MINUTES - Council - 20010719
TOWN OF AURORA
COUNCIL MEETING MINUTES
NO. 19-01
Council Chambers
Aurora Town Hall
Tuesday, July 17, 2001
ATTENDANCE
COUNCIL MEMBERS Mayor Jones in the Chair, Councillors Griffith,
Kean, Pedersen, Timpson, Vrancic, Wallace and
West.
Councillor MacEachern was absent.
STAFF MEMBERS Chief Administrative Officer, Director of Corporate
Services/Town Clerk, Director of Planning,
Director of Public Works, Director of Leisure
Services, Treasurer, Solicitor, and Council
/Committee Secretary.
Mayor Jones called the meeting to order at 7:25 p.m.
I DECLARATIONS OF PECUNIARY INTEREST
There were no declarations of pecuniary interest under the Municipal Conflict
of Interest Act.
II APPROVAL OF AGENDA
Moved by Councillor Griffith Seconded by Councillor Timpson
THAT the content of the Agenda be approved as presented with the
following addition:
LS01-036 - Jack Wood's Property Lease Agreement
CARRIED
III ADOPTION OF MINUTES
Council Meeting No. 17-01, Tuesday, June 26, 2001 and Public Planning
Meeting No. 18-01, Wednesday, June 27, 2001.
Moved by Councillor Timpson Seconded by Councillor Griffith
THAT the Minutes of Meeting Number 17-01 and 18-01 be adopted as
printed and circulated.
CARRIED
Aurora Council Agenda No. 19-01 Page 2
Tuesday, July 17, 2001
IV PRESENTATIONS
None
V DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
Items 1, 3, 4, 6, 7, 12, 22, 25 and 26 were identified for discussion.
VI ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
Moved by Councillor Griffith Seconded by Councillor Kean
THAT the following recommendations respecting the matters listed as
“Items not Requiring Separate Discussion” be adopted as submitted to
Council and Staff be authorized to take all necessary action required to
give effect to same:
2. ADM01-022 - Sale of Surplus Lands - Portion of Valhalla Park
THAT Council authorize the conveyance of a 7.75 metre wide portion
of Block B, Plan 65M-87, to the adjoining owner, Conseil Scolaire De
District Catholique Centre-Sud, for a total purchase price of $11,500
plus related costs; and
THAT By-law 4295-01.L, being a by-law to authorize the conveyance
of part of Block B, Plan 65M-87 to the adjoining owner, Conseil
Scolaire De District Catholique Centre-Sud, be provided 1st, 2nd, and
3rd reading; and
THAT the Mayor and Clerk be authorized to execute an encroachment
agreement with Conseil Scolaire De District Catholique Centre-Sud to
permit the existing encroaching entrance over Valhalla Park; and
THAT the funds received from the above disposition of Lands be
deposited to a Park’s Reserve.
5. LS01-032 - Award of Tender LS2001-20 Janitorial Services Contract
THAT Tender No. LS2001-20 – Janitorial Services Contract be
awarded as follows:
Item ‘A’ - Aurora Town Hall and Aurora Leisure Complex be awarded
to Betty Janitorial Services Ltd. at its total bid price of $365,350.00;
and
Item ‘B’ - Aurora Public Library be awarded to Royal Building
Cleaning Ltd. at its total bid price of $164,865.60; and
Item ‘C’ - Aurora Public Works Yard and Aurora Parks Yard be
awarded to Betty Janitorial Services Ltd. at its total bid price of
$36,720.00; and
THAT the Mayor and Clerk be authorized to execute the Janitorial
Cleaning Services Contract for a thirty-six (36) month period
commencing August 1, 2001 and ending July 31, 2004.
Aurora Council Agenda No. 19-01 Page 3
Tuesday, July 17, 2001
8. LS01-035 - Aurora Public Library Selection of Contractor – Library
Signage
THAT The Brothers Markle Inc. be selected to supply and install the
signage required for the new Aurora Public Library with an upset limit
of $40,000.
9. LS01-038 - Tender No. L.S. 2001-30 Aurora Public Library Landscaping Project
THAT Council Award Tender No. L.S. 2001-30 To Melfer Construction
Inc. for the exterior landscaping of the grounds associated with the
new Aurora Public Library. Further that the landscape works
constructed should not exceed the budget amount of $185,000, plus
G.S.T.
