MINUTES - Council - 20011211
TOWN OF AURORA
COUNCIL MEETING MINUTES
NO. 36-01
Council Chambers
Aurora Town Hall
Tuesday, December 11, 2001
ATTENDANCE
COUNCIL MEMBERS Mayor Jones in the Chair, Councillors Griffith,
Kean, MacEachern, Pedersen, Timpson, Vrancic,
Wallace and West.
STAFF MEMBERS Chief Administrative Officer, Director of Corporate
Services/Town Clerk, Director of Planning,
Director of Building Administration, Director of
Leisure Services, Director of Public Works/Acting
Fire Chief, Treasurer, Solicitor, Administrative
Coordinator, and Council/Committee Secretary.
Following Open Forum the Mayor called the meeting to order at 7:11 p.m.
I DECLARATIONS OF PECUNIARY INTEREST
Councillor Vrancic declared an interest in Item 8 – Report PL01-086 and Item 13(3)
– Report CS01-030 of the General Committee Meeting due to a Solicitor/Client
relationship and did not take part in or vote on any questions in this regard or
attempt in any way to influence the voting on such questions.
Councillor West declared an interest in Item 13(9) – Report PL01-081 of the General
Committee Meeting and By-law No. 4311-01.D due to a business relationship and
did not take part in or vote on any questions in this regard or attempt in any way to
influence the voting on such questions.
II APPROVAL OF AGENDA
Moved by Councillor Griffith Seconded by Councillor Timpson
THAT the content of the Agenda be approved as presented.
CARRIED
III ADOPTION OF MINUTES
Special Council Meeting No. 34-01, Tuesday, November 27, 2001 and
Council Meeting No. 35-01, Tuesday, November 27, 2001.
Moved by Councillor West Seconded by Councillor Griffith
THAT the Minutes of Meeting Number 34-01 and 35-01 be adopted as
printed and circulated.
CARRIED
Aurora Council Meeting No. 36-01 Page 2
Tuesday, December 11, 2001
IV PRESENTATIONS
Mayor Tim Jones re: Plaques to the Aurora Volunteer Fire Fighters
Brigade, Cheques from the 4th Annual Mayor's Charity Golf Tournament
Awards to the winners of the Central York Fire Services naming contest
Councillor Wallace and Councillor Woodhouse presented the winners of the contest
to name the new consolidated fire service with gift certificates. The winner of the
naming contest with the name Central York Fire Services is Newmarket resident
Tayna Fletcher, the second place winner with the name Mid York Fire Services, was
submitted by Aurora resident Tina Wakeling and the third place winner with the
name York Centre Fire Services, was submitted by Newmarket resident Cindy
Townsend.
Mr. Wayne Jackson, Acting Fire Chief presented a brief history of Aurora Fire
Brigade/Department.
Mayor Jones presented plaques to the Aurora volunteer fire fighters brigade in
recognition of their contribution towards fire safety in the community. Mayor Jones
also presented Wayne Jackson, Acting Fire Chief with a fire safety hat and thanked
him for his service as Acting Fire Chief for the past 18 months. Robert Comeau of
the Aurora Professional Fire Fighters presented Wayne Jackson with a picture in
appreciation for his leadership during his tenure as Acting Fire Chief.
Mayor Jones presented cheques in the amount of $10,000 each to C.H.A.T.S.,
Southlake Regional Health Centre, Aurora Public Library and Community Safety
Village from the proceeds of this year’s Annual Mayor’s Charity Golf Classic
Tournament. The recipients thanked the Committee for the donation and indicated
what the money would be used for.
V DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
Items 6, 7, 8, 13, 14, 16 and 18 were identified for discussion.
VI ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
Moved by Councillor Griffith Seconded by Councillor Timpson
THAT the following recommendations respecting the matters listed as
“Items not Requiring Separate Discussion” be adopted as submitted to
Council and Staff be authorized to take all necessary action required to
give effect to same:
1. Joint Council Integration Committee for Fire and Emergency
Services Minutes of Meeting No 08-01, December 5th, 2001
THAT the minutes of the Joint Council Integration Committee for the
Fire and Emergency Services meeting No. 08-01 dated December 5th
2001 be received as information; and
THAT the name Central York Fire Services be adopted as the name
for the Consolidated Fire Services.
