MINUTES - Council - 20020924
TOWN OF AURORA
COUNCIL MEETING MINUTES
NO. 02-22
Council Chambers
Aurora Town Hall
Tuesday, September 24, 2002
ATTENDANCE
COUNCIL MEMBERS Mayor Jones in the Chair; Councillors Griffith,
Timpson, MacEachern, Pedersen, Vrancic,
Wallace and West.
Councillor Kean was absent.
STAFF MEMBERS Chief Administrative Officer, Director of Corporate
Services/Town Clerk, Director of Building, Director
of Planning, Director of Public Works, Director of
Leisure Services, Treasurer, Solicitor and
Council/Committee Secretary.
The Mayor called the meeting to order at 7:40 p.m.
I DECLARATIONS OF PECUNIARY INTEREST
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act.
II APPROVAL OF AGENDA
Moved by Councillor Griffith Seconded by Councillor West
THAT the content of the Agenda be approved as presented with the
following additions:
LACAC02-10 - Sept. 23, 2002, Local Architectural Conservation
Advisory Committee Meeting
Memo from Mayor Jones, re: Ontario Heritage Foundation
Heritage Community Recognition Program Nominations
CARRIED
III ADOPTION OF MINUTES
Council Meeting No. 02-20, Tuesday, September 10, 2002.
Moved by Councillor MacEachern Seconded by Councillor Pedersen
THAT the Minutes of Meeting Number 02-20 be adopted as printed
and circulated.
CARRIED
Aurora Council Minutes No. 02-22 Page 2
Tuesday, September 24, 2002
IV PRESENTATIONS
None
V DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
Items 1, 2, 6(13), 8 and 9 were identified for discussion.
VI ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
Moved by Councillor Griffith Seconded by Councillor Timpson
THAT the following recommendations respecting the matters listed as
“Items not Requiring Separate Discussion” be adopted as submitted to
Council and Staff be authorized to take all necessary action required to
give effect to same:
3. PW02-050 - Award of Tender No. PW-2002-54, Supply and Delivery
of One 2003 Regular Cab 4X4 Pickup Truck with Plow and
Spreader Attachments
THAT Council approve the award of Tender No. PW -2002-54, Supply
and Delivery of One 2003 Regular Cab 4X4 Pickup Truck with Plow
and Spreader Attachments to Northtown Ford Sales Ltd. of Toronto in
the amount of $44,664.85 as detailed in Report No. PW02-050; and
THAT Council authorize the sale of the Town’s current 1991 pickup
truck at a recognized auction upon delivery of the above-noted truck.
4. PW02-051 - Award of Tender No. PW-2002-46, Supply and Delivery of
Three 2002 Sidewalk Tractors with Various Attachments
THAT Council approve the award of Tender No. PW -2002-46, Supply
and Delivery of Three 2002 Sidewalk Tractors with Various
Attachments to:
• Hutchinson Farm Supply Inc. in the amount of $104,587.90 for Part
A; and
• Joe Johnson Equipment Inc. in the amount of $72,251.05 for Part
B; and
THAT Council authorize the sale of the Town’s current 1985, 1987 and
1988 tractors at a recognized auction upon delivery of the above-noted
tractors.
5. PW02-053 - Upgrade of Storm Water Management Pond – Kennedy
Street West
THAT Report No. PW02 -053 related to the upgrade of a Storm Water
Management Pond in the vicinity of Kennedy Street West and
Deerhorn Crescent be received for information;
THAT Council approve in principle the upgrade of the Storm Water
Management Pond in the vicinity of Kennedy Street West and
Deerhorn Crescent as described in Report No. PW02-053;
THAT Council direct staff to:
• Accept the offer of $56,000 cash-in-lieu of the installation of two
“stormsceptors” from the owner of the Kennedy Street
West/Deerhorn Crescent Subdivision;
Aurora Council Minutes No. 02-22 Page 3
Tuesday, September 24, 2002
• Initiate the Environmental Assessment for the upgrade of the
Storm Water Management Pond in the vicinity of Kennedy
Street West and Deerhorn Crescent;
• Report further to Council on the results of the above noted
Environmental Assessment and on additional funding sources
that are available to implement the Storm Water Management
Pond upgrade; and
THAT Report No. PW02-053 be referred to the Lake Simcoe Region
Conservation Authority with a request that the Authority assist the
Town in any way possible in the matter of upgrading the Storm Water
Management Pond in the vicinity of Kennedy Street West and
Deerhorn Crescent including any funding that is available.
