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MINUTES - Council - 20020227 TOWN OF AURORA COUNCIL MEETING MINUTES NO. 05-01 Council Chambers Aurora Town Hall Tuesday, February 27, 2001 ATTENDANCE COUNCIL MEMBERS Mayor Jones in the Chair; Councillors Griffith, Kean, MacEachern, Pedersen, Timpson, Vrancic, Wallace and West. STAFF MEMBERS Chief Administrative Officer, Director of Corporate Services/Town Clerk, Director of Planning, Director of Building Administration, Director of Leisure Services, Director of Public Works/ Fire Chief, Deputy Treasurer, Solicitor and Council/Committee Secretary. Following Open Forum at 7:00 p.m., the Mayor called the meeting to order at 7:02 p.m. I DECLARATIONS OF INTEREST There were no declarations of interest under the Municipal Conflict of Interest Act. II APPROVAL OF AGENDA Moved by Councillor Griffith Seconded by Councillor Timpson THAT the content of the Agenda be approved as presented with the following additions: • Delegation request from Bryan Moir re: Item 4 - ADM01-005 - Bricon Construction Limited - Request for Extension of Time to Exercise Option to Purchase • Delegation request from Richard Himel re: Item 11 of the General Committee Meeting re: Memorandum from Councillor West Regarding Correspondence from the O.H.F Regarding Demolition Permit. CARRIED Aurora Council Minutes No. 05-01 Page 2 Tuesday, February 27, 2001 III ADOPTION OF MINUTES Council Meeting No. 04-01, Tuesday, February 13, 2001 Moved by Councillor West Seconded by Councillor Wallace THAT the Minutes of Meeting Number 04-01 be adopted as printed and circulated. CARRIED IV DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION Items 1, 2, 4, 5, 6, 7, 8, 11, 12, 13 and 14 were identified for discussion. V ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION Moved by Councillor MacEachern Seconded by Councillor Pedersen THAT the following recommendations respecting the matters listed as “Items not Requiring Separate Discussion” be adopted as submitted to Council and Staff be authorized to take all necessary action required to give effect to same: 3. TR01-011 - Councillor's and Local Board Members Remuneration and Expenses for 2000 THAT Report TR01-11, Councillor's and Local Board Members Remuneration and Expenses for 2000 be received for information. 9. LACAC01-01 - January 29, 2001, Local Architectural Conservation Advisory Committee THAT the Committee Record of the L.A.C.A.C. Meeting held on January 29, 2001, be received as information, AND THAT Ildi Connor be Chair and Diane Fergueson be Vice-Chair, AND THAT Stephen Mills and Diane Fergueson have signing authority on behalf of LACAC on the Town of Aurora’s Building and Demolition Permits, AND THAT the Committee meets on the 4th Monday of each month at 7:30 p.m. 10. LSAC01-01 - February 15, 2000, Leisure Services Advisory Committee Meeting THAT the Committee Record of the Leisure Services Advisory Committee Meeting held on February 15, 2001 be received as information; THAT Damir Vrancic be appointed Chair of the Leisure Services Advisory Committee for the 2001 term beginning February 15, and ending December 31, 2001, Nigel Kean assume the Chair for 2002 and Evelina MacEachern assume the chair for 2003 for the duration of this term of the Committee; and THAT the Youth Action Committee, Composition and Terms of Reference be approved with the following amendments: Aurora Council Minutes No. 05-01 Page 3 Tuesday, February 27, 2001 THAT the final bullet on the list of criteria for Committee Composition be changed to read: • Two (2) representatives from other educational facilities and youth residents at large. THAT the second sentence under the Length of Term be amended to read "The one year term commences September 1st and members may reapply for no more than two (2) consecutive terms." CARRIED VI DELEGATIONS Michael Walters, Lake Simcoe Region Conservation Authority Re: East Holland River Watershed Study Mr. Walters, Manager of Environmental Services of Lake Simcoe Region Conservation Authority provided a presentation on the East Holland River Subwatershed Management Plan, 2000. He indicated that the two guiding principles of the strategy were to protect existing natural resources, and rehabilitate resources that have been degraded. Several measures that are required to improve the watershed were outlined. Mr. Walters advised that Aurora would have the opportunities to improve water quality, protect groundwater resources, improve aquatic and terrestrial habitat, and increase recreational opportunities. 