MINUTES - Council - 20020716
TOWN OF AURORA
COUNCIL MEETING MINUTES
NO. 02-18
Council Chambers
Aurora Town Hall
Tuesday, July 16, 2002
ATTENDANCE
COUNCIL MEMBERS Mayor Jones in the Chair; Councillors Griffith,
Kean, Pedersen, Timpson and Wallace.
Councillor West was absent due to illness and
Councillor’s MacEachern and Vrancic were on
vacation.
STAFF MEMBERS Chief Administrative Officer Administrative Co-
ordinator/Deputy Clerk, Director of Building,
Director of Planning, Director of Leisure Services,
Director of Public Works, Treasurer, By-law Co-
ordinator and Council/Committee Secretary.
The Mayor called the meeting to order at 7:00 p.m.
I DECLARATIONS OF PECUNIARY INTEREST
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act.
II APPROVAL OF AGENDA
Moved by Councillor Wallace Seconded by Councillor Timpson
THAT the content of the Agenda be approved as presented with the
following addition:
• Memo from Councillor West re: Facility Renaming Policy
CARRIED
III ADOPTION OF MINUTES
Council Meeting No. 02-16, Tuesday, June 25, 2002, Special Council –
Public Planning Meeting No. 02-17, Wednesday, June 26, 2002.
Moved by Councillor Griffith Seconded by Councillor Kean
THAT the Minutes of Meeting Number 02-16 and 02-17 be adopted as
printed and circulated.
CARRIED
Aurora Council Agenda No. 02-18 Page 2
Tuesday, July 16, 2002
IV PRESENTATIONS
None
V DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
Items 1, 2, 5, 6, 7, 8, 11, 12, 16, 17, 18, 23 and 24 were identified for
discussion.
VI ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
Moved by Councillor Wallace Seconded by Councillor Pedersen
THAT the following recommendations respecting the matters listed as “Items
not Requiring Separate Discussion” be adopted as submitted to Council and
Staff be authorized to take all necessary action required to give effect to
same:
3. CS02-029 - Request for Street Names
Minto Residential Inc.
Part of Lot 23, Concession 2 EYS
D12-01-4A
THAT the following list of street names be allocated to the proposed
internal streets within the proposed Draft Plan of Subdivision (D12-01-
4A):
Street “A” Spring Farm Street “J” & “K” (Usherwood)
Street “B” (Conover) Street “L” Suffolk
Street “C” (Mavrinac) Street “M” Marshview
Street “D” & ”I” (Bilbrough) Street “N” Hogaboom *
Street “E” Ivy Jay Street “O” Kerr *
Street “F” Brooks Street “P” (Borealis)
Street “G” Fouracre Street “Q” Collingwood *
Street “H” (Petermann)
4. LS02-036 - Tender No. L.S. 2002-33 Supply and Installation
of Playground Equipment
1. THAT Council award Tender No. L.S. 2002-33, Supply and Installation
of Playground Equipment to Little Tikes Commercial Play Systems
(Canada) Inc. for the all inclusive net Tender price of $58,088.17
including G.S.T.; and
2. That Council authorize an additional expenditure of up to $20,000.00
for site preparation work associated with the installation of the
Playground Equipment to be undertaken by Parks Division Staff.
9. PL02-072 - Site Plan Amendment Application
Torcan Chemical Ltd.
110 Industrial Parkway North
File Number D11-04-95
THAT, subject to a satisfactory final review by the Site Plan Committee
and subject to the submission of all fees and securities, the Director of
Planning be authorized to execute a site plan amending agreement
between Torcan Chemical Ltd. and the Town of Aurora respecting the
expansion to the existing industrial building.
Aurora Council Agenda No. 02-18 Page 3
Tuesday, July 16, 2002
10. PL02-074 - Service Corporation International (Canada) Limited
(Thompson Funeral Home)
29 Victoria Street
File Number D11-02-02
THAT Report PL02-074 be received as information; and
THAT, Council approve the manner in which the lighting issue has
been addressed, in accordance with the General Committee’s
resolution at the meeting held on March 19, 2002.
