MINUTES - Council - 20020305
TOWN OF AURORA
COUNCIL MEETING MINUTES
NO. 02-07
Council Chambers
Aurora Town Hall
Tuesday, March 5, 2002
ATTENDANCE
COUNCIL MEMBERS Mayor Jones in the Chair; Councillors Griffith,
Kean, MacEachern, Pedersen, Timpson, Vrancic
and Wallace.
Councillor West was absent.
STAFF MEMBERS Chief Administrative Officer, Director of Corporate
Services/Town Clerk, Director of Building, Director
of Planning, Director of Leisure Services, Director
of Public Works, Treasurer, Administrative Co-
ordinator and Council/Committee Secretary.
The Mayor called the meeting to order at 7:00 p.m.
I DECLARATIONS OF PECUNIARY INTEREST
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act.
II APPROVAL OF AGENDA
Moved by Councillor Wallace Seconded by Councillor Timpson
THAT the content of the Agenda be approved as presented.
CARRIED
III ADOPTION OF MINUTES
Council Meeting No. 02-05, Tuesday, February 26, 2002 and
Special Council – Public Planning Meeting No. 02-06, Wednesday,
February 27, 2002.
Moved by Councillor Vrancic Seconded by Councillor Kean
THAT the Minutes of Meeting Number 02-05 and 02-06 be adopted as
printed and circulated.
CARRIED
Aurora Council Minutes No. 02-07 Page 2
Tuesday, March 5, 2002
IV PRESENTATIONS
NONE
V DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
Items 1, 2, 3, 4, 7 and 8 were identified for discussion.
VI ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
Moved by Councillor Timpson Seconded by Councillor MacEachern
THAT the following recommendations respecting the matters listed as
“Items not Requiring Separate Discussion” be adopted as submitted to
Council and Staff be authorized to take all necessary action required to
give effect to same:
5. PL02-020 - Planning Applications Status List
THAT the Planning Applications Status List be received as information.
6. Memo from Director of Planning
re: By-law 3337-02.D to amend
By-law 3333-02.D
THAT Council receive the item as information.
CARRIED
VII DELEGATIONS
Kathy Craine, Relay Coordinator, Canadian Cancer Society
re: Relay for Life Event
Ms Kathy Craine, Relay Coordinator of the Canadian Cancer Society Relay
for Life Event, thanked Council for the opportunity to raise awareness for the
Relay for Life Event. Ms Craine provided a brief description of the Canadian
Cancer Society which is a community based organization made up of
volunteers across Canada who give their time and support to help people who
are fighting cancer through programs and events to raise money, support and
awareness. Ms Craine advised that the relay for life event will take place at
the Markham Fairgrounds on June 14th and 15th, for 12 hours overnight and
anybody can participate in teams of 10 to 12 runners. Ms Craine noted that
the event is a lot of fun and will include a "Survivors Victory Lap" to start off
the relay, a "Luminary Ceremony" overnight where candles can be purchased
in support of the C.C.S. to be placed around the track, and there will be food,
games and a positive atmosphere of team spirit and fun. In closing Ms
Craine noted that any local support for the event through sponsorship would
be greatly appreciated.
Moved by Councillor Griffith Seconded by Councillor Timpson
THAT the comments of the delegate be received as information
CARRIED
Aurora Council Minutes No. 02-07 Page 3
Tuesday, March 5, 2002
Murray Berman, Chairman, Aurora Model Aircraft Club
re: Item #7 Leisure Services Advisory Committee
Report LSAC02-02
Mr. Murray Berman, Chairman, Aurora Model Aircraft Club thanked Council
for permitting him to speak on behalf of the Club in full support of the first
recommendation of the Leisure Services Advisory Committee Report
LSAC02-002. Mr. Berman advised that Mr. Bill Henderson, President of the
Club was also in attendance and they would be happy to answer any
questions that Council may have relating to this issue. Mr. Berman indicated
that the Club hopes that Council will approve this recommendation allowing
the Club to use the lands on Leslie Street to demonstrate their craft.