2. FS01-08 - Consolidation of Fire Services with Newmarket -
Wrap Up Report
THAT Report No. FS01-08 entitled "Consolidation of Fire Services with
Newmarket - Wrap up Report" be received;
Aurora Council Meeting No. 36-01 Page 3
Tuesday, December 11, 2001
THAT the Mayor and Clerk be authorised to execute the attached
"Building Use Agreement" with Newmarket; and
THAT the members of the Aurora Fire and Emergency Services
Department be thanked for their dedication and congratulated for their
professional approach to the matter of consolidation with Newmarket.
3. ADM01-032 - Electronic Registration – Real Property Matters
THAT the Town Solicitor, or designate, be authorized to execute by
electronic means any documents requiring registration at the Land
Titles and Registry Office under the new electronic registration system;
and
THAT the Treasurer be authorized to arrange for an Electronic
Registration Bank Account.
4. LS01-051 - Microcell Connexions Inc. Amending Agreement
THAT the Mayor and Clerk be authorized to execute the Amending
Agreement with Microcell Connexions Inc. to postpone the
commencement date from October 1, 2001 to February 1, 2002.
5. LS01-052 - Theatre Aurora Lease Agreement Addendum
THAT Council receive the attached report on the Theatre Aurora Lease
Agreement Addendum for information purposes.
9. PL01-087 - Removal of the Holding Provision
Wycliffe Westbury Limited
227 Vandorf Road
Part of Lots 74 and 75, Concession 1, EYS
D14-14-01
THAT Council enact By-law 4322-01.D to remove the Holding (H)
prefix from the Phase 1 lands only, of the Wycliffe Westbury Limited to
facilitate the development of 40 units.
10. PW01-049 - Acceptance of Municipal Services – Bayview
Wellington Subdivision Phase II, Register Plan 65M-3192
THAT Council accept the municipal services contained within
Registered Plan 65M-3192 of the Bayview Wellington Subdivision
Phase II;
THAT the Director of Public Works be authorized to issue a Certificate
of Acceptance of Public Works for said lands as required under
Section 3.12 of the Subdivision Agreement; and
THAT the Treasurer be directed to release all municipal servicing
securities held in relation to the Bayview Wellington Subdivision Phase
II.
11. CS01-038 - Proposed New Municipal Act – Bill 111
THAT the report entitled “Proposed New Municipal Act – Bill 111” be
received for information.
Aurora Council Meeting No. 36-01 Page 4
Tuesday, December 11, 2001
12. TR01-042 - PROPERTY TAX WRITE OFFS AND ADJUSTMENTS
UNDER SECTIONS 441, 442 AND 443 OF THE MUNICIPAL ACT
THAT the write off of 1997 & 1998 property taxes in the amount of
$27,214.14 under Section 441 of the Municipal Act, the adjustment of
2000 and 2001 property taxes in the amount of $9,710.57 under
Section 442 of the Municipal Act be approved.
15. Correspondence from the Town of Newmarket
Re: Requested Background Information re: Lack of
Adequate and Affordable Housing and Means to Relieve
the Problem in Urban, Rural and Remote Communities
THAT the correspondence be received as information.
17. Exception to the Acting Pay Policy
THAT an exception to the Acting Pay Policy be approved to provide for
the payment of a one time monetary compensation of 10% of the 2001
regular earnings of the Director of Public Works for assuming, in
addition to his regular duties, the responsibilities of the Aurora Fire
Chief for the past 18 months.
19. LS01-049 - Millennium Committee and Gazebo
THAT Council approve the proposed location as noted on the attached
location plan for the construction of the Millennium Gazebo in the
Holland River Valley Park; and further
THAT Council approve the conclusion of the Millennium Committee
Mandate with thanks; and further THAT Council authorize staff to allocate all remaining funds to the
creation of a Millennium Garden surrounding the Gazebo.
CARRIED
VII DELEGATIONS
Thomas Davey resident of 117 John West Way
re: Traffic Safety Advisory Board Meeting of
November 14, 2001
Mr. Thomas Davey spoke regarding the parking prohibition on John West
Way and indicated that he would support the recommendation of the parking
prohibition of 10m north of Amberhill Way instead of the proposed 20m.
Moved by Councillor Griffith Seconded by Councillor Pedersen
THAT the comments of the delegate be received as information.
CARRIED
Moved by Councillor Griffith Seconded by Councillor Timpson
THAT Item 18 be brought forward at this point in the meeting for
consideration.