13. PW02-043 - Reconstruction of Henderson Drive from Yonge
Street to Lee Gate and Construction of Watermain
Infrastructure for Extension of the West Pressure Zone –
Award of Contract for Consulting Services
THAT the Director of Public Works be authorized to sign an
Engineering Agreement with SRM Associates for the provision of
consulting services for the preliminary and detail design for the
reconstruction of Henderson Drive and construction of watermain
infrastructure for the extension of the west pressure zone at a cost not
to exceed $46,300.00, exclusive of GST; and
If it is determined that the design of the watermain as described in
Report No. PW02-043 must be done under Schedule B of the MEA
Municipal Class Environmental Assessment then the Director of Public
Works be authorized to expend additional funds not to exceed $9,000
from the Water and Sewer Reserve.
14. PW02-044 - Bayview East Urban Area Master Servicing
Plan Update - Award of Contract for Consulting Services
THAT the Director of Public Works be authorized to sign an
Engineering Agreement with R.J. Burnside & Associates for the
provision of consulting services for an Update to the Bayview East
Urban Area Master Servicing Plan at a cost not to exceed $7,900.00,
exclusive of GST; and
THAT funds for the Update to the Bayview East Urban Area Master
Servicing Plan be provided from the Development Charges Reserve
Account (Growth Related Studies).
15. PW02-045 - Haida Drive, McDonald Drive and Algonquin
Crescent – Posting of 40km/hr Speed Limit Signs
THAT the Public Works Department be requested to install 40km/hr
speed limit signs on Haida Drive, McDonald Drive and Algonquin
Crescent.
19. Correspondence from Harold W. Brown, Deputy Clerk for
York Region re: Housing Supply Strategy for York Region
THAT the correspondence be received for information; and
THAT the item be referred to staff to report back to Council.
Aurora Council Agenda No. 02-18 Page 4
Tuesday, July 16, 2002
20. Correspondence from Bryan Tuckey, Commissioner, Planning
and Development Services for York Region re: Update of
Population Figures on Road Signs in Area Municipalities
THAT the correspondence be received for information.
21. Correspondence from Klaus Wagener, V.P. of the German
Canadian Club – Newmarket, re: Oktoberfest 2002 –
“Advertising Streetsigns”
THAT approval be granted for the erection of four signs in accordance
with the Town of Aurora Sign By-law.
22. Correspondence from Bob Panizza re: Special Council -
Public Planning Meeting August 21, 2002
THAT the Special Council – Public Planning Meeting scheduled for
Wednesday, August 21, 2002 be cancelled.
CARRIED
VII DELEGATIONS
John Volpe, Representative for Habitat for Humanity,
York Region re: ADM02-011 – Habitat for Humanity
Request for Property Grant
Mr. John Volpe advised Council of the near completion of the first
homebuilding project which is located at 687 Gorham Street in Newmarket and
extended an invitation to celebrate the completion and dedication of Habitat for
Humanity in York Region. Mr. Volpe extended his appreciation to the
generosity of the Town of Newmarket, Lion’s International and the many
volunteers involved in creating a community effort on building this home. Mr.
Volpe confirmed that the organization is off to a good start but would like to
keep the momentum, and he requested that Council approve the property
grant in order to help another family within York Region.
Moved by Councillor Griffith Seconded by Councillor Wallace
THAT the comments of the delegate be received for information.
CARRIED
VIII CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
1. ADM02-011 - Habitat for Humanity Request for Property Grant
Moved by Councillor Timpson Seconded by Councillor Pedersen
THAT the Town of Aurora donate the lot on Murray Drive to Habitat for
Humanity, subject to meeting all requirements to be stipulated within
an agreement between Habitat for Humanity and the Town of Aurora.
CARRIED
Aurora Council Agenda No. 02-18 Page 5
Tuesday, July 16, 2002
2. CS02-028 - Town Sponsored Rabies Clinic
Moved by Councillor Griffith Seconded by Councillor Timpson
THAT staff defer this item and revisit the possibility of a Rabies Clinic
in May of 2003; and
THAT staff attempt to provide the clinic free of charge; and
THAT staff/Council be encouraged to pursue the possibility of soliciting
a qualified local veterinarian to volunteer their services.
