MINUTES - Council - 20010821
TOWN OF AURORA
COUNCIL MEETING MINUTES
NO. 23-01
Council Chambers
Aurora Town Hall
Tuesday, August 21, 2001
ATTENDANCE
COUNCIL MEMBERS Mayor Jones in the Chair, Councillors Griffith,
Kean, MacEachern, Pedersen, Timpson, Vrancic,
Wallace and West.
STAFF MEMBERS Chief Administrative Officer, Director of Corporate
Services/Town Clerk, Director of Planning,
Director of Public Works, Director of Building,
Director of Leisure Services, Treasurer and
Council/Committee Secretary.
Following open forum, Mayor Jones called the meeting to order at 7:40 p.m.
I DECLARATIONS OF PECUNIARY INTEREST
Councillor Vrancic declared an interest in Item #13 regarding a Site Plan Application
from Mana Investments, by virtue of a Solicitor/Client relationship and did not take
part in or vote on any questions in this regard or attempt in any way to influence the
voting on such questions.
II APPROVAL OF AGENDA
Moved by Councillor Pedersen Seconded by Councillor Wallace
THAT the content of the Agenda be approved as presented with the
following addition:
Delegation Request from residents of Old Yonge Street re:
(item #12) PL01-061 Zoning By-law and Site Plan
Amendment Application Armadale Properties Limited
(Highland ChevOlds) at 15783 Yonge Street
Delegation Request from Ben Kestein re: (item #12) PL01-
061 Zoning By-law and Site Plan Amendment Application
Armadale Properties Limited (Highland ChevOlds) at 15783
Yonge Street
New Item - PL01-063 Site Plan Amendment Application
Conseil Scolaire De District Catholique Centre-Sud Ecole
St. Jean Block E, R.P. M-1457 and Part 2 on Plan 65R-23983
90 Walton Drive D11-05-87, 2001Amendment
CARRIED
Aurora Council Minutes No. 23-01 Page 2
Tuesday, August 21, 2001
III ADOPTION OF MINUTES
Council Meeting No. 19-01, Tuesday, July 17, 2001 and Public Planning
Meeting No. 20-01, Tuesday, July 17, 2001.
Moved by Councillor Timpson Seconded by Councillor West
THAT the Minutes of Meeting Number 19-01 and 20-01 be adopted as
printed and circulated.
CARRIED
IV DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
Items 3, 4, 5, 6, 7, 8, 9, 12, 13, 15, 17, 19, 21 and 22 were identified for
discussion.
V ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
Moved by Councillor Griffith Seconded by Councillor Pedersen
THAT the following recommendations respecting the matters listed as
“Items not Requiring Separate Discussion” be adopted as submitted to
Council and Staff be authorized to take all necessary action required to
give effect to same:
1. ADM01-025 - Region of York request for Road Widening
and Temporary Easement Reconstruction of Wellington
Street East
THAT Staff be directed to advertise the conveyance of certain lands
described as Part of Lot 81, Concession 1, EYS, in the local
newspaper for two (2) consecutive weeks; and
THAT upon hearing no adverse comments from the public notice, Staff
submit the related Offer to Sell Agreement and introduce the
necessary by-law for Council’s consideration at a future meeting.
2. BA01-007 - Variance to Sign By-law 3400-92
Monkman Court Neighbourhood
Mr. Laber
THAT Council approve the request for a variance to Sign By-law 3400-
92 to permit a neighbourhood identification sign to be posted on a
fence.
10. CS01-024 - Reguest for Street Names –Wycliffe/Diamond
Homestead
227 Vandorf Sideroad
Parts of Lots 74 and 75, Concession 1 EYS
THAT the following list of street names be allocated to the proposed
internal streets within the proposed Wycliffe site plan agreement.
Cottinghill Borde Hill
Britton Hill Durban Hill
Usherwood Hill Blossomhill
Bershire Hill Pear Tree
Aurora Council Minutes No. 23-01 Page 3
Tuesday, August 21, 2001
11. PL01-059 - Proposed Official Plan and Zoning By-law
Amendment Applications
St. John‘s Bay Land Company Ltd.
Part of Lots 5, 6, and 7, Plan 65M-2874
NW Corner of Bayview Avenue & Hollandview Trail
D09-04-01 & D14-12-01
THAT Council receive as information the following overview of Official
Plan & Zoning By-law Amendment applications D09-04-01 & D14-12-
01 regarding Parts 8-32, R.P. 65R-22241, scheduled for the
September 26, 2001 Public Planning Meeting.