CARRIED
Aurora Council Meeting No. 36-01 Page 5
Tuesday, December 11, 2001
18. Memo from Wayne Jackson, Director of Public Works
re: Traffic Safety Advisory Board Meeting of November 14, 2001
Moved by Councillor Timpson Seconded by Councillor West
THAT the December 11, 2001 TSAB Council Report No. 01-08
reflecting the recommendations of the November 14, 2001 TSAB
Meeting be adopted with the exception of Recommendation (c)
regarding parking prohibition on the east side of John West Way from
Amberhill Way to a point 20m north of Amberhill Way which was
referred back to the TSAB for reconsideration with the comments of
Mr. Thomas Davey.
CARRIED
Anne Goodwin on behalf of the Christ Evangelical
Lutheran Church re: Community Signage
Anne Goodwin, on behalf of the Christ Evangelical Lutheran Church requested an
exclusion from the specifications of the proposed policy respecting directional
signage to permit the installation of two directional signs on Yonge Street to identify
their church which is located on 7 Lacey Court.
Moved by Councillor West Seconded by Councillor Pedersen
THAT the comments of the delegate be received.
CARRIED
Moved by Councillor West Seconded by Councillor Pedersen
THAT Item 13(2) of the General Committee Meeting Minutes be
brought forward at this point in the meeting for consideration.
CARRIED
13. General Committee Meeting Report No. 18-01
Tuesday, December 4, 2001
(2) BA01-013 - Directional Signage
Moved by Councillor Griffith Seconded by Councillor West
THAT the Report be referred back to staff for a review with the
churches with the understanding that the churches use their own
standard signs.
CARRIED
VIII CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
6. PW01-052 - Award of Contract for Professional Services –
Urban Design Review for Streets in Heritage Resource Area of Aurora
Moved by Councillor West Seconded by Councillor Vrancic
THAT the Director of Public Works be authorized to sign an Agreement
with Hough Woodland Naylor Dance Leinster Limited for the provision
of professional services for the Urban Design Review for Streets in the
Heritage Resource Area of Aurora at a cost not to exceed $24,200
exclusive of taxes; and
Aurora Council Meeting No. 36-01 Page 6
Tuesday, December 11, 2001
THAT unexpended capital funding from the 2001 Public Works capital
works program be reallocated to fund the Urban Design Review for
Streets in Heritage Resource Area of Aurora.
CARRIED
7. PL01-084 - Zoning By-law Amendment and Draft Plan of
Subdivision
James Spring (Minto Communities (Toronto) Inc.)
15,625 Bayview Avenue
Part of Lot 23, Concession 2 EYS
D14-15-01 and D12-01-4A
Moved by Councillor Kean Seconded by Councillor Timpson
THAT Council receive as information the following overview of Zoning
By-law Amendment and Draft Plan of Subdivision applications D14-15-
01 and D12-01-4A regarding Part of Lot 23, Concession 2 EYS,
scheduled for the January 30, 2002 Public Planning Meeting.
CARRIED
8. PL01-086 - Official Plan and Zoning By-law Amendment
Application
T. Ntoulas
(The Red House)
Part of Lot 3, Registered Plan 461
253 Old Yonge Street
Files: D09-05-01 and D14-17-01
Moved by Councillor Griffith Seconded by Councillor MacEachern
THAT Council receive as information the following overview of Official
Plan and Zoning By-law Amendment Applications D09-05-01 and D14-
17-01, scheduled for the January 30, 2002 Public Planning Meeting.
CARRIED
Councillor Vrancic, having previously declared an interest in Item #8, Report PL01-
086, did not take part in the vote called for in this regard.
13. General Committee Meeting Report No. 18-01
Tuesday, December 4, 2001
CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION FROM THE
GENERAL COMMITTEE MEETING NO. 18-01, TUESDAY, DECEMBER 4, 2001 –
ITEM 8, OTHER BUSINESS, ITEMS 3 AND 9
(8). PW01-050 - Contamination of Outfall to Holland River East Branch
- Phase II ESA Report
Moved by Councillor Kean Seconded by Councillor Timpson
THAT the Gartner Lee report entitled "Phase II ESA Industrial Parkway
South" be received and staff be requested to continue to implement the
recommendations contained within that report as reproduced in
Appendix A to Report No. PW01-50;
THAT staff be requested to report further on the results of the
additional sewer samples taken as a result of Recommendation No. 2
of the Gartner Lee Report;
Aurora Council Meeting No. 36-01 Page 7
Tuesday, December 11, 2001
THAT the Ministry of the Environment be requested to provide their
comments on the Gartner Lee Report and advise the Town of what
steps the Town should now be taking in this matter;
THAT Staff be requested to report further on the operations and costs
of a protocol to deal with future events of this nature; and
THAT all material and findings to date in relation to this issue be
forwarded to the Ministry of Environment with a request that the matter
be thoroughly investigated.