7. LSAC02-09 – September 12th, 2002, Leisure Services Advisory
Committee Meeting
THAT the Committee Record of the Leisure Services Advisory
Committee Meeting, held on September 12, 2002, be received for
information.
10. EDC02-07 - September 11th, 2002, Economic Development
Advisory Committee Meeting
THAT the Committee Record of the Economic Development Advisory
Committee Meeting held on September 11, 2002 be received as
information; and
THAT staff be directed to prepare a report for discussion at the next
meeting of the Economic Development Advisory Committee, regarding
the Five Year Official Plan Review and related Economic Development
concerns.
11. Memo from Bob Panizza re: Special Council – Public Planning
Meeting October 23, 2002
THAT the Special Council – Public Planning Meeting scheduled for
Wednesday, October 23, 2002 be cancelled.
12. Memo from Mayor Jones re: OMB 90-Day Rule
WHEREAS the Planning act was amended in the mid 90's to allow
applicants to appeal matters to the OMB prior to local elected
representatives considering the matter and in some instances before
public statutory meetings occur; and
WHEREAS the municipality dedicates significant resources in staff
time, legal fees and other costs to represent the corporation at cases
before the OMB; and
WHEREAS the OMB has broad planning powers and can make
decisions in the absent of a municipal review process and can overturn
local planning decisions, there is an incentive to by-pass the municipal
process.
BE IT THEREFORE RESOLVED THAT, the Town of Aurora urges the
Province of Ontario to conduct a critical review of the process and
requirements for appealing to the OMB so that municipal government's
role in land use planning is not arbitrarily usurped; and
THAT a broader review of the OMB be undertaken to look at its
authority and how the planning process affects approved official plans
Aurora Council Minutes No. 02-22 Page 4
Tuesday, September 24, 2002
that result from an exhaustive, inclusive planning policy process and
why municipal taxpayers have to pay to defend decisions on official
plans that are approved through a public process; and
THAT this resolution be forward to the Association of Municipalities of
Ontario, Mr. Greg Sorbara, MPP, and the Honourable Chris Hodgson,
Minister of Municipal Affairs and Housing.
CARRIED
VII DELEGATIONS
Michael Tough, Bayview Greens Ratepayers Association
re: (Item 7 - LSAC Report) Proposed construction of Public
Washrooms on Birkshire Drive
Mr. Tough raised many concerns regarding the proposed construction of the public
washrooms on Birkshire Drive. Mr. Tough suggested that this type of building
would create safety hazards for the children who play in the nearby park and
requested a breakdown of costs for alternative measures. Mr. Tough advised of a
Police Advisory regarding surveillances done at public washrooms proving that
many indecent activities occur and the danger that these facilities pose. Mr. Tough
insisted that public safety should take priority and that the washrooms not be
installed.
Moved by Councillor West Seconded by Councillor MacEachern
THAT the comments of the delegate be received for information and referred
to the Director of Leisure Services and LSAC for consideration during the
deliberations of the Master Plan and the 2003 Capital Budget Review and
that a copy of the resolution be sent to the delegate.
CARRIED
Brent Binions of JBG Management Inc. re: (Item 6 – General
Committee Minutes) Ceby Management Limited, Aurora Resthaven
The delegate did not appear for comment.