10. LS01-039 - National Child Benefit Municipal Summer Camp Recreation
Program Agreement
THAT Council authorize the Mayor and Clerk to enter into an
Agreement with the Regional Municipality of York regarding the
National Child Benefit Municipal Summer Camp Recreation Program
Agreement in a form substantially similar to the attached.
11. PL01-054 - Proposed Zoning By-law Amendment Application
Chafam Premiere Inc.
Part of Lots 5,6, and 7, Plan 65M-2874
SW Corner of St. John’s Sideroad & Earl Stewart Drive
D14-11-01
THAT Council receive as information the following overview of Zoning
By-law Amendment application D14-11-01, scheduled for the August
21, 2001 Public Planning Meeting, which will occur at 6:30 p.m. prior to
the regularly scheduled Council Meeting.
13. PL01-057 - Servicing Allocation
THAT the chart entitled “Servicing Allocation, 2001” dated July 13, as
amended by adding the following allocations for sewer and water
capacity be approved:
Minto Developments Inc. 250 units
Bayview Wellington North 32 units (additional)
and,
THAT should Minto Homes not execute the “Development Charge
Advance Payment Amending Agreement”, the 250 units be
redistributed to other landowners who can benefit from additional
servicing allocation subject to them executing an appropriate amending
agreement.
Aurora Council Agenda No. 19-01 Page 4
Tuesday, July 17, 2001
14. PL01-058 - Ontario Municipal Board Hearing
OMB File No: Z0000137, O000160, S000085,
OMB Case No.: PL000902
Official Plan Amendment #30, (Wetland setback only)
And
St. John’s Road Development Corporation,
And
761933 Ontario Limited
OMB Case No:PL010149
THAT Council receive as information the attached decision of the
Ontario Municipal Board respecting appeal by David Tomlinson
respecting the buffers to be provided around the East Aurora Wetland
Complex that confirms the Town’s position with respect to the extent of
the buffers; and the discussion of the oral decision of the Ontario
Municipal Board respecting the draft plan of subdivision and zoning by-
law amendment for St. John’s Road Development Corporation and the
draft plan of subdivision and zoning by-law amendment for 761933
Ontario Limited.
15. PW01-026 - Tender Award – Reconstruction of Kennedy Street and Highland
Court - Tender No. PW-2001-22
THAT Tender PW -2001-22, Part A Reconstruction of Kennedy Street
be awarded to the Miller Paving Group, at its tender price of
$751,821.57;
THAT Tender PW -2001-22 Part B Reconstruction of Highland Court be
awarded to Miller Paving Group at its tender price of $135,022.67;
THAT an Engineering and Inspection allowance of $10,000.00 be
approved for this project; and
THAT the project costs for roadwork and storm sewers, be charged to
the respective accounts as detailed herein.
16. PW01-027 - Proposed Agreement for Municipal Service Connection -
The Alpen House Limited
THAT the Mayor and Clerk be authorized to sign the attached
Agreement with The Alpen House Limited for connection to the
municipal water supply as described in the said Agreement.
17. PW01-028 - Tender Award – Watermain Reconstruction
George Street, South of Kennedy Street and Dodie Street
Tender No. PW-2001-17
THAT Tender PW-2001-17, Watermain Reconstruction - George
Street, South of Kennedy Street, and Dodie Street, Town of Aurora, be
withdrawn and;
THAT the Director of Public Works be requested to re-tender this
contract as soon as practical in 2002.
Aurora Council Agenda No. 19-01 Page 5
Tuesday, July 17, 2001
18. PW01-029 - Rehabilitation/Replacement of Bituminous Fibre Sanitary
Laterals - Project Update
THAT Council receive Corporate Report No. PW01-029 dated July 17,
2001 from the Director of Public Works regarding the status update of
the Bituminous Fibre Rehabilitation/Replacement program as
information; and
THAT Council approve as outlined in Corporate Report No. PW01-029;
the project's updated financial projection
19. TR01-024 - Land Appraisal - Parkland / Cash-in-Lieu of Parkland Policy
That Council direct staff to retain the services of a certified land
appraisal firm to complete vacant land appraisals during 2001 within
the Town of Aurora for purposes of establishing vacant land valuation
principles that will form the basis for determining the per unit cash
contribution required to satisfy cash-in-lieu of parkland dedications
made to the municipality under the authority of the Planning Act.
