02-26 Page 4
Tuesday, November 12, 2002
5. General Committee Meeting Report No. 02-15
Tuesday, November 5, 2002
CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION FROM THE
GENERAL COMMITTEE MEETING NO. 02-15, TUESDAY, NOVEMBER 5, 2002 - ITEM 1
Councillor West, having previously declared an interest in item 5(1), did not take part
in the vote called for in this regard.
(1) PW02-058 – Roads Needs Study – Proposed Ten Year Capital
Road Reconstruction Program (2003-2012)
Moved by Councillor Kean Seconded by Councillor Griffith
THAT staff investigate and report back on the feasibility and residual
effects of:
(a) deferring the reconstruction of Maple St. and Fleury St. to
2004; and
(b) redirecting the funds allocated for Fleury St. and Maple
St. within the 2002 Capital Budget, towards the
reconstruction of Collins Crescent and Ottawa Court
within the 2003 Capital Works Projects; and
(c) redirecting the funds allocated for the reconstruction
of the Town Hall parking lot to the roads budget; and
THAT Staff be requested report back with options for implementing
sufficient repairs to Ridge Road in 2003; and
THAT the residents affected by the proposed changes to the works
schedule, be notified.
CARRIED
CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION FROM THE
GENERAL COMMITTEE MEETING NO. 02-15, TUESDAY, NOVEMBER 5, 2002 - ITEM 3
Councillor Wallace, having previously declared an interest in item 5(3), did not take
part in the vote called for in this regard.
Mayor Jones, having previously declared an interest in item 5(3), relinquished the
Chair to Deputy Mayor West during the consideration of this matter and did not take
part in the vote called for in this regard. Upon conclusion of this matter, Mayor
Jones resumed the Chair.
(3) CS02-048 - RFQ for Notice Board and Classified Advertising
Moved by Councillor Pedersen Seconded by Councillor Timpson
THAT the Town continue to publish the Notice Board and other
Misc./Classified Ads in the Era-Banner Newspaper; and
On a recorded vote, the motion was CARRIED
YEAS: 6 NAYS: 1
VOTING YEAS: Councillors Kean, MacEachern, Pedersen,
Timpson, Vrancic and West.
VOTING NAYS: Councillor Griffith.
Aurora Council Minutes No. 02-26 Page 5
Tuesday, November 12, 2002
Moved by Councillor Griffith Seconded by Councillor Pedersen
THAT the Town periodically publish misc. ads in the Auroran
Newspaper on an as required basis
On a recorded vote, the motion was CARRIED
YEAS: 5 NAYS: 2
VOTING YEAS: Councillors Griffith, Kean, Pedersen, Timpson and
West.
VOTING NAYS: Councillors MacEachern and Vrancic.
Moved by Councillor Griffith Seconded by Councillor Timpson
THAT the remainder of the Report of the General Committee Meeting
No. 02-15 be received and the recommendations carried by the
Committee be adopted.
CARRIED
6. Resolution of Councillor Kean re: Code of Ethics Changes
Moved by Councillor Kean Seconded by Councillor MacEachern
Whereas Aurora Council and staff are already governed by a Code of
Ethics (MAY 1997), the Municipal Elections Act and the Municipal Act;
AND Whereas all members of Council by the virtue of the Municipal
Elections Act are permitted to and in some cases do accept Election
Campaign Donations from Developers, Contractors and other
businesses that conduct business with the Corporation of the Town of
Aurora and/or in the Town of Aurora and members of Council are
allowed to vote on issues that involve these businesses without the
need to declare a conflict of Interest.(Municipal Act – Section 5(1);
AND Whereas these same businesses are allowed to donate monies,
goods and services to events that may be run by members of council
or Town staff;
AND Whereas members of council and staff are currently allowed to
accept, from contractors, developers, and companies doing business
with the Corporation of the Town of Aurora or in the Town of Aurora,
lunches, dinners, sporting activities and other forms of entertainment;
AND Whereas in private and public companies such as major retailers,
automobile manufacturers and other major industries such practices
are forbidden and could lead to reprimand or dismissal of that
employee receiving such benefits.
AND Whereas recent occurrences at all levels of government have
lead to embarrassment of government and a costly process of
investigation and legal process;
AND Whereas recent findings in the City of Toronto and the City of
Waterloo, to name only two, have lead to accusations of corruption in
Council and staff;
Therefore, Be It Resolved that the review be completed and a report
be issued to Council by May 1, 2003;
Aurora Council Minutes No. 02-26 Page 6
Tuesday, November 12, 2002
And Further Be It Resolved that Council Members and town staff of the
Corporation of the Town of Aurora refrain from such practices of
accepting any form of meals, goods and services until this review is
completed in order that Aurora become a model for other
Municipalities.