THAT the Ministry of Environment be requested to take measures to
investigate underground storage tanks located further South on
Industrial Parkway.
AMENDMENT: Upon the question of the adoption of the resolution, it was:
Moved by Councillor Vrancic Seconded by Councillor Kean
THAT the Solicitor be requested to review Report PW01-50 -
"Contamination of Outfall to Holland River East Branch - Phase II ESA
Report", look at the provisions within the Environmental Protection Act,
regulations governing the Ministry of Environment in terms of how they
would investigate a property if requested by a Municipality and that the
Solicitor provide an opinion as to whether the Town of Aurora would
have a cause of action against the Ontario Government or the Ministry
of Environment.
AND FURTHER THAT the Solicitor investigate whether there is any
other provision within the law that would allow the Town to get a court
order to grant access to the property if the Ministry is not prepared to
do so.
CARRIED
The main motion was CARRIED AS AMENDED.
OTHER BUSINESS, COUNCILLORS SECTION OF THE GENERAL
COMMITTEE MEETING
Moved by Councillor Vrancic Seconded by Councillor Wallace
THAT the Library Square Redevelopment Ad Hoc Committee be
disbanded; and
THAT the Director of Leisure Services be requested to draft terms of
reference and initiate the process of obtaining a list of consultants that
Council may consider to undertake the project of recommending
community user groups for the facilities within the Library Square.
AMENDMENT: Upon the question of the adoption of the resolution, it was:
Moved by Councillor West Seconded by Councillor MacEachern
THAT the terms of reference will not include the main floor and upper
floor in the old library which Council will designate for the use of the
Aurora Seniors Centre. This will be on the same basis as the existing
building;
AND FURTHER THAT staff will meet with the Seniors Executives and
discuss the use of the building with the intent for expansion of a
greater variety of programs to meet the needs of a larger number of
seniors;
Aurora Council Meeting No. 36-01 Page 8
Tuesday, December 11, 2001
AND FURTHER to consider longer operating hours with the seniors
and a larger representation in the operation;
AND THAT staff report back to Council with recommended
construction costs and available funding for this project.
CARRIED
The motion was CARRIED AS AMENDED.
Moved by Councillor Vrancic Seconded by Councillor Kean
THAT a consultant not be retained and that Council make the
determination on the use of the balance of the space; and
THAT the Director of Leisure Services be directed to bring back a
report on the proposed users of the balance of the building with
recommendation on costs, availability and timing.
CARRIED
(3.) CS01-030 - Aurora Community Information
Moved by Councillor Griffith Seconded by Councillor Pedersen
THAT the Town enter into an agreement with Aurora Family
Connections to establish a reception centre at the Town Hall entitled
“Aurora Community Information”, in order to provide a community
information and referral service to all residents of the Town.
CARRIED
Councillor Vrancic, having previously declared an interest in item #3 Report CS01-
030, did not take part in the vote called for in this regard.
(9.) PL01-081 - Official Plan Amendment Donald Schmidt/Home Depot Holdings Inc.
15320 Bayview Avenue
Part of Lot 81, Concession 1 EYS
D09-03-01
Moved by Councillor Timpson Seconded by Councillor Griffith
THAT Report PL01-081 be received and that Official Plan Amendment
No. 41 and implementing By-law No. 4311-01.D be scheduled for
enactment at the December 11, 2001 Council meeting.
CARRIED
Councillor West, having previously declared an interest in Item #9 Report PL01-081,
did not take part in the vote called for in this regard.
Moved by Councillor Kean Seconded by Councillor Pedersen
THAT the balance of the Report of the General Committee Meeting
No. 18-01 be received and the recommendations carried by the
Committee be adopted.
