MINUTES - Council - 20020820
TOWN OF AURORA
COUNCIL MEETING MINUTES
NO. 02-19
Council Chambers
Aurora Town Hall
Tuesday, August 20, 2002
ATTENDANCE
COUNCIL MEMBERS Mayor Jones in the Chair; Councillors Griffith,
Kean, Timpson, MacEachern, Vrancic, Wallace
and West.
Councillor Pedersen was on vacation.
STAFF MEMBERS Chief Administrative Officer, Director of Corporate
Services/Town Clerk, Administrative Co-
ordinator/Deputy Clerk, Director of Building,
Director of Planning, Director of Public Works,
Treasurer, Manager of Facilities and Property,
Solicitor and Council/Committee Secretary.
The Mayor called the meeting to order at 7:20 p.m.
I DECLARATIONS OF PECUNIARY INTEREST
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act.
II APPROVAL OF AGENDA
Moved by Councillor Griffith Seconded by Councillor Timpson
THAT the content of the Agenda be approved as presented with the
following additional item:
• Delegation request from W. Brent Clarkson of MacNaughton
Hermsen Britton Clarkson Planning Limited re: By-law 4366-02.D
(Home Depot)
CARRIED
III ADOPTION OF MINUTES
Council Meeting No. 02-18, Tuesday, July 16, 2002.
Moved by Councillor Timpson Seconded by Councillor West
THAT the Minutes of Meeting Number 02-18 be adopted as printed
and circulated.
CARRIED
Aurora Council Minutes No. 02-19 Page 2
Tuesday, August 20, 2002
IV PRESENTATIONS
Mayor Jones advised that the Town of Aurora and Newmarket won a joint
Peter J Marshall Municipal Innovation Awards Plaque, from the Association of
Municipalities of Ontario (AMO), in recognition of their “Consolidation of Fire
Services” initiative. Mayor Jones advised that this award is given to
recipients that demonstrate leadership and creativity in projects they have
undertaken, and that both communities have experienced significant benefits
from the consolidation. Mayor Jones congratulated Council and staff on their
efforts in this regard.
V DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
Items 1, 2, 3, 4, 6, 9, 11 and 12 were identified for discussion.
VI ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
Moved by Councillor Vrancic Seconded by Councillor Wallace
THAT the following recommendations respecting the matters listed as “Items
not Requiring Separate Discussion” be adopted as submitted to Council and
Staff be authorized to take all necessary action required to give effect to
same:
5. LSAC02-07 - July 11th, 2002, Leisure Services Advisory
Committee Meeting
Culture and Recreation Master Plan Review
THAT each member of the Leisure Services Advisory Committee
prepare and submit revisions to the Master Plan and forward them to
the Director of Leisure Services by July 30th, 2002; and
THAT the Director of Leisure Services compile these revisions and
prepare a revised Master Plan to be presented at the next Leisure
Services Advisory Committee meeting; and
THAT the Director of Leisure Services provide to the committee
members information on the use of each of the facilities, land use,
(especially residential) and growth projections and resident
preferences for recreational and cultural activities; also trends in
activities; and
THAT the Director of Leisure Services advise the members absent
from the July 11th Leisure Services Advisory Committee meeting of
these recommendations.
7. OPR02-002 – July 17, 2002, Five Year Official Plan
Review Committee Meeting
THAT the Committee Record of the Five Year Official Plan Review
Committee Meeting held on July 17, 2002 be received as information;
and
THAT, a Public Planning Meeting be scheduled for September 23,
2002 at 7:30 P.M. to receive early input on the Five Year review of the
Official Plan.
Aurora Council Minutes No. 02-19 Page 3
Tuesday, August 20, 2002
8. PW02-046 - Reconstruction of Vandorf Sideroad - Increase
in Budget for the Environmental Assessment and Detail Design
THAT the budget for the Environmental Assessment and Detail Design
for the Reconstruction of Vandorf Sideroad be increased from
$123,670.00 to $138,175.00.
10. BA02-010 - Variance to Sign By-law 3400-92
THAT Council approve the request for a variance to sign by-law 3400-
92 to permit the installation of additional signage for 14740 Yonge
Street.
13. Correspondence from Karen Powell, Magna International Inc.
re: Request for Exemption from the Noise By-law for the
“El Dorado Hoedown 2002” on Saturday September 14th
from 5:00 p.m. until 1:00 p.m.
THAT the correspondence be received and endorsed.
CARRIED
VII DELEGATIONS
Larry Dekkema of Ballymore Homes re: CS02-033 - Request
for Street Names, Ballymore Development Corp.,
Part of Lot 86, Concession 1WYS, D12-00-5A
Mr. Dekkema of Ballymore Homes asked Council to reconsider the
recommendations contained within report CS02-033, to select alternative
names for Streets A, B, C, and D from the Town of Aurora’s Name Bank. Mr.