CARRIED
5. LS02-037 – Public Facilities Renaming Policy 2002
Moved by Councillor Timpson Seconded by Councillor Pedersen
THAT the item be deferred to the General Committee Meeting to be
held on September 17th, 2002; and
THAT staff pursue public opinion/input through future communications,
including the Notice Board.
On a recorded vote, the motion was CARRIED
YEAS: 5 NAYS: 1
VOTING YEAS: Councillors Griffith, Pedersen, Timpson, Wallace and
Mayor Jones
VOTING NAYS: Councillor Kean.
6. PL02-069 - Official Plan and Zoning By-law Amendment
Applications
ClubLink Properties Ltd. & Sunrise Assisted Living
Part of Block 60, Plan M-2034 and Block 7, Plan 65M-2441
3 Golf Links Drive
File Numbers D09-02-01 & D14-02-01
Moved by Councillor Kean Seconded by Councillor Wallace
THAT Council support in principle the revised Official Plan Amendment
and Zoning applications for a retirement home use by Sunrise Assisted
Living, subject to the resolution of the issues with respect to the re-
alignment of Golf Links Drive, and that Staff be directed to continue to
review the site plan application; and
THAT the change room Clubhouse component and concerns
raised regarding washroom facilities be addressed.
CARRIED
Aurora Council Agenda No. 02-18 Page 6
Tuesday, July 16, 2002
7. PL02-070 - Site Plan Application
Bayview -Wellington North Inc./Arista
Homes (Bayview Greens) Inc.
Blocks 264, 265 and 268, Registered Plan 65M-3573
Dovercourt Lane and Watkins Glen Crescent
D11-08-02
Moved by Councillor Kean Seconded by Councillor Timpson
THAT, Report PL02-070 be received as information;
THAT, subject to a satisfactory review by the Site Plan Committee, the
Director of Planning be authorized to execute a Site Plan Agreement
between Arista Homes (Bayview Greens) Inc. and the Town of Aurora
respecting the development of rowhousing on the subject lands.
CARRIED
8. PL02-071 - Site Plan Application
Bayview-Wellington North Inc./
Bayview-Wellington Homes (Aurora) Inc.
Blocks 266, 267 and 269, Registered Plan 65M-3573
Dovercourt Lane and Watkins Glen Crescent
D11-09-02
Moved by Councillor Kean Seconded by Councillor Wallace
THAT, Report PL02-071 be received as information;
THAT, subject to a satisfactory review by the Site Plan Committee, the
Director of Planning be authorized to execute a Site Plan Agreement
between Bayview-Wellington Homes (Aurora) Inc. and the Town of
Aurora respecting the development of rowhousing on the subject
lands.
CARRIED
11. Correspondence from Harold W. Brown, Deputy Clerk for the
Region of York re: Harmonized Outdoor Water Use By-laws
-AND-
PW02-025 - Review of Town’s Water Use By-Law
Moved by Councillor Kean Seconded by Councillor Griffith
THAT Council endorse the:
• proposed Harmonized Water Use By-law; and
• protocol for implementing staged water use restrictions
as described in Clause No. 5, Report No. 7 of the Regional
Transportation and Works Committee and in Report No. PW02-025;
and
THAT Staff be requested to present to Council a revised Town of
Aurora Water Use By-law (4071-99.E) to reflect the above.
CARRIED
Aurora Council Agenda No. 02-18 Page 7
Tuesday, July 16, 2002
12. PW02-042 - Approval to Execute a Preservicing Agreement –
Phase 1 - 761933 Ontario Limited Prato Residential
Subdivision (D12-00-7A)
Moved by Councillor Timpson Seconded by Councillor Pedersen
THAT Council authorize the Mayor and Clerk to execute an agreement
between the Town of Aurora and 761933 Ontario Limited to permit the
servicing of the Phase 1 lands in 761933 Ontario Limited Prato
Residential Subdivision (D12-00-7A) subject to the following
conditions:
(a) Issuance of the necessary Certificates of Approval from the Ministry
of Energy and Environment and Lake Simcoe Region Conservation
Authority for all the underground services;
(b) Signing of the engineering plans for the construction of the
municipal services;
(c) Submission of an acceptable Acoustic Study;
(d) Receipt of proof of insurance indemnifying the Town in an amount
of $10,000,000; and
(e) Receipt of engineering fees and securities in accordance with the
standard procedures for subdivision developments in the amounts
specified.