1. Extract from General Committee Meeting Held on February 20, 2001 re: Report PL01-019 - East Holland River Subwatershed Plan Moved by Councillor Wallace Seconded by Councillor West THAT Council receive as information the presentation by Michael Walters of the Lake Simcoe Region Conservation Authority; and THAT Staff continue to work with the Conservation Authority and report back to Council with a strategy for the implementation of the recommendations of the Authority in conjunction with the Stormwater Management Facility Remediation Study being commissioned by the Public Works Department. CARRIED Richard Himel re: Item 11 of the General Committee Meeting re: Memorandum from Councillor West Regarding Correspondence from the O.H.F Regarding Demolition Permit Mr. Himel expressed concerns regarding the condition and maintenance of his former mother, Anne Bartley Smith's house located on Bathurst Street. He requested Council to consider other alternatives to the issuance of the permit for the demolition of the house. Moved by Councillor West Seconded by Councillor Kean THAT the comments of the delegate be received as information. CARRIED Aurora Council Minutes No. 05-01 Page 4 Tuesday, February 27, 2001 Bryan Moir re: Item 4 - ADM01 -005 - Bricon Construction Limited - Request for Extension of Time to Exercise Option to Purchase Mr. Moir provided a case study of the land exchange on Allaura Boulevard between the Town and Bricon Construction Limited and indicated that it was not a good deal for Aurora. He suggested that a Land Policy for Aurora is needed. Moved by Councillor West Seconded by Councillor Wallace THAT the comments of the delegate be received as information. CARRIED VII CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION 2. TR01-012 - 2001 Capital Budget Moved by Councillor Kean Seconded by Councillor West THAT the 2001 Capital Budget as revised by the Finance and Administration Committee totalling $9,862,519 be approved; THAT the attached revised 2001 Statement of Reserves and Reserve Funds be received for information. AMENDMENT: Upon the question of the adoption of the motion it was: Moved by Councillor Kean Seconded by Councillor Wallace THAT the allocation of $35,000 for the Town Hall Council Chambers Audio/Visual improvements be eliminated from the Capital budget. DEFEATED AMENDMENT: Upon the question of the adoption of the motion, it was: Moved by Councillor Kean Seconded by Councillor West THAT the allocation of $30,000 for 15059 Leslie Street - Future Facility Analysis be eliminated from the Capital budget. DEFEATED AMENDMENT: Upon the question of the adoption of the motion, it was: Moved by Councillor West Seconded by Councillor Pedersen THAT the allocation of $60,000 for the Library Square - Space and Structural Study remain in the budget; and THAT the matter be deferred pending a report from staff by July 2001 and that no expenditure be made until the matter is brought back to Council. CARRIED AMENDMENT: Upon the question of the adoption of the motion it was: Moved by Councillor MacEachern Seconded by Councillor Kean THAT the allocation of $180,000 for the Magum lands purchase be funded from the Tax Rate Stabilization Reserve as opposed to the current budget. DEFEATED Aurora Council Minutes No. 05-01 Page 5 Tuesday, February 27, 2001 AMENDMENT: Upon the question of the adoption of the motion, it was: Moved by Councillor Vrancic Seconded by Councillor Pedersen THAT the allocation of $140,000 for the evaluation and repairs of the roof of the Aurora Family Leisure Complex be deleted from the Capital Budget; and THAT a report detailing the cost breakdown for this project be brought back to Council. CARRIED AMENDMENT: Upon the question of the adoption of the motion, it was: Moved by Councillor Vrancic Seconded by Councillor Kean THAT the proposed capital budget for the Town Park Redevelopment be deferred until the Leisure Services Advisory Committee has an opportunity to review sponsorship policy at which time the matter can be brought back to Council for consideration. DEFEATED AMENDMENT: Upon the question of the adoption of the motion, it was: Moved by Councillor Vrancic Seconded by Councillor MacEachern THAT the proposed funding for the construction of sidewalk, illumination and watermains on St. John's Sideroad be eliminated from the Capital budget. DEFEATED The main motion was CARRIED AS AMENDED 4. ADM01-005 - Bricon Construction Limited Request for Extension of Time to Exercise Option to Purchase Moved by Councillor West Seconded by Councillor Pedersen THAT the approval date of December 31, 2000 set out in Section 19 of the Option to Purchase Agreement between the Town and Bricon Construction Limited dated January 25, 2000 be extended to September 30, 2001. On a recorded vote, the resolution was CARRIED YEAS: 7 NAYS: 2 VOTING YEAS: Councillor Griffith, Pedersen, Timpson, Vrancic, Wallace, West and Mayor Jones. VOTING NAYS: Councillors Kean and MacEachern. Aurora Council Minutes No. 05-01 Page 6 Tuesday, February 27, 2001 5. PL01-021 - Condominium Agreement and Site Plan Amendment Fernbrook Homes (Stonebridge) Limited Block 1, Registered Plan 65M-3285 Crossing Bridge Place & Stonecliffe Crescent (South