Moved by Councillor Pedersen Seconded by Councillor Kean
THAT the comments of the delegate be received and referred to item
#7 Leisure Services Advisory Committee Report LSAC02-02
CARRIED
VIII CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
At this point in the meeting the Chair determined that it would be appropriate to
move Item #7, report LSAC02-002 forward for discussion.
7. LSAC02-002 - February 21, 2002, Leisure Services Advisory
Committee Meeting
Moved by Councillor Kean Seconded by Councillor MacEachern
THAT item #7 - LSAC02-002, Section 7. - Community Recognition
Awards be referred back to the Leisure Services Advisory
Committee for further review.
CARRIED
Moved by Councillor Kean Seconded by Councillor Vrancic
THAT item #7 - LSAC02-002, section #2 be amended to read:
2. 2002 Art Show and Sale
i) THAT SORYA be advised that the Town of Aurora will not bear
the expense of the wine and liquor and related licenses at any
future Art Shows;
ii) THAT items marked “Not for Sale” will not be exhibited in the
2002 show or at any future Art Shows; and
iii) THAT the 2003 Art Show and Sale be held at the Aurora Public
Library in conjunction with the annual Street Sale
CARRIED as amended
Moved by Councillor Pedersen Seconded by Councillor Timpson
1. Temporary Use of Leslie Street Lands
i) THAT the Aurora Model Aircraft Club use the vacant municipal
lands on Leslie Street on a temporary basis, until such time that
the Town of Aurora deems it inappropriate;
ii) THAT an Agreement be executed between the Town and the
Club; and
Aurora Council Minutes No. 02-07 Page 4
Tuesday, March 5, 2002
iii) THAT all information regarding insurance be provided to the
Town of Aurora
3. Advertising Strategy
i) THAT baseball diamond signage and park and sidewalk
benches be removed from the facility advertising strategy; and
ii) THAT the amended Strategy be endorsed by the Leisure
Services Advisory Committee and approved by Council
4. Region of York Youth Advisory Committee
i) THAT the Leisure Services Advisory Committee nominate Amy
Tipton and Dustin Mylod as Aurora youth representatives for the
Region of York Youth Advisory Committee; and
ii) THAT the Leisure Services Advisory Committee forward these
candidates to Council for approval and submission to the
Regional Clerk;
5. Report on Pesticide Use
i) THAT the Town of Aurora formally recognize and reaffirm the
Department of Leisure Services ‘ existing pesticide application
practice as outlined within the “Historical Use of Pesticides in the
Town of Aurora” report;
ii) THAT the Town of Aurora continue their efforts to reduce the
use of pesticides, where possible, through the use of alternative
turf maintenance practices as outlined within the “Historical Use
of Pesticides in the Town of Aurora” report;
iii) THAT staff continue to consult and communicate with concerned
residents and park users in the implementation of alternatives to
pesticide resulting in the cessation of pesticide application in site
specific areas based on a neighborhood or user group majority
consensus using the Harmon Park example. In this scenario,
pesticides would only be utilized in the case of an emergency or
major pest infestation posing a threat to both municipal and
private lands, resulting in financial losses and health risks;
iv) THAT staff continue to utilize pesticides of the lowest toxicity
such as Round Up, 2.4-D, derivatives and refrain from the use of
chemical insecticides, the only exception being the application of
chemical pesticides in response to a major pest infestation that
poses a financial or health threat to municipal and adjacent
private property;
v) THAT staff continue to advise park users and residents of
scheduled pesticide applications through mandatory posting of
signage, and provide additional supplementary signage that
provides further information and detail to parks users indicating
the precise location within a park or open space that the
pesticide has been applied, and for exactly what purpose. It is
believed, from past issues and inquiries, that this additional
information will assist park users greatly, and alleviate problems
associated with misinformation and assist in easing park users
apprehension;
vi) THAT staff develop educational material for circulation to the
public on the use of pesticides and the Town’s current practices,
posting reports such as this on the website, and annually in the
Notice Board. Provide Information Hot Line or Contact Phone
Number and appoint staff to provide information to private
homeowners regarding the safe use of pesticides or
alternatives;
Aurora Council Minutes No. 02-07 Page 5
Tuesday, March 5, 2002
vii) THAT staff conduct a municipal survey on the issue of pesticide
usage on municipal lands in the Town of Aurora in an effort to
better evaluate and gauge public perception on this issue using
the information to guide staff and Council in determining future
uses of pesticides and any revised practices or policies that may
be considered; and
viii) THAT staff prepare an annual report to Council to be received
as information, outlining the amount of pesticides used in the
previous year on municipal lands, where pesticides were used,
and for what purpose, including information concerning further
reductions of pesticides from previous years, and any updates
or new information on the pesticides issue, legislative changes,
etc.