THAT funding in the amount of $5,000 be provided from Parks - Cash-
in-lieu of Parkland Reserve Funds for purposes of undertaking the
above referenced vacant land appraisals.
20. TR01-025 - Development Charge Review – Notice of Public
Meeting (August 21, 2001)
That Council receive as information the scheduling of a public meeting
on Tuesday, August 21, 2001 for the purposes of reviewing proposed
amendments to Town of Aurora By-Law Number 4088-99.F being a
by-law for the imposition of development charges under the authority of
the Development Charges Act.
THAT the Corporate Services department issue the necessary notice
of public meeting, no less than twenty days prior to the proposed
meeting date, in accordance with the criteria defined by the
Development Charges Act.
21. TR01-026 - Second Quarter Financial Review @ June 30, 2001
THAT the Treasurer's report TR01-026 - "Second Quarter Financial
Review @ June 30, 2001" be received for information.
23. LSAC01-06 - July 10, 2001, Leisure Services Advisory Committee
Meeting
THAT the Committee Record of the Leisure Services Advisory
Committee Meeting held on July 10, 2001 be received as
information; and
THAT the Leisure Services Committee accept the Proposal
suggested by Mr. Dave Saunders of the Aurora Minor Hockey
Association as follows:
THAT Aurora Minor Hockey Association agrees to re-
arrange some of the Associations scheduled ice time to
allow the Aurora Community Centre ice pad #2 to be
available on Saturdays from 11:30 a.m. to 1:30 p.m. for the
use of Skaters First; and
Aurora Council Agenda No. 19-01 Page 6
Tuesday, July 17, 2001
THAT the Aurora Skating Club retain the allocated time slot of
11:00 a.m. to 2:00 p.m. on Saturdays at the Leisure Complex, in
keeping with the Ice Allocation Policy.
24. LSRC01-01 - July 10, 2001, Library Square Redevelopment Committee Meeting
THAT Councillor John West be appointed Chair of the Library Square
Redevelopment Ad Hoc Committee; and
THAT the Minutes of the Library Square Redevelopment Ad Hoc
Committee Meeting 01-01, held on July 10, 2001 be received as
information.
CARRIED
VII DELEGATIONS
Ian Johnson, president of the Aurora Chamber of Commerce
re: New Chamber of Commerce Building
Mr. Johnson extended his appreciation to Council for their support and
expressed the Chamber of Commerce's approval of the staff report presented
to Council this evening. Mr. Johnson outlined the functions of the Chamber of
Commerce. Mr. Johnson informed Council that they are a non-profit, staff
oriented organization proactive to encouraging businesses to come to Aurora
and that it is a better place to prosper.
Moved by Councillor West Seconded by Councillor Griffith
THAT the comments of the delegate be received and the item be
brought forward for discussion.
CARRIED
Sylvia Penny and Ron Leduc re: Wildcare Wildlife Rehabilitation
Centre services in Richmond Hill
Mr. Leduc outlined the many functions of the Wildcare Wildlife Rehabilitation
Centre such as the care and release of injured, orphaned, sick or displaced
wildlife and educating people on methods to improve relationships with
wildlife. Presently the organization consists of many volunteers, part time and
full time staff who provide veterinarian care and rehabilitation monitoring to
enable them to release the animals back into their appropriate environment.
Mr. Luduc summarized the costs involved and requested that Council provide
financial support to the organization. Ms Penny outlined her involvement with
the organization and requested Councils consideration in this regard.
Moved by Councillor Griffith Seconded by Councillor Timpson
THAT the comments of the delegates be received.