CARRIED
16. TR02-015 - Second Quarter Financial Review @ June 30 2002
Moved by Councillor Kean Seconded by Councillor Wallace
THAT the Treasurer’s report TR02-015 “Second Quarter Financial
Review @ June 30, 2002” be received for information.
CARRIED
17. TR02-016 - York Region Transit Fare/Commission
Harmonization Agreement
Moved by Councillor Wallace Seconded by Councillor Kean
THAT Council authorize the Director of Finance / Treasurer to execute
the attached York Region Transit Application for Fare Media Agency
(See “Appendix A” attached hereto) on behalf of the Corporation of the
Town of Aurora whereby the Corporation of the Town of Aurora will act
as an authorized Agent to sell fare media in connection with travel on
York Region Transit.
THAT Council authorize the Mayor and Town Clerk to execute the
attached Transit Fare Agreement (See “Appendix B” attached hereto)
between The Regional Municipality of York and the Corporation of the
Town of Aurora whereby the Corporation of the Town of Aurora is
engaged as an authorized Agent to sell fare media in connection with
travel on York Region Transit.
CARRIED
Aurora Council Agenda No. 02-18 Page 8
Tuesday, July 16, 2002
18. TSAB02-017 - July 3 2002, Traffic Safety Advisory Board Meeting
Moved by Councillor Timpson Seconded by Councillor Griffith
THAT the Committee Record of the Traffic Safety Advisory Board
Meeting held on July 3, 2002 be received as information.
THAT the following recommendations of the Board be adopted:
1. Report No. TSAB02-016 – Aurora Heights Drive and McLeod
Drive/Falan Heights Crescent – Multi-Way Stop Sign Control.
(i) THAT the Public Works Department be requested to install multi-
way stop sign control at the intersection of Aurora Heights Drive
and McLeod Drive/Falan Heights Crescent; and
(ii) THAT the Clerks Department be requested to introduce the
necessary By-law to implement the above recommendations.
2. Report No. PW02-035 – Speed Humps on Kennedy Street
West – Operational Review.
(i) THAT Report No. PW02-035 – Speed Humps on Kennedy Street
West – Operational Review be referred to the September 4, 2002
TSAB meeting for consideration.
4. Report No. TSAB02-015 – Kemano Drive and Crawford Rose
Drive – School Crossing Guard.
(i) THAT a School Crossing Guard not be provided at Kemano
Drive and Crawford Rose Drive; and
(ii) THAT the Public Works Department be requested to remove the
pedestrian crossing lines on Kemano Drive on the east side of
the intersection.
6. June 21, 2002 Memorandum Regarding Safety Concerns at
the Royal Road and Cameron Avenue Intersection.
(i) THAT the Public Works Department be requested to replace the
existing stop signs at the Royal Road and Cameron Avenue
intersection with intermediate sized stop signs and warning tabs;
and
(ii) THAT a letter be sent to the residents on the northwest, northeast
and southeast corners of the intersection requesting the residents
to trim the bushes.
7. June 25, 2002 Memorandum Regarding Traffic Control at the
Intersection of Mary Street and Industry Street.
(i) THAT the June 25, 2002 Memorandum Regarding Traffic Control at
the Intersection of Mary Street and Industry Street be referred to
Staff.
8. June 25, 2002 Memorandum regarding Traffic Control at the
Earl Stewart Drive and Pedersen Drive Intersection.
(i) THAT the Public Works Department be requested to complete a
multi-way stop sign analysis at the Earl Stewart Drive and
Pedersen Drive intersection.
Aurora Council Agenda No. 02-18 Page 9
Tuesday, July 16, 2002
9. June 26, 2002 Memorandum Regarding Safety Concerns on
Closs Square.
(i) THAT a letter be sent to Trish Jollimore indicating that the Town
has denied her request to install “Children at Play” signs and
parking prohibitions on Closs Square.