6. Public/Private Partnership Proposal
i) THAT Leisure Services Advisory Committee endorse the
solicitation of proposals through a partnership with the private
sector for the provision of additional ice surfaces in the Town of
Aurora; and
ii) THAT staff seek the services of an experienced Consultant to
provide assistance to the municipality in this undertaking and
report back to the Committee on cost, timing and the proposed
process to be undertaken for future recommendation to Council
CARRIED
1. PW02-012 - Region of York – Master Transportation Plan
Moved by Councillor Wallace Seconded by Councillor Vrancic
THAT Council receive for information Report PW No. 02-012 dealing
with the Draft Final Report of the York Region Master Transportation
Plan;
THAT the Region of York be commended for recognizing the vital role
that transit initiatives must play in the future evolution of the surface
transportation system in the Region;
THAT the Region of York be advised that Council endorses the Draft
Final Report of the York Region Master Transportation Plan;
THAT the Region of York be requested to ensure that the Town of
Aurora is involved in any discussions/decisions related to future
transportation-related works that will impact the movement of residents
and goods within the Town;
THAT the Region of York be requested to ensure that the Town of
Aurora is involved in any discussions/decisions regarding changes to
the Region’s Official Plan that may impact the Town; and
THAT the Clerk of the Region of York be advised of Council’s
resolutions.
CARRIED
Aurora Council Minutes No. 02-07 Page 6
Tuesday, March 5, 2002
2. PW02-013 - York Region Transit 5-Year Service Plan
Moved by Councillor Kean Seconded by Councillor Pedersen
THAT Council receive for information Report No. PW02-013 dealing
with the York Region Transit 5-Year Service Plan;
THAT York Region Transit be requested to maintain an appropriate
transit service for the various user groups in Aurora including, but not
limited to, students, seniors, and GO commuters;
THAT York Region Transit be requested to review their proposed local
route improvements to include the current "front door service" to both
the Community Centre and Senior's Centre;
THAT York Region Transit be requested to have discussions with the
appropriate Town staff and York Region Transportation Services staff
to ensure co-ordinated route times and connectivity between transit
services, Town programs and school programs; and
THAT Report No. PW02-013 be referred to York Region Transit for
their information and review.
CARRIED
3. PW02-014 - Provision of Sidewalk and Illumination as Part
of the Reconstruction of Bathurst Street by the Region of York
Moved by Councillor Griffith Seconded by Councillor Vrancic
THAT the first paragraph of the recommendations be referred back to
staff to investigate the prospect of widening the east side of Bathurst to
provide for a bicycle lane as opposed to a sidewalk.
CARRIED
Moved by Councillor Griffith Seconded by Councillor Vrancic
THAT the Region of York be advised that the Town of Aurora approves
in principle the provision of an asphalt sidewalk and associated lighting
on the east side of Bathurst Street from Wellington Street West to St.
John’s Sideroad, subject to further details being provided at the
appropriate time regarding the costs and feasibility of the provision of
this facility.
DEFEATED
Moved by Councillor Griffith Seconded by Councillor Kean
THAT the second paragraph of the recommendations be referred back
to staff to investigate the demand for and associated cost relating to
the Provision of Sidewalk and Illumination on the east side of Bathurst
Street from Wellington Street West to St. John’s Sideroad.