Barry Sambrook, President of Sambrook Media Corporation
Re: Item 2 - CS02-038 - RFP for Facility Advertising
Mr. Sambrook informed Council that the proposal being recommended is not, in his
opinion, what is best for the Town. Mr. Sambrook advised of his seventeen years in
the advertising business, extensive contacts and knowledge of the arenas. Mr.
Sambrook advised that he would guarantee the Town $13,152.00 each year,
regardless of how much advertising his firm sells and the Town would also receive
an additional $525.00 per sign after that. Mr. Sambrook suggested that the
foundation of his proposal is guaranteed revenue and identified many other revenue
making proposals for the Town and requested that Council approve his proposal for
facility advertising.
Moved by Councillor West Seconded by Councillor Timpson
THAT the comments of the delegate be received and referred to
item #2, and that the item be brought forward at this point in the
agenda for consideration.
Aurora Council Minutes No. 02-22 Page 5
Tuesday, September 24, 2002
2. CS02-038 - RFP for Facility Advertising
Moved by Councillor West Seconded by Councillor Pedersen
That the matter be referred back to staff for further review.
CARRIED
VIII CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
1. ADM02-014 - Retention of Outside Counsel
Zoning By-law Amendment and Draft Plan of Subdivision
Preserve Homes Inc.
Part of Lot 21, Concession 2 EYS
D14-16-01 and D12-01-5A
Moved by Councillor Wallace Seconded by Councillor West
THAT Staff be authorized to retain the firm of Weir Foulds LLP to
appear on the Town’s behalf at the Ontario Municipal Board
Prehearing Conference scheduled for October 9, 2002 in respect of the
Zoning By-law Amendment and Draft Plan of Subdivision applications
by Preserve Homes Inc.
CARRIED
6. General Committee Meeting Report No. 02-12
Tuesday, September 17, 2002
CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION FROM THE GENERAL
COMMITTEE MEETING NO. 02-12, TUESDAY, SEPTEMBER 17, 2002 - ITEM 13.
(13). CS02-036 - Long Term Disability Benefit
Moved by Councillor Griffith Seconded by Councillor West
THAT this item be deferred.
CARRIED
Moved by Councillor Griffith Seconded by Councillor West
THAT the Report of the General Committee Meeting No. 02-12 be
received and the remaining recommendations carried by the
Committee be adopted.
CARRIED
8. TSAB02-017 – September 4 2002, Traffic Safety Advisory
Board Meeting
Moved by Councillor Wallace Seconded by Councillor Pedersen
THAT the Committee Record of the Traffic Safety Advisory Board
Meeting held on September 4, 2002 be received as information.
THAT the following recommendations of the Board be adopted:
Aurora Council Minutes No. 02-22 Page 6
Tuesday, September 24, 2002
1. Report No. TSAB02-017 – George Street and Tyler Street –
Traffic Study.
(i) THAT the York Regional Police Department be requested to
increase police enforcement of the posted 40km/hr speed limit
on Tyler Street and George Street;
(ii) THAT Tyler Street and George Street be brought forward for
consideration for traffic calming when Council has adopted a
traffic calming policy;
(iii) THAT a School Crossing Guard not be provided at the George
Street and Tyler Street intersection as the required warrants are
not met;
(iv) THAT Report No. TSAB02-017 be submitted to the October 2,
2002 TSAB meeting to deal with the issue of parking prohibitions
on Tyler Street; and
(v) THAT a letter be sent to residents on Tyler Street and
Temperance Street with the TSAB’s recommendations and the
proposed parking prohibitions as outlined in Report No. TSAB02-
017.
2. August 26, 2002 letter from Mr. James C. Wood regarding
parking on Centre Street.
(i) THAT the proposed parking prohibition on the north side of
Centre Street from Spruce Street to a point 37.2 meters west of
Spruce Street be referred to the October 2, 2002 TSAB meeting
for consideration; and
(ii) THAT a letter be sent to residents on Centre Street with the
proposed parking prohibition.