WITHDRAWAL: The motion was withdrawn with the consent of the mover
and seconder.
Moved by Councillor Kean Seconded by Councillor MacEachern
THAT a Code of Ethics Committee be established with members being
citizens only, to review the current Code of Ethics and make any
necessary revisions and report back to Council by May 1, 2003; and
THAT staff prepare the Terms of Reference and report back to
Council.
On a recorded vote, the motion was DEFEATED
YEAS: 3 NAYS: 6
VOTING YEAS: Councillors Kean, MacEachern and Vrancic.
VOTING NAYS: Councillors Griffith, Pedersen, Timpson, Wallace,
West and Mayor Jones.
IX REGIONAL REPORT
None.
X OTHER BUSINESS, COUNCILLORS
Mayor Jones advised that he attended the Federal Electoral District
Boundaries meeting along with our M.P. and M.P.P. who represented the
Town of Aurora’s position very passionately, however it will be a number of
months before a resolution is reached.
Councillor Vrancic requested that a policy be developed arising from the
Cobblestone Lodge and the O.M.B. Hearing process issue and would like this
policy to be brought back to Council by February 28, 2003.
Councillor Vrancic requested that a policy be put in place or a By-law enacted
to prohibit the delivery of newspapers at the end of resident’s driveways, but
alternatively to their doorstep or mailbox, to avoid littering the roadways.
Councillor Kean congratulated Councillor Wallace on bringing the New
Zealand’s Women’s Hockey Team to the Town of Aurora and thanked
everyone for their support at the Remembrance Day Parade.
Councillor Timpson advised that the Santa Claus Parade will be held
Saturday, November 23rd and extended an invitation to all to come out to
welcome Santa to Town.
Councillor West advised that the Salvation Army Christmas Kettle Drive will
be held the weekend of Friday, November 29th and are still looking for
volunteers and should anyone be interest please call Mary McCluskey at ext.
260.
Aurora Council Minutes No. 02-26 Page 7
Tuesday, November 12, 2002
XI READING OF BY-LAWS
Moved by Councillor Griffith Seconded by Councillor Timpson
THAT the following listed by-laws be given 1st, 2nd and 3rd readings,
and enacted:
4381-02.D BEING A BY-LAW to
adopt Official Plan
Amendment No. 45.
4382-02.T BEING A BY-LAW to
designate and erect stop
signs at the intersection of
Pedersen Drive and Earl
Stewart Drive.
4383-02.T BEING A BY-LAW to
designate and erect stop
signs at the intersection of
Mary Street and Industry
Street.
4384-02.C BEING A BY-LAW to
amend By-law 4280-01.C,
a by-law to govern the
procedures of the Council
of the Town of Aurora and
its Committees and
Boards.
4385-02.T BEING A BY-LAW to
amend Parking By-law
3377-92 as amended, with
respect to Tyler Street,
Centre Street and Yonge
Street
4386-02.D BEING A BY-LAW to
amend Municipal
Waterworks Distribution
By-law 3305-91, as
amended.
CARRIED
XII RECESS TO PROCEED IN CAMERA
Personnel Matter
Moved by Councillor West Seconded by Councillor Griffith
THAT this Council recess to proceed In Camera to address a
personnel matter.
CARRIED
Aurora Council Minutes No. 02-26 Page 8
Tuesday, November 12, 2002
XIII RECONVENE FROM IN CAMERA TO RESUME
COUNCIL MEETING
Moved by Councillor West Seconded by Councillor Griffith
THAT this Council reconvene from in-camera and resume the meeting.
CARRIED
Moved by Councillor West Seconded by Councillor Wallace
THAT the Accessibility Advisory Committee be comprised of the
following members:
Alan Dean
Ivy Henriksen
Helen Kogan
John Lenchak
Kerry Lynne Thomason
Carole Williams
AND THAT the Terms of Reference be increased to 7 members.
CARRIED
XIV ADJOURNMENT
Moved by Councillor Griffith
THAT the meeting be adjourned at 9:10 p.m.
CARRIED
______________________ _________________________________
T. JONES, MAYOR B. PANIZZA, TOWN CLERK