Dekkema feels that the names proposed and submitted by Ballymore Homes
are a reflection to the development and appropriate for the streets within the
subdivision.
Moved by Councillor Griffith Seconded by Councillor Timpson
THAT the comments of the delegate be received and the item be
brought forward for discussion after the additional delegation.
CARRIED
Delegation request from W. Brent Clarkson of MacNaughton Hermsen
Britton Clarkson Planning Limited re: By-law 4366-02.D (Home Depot)
Mr. Clarkson addressed Council on behalf of Home Depot and advised that
after two months of preparation with appropriate circulations, site plan
amendments and consideration to the comments received by the public and
the Ratepayers, he feels that they have done everything they possibly can to
satisfy all interested parties and asked that Council give positive consideration
to the By-law before them tonight.
Moved by Councillor Griffith Seconded by Councillor Timpson
THAT the comments of the delegate be received for information.
CARRIED
Aurora Council Minutes No. 02-19 Page 4
Tuesday, August 20, 2002
VIII CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
2. CS02-033 - Request for Street Names
Ballymore Development Corp.
Part of Lot 86, Concession 1WYS
D12-00-5A
Moved by Councillor Griffith Seconded by Councillor Wallace
THAT the following list of street names be allocated to the proposed
internal streets within the proposed Draft Plan of Subdivision(D12-00-
5A);
Street “E” Woodland Hills
Street “F” Joseph Tuck
Street “G” Sherman Oaks
And THAT the developer be directed to select alternate names for
Streets “A”, “B”, “C”, and “D” from the Town of Aurora’s Name Bank.
CARRIED
1. ADM02-012 - Proposed Acquisition of Hydro Corridor
Lands Extension of Chapman Court
Moved by Councillor Kean Seconded by Councillor Griffith
THAT Council authorize the Mayor and Clerk to execute a
Construction and Transfer Agreement with Hydro One Networks Inc.
respecting the proposed purchase and temporary easement required
to extend Chapman Court in a westerly direction over the hydro
corridor; and
THAT By-law 4375-02.L being a by-law to authorize the acquisition of
land described as Part of Lot 80, Con. 1, E.Y.S. from Hydro One
Networks Inc. be provided all three readings.
CARRIED
3. CS02-032 - Corporate Insurance Renewal
Moved by Councillor Vrancic Seconded by Councillor Wallace
THAT the Town of Aurora’s corporate insurance policy be renewed for
three successive one year periods commencing Sept 1, 2002; and
THAT the insurance and risk management proposal submitted by
Cowan Public Entity in the amount of $195,698 be approved; and
THAT the Town’s solicitor be requested to explore any options
available to the Town being either cost recovery or any legal
obligation of the Town’s current insurance carrier to uphold it’s 3
year guarantee on rates as set out in their proposal, as was
accepted by the Town.
CARRIED
Aurora Council Minutes No. 02-19 Page 5
Tuesday, August 20, 2002
4. LS02-039 – Library Square Building Assessments
Moved by Councillor West Seconded by Councillor Griffith
THAT Council receive the Library Square Building Assessment Report;
and
THAT additional information be obtained for the next General
Committee meeting concerning specific costs and
recommendations regarding the elevator.
CARRIED
6. PL02-075 - Official Plan Amendment and Zoning
By-law Amendment Applications
Town of Aurora (Habitat for Humanity)
Murray Drive
Block I and Part of Block J, Registered Plan No. 514, and Part of Block A,
Registered Plan M-64
D09-03-02 and D14-10-02
Moved by Councillor Griffith Seconded by Councillor Timpson
THAT Council receive as information the following overview of Official
Plan and Zoning By-law Amendment applications D09-03-02 and D14-
10-02, scheduled for the September 24th, 2002 at 6:30 prior to the
Council Meeting.
CARRIED
9. PW02-047 - Tender No PW-2002-38 – Maintenance of Traffic Signals
Moved by Councillor Wallace Seconded by Councillor MacEachern
THAT Tender No. PW-2002-38, “Maintenance of Traffic Signals in the
Town of Aurora”, be withdrawn; and
THAT staff be requested to:
a) Explore the feasibility of piggy-backing on the Regional
Traffic Signal Tender Contract; and
b) Report back to Council on this matter as soon as practical.