3. August 20, 2002 letter from Stephanie Crapper requesting for
multi-way stop signs at the intersection of Jasper Drive and
Collins Crescent.
(i) THAT the August 20, 2002 letter from Stephanie Crapper
requesting for multi-way stop signs at the intersection of Jasper
Drive and Collins Crescent be referred to Staff; and
(ii) THAT Staff be requested to submit a report to the TSAB in Spring
2003.
4. Report No. PW02-026 – Master Transportation Operations
Study – Recommendations of Study.
(i) THAT iTRANS be requested to produce a clarification letter;
(ii) THAT the letter be ready for the October 2, 2002 TSAB meeting;
and
(iii) THAT the recommendation of the study be submitted to the
October 2, 2002 TSAB meeting for adoption.
5. Report No. TSAB02-035 – Speed Humps on Kennedy Street
West – Operational Review.
(i) THAT Report No. TSAB02-35 – Speed Humps on Kennedy Street
West – Operational Review be received as information.
Aurora Council Minutes No. 02-22 Page 7
Tuesday, September 24, 2002
6. Report No. TSAB02-018 – Golf Links Drive – Traffic Study.
(i) THAT the York Regional Police Department be requested to
increase enforcement of the posted 40km/hr speed limit on Golf
Links Drive;
(ii) THAT Golf Link Drive be brought forward for consideration for
traffic calming when Council has adopted a traffic calming policy;
and
(iii) THAT a letter be sent to residents of Golf Links Drive informing
them of the TSAB’s recommendations.
7. Report No. TSAB02-019 – Traffic Calming in the Town of
Aurora.
(i) THAT the TSAB endorses Report No. TSAB02-019 – Traffic
Calming in the Town of Aurora; and
(ii) THAT Report No. TSAB02-019 – Traffic Calming in the Town of
Aurora be referred to Council for consideration and adoption.
8. August 15, 2002 letter regarding traffic volumes and speeds
on St. John’s Sideroad.
(i) THAT the August 15, 2002 letter from V. T. Alter regarding the
traffic volume and vehicular speeds on St. John’s Sideroad be
forwarded to York Region.
9. July 9, 2002 letter from Mrs. Franca Dial regarding speeding
and safety concerns on McClellan Way.
(i) THAT the July 9, 2002 letter from Mrs. Franca Dial regarding
speeding and safety concerns on McClellan Way be referred to
Staff; and
(ii) THAT a letter be sent to Mrs. Franca Dial with the TSAB’s
recommendations.
10. July 8, 2002 email from Eva requesting for multi-way stop
signs at the intersection of Henderson Drive and McClellan
Way.
(i) THAT the July 8, 2002 email from Eva requesting for multi-way
stop signs at the intersection of Henderson Drive and McClellan
Way be referred to Staff; and
(ii) THAT an email be sent to Eva with the TSAB’s
recommendations.
CARRIED
Moved by Councillor MacEachern Seconded by Councillor West
THAT the TSAB advise of safe methods for children to cross over
Henderson Drive near McClellan Way to access the park.
CARRIED
Aurora Council Minutes No. 02-22 Page 8
Tuesday, September 24, 2002
9. LACAC02-09 – September 9, 2002, Local Architectural
Conservation Advisory Committee Meeting
Moved by Councillor Griffith Seconded by Councillor West
1. THAT the Committee Record of the L.A.C.A.C. Meeting held on Sept.
9, 2002, be received for information; and
2. That staff and Chair D. Fergueson continue to pursue the Aurora
Historical Walking Tour Map project and provide a draft proposal for
the next meeting.
3. That the site plan for 15117 Yonge St. be deferred until the next
meeting and that in the interim J. McIntyre and D. Falconer meet with
the architect in order to review the elevation drawings and report back.