CARRIED
Aurora Council Meeting No. 36-01 Page 9
Tuesday, December 11, 2001
14. LACAC10-01 - November 26, 2001, Local Architectural
Conservation Advisory Committee Meeting
Moved by Councillor West Seconded by Councillor Pedersen
1. THAT the Committee Record of the L.A.C.A.C. Meeting held on
November 26, 2001, be received as information.
2. And that the Planning Dept. be requested to negotiate with the
developer terms for the relocation and preservation of the Petch Log
House and that staff report back on the outcome of the discussions;
3. And That the 2002 LACAC budget of $7,750 be confirmed and that
Council be requested to allocate this for the budget;
4. That Diane Fergueson be selected to review and revise the walking
tour brochure and report back with modifications;
and that staff assist in this project by contacting other municipalities in
order to obtain sample brochures;
and that funds be allocated in the 2002 budget for the set up and
printing costs of the new publication;
5. And that D. Peirce and W. Mestrinaro be appointed as the LACAC
representatives on the Urban Design Steering Committee which will be
reviewing the design of Maple and Fleury Streets;
AMENDMENT: Upon the question of the adoption of the resolution, it was:
Moved by Councillor Timpson Seconded by Councillor Pedersen
4. THAT the 2002 LACAC budget of $7,750 be referred to the Budget
Committee.
CARRIED
The main motion was CARRIED AS AMENDED.
16. Correspondence from the Township of King
Sanitary Sewer Servicing - King City
Moved by Councillor Pedersen Seconded by Councillor Timpson
THAT the correspondence be received as information.
CARRIED
IX REGIONAL REPORT
Mayor Jones advised that a Youth Advisory Committee has been approved by
Regional Council and that Chris Catania, Youth Co-ordinator for the Town of Aurora,
has been asked to co-ordinate an ongoing communication between the Town of
Aurora's Youth Committee and the Region's to exchange information and share
initiatives.
The Mayor also advised that the Region of York has developed a new Economic
Development Strategy and that Mr. Don Eastwood, will be speaking at an upcoming
Economic Development Advisory Committee meeting as a representative of the
Region to present this new strategy.
Aurora Council Meeting No. 36-01 Page 10
Tuesday, December 11, 2001
X OTHER BUSINESS, COUNCILLORS
Councillor Timpson reminded residents that the judging of Christmas lights will be
held on Thursday, December 20, 2001.
Councillor West asked for Councillors, staff and residents to volunteer in the
Salvation Army Kettle Drive.
Mayor Jones advised that the Budget meeting has been rescheduled to Saturday,
January 5, 2001.
Mayor Jones apologized for his behaviour towards Stephen Granger at the
December 4, 2001 General Committee Meeting.
XI READING OF BY-LAWS
Moved by Councillor Pedersen Seconded by Councillor Griffith
THAT the following listed by-laws be given 1st, 2nd and 3rd readings,
and enacted:
4308-01.T BEING A BY-LAW to
amend Parking By-law
3377-92 as amended,
with respect to Mary
Street, Tecumseh
Drive, Kennedy Street
and Hollandview Trail.
4319-01.F BEING A BY-LAW to
authorize a schedule of
fees for the sale of
Town publications and
to prescribe service
charges for
administrative matters.
4320-01.F BEING A BY-LAW to
to levy an Interim
Tax Rate for the
year 2002.
4322-01.D BEING A BY-LAW to
amend By-law 2213-78
4323-01.F BEING A BY-LAW to
amend Municipal
Waterworks
Distribution By-law
3305-91, as
amended.
4324-01.F BEING A BY-LAW to
authorize a schedule
of fees for
applications made in
respect of Planning
matters.
Aurora Council Meeting No. 36-01 Page 11
Tuesday, December 11, 2001
4325-01.F BEING A BY-LAW to
provide a Schedule of
fees to the Building
By-law 3487-93.
CARRIED
Moved by Councillor Timpson Seconded by Councillor Wallace
THAT the following by-law be given 1st, 2nd and 3rd readings, and
enacted:
4311-01.D BEING A BY-LAW to
to adopt Official Plan
Amendment No. 41
CARRIED
Councillor West, having previously declared an interest in By-law 4311-01.D, did not
take part in the vote called for in this regard.
XII ADJOURNMENT
Moved by Councillor West
THAT the meeting be adjourned at 9:30 p.m.
CARRIED
______________________ _________________________________
T. JONES, MAYOR B. PANIZZA, TOWN CLERK
Aurora Council Meeting No. 36-01 Page 12
Tuesday, December 11, 2001