14. PW01-030 - Award of Contract for Consulting Services -
Preparation of Master Transportation Operations Study
THAT the Director of Public Works be authorized to sign an
Engineering Agreement between the Town of Aurora and iTRANS
Consulting Inc. for the provision of consulting services for the
preparation of a Master Transportation Operations Study at a cost not
to exceed $46,720.00.
16. Memo from Bob Panizza, Town Clerk re: General Committee
Meeting for October 2001
THAT the General Committee Meeting scheduled for Tuesday,
October 16th, 2001be changed to Monday, October 15th, 2001
18. LACAC 06-01 - June 25, 2001, Local Architectural
Conservation Advisory Committee Meeting
1. THAT the Committee Record of the L.A.C.A.C. Meeting held on June
25, 2001, be received as information.
2. THAT the Committee appreciates receiving the recommendation from
the General Committee, and advises Council that LACAC will follow
the Terms of Reference as the committee has done in the past and
outlined in By-law #4248-00.C
3. THAT further to it’s resolution passed on May 28, 2001, LACAC
continues to have concerns regarding the building plans for the
Resthaven Nursing Home in particular the streetscape which includes
but is not limited to the building set back; the height of the building;
buffers and landscape.
4. THAT LACAC appreciates Council’s initial support on this issues
(Bacon Basket Ware Chimney), but wishes to express it’s
disappointment and concern that Council did not initiate a resolution to
designate this site in order to provide more visibility and opportunity for
public discussion.
5. THAT David Tomlinson and Ann Bartley-Smith (posthumously) be
nominated for the Ontario Heritage Foundation’s Heritage Recognition
Program 2001.
20. Memo from Mayor Jones re: Communications and
Cultivation Committee, YMCA
THAT Council receive and endorse the request of the representatives
of the YMCA.
CARRIED
Aurora Council Minutes No. 23-01 Page 4
Tuesday, August 21, 2001
VI DELEGATIONS
Sheryl Amirault of Marquee Productions re: Proposal
for the use of the Library Square
Sheryl Amirault of Marquee Productions, provided a brief history of the
development and accomplishments of the theatre company. Ms Amirault
outlined a proposal on behalf of Marquee Productions requesting the Town to
allow the group to use space in the building located at 52 Victoria Street for
use of a drama workshop . It was explained that in return for this use, the
group offers to facilitate a wide variety of services, training programs and
resources to be made available to the youth population in the Town of Aurora.
Ms Amirault requested that the Town give consideration to this proposal.
Moved by Councillor West Seconded by Councillor Kean
THAT the comments of the delegate be received and referred to item
#8 for consideration.
CARRIED
At this point in the meeting the Chair determined that it would be appropriate to
move Item #8, report LSRC02-01.
8. LSRC02-01 - July 25, 2001, Library Square Redevelopment
Committee Meeting
Moved by Councillor MacEachern Seconded by Councillor Vrancic
THAT an opportunity be provided for Marquee Productions to present
a delegation at the Library Square Redevelopment Committee meeting
on August 22.
On a recorded vote, the main motion was DEFEATED
YEAS: 2 NAYS: 7
VOTING YEAS: Councillors Kean and MacEachern
VOTING NAYS: Councillors Griffith, Pedersen, Timpson, Vrancic, Wallace,
West and Mayor Jones
Moved by Councillor MacEachern Seconded by Councillor Vrancic
THAT the Library Square Redevelopment Committee consider
reopening and extending the deadline for proposals.
On a recorded vote, the main motion was DEFEATED
YEAS: 4 NAYS: 5
VOTING YEAS: Councillors Kean, MacEachern, Timpson and Vrancic
VOTING NAYS: Councillors Griffith, Pedersen, Wallace, West and Mayor
Jones
Moved by Councillor West Seconded by Councillor Wallace
THAT the Committee Record of the Library Square Redevelopment Ad
Hoc Committee meeting held on July 25, 2001 be received as
information; and
Aurora Council Minutes No. 23-01 Page 5
Tuesday, August 21, 2001
THAT the approximate operating costs of each building within Library
Square be referred to the Director of Leisure Services to report back to
the Committee at the next meeting; and
THAT a “Draft Discussion Paper” be prepared compiling the details as
concluded and discussed which will be distributed to Members of the
Committee for any comments prior to the next meeting.