of Vandorf Sideroad and West of Bayview Avenue) Files D07-01-00-A and D11-03-98 Moved by Councillor Kean Seconded by Councillor West THAT the Mayor and Clerk be authorized to enter into a condominium agreement and site plan amendment agreement between the Town of Aurora and Fernbrook Homes (Stonebridge) Limited with respect to the lands, as defined within the Agreements, contained within Draft Plan of Condominium D07-01-00-A and Site Plan D11-03-98 to be registered on title to the lands subject to the payment of fees. CARRIED 6. General Committee Meeting Report No.05-01 Tuesday, February 20, 2001 Moved by Councillor West Seconded by Councillor Wallace THAT the Report of the General Committee Meeting No. 05-01 be received and the recommendations carried by the Committee be adopted with the exception of Item 11. CARRIED CONSIDERATION OF ITEM REQUIRING SEPARATE DISCUSSION FROM THE GENERAL COMMITTEE MEETING NO. 05-01, TUESDAY, FEBRUARY 20, 2001 - ITEM NO. 11 (Item11) Memorandum from Councillor West re: Correspondence from OHF Regarding Demolition Permit Moved by Councillor West Seconded by Councillor Griffith THAT staff be authorized to contact the Ontario Heritage Foundation to investigate the possibility of leasing a portion of their lands for a 10 year period for the purpose of constructing rugby, soccer, baseball fields and other facilities; and THAT staff report back to Council with the possible configuration of fields which could be accommodated on the land and the estimated costs. CARRIED 7. Memorandum from Traffic/Transportation Analyst re: Letter from Chair of TSAB Moved by Councillor Timpson Seconded by Councillor Pedersen THAT this item be referred for consideration with Item 8. CARRIED Aurora Council Minutes No. 05-01 Page 7 Tuesday, February 27, 2001 8. TSAB01-001 – January 30, 2001 and February 7, 2001 Traffic Safety Advisory Board Meetings; and Memorandum from Traffic/Transportation Analyst re: Letter from Chair of TSAB Moved by Councillor Timpson Seconded by Councillor West 1. THAT the Committee Record of the Traffic Safety Advisory Board Inaugural Meeting held on January 30, 2001 be received as information; 2. THAT the Committee Record of the Traffic Safety Advisory Board held on February 07, 2001 be received as information; 3. THAT the Committee Record of the Roadwatch Meeting held on February 07, 2001 be received as information; and 4. THAT the following recommendations of the Board be adopted: a) THAT the Public Works Department prepare a report on restricting parking on one side of the street for Primeau Drive, Fife Road and October Lane; and THAT “No Parking” signs be installed 9m before each approach at every intersection on Primeau Drive, Fife Road and October Lane; b) THAT the memorandum and the minutes from the November 16, 2000 PACT meeting be received as information; and c) THAT the north limit of the current “No Parking at Anytime” zone on the east side of Walton Drive be changed from 142m north of Mark Street to 65 m north of Mark Street; THAT the east side of Walton Drive from a point 65 m north of Mark Street to a point 164 m north of Mark Street be designated as a “No Stopping, 8:30a.m. -4:30p.m. Monday-Friday, September 1-June 30” zone; THAT the west side of Walton Drive from a point 61 m north of Mark Street to a point 174.5 m north of Mark Street be designated as a “No Parking, 8:30a.m. -4:30p.m. Monday-Friday, September 1-June 30” zone; and THAT by-law be notified to increased surveillance; d) THAT Item 6 be tabled pending a copy of the original letter or e- mail; and THAT this be ready for the next TSAB meeting in March; e) THAT the memorandum regarding traffic concerns on Heathwood Heights Drive be refereed back to Public Works for new recommendations with insight of the new accidents; and THAT the report be ready for the next TSAB meeting in March; f) THAT the TSAB accepts the recommendation presented in the memorandum regarding installation of Children at Play signs on Timberline Trail and Cranberry Lane; and THAT a letter be sent to the resident informing him of the recommendations; Aurora Council Minutes No. 05-01 Page 8 Tuesday, February 27, 2001 g) THAT the memorandum regarding traffic concerns on Orchard Heights Drive and Fielding Drive be refereed back to staff for new calculation on the required minimum sight distance required for 40km/h speed limit; and h) THAT the Meeting Schedule be received as information except for May. AMENDMENT: Upon the question of the adoption of the motion it was: Moved by Councillor Timpson Seconded by Councillor Pedersen THAT there be new clauses added to read as follows: i) THAT the Traffic Safety Advisory Board and the Public Works Department be authroized to proceed with the purchase of a second Radar Board. j) THAT the Traffic Safety Advisory Board be authorized to proceed with advertising to promote the Road Watch Program