CARRIED
Aurora Council Agenda No. 19-01 Page 7
Tuesday, July 17, 2001
VIII CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
1. ADM01-023 - Purchase and Lease of 14483 Yonge Street
Moved by Councillor West Seconded by Councillor Griffith
THAT Council authorize the acquisition of a .2070 hectare portion of
Land described as Part 1, Plan 65R-5164 (the “Lands”) for the sum of
$25,000, plus adjustments;
THAT By-law 4296-01.L, being a by-law to authorize the acquisition of
part of Lot 75, Concession 1, E.Y.S., being Part 1, 65R-5164, and
execution of a cost-sharing agreement in respect of the Lands be
provided 1st, 2nd, and 3rd reading;
THAT the Mayor and Clerk be authorized to execute an Agreement of
Purchase and Sale with Her Majesty the Queen, in right of Ontario, as
represented by the Chair of the Management Board of Cabinet for the
purchase of the Lands;
THAT the Mayor and Clerk be authorized to execute a cost-sharing
agreement with Her Majesty the Queen, in right of Ontario, as
represented by the Chair of the Management Board of Cabinet with
respect to the decommissioning of wells located on the Lands and
connection of the Provincial buildings located on the North-west corner
of Yonge and Bloomington Streets;
THAT the Mayor and Clerk be authorized to execute an Agreement to
Terminate Tenancy over the Lands with Her Majesty the Queen, in
right of Ontario, as represented by the Chair of the Management Board
of Cabinet;
THAT Staff be directed to advertise the required notice to stop up and
close a portion of Vandorf Sideroad in the local newspaper for four (4)
consecutive weeks and upon hearing no adverse comments from the
public notice, that Staff introduce the necessary by-law for Council’s
consideration at a future meeting; and
THAT the Mayor and Clerk be authorized to execute a lease for a 20
year term over the Lands with the Aurora Chamber of Commerce; and
THAT staff be authorized to credit those taxes paid by the Chamber
attributable to the Town portion of the tax bill toward any annual rent
due under the lease.
THAT section 14-16 be amended to state that the Town of Aurora
will not pay for leasehold improvements should the Chamber of
Commerce terminate the lease after 20 years.
CARRIED
3. CS01-019 - Licensing of Public Garages
Moved by Councillor Griffith Seconded by Councillor Pedersen
THAT Council receive the attached report and draft by-law; and
THAT the report be circulated to the Chamber of Commerce for its
input; and
Aurora Council Agenda No. 19-01 Page 8
Tuesday, July 17, 2001
THAT this report be brought back to a future Council meeting for final
consideration.
THAT a section be added to the draft by-law allowing staff to
inspect and regulate those who operate a public garage as a
home occupation.
CARRIED
4. FS01-005 - Municipal Fire Services Review Report
Moved by Councillor Timpson Seconded by Councillor West
THAT the June 2001 report entitled "Municipal Fire Services Review
Report" as prepared by the Office of the Fire Marshal be:
1. received for information; and
2. forwarded to the Joint Council Integration Committee of the Towns of
Aurora and Newmarket Consolidation of Fire and Emergency Services
review as input into their study
CARRIED
6. LS01-033 - Acceptance of Proposal LS2001-21 – Operation of
Snack Bars, Vending Machines and Bulk Confectionery
Vending Machines
Moved by Councillor Kean Seconded by Councillor Griffith
THAT the proposal from Coca-Cola Bottling Company be accepted for
a six (6) year term, August 1, 2001 to July 31, 2007 for exclusive
beverage vending rights at the facilities attached as Schedule “B”; and
THAT the proposal from Recreation Leisure Services Ltd. be accepted
for a six (6) year term, August 1, 2001 to July 31, 2007 for the
operation of the snack bars, snack vending machines and bulk
confectionery vending machines in the facilities attached as Schedule
“B”.
CARRIED
7. LS01-034 - Award of Tender LS2001-23 – Aurora Family
Leisure Complex Phase I Renovations
Moved by Councillor Timpson Seconded by Councillor Pedersen
THAT Council award Tender No. LS2001-23, Aurora Family Leisure
Complex Phase One Renovations, in the amount of $247,500
excluding G.S.T. to Bemocon Contracting Ltd.; and
THAT Council approve an additional amount of $60,000 from the Parks
Master Plan Reserve to the project in the 2001 Capital Budget.
CARRIED
Aurora Council Agenda No. 19-01 Page 9
Tuesday, July 17, 2001
12. PL01-056 - Schickedanz Bros., Elderberry Hill
Request for Exemption from the Oak Ridges
Moraine Protection Act
Moved by Councillor Kean Seconded by Councillor Timpson
THAT report PL01-056 regarding the letter from Mr. Ron Webb, Davis
Webb Schulze and Moon on behalf of Schickedanz Bros. Limited,
dated June 21, 2001 be received for information.
CARRIED
22. Joint Council Integration Committee Consolidation of Fire
and Emergency Services Committee Meeting Report No. 01-03
Moved by Councillor Kean Seconded by Councillor Griffith
THAT the minutes of the Joint Council Integration Committee for the
Fire and Emergency Services meeting dated July 11th be received as
information; and
THAT the attached Recommendations No. 1 and No. 2 of the FES
Consolidation Project Report No. 3 dated July 11, 2001 as amended
by the Committee be adopted.