CARRIED
11. LACAC02-07 - July 8, 2002, Local Architectural Conservation
Advisory Committee Meeting
Moved by Councillor West Seconded by Councillor Timpson
1. THAT the Committee Record of the L.A.C.A.C. Meeting held on July 8,
2002, be received for information; and
2. THAT should Mr. McIntyre be satisfied with the revisions to the
site plan for 15198 Yonge Street (second floor addition to Mr. Sub),
that clearance by Mr. McIntyre, on behalf of L.A.C.A.C. be
provided directly to the Building Department; and
3. THAT the staff of the Parks department be requested to locate the
free-standing aluminum heritage sign, which was made for The Town
Park, and put it up in the Town Park, at the north/west corner of the
Park near the band-shell; and
Aurora Council Minutes No. 02-19 Page 6
Tuesday, August 20, 2002
4. THAT LACAC requests an update on the status of works which were
approved last Fall, regarding the screening of the Thompson Funeral
Home parking lot; and
5. THAT Building staff be requested to provide LACAC with the status of
works being done to the building at 9 Wellington Street, formerly
known as Tayson's Meats Ltd., and advise of all future development
with respect to this property.
CARRIED
12. Memo from Bob Panizza, Town Clerk re: Federal
Representation Boundaries Review
Moved by Councillor Timpson Seconded by Councillor MacEachern
THAT a Special Public Meeting be held one evening in October to
discuss and provide input on the new proposed Federal Electoral
Boundaries; and
THAT the M.P. and M.P.P. be invited to attend this meeting.
CARRIED
Moved by Councillor West Seconded by Councillor Timpson
THAT the commission be advised that the Town of Aurora Council is
concerned about their method of informing the public and requested to
send notices by mail to each resident.
CARRIED
IX REGIONAL REPORT
No report was provided at this time.
X OTHER BUSINESS, COUNCILLORS
Councillor Griffith inquired about the uses of a four storey York Region
building located on the east side of Yonge Street in Richmond Hill and was
advised by the Mayor that the Regional South Service building is fully utilized
for many regional functions.
Councillor Wallace inquired about the status of the Resthaven Nursing Home
and was advised by the Director of Planning that a review of the fifth
submission of the Site Plan is currently in motion and they are narrowing
down the issues and following up on it on a regular basis.
Mayor West gave a Notice of Motion with regards to Watercourses and
drainage within Site Plan Agreements.
Councillor Kean inquired as to whether Ridge Road will be paved sometime
soon. The Director of Public Works advised that it will appear on the 10 year
plan and will be considered with all the others at Councils discretion.
Councillor Kean informed Council of his concerns regarding the current water
restrictions and the proposed future development for Aurora which are
dictated by the Region. Mayor Jones advised that he will contact Debbie
Korolnek at the Region and request that she attend and make a presentation
to Council in this regard.
Aurora Council Minutes No. 02-19 Page 7
Tuesday, August 20, 2002
Councillor Kean advised of the Tuscany Golf Tournament to be held
September 16th at St. Andrew Golf and Country Club and that if anyone is
interested in attending they could contact himself or the Tuscany.
Councillor Vrancic recommended that when Debbie Korolnek from the Region
makes her presentation that she attend a Council meeting as opposed to a
General Committee meeting so that her comments will be televised and
available to the residents.
Councillor Vrancic inquired about the status of the Town Park and when it will
be completed. The Manager of Facilities and Property advised that the plans
are on time, that the band shell is completed and although the playground
and waterpark is not complete, it is on schedule, slated for completion, later
this year, as planned.
Councillor MacEachern requested that a report be provided to Council from
the Region prior to its presentation regarding the water shortage concerns.
Mayor Jones requested that any questions in this regard, should be e-mailed
to him and he will then forward them to Debbie Korolnek in order for her to
include in her report.
XI READING OF BY-LAWS
Moved by Councillor Griffith Seconded by Councillor Timpson
THAT the following listed by-laws be given 1st, 2nd and 3rd readings,
and enacted:
4366-02.D BEING A BY-LAW to
amend By-law 2213-78
(Home Depot)
4375-02.L BEING A BY-LAW to
authorize the acquisition of
land described as Part of
Lot 80, Con. 1, E.Y.S. from
Hydro One Networks Inc.
(extension of Chapman
Court).
CARRIED
Moved by Councillor Vrancic Seconded by Councillor West
THAT By-law 4376-02.E, being a by-law to regulate the supply and use
of water within the serviced area of The Corporation of the Town of
Aurora, be deferred until a report and presentation in this regard has
been received from the Region.
CARRIED
XII IN CAMERA
Property and Personnel Matters
Moved by Councillor Timpson Seconded by Councillor MacEachern
THAT this Council proceed In Camera to address property and
personnel matters.
CARRIED
Aurora Council Minutes No. 02-19 Page 8
Tuesday, August 20, 2002
XIII ADJOURNMENT
Moved by Councillor Griffith
THAT the meeting be adjourned at 8:25 p.m.
CARRIED
______________________ _________________________________
T. JONES, MAYOR B. PANIZZA, TOWN CLERK