within the Town of Aurora and that part of the funding received from the Ministry of Transportation be used to recover part of the expenses that were encountered last year in setting up the program. CARRIED AMENDMENT: Upon the question of the adoption of the motion it was: Moved by Councillor Vrancic Seconded by Councillor Kean THAT Item 4(a), the proposed parking restrictions on Primeau Drive, Fife Road and October Lane be referred to the Traffic Safety Advisory Board in order to receive further input from the residents with respect to this proposal as to its acceptability or alternatively that a poll be conducted of the residents on the streets to obtain their input. DEFEATED The main motion was CARRIED AS AMENDED 11. Memorandum from Chief Administrative Officer re: Appointments - Chamber of Commerce Representatives Moved by Councillor West Seconded by Councillor Timpson THAT Councillor Pedersen be appointed as a Town representative on the Chamber of Commerce. CARRIED 12. Memorandum from Councillor Kean re: Fire Service Moved by Councillor Kean Seconded by Councillor MacEachern THAT the Town obtain a letter from the Fire Marshall indicating that they are satisfied with the current operation of the Aurora Fire Department while discussion respecting future merger opportunities with the Towns of Newmarket and Richmond Hill are ongoing and that a response from the Fire Marshall be requested within 30 days. CARRIED Aurora Council Minutes No. 05-01 Page 9 Tuesday, February 27, 2001 13. Memorandum from Councillor Kean re: Incineration System Moved by Councillor Griffith Seconded by Councillor Kean THAT the memorandum be received as information. CARRIED 14. Memorandum from Councillor West re: Notice of Motion re: Residential and Commercial Assessment Moved by Councillor Wallace Seconded by Councillor Pedersen WHEREAS the Town of Aurora had a consultant’s report showing that over the next 10 years the taxpayers will be facing a high increase in taxes, AND WHEREAS one of the major factors for this is the ratio between residential/commercial assessment, AND WHEREAS the Town should help to alleviate some of the burden on the Aurora taxpayer, THEREFORE, be it resolved that staff investigate and bring back a report that will include a policy for debate requiring that all developers as a condition of approval include in their residential development, or in another part of the Town, some industrial/commercial assessment not less than 5% of the value of their overall development. CARRIED VIII REGIONAL REPORT Mayor Jones advised that the Region of York will be commencing a process to update their Vision 2021 Strategic Plan which was done in 1993 and that public sessions will be held in April and May. He also advised that Regional Council was away last week to discuss issues including Regional Fire Services and funding for Regional transportation and transit services. IX OTHER BUSINESS, COUNCILLORS Councillor Kean requested an update on the Business Development/Economic Development/Community Core Review Committee. The Chief Administrative Officer advised that the revised Terms of Reference would be provided to Council in April for consideration. Councillor MacEachern requested an update on the progress and estimated completion date for the new Library. Mayor Jones recognized Chandra Dass who will be leaving the position as Council/Committee Secretary after 11 years, to assume the position of Licensing Officer for the Town. Mayor Jones congratulated and thanked Chandra Dass for all her hard work. Mayor Jones advised that the Mayor Team was successful in winning the Big Brothers Bowling tournament with the Council Team and managed to raise $818 for Big Brothers. Aurora Council Minutes No. 05-01 Page 10 Tuesday, February 27, 2001 Mayor Jones Requested a report from staff on the use of pesticides in Town parks. Councillor MacEachern gave Notice of Motion regarding Wetlands and Town Owned Lands. X READING OF BY-LAWS Moved by Councillor Griffith Seconded by Councillor Vrancic THAT the following listed by-laws be given 1st, 2nd and 3rd readings, and enacted: 4254-01.D Being a By-law to amend By-law 2213-78 (Dinning - 660 Henderson Drive). 4269-01.T Being a By-law to restrict turning movements on Yonge Street within the Town of Aurora (Yonge Street at Irwin Avenue). 4270-01.T Being a By-law to restrict turning movements on Yonge Street within the Town of Aurora ( Industrial Parkway South, Golf Links Drive, Aurora Heights Drive and Orchard Heights Boulevard/ Batson Drive). CARRIED XI IN CAMERA Legal Matters Moved by Councillor Timpson Seconded by Councillor Griffith THAT this Council proceed In Camera to address legal matters. CARRIED XII ADJOURNMENT Moved by Councillor Griffith THAT the meeting be adjourned at 9:35 p.m. CARRIED ______________________ _________________________________ T. JONES, MAYOR B. PANIZZA, TOWN CLERK