CARRIED
Delegation Request from residents of Old Yonge Street re: (item #12)
PL01-061 Zoning By-law and Site Plan Amendment Application
Armadale Properties Limited (Highland ChevOlds) at 15783 Yonge Street
Mr. Mike Valentini, on behalf of the residents of Old Yonge Street, expressed
various concerns in regard to the proposal. Mr. Valentini indicated that the
issues of noise and traffic disturbance are still a great concern for the
residents who live in the vicinity of the existing car campus and the proposed
additional restaurant and car wash. Mr. Valentini also indicated that residents
were led to understand that the proposed car wash was to be for company
use only, however he was recently advised that it would be for public use as
well. Mr. Valentini stressed opposition to the Zoning Amendment, and urged
Council not to approve it.
Delegation Request from Ben Kestein of P.A.R.K.S. re: (item #12) PL01-
061 Zoning By-law and Site Plan Amendment Application Armadale
Properties Limited (Highland ChevOlds) at 15783 Yonge Street
Mr. Ben Kestein, of P.A.R.K.S. and New Deal Ratepayers Association,
expressed concerns in regard to the documentation process for the proposal.
Mr. Kestein suggested that there may be environmental issues to be
addressed, as well as outstanding measures, previously agreed upon by
Armadale Properties which have yet to be honored. Mr. Kestein advised that
the issue of noise is a concern and he suggested that a concrete wall could
be erected between the residential area and the site in question to properly
reduce the levels of noise for residents.
Moved by Councillor West Seconded by Councillor Wallace
THAT the comments of the delegates be received and referred to item
#12 for consideration.
CARRIED
At this point in the meeting the Chair determined that it would be appropriate to
move Item #12, report LSRC02-01.
12. PL01-061 - Zoning By-law and Site Plan Amendment Application
Armadale Properties Limited (Highland Chevolds)
Part of Lot 84, Concession 1, E.Y.S., 15783 Yonge Street
File Number D14-10-01 and D11-02-99
Moved by Councillor Timpson Seconded by Councillor Pedersen
THAT Report PL01-061 be received as information;
THAT implementing By-law 4298-01.D be scheduled for enactment at
the next available Council Meeting;
THAT, Director of Planning be delegated the authority to execute a
site plan amendment agreement between Armadale Properties Limited
and the Town of Aurora respecting the construction of a new building
Aurora Council Minutes No. 23-01 Page 6
Tuesday, August 21, 2001
which will be used for an automobile dealership with ancillary uses
including automotive rental and automotive washing, subject to zoning
by-law approval;
THAT the Director of Planning explore the opportunity to include
a sound barrier between the Auto Campus and residential
properties as part of the site plan to ensure that safeguards are in
place to deal with the issue of noise levels.
CARRIED
VII CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
3. CS01-022 - Secondment & Temporary Assignment Policy
Moved by Councillor Kean Seconded by Councillor MacEachern
THAT Council approve proposed Administrative Policy #56 to establish
a secondment & temporary assignment policy for the Town of Aurora.
CARRIED
4. LS01-040 - Tender No. L.S. 2001-34 Supply and
Installation of Playground Equipment
Moved by Councillor MacEachern Seconded by Councillor Pedersen
1. THAT Council award Tender No. L.S. No. 2001-34, Supply and
Installation of Playground Equipment to Little Tikes Commercial
Play Systems (Canada) Inc. for the all inclusive net Tender price
of $78,277.71, including G.S.T.
2. That Council authorize an additional expenditure of up to
$20,000.00 for site preparation work associated with the
installation of the Playground Equipment to be undertaken by
Parks Division Staff.
CARRIED
5. LS01-041 - Tender No. L.S. 2001-35 Supply and
of Sports Field Root Zone Soil Mix
Moved by Councillor MacEachern Seconded by Councillor Pedersen
THAT Council award Tender No. L.S. No. 2001-35, to D& L Robinson
Sand and Gravel of Orangeville, Ontario for the Supply and Delivery of
Sports Field Root Zone Soil Mix for the all inclusive net Tender price of
$118,659.33 including G.S.T.
CARRIED
6. LS01-042 - Tender Award Aurora Town Hall Landscaping
Project Tender No. LS-2001-36
Moved by Councillor Kean Seconded by Councillor West
THAT Tender L.S-2001-36, Aurora Town Hall Landscaping Project, not
be awarded; and THAT the Director of Leisure Services be directed to re-tender this
project as soon as practical in 2002; and That staff implement any required minor remedial works on site as
outlined in option one of this report.