4. That the draft condition presented for the Whitwell subdivision plan be
approved subject to the following words “ or elsewhere” being added to
clause (i).
5. That the final relocation site for the Petch Log House be maintained
within the quadrant bounded by Aurora Rd/Leslie St./Hwy #404 and St.
John’s Rd.
6. That staff continue the dialogue on the proposed web site joint venture
with the Historical Society and report back at a future date when more
information is available.
7. That the Ontario Heritage Foundation be advised that Heather and
Gordon McKenzie be nominated for the “Natural Heritage
Preservation” category, and that the owner’s of Baldwin’s be
nominated for the “Built” category, and that the members of the Oak
Ridges Moraine Land Trust be nominated for the “Cultural” category.
8. That LACAC request that staff currently looking at the future uses for
the Church St. School take into account the collection of architectural
elements currently stored at the school and the need to find permanent
storage and exhibit space for this collection.
9. That the York Region Heritage Group be permitted to use a meeting
room at the Town Hall for their annual meeting subject to availability
and the approval of the Town.
10. That Leisure Services staff be thanked for ensuring that the former
plaque was reinstalled at the Town Park after the construction was
completed.
CARRIED
LACAC02-10 - Sept. 23, 2002, Local Architectural Conservation Advisory
Committee Meeting
Moved by Councillor West Seconded by Councillor MacEachern
1. THAT the Committee Record of the L.A.C.A.C. Meeting held on
Sept. 23, 2002, be received for information; and
2. That the Mayor be requested to withdraw the nominations that
he presented to the Ontario Heritage Foundation.
CARRIED
Aurora Council Minutes No. 02-22 Page 9
Tuesday, September 24, 2002
Memo from Mayor Jones, re: Ontario Heritage Foundation Heritage
Community Recognition Program Nominations
THAT the correspondence be received for information.
CARRIED
IX REGIONAL REPORT
Mayor Jones advised that Michael Garrot has become the new Regional
C.E.O., that October 2nd is International Walk to School Day and that he will
be walking with the children to school that day, and that a special Public
Meeting will be held November 14th for the Regional Official Plan Review.
X OTHER BUSINESS, COUNCILLORS
Mayor Jones requested that staff report back to Council with alternative sites
for the Habitat for Humanity house and indicate all pros and cons for each
alternative in this regard.
Councillor Vrancic extended his congratulations to Councillor Kean for the
opening of the Farmer’s Market last Saturday. Councillor Vrancic advised
that it was well attended and looks forward to attending them in the future.
Councillor West gave a Notice of Motion with regards to certain items being
included within a Plan of Subdivision.
Moved by Councillor MacEachern Seconded by Councillor West
THAT the park located on Murray Drive be named; and
THAT the safety concerns regarding the subject park presented by the
residents at the Public Planning Meeting be referred to LSAC to be
addressed.
CARRIED
XI READING OF BY-LAWS
Moved by Councillor West Seconded by Councillor MacEachern
THAT By-law 4370-02.P be deferred for one month.
DEFEATED
Moved by Councillor Vrancic Seconded by Councillor Griffith
THAT the following listed by-law be given 1st, 2nd and 3rd readings, and
enacted:
4370-02.P BEING A BY-LAW
requiring properties to
be maintained in a
safe condition and
kept clear of waste.
Aurora Council Minutes No. 02-22 Page 10
Tuesday, September 24, 2002
On a recorded vote, the motion was CARRIED
YEAS: 5 NAYS: 3
VOTING YEAS: Councillors Griffith, Pedersen, Vrancic, Wallace and
Mayor Jones
VOTING NAYS: Councillors MacEachern, Timpson and West.
CARRIED
XII ADJOURNMENT
Moved by Councillor Griffith
THAT the meeting be adjourned at 8:15 p.m.
CARRIED
______________________ _________________________________
T. JONES, MAYOR B. PANIZZA, TOWN CLERK