10. June 27, 2002 letter from Mrs. Jo-Ann Nicolle requesting for
a speed limit reduction on Moorcrest Drive.
(i) THAT the Public Works Department be requested to install
40Km/hr speed limit signs on Moorcrest Drive.
11. Report No. PW02-026 – Master Transportation Operations
Study – Recommendations of Study.
(i) THAT Report No. PW02-026 – Master Transportation Operations
Study – Recommendations of Study be referred to the
September 4, 2002 TSAB meeting for consideration;
(ii) THAT the request for proposal for the Master Transportation
Operations Study be submitted to the September 4, 2002
meeting; and
(iii) THAT representatives from iTRANS be invited to the September 4,
2002 TSAB meeting to answer any questions regarding the study.
CARRIED
3. Report No. TSAB02-014 – Murray Drive West of Wiles Court –
Safety Concerns.
Moved by Councillor Timpson Seconded by Councillor Griffith
(i) THAT the item be referred to the Habitat for Humanity, Murray
Drive property negotiations.
CARRIED
5. July 3, 2002 Memorandum Regarding Parking Enforcement
Levels in the Town of Aurora.
Moved by Councillor Timpson Seconded by Councillor Griffith
(i) THAT the July 3, 2002 Memorandum Regarding Parking
Enforcement Levels in the Town of Aurora be received as
information; and
(ii) THAT the July 3, 2002 Memorandum Regarding Parking
Enforcement Levels in the Town of Aurora be forwarded to
Council; and
(iii) THAT the item be referred to the 2003 Budget deliberations.
CARRIED
Aurora Council Agenda No. 02-18 Page 10
Tuesday, July 16, 2002
23. Memo from Councillor Kean re: Proposed Farmers Market on
Temperance Street Parking Lot
Moved by Councillor Kean Seconded by Councillor Wallace
THAT Council endorse the establishment of a farmers market to take
place at the Temperance Street parking lot on a trial basis.
CARRIED
24. Memo from Sue Seibert, Director of Planning
re: By-law 4366-02.D
Moved by Councillor Pedersen Seconded by Councillor Timpson
THAT the correspondence be received for information; and
THAT By-law 4366-02.D be withdrawn and brought back to the August
20th, 2002 Council Meeting.
CARRIED
IX REGIONAL REPORT
No report was provided at this time.
X OTHER BUSINESS, COUNCILLORS
Councillor Kean inquired about the proposed “Leash Free Zone” and was
advised that an appropriate area has not been found at this time.
Councillor Kean noted the current temporary location of the Aurora Historical
Society within Church Street School and the importance of these historical
items being available and accessible to the public in the future.
Moved by Councillor Kean Seconded by Councillor Wallace
THAT the possibility of making the Church Street School the
permanent home for the Aurora and District Historical Society be
referred to the study allocation that is in process.
CARRIED
Councillor Timpson congratulated Julie Geering, Scott Withers, the Special
Events Committee and the many Service Clubs for making the July 1st
celebrations a great success and Aurora Cable for covering the event.
Councillor Griffith advised that if any High School students are looking for
volunteer job placement to complete their required 40 hours of community
service, that they could direct their inquiries to Allan Downey, Director of
Leisure Services.
Aurora Council Agenda No. 02-18 Page 11
Tuesday, July 16, 2002
XI READING OF BY-LAWS
Moved by Councillor Griffith Seconded by Councillor Timpson
THAT the following listed by-laws be given 1st, 2nd and 3rd readings,
and enacted:
4374-02.T BEING A BY-LAW to
to designate and erect
stop signs at the
intersection of Aurora
Heights Drive and
McLeod Drive/Falan
Heights Crescent
CARRIED
XII IN CAMERA
Property Matters
Moved by Councillor Kean Seconded by Councillor Timpson
THAT this Council proceed In Camera to address property matters.
CARRIED
XIII ADJOURNMENT
Moved by Councillor Griffith
THAT the meeting be adjourned at 8:30 p.m.
CARRIED
______________________ _________________________________
T. JONES, MAYOR K. SMYTH, DEPUTY CLERK