CARRIED
Aurora Council Minutes No. 23-01 Page 7
Tuesday, August 21, 2001
7. LS01-045 - Theatre Aurora Lease Agreement
Moved by Councillor Wallace Seconded by Councillor Pedersen
THAT the report LS01-045 - Theatre Aurora Lease Agreement, be
deferred to the next meeting of the General Committee scheduled for
Tuesday, September 4; and
That the executive of Theatre Aurora be invited to appear as a
delegation at that meeting.
CARRIED
9. PL01-040 - Site Plan Approval
Wycliffe Westbury Limited
Wycliffe Design and Construction Ltd.
South side of Vandorf Sideroad, west of Bayview Avenue
D11-01-00
Moved by Councillor Kean Seconded by Councillor Pedersen
THAT, subject to the payment of all fees and securities, Council
authorize the Mayor and Clerk to enter into the site plan agreement
with Westbury Homes for the Wycliffe site under file D11-01-00.
CARRIED
Councillor Vrancic, having previously declared an interest in item #13, did not take
part in the vote called for in this regard.
13. PL01-062 - Site Plan Amendment Application
Mana Investments Ltd.
Part of Lot 80, Concession 1, E.Y.S.
75 Mary Street
File Number D11-16-90
Moved by Councillor Griffith Seconded by Councillor Wallace
THAT Report PL01-062 be received as information and that subject to
the submission of all fees and securities, Council authorize the Director
of Planning to enter into a site plan amendment agreement between
Mana Investments Ltd. and the Town of Aurora respecting the
construction of an addition to the existing multi-tenant industrial
building.
CARRIED
15. PW01-032 - Contamination of Outfall to Holland River
East Branch - Summary Report
Moved by Councillor Kean Seconded by Councillor MacEachern
THAT Report Number PW01-032 be received for information;
THAT with respect to the contamination spill as identified in Report
PW01-032, staff be requested to:
a. seal and clean the appropriate portion of the storm sewer
as soon as possible;
b. continue with efforts to locate the source of the
contamination;
Aurora Council Minutes No. 23-01 Page 8
Tuesday, August 21, 2001
c. proceed with sampling, testing and monitoring as
appropriate to maintain the integrity of the storm water
system in the subject area; and
d. review and update internal procedures with respect to
contamination spills of this type.
THAT the Minister of the Environment be informed of Councils'
concern with respect to the resources available to a municipality in
matters of this nature;
THAT staff advise the landowners in the vicinity of the analysis to date;
THAT the R.C.M.P. be called into the area to investigate the issue
of contamination;
THAT requests be made to permit access onto properties in the
area to conduct soil tests if required; and
THAT Cantox Environmental Inc. be requested to comment on
and clarify whether there are any potential long term health
concerns that might effect residents in the area who may be
exposed.
CARRIED
17. Joint Council Integration Committee Consolidation of Fire
and Emergency Services Committee Meeting Report No. 01-04
Moved by Councillor MacEachern Seconded by Councillor Timpson
THAT the minutes of the Joint Council Integration Committee for the
Fire and Emergency Services meeting dated August 1, 2001 be
received as information; and
THAT the recommendation contained in item "e" be adopted.
THAT the remainder of the recommendations contained therein be
received.
CARRIED
19. Correspondence from Roslyn Gonalves, General Manager
of the Aurora Chamber of Commerce re: 2002 Aurora
Home and Outdoor Lifestyle Show
Moved by Councillor Kean Seconded by Councillor Griffith
THAT Council receive and endorse the request of the Chamber of
Commerce for their venue at the 2002 Home Show
CARRIED
21. LS01-036 - Jack Wood’s Property Lease Agreement
Moved by Councillor Vrancic Seconded by Councillor Griffith
THAT the Mayor and Clerk be authorized to execute the Lease
Agreement with York Region Neighbourhood Services Inc. for the use
of the Jack Wood’s House Municipally known as 95 Allaura Boulevard;
THAT the lease be split into two 5 year terms;
Aurora Council Minutes No. 23-01 Page 9
Tuesday, August 21, 2001
THAT the tenant be responsible for all maintenance and capital
improvements done to the property; and
THAT all taxes, utilities and upgrades be paid for by the tenant.