CARRIED
25. Correspondence from the Town of Newmarket
re: Federal and Provincial Governments Gasoline
Taxes Resolutions
Moved by Councillor Pedersen Seconded by Councillor Griffith
THAT Council receive and endorse the resolutions.
THAT the correspondence be circulated to the Town's Provincial
and Federal representatives, our M.P.P. Gregory Sorbara and our
M.P. Maurizio Bevilacqua.
CARRIED
26. ADM01-024 - Electricity Industry Deregulation
Moved by Councillor West Seconded by Councillor Timpson
THAT Council receive the attached correspondence from Gregory
Sorbara and the report of Navigant Consulting Ltd. as information;
THAT Council endorse a three-way consolidation of the utility
operations of Aurora, Markham and Newmarket and, in the alternative
that staff explore a strategic alliance with Newmarket for the operation
of Aurora Hydro Connections on the standalone basis;
THAT legal counsel be authorized to make any necessary regulatory
and tax reflief related applications to effect a three-way amalgamation;
THAT staff take steps to ensure Vaughan pays its share of all
transition related costs incurred up to and including July 12, 2001; and
Aurora Council Agenda No. 19-01 Page 10
Tuesday, July 17, 2001
THAT Council express disappointment that all participating
municipalities could not find a mechanism to successfully embark on
the partnership each municipality endorsed in October of 2000.
CARRIED
LS01-036 - Jack Wood's Property Lease Agreement
Moved by Councillor West Seconded by Councillor Vrancic
THAT the item be deferred until staff have all the information and
a complete Lease Agreement; and
THAT a Special Council Meeting be convened at such time if
necessary.
CARRIED
IX REGIONAL/GTSB REPORT
Mayor Jones advised that the Region of York will be considering a water
supply agreement with Peel Region for future water supply. He also noted
that the new York Regional Transit bus colours and design has been
implemented.
X OTHER BUSINESS, COUNCILLORS
Councillor Vrancic inquired as to why the bus shelter previously located on
the north west corner of Golf Links Drive and Yonge Street has been
relocated to the south west corner but the bus stops at the north west corner.
Councillor Vrancic was advised that due to the construction on Yonge Street
there was no longer enough room on the north west corner and therefore was
moved to the other side. The Director of Public Works advised that he will
contact the transit authority and request that the buses stop in front of the bus
shelter.
Councillor Vrancic requested an update on staff's efforts with regards to the
advertisement on the skate board park equipment. The Director of Leisure
Services advised that a report will be completed in this regard and that delays
are due to the fact that Mr. Downey was intending to work with the new
marketing person. Councillor Vrancic expressed an urgency for staff to
approach some of our major sponsors for advertisement.
Councillor Vrancic requested an update on the Leslie Street property and was
advised that it will be vacant at the end of the month.
Councillor Timpson extended his appreciation to all staff and volunteers who
were involved in organization of the July 1st Canada Day festivities, it was a
great success.
Councillor Pedersen complemented the Parks Department for the
extraordinary display of flowers along the downtown core.
Councillor West requested the Director of Public Works report back with
regards to the government increasing the price of water and whether the 25
year plan is still in place.
XI READING OF BY-LAWS
Moved by Councillor Griffith Seconded by Councillor Pedersen
Aurora Council Agenda No. 19-01 Page 11
Tuesday, July 17, 2001
THAT the following listed by-laws be given 1st, 2nd and 3rd readings,
and enacted:
4295-01.L Being a By-law to authorize
the conveyance of land
being Part of Block B,
Plan M-87 to the
adjoining owner (The
Conseil Scolaire De
District Catholique
Centre-Sud)
4296-01.L Being a By-law to authorize
the execution of a cost-
sharing agreement and
acquisition of land
described as Part of
Lot 75, Concession 1,
E.Y.S. from Her
Majesty the Queen.
CARRIED
XII IN CAMERA
Legal and Personnel Matters
Moved by Councillor Griffith Seconded by Councillor Pedersen
THAT Council proceed In Camera to address legal and personnel
matters.
CARRIED
XIII ADJOURNMENT
Moved by Councillor Griffith
THAT the meeting be adjourned at 8:40 p.m.
CARRIED
______________________ _________________________________
T. JONES, MAYOR B. PANIZZA, TOWN CLERK