CARRIED
Aurora Council Minutes No. 02-07 Page 7
Tuesday, March 5, 2002
4. PL02-014 - Release for Registration of Phase 2
and Final Approval Subdivision Agreement
Bayview Wellington North Inc. and Bayview Business Park Inc.
Part of Lots 84 and 85, Concession 1, E.Y.S.
South side of St. John’s Sideroad, west of Bayview Avenue, D12-88060
Moved by Councillor Griffith Seconded by Councillor Pedersen
THAT the Mayor and Clerk be authorized to execute a Subdivision
Agreement between the Town of Aurora and Bayview-Wellington North
Inc. dated March 5, 2002 with respect to the Phase 2 lands, as defined
within the Agreement, contained within Draft Plan of Subdivision 19T-
88060(R) subject to the following provisions:
i) the provision of financial payments and securities as described
in Schedules “K” and “L” of the Agreement respectively.
ii) the Mayor and Clerk be authorized to execute all documents
necessary to effect the transfer of certain lands, reserves, and
easements at the developers expense, as described in
Schedule “F” of the Agreement;
iii) the chart entitled Servicing Allocation dated March 5, 2002 as
amended to reflect the redistribution of servicing allocation from
the Bayview Wellington Centre plan to the Bayview Wellington
North Plan for 237 units be approved; and
iv) final approval for subsequent registrations for the balance of the
lands within the plan be contingent upon available allocation of
servicing capacity.
CARRIED
8. Correspondence from the Region of York
re: Final Draft Vision 2026
Moved by Councillor Pedersen Seconded by Councillor MacEachern
THAT the correspondence be received as information.
CARRIED
IX REGIONAL REPORT
No report was prepared for this meeting.
X OTHER BUSINESS, COUNCILLORS
Councillor Kean advised that he and Councillor Pedersen recently attended a
"Silver Stick" Girls Hockey Tournament and indicated that the event was a
great success and was very well organized and executed.
Councillor MacEachern noted that at a recent meeting which was attended by
residents of Seaton Drive, attendees were given the impression that a stop-
work order was to be issued immediately to the workers in the Seaton Drive
area. Councillor MacEachern later was approached by residents who were
upset that this hadn't taken place. It was determined that this stop-work order
could not be initiated by the Town. Councillor MacEachern requested that if a
similar situation should occur in the future, this type of information should be
made clear at the time of the meeting to avoid confusion later, and any
subsequent information should be communicated appropriately.
Aurora Council Minutes No. 02-07 Page 8
Tuesday, March 5, 2002
XI READING OF BY-LAWS
Moved by Councillor MacEachern Seconded by Councillor Pedersen
THAT the following listed by-laws be given 1st, 2nd and 3rd readings,
and enacted:
4337-02.D BEING A BY-LAW to amend
By-law 4333-02.D to exempt
certain blocks on Registered
Plan 65M-3324 in Aurora,
from the Part Lot Control
provisions as provided in
subsection 50 (5) of the
Planning Act, R.S.O. 1990,
c.P.13 (as amended).
CARRIED
XII RECESS TO PROCEED IN CAMERA
Personnel Matter
Moved by Councillor MacEachern Seconded by Councillor Pedersen
THAT this Council recess to proceed In Camera to address a
personnel matter.
CARRIED
XIII RECONVENE FROM IN CAMERA TO RESUME
COUNCIL MEETING
Moved by Councillor Pedersen Seconded by Councillor Griffith
THAT this Council reconvene from in-camera and resume the meeting.
CARRIED
Moved by Councillor Kean Seconded by Councillor Griffith
THAT Mr. D. Hubley, Mr. B. Bylykbashi and Ms. P. Sinclair be
appointed to the Yonge Street Commercial Area Subcommittee, and
further that the composition of the citizen membership on the
Committee be expanded to 6 members
CARRIED
XIV ADJOURNMENT
Moved by Councillor Griffith
THAT the meeting be adjourned at 7:55 p.m.
CARRIED
______________________ _________________________________
T. JONES, MAYOR B. PANIZZA, TOWN CLERK