CARRIED
22. PW01-031 - Wellington Street East Reconstruction -
Agreement Between the Town of Aurora and MI
Developments Inc. for the Capital and Ongoing
Maintenance Costs Related to the Enhanced Landscaping
East and West of Magna Drive
Moved by Councillor MacEachern Seconded by Councillor Griffith
THAT Council authorize the Mayor and Clerk to execute the attached
agreement between the Town of Aurora and MI Developments Inc. to
provide for the capital and ongoing maintenance obligations related to
the enhanced landscaping east and west of Magna Drive.
CARRIED
PL01-063 Site Plan Amendment Application Conseil Scolaire De District
Catholique Centre-Sud Ecole St. Jean Block E, R.P. M-1457 and Part 2 on Plan
65R-23983 90 Walton Drive D11-05-87, 2001Amendment
Moved by Councillor Pedersen Seconded by Councillor Timpson
THAT Report PL01-063 be received as information; and,
THAT, subject to a satisfactory review by the Site Plan Committee, the
Director of Planning be authorised to execute a site plan amendment
agreement between The Conseil Scolaire De District Catholique
Centre-Sud and Town of Aurora respecting portable classrooms and
the construction of a parking lot.
CARRIED
VIII REGIONAL/GTSB REPORT
The Mayor advised that the Region has not met through the Summer and
therefor no report was available.
IX OTHER BUSINESS, COUNCILLORS
Councillor Vrancic requested an update on staff's efforts with regards to his
recent request for the relocation of a bus shelter back to the north west corner
of Golf Links Drive. When advised that the Regional Transit Authority
indicated that the location is no longer safe for stopping due to recent
construction, Councillor Vrancic urged that measures be taken to insure that
the shelter be relocated to where the bus actually stops for the convenience
of users in that area.
Councillor Vrancic requested an update on staff's efforts with regards to
securing any potential sponsors for advertising on the skateboard park
equipment. The Director of Leisure Services advised that a meeting has
been scheduled with the new marketing person and things should progress
from there.
Aurora Council Minutes No. 23-01 Page 10
Tuesday, August 21, 2001
Councillor Vrancic requested an update on the recent water shortage
throughout the Region and inquired as to whether measures could be taken in
the future to avoid such a situation again. Councillor Vrancic was advised
that due to the unpredictability of weather and the cost that would be involved
in expanding the water system for the Town of Aurora, there are no new
measures being taken at the moment.
Councillor MacEachern advised of the delay in the introduction of Lake
Ontario water into Aurora's water supply due to results of recent tests that
were performed without the knowledge of residents within the test area.
Councillor MacEachern gave notice of motion with regard to reviewing the
process for notifying residents when water testing is being done within the
Town of Aurora.
Moved by Councillor Pedersen Seconded by Councillor Griffith
THAT Ms Debbie Korolnek, York Region Long Term Water Manager
be invited to attend a meeting where Councillor MacEachern's motion
with regard to water testing is brought forward for consideration.
CARRIED
Councillor Kean inquired as to the nature of work being done by Liquiforce
around the town. The Director of Public Works informed that the sewers are
being refurbished at locations where decay has been detected.
Councillor Kean asked for an update on the replacement of the Town's
solicitor, Lon Knox.
Councillor Kean inquired as to the status of recovering service charges in
relation to an incident where a water main was damaged causing flooding on
Allaura Boulevard.
Councillor Pedersen inquired as to the progress of a recent Traffic Safety
Advisory Board recommendation to designate the area around Regency
Acres Public School as a Community Safety Zone.
Councillor Pedersen inquired about the delay in completing construction of
the Bandshell at the Town Park. The Director of Leisure Services advised
that the delay was a result of the need for a specialized roof, which was
difficult to accommodate for within the originally anticipated timeframe.
X READING OF BY-LAWS
Moved by Councillor Griffith Seconded by Councillor Wallace
THAT the following listed by-laws be given 1st, 2nd and 3rd readings,
and enacted:
4299-01.T Being a By-law to
amend Parking By-law
3377-92 as amended,
with respect to John
West Way
CARRIED
Aurora Council Minutes No. 23-01 Page 11
Tuesday, August 21, 2001
XI ADJOURMNENT
Moved by Councillor Griffith
THAT the meeting be adjourned at 10:10 p.m.
CARRIED
______________________ _________________________________
T. JONES, MAYOR B. PANIZZA, TOWN CLERK