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MINUTES - Council - 20010626 TOWN OF AURORA COUNCIL MEETING MINUTES NO. 17-01 Council Chambers Aurora Town Hall Tuesday, June 26, 2001 ATTENDANCE COUNCIL MEMBERS Mayor Jones in the Chair, Councillors Griffith, Kean, MacEachern, Pedersen, Timpson, Wallace and West. Councillor Vrancic was absent due to prior commitments. STAFF MEMBERS Chief Administrative Officer, Director of Corporate Services/Town Clerk, Director of Planning, Director of Building Administration, Director of Leisure Services, Director of Building, Treasurer, Administrative Co-ordinator, Solicitor, and Council /Committee Secretary. I DECLARATIONS OF PECUNIARY INTEREST There were no declarations of pecuniary interest under the Municipal Conflict of Interest Act. II APPROVAL OF AGENDA Moved by Councillor Griffith Seconded by Councillor West THAT the content of the Agenda be approved as presented with the addition of the following: • Delegation Request from Lee Hurst re: (Item #1) ADM01-018 - Ceby Management Limited Zoning By-law Amendment Application Appeal to the Ontario Municipal Board (Aurora Resthaven) and Memo from Lon Knox, Town Solicitor • Additional Material - (Item #2) ADM01-019 - Implementing Amalgamated Hydro Capital Structure. • Memo from Councillor West re: Endorsement of "Smart Growth Amendments" from the Lake Simcoe Conservation Authority Report No. 47-01-BOD. • Motion from Councillor MacEachern re: Oak Ridges Moraine • Memo from Bob Panizza, Town Clerk re: LACAC Recommendation - Resthaven Nursing Hime (Ceby Management Ltd.) • Memo from Bob Panizza, Town Clerk re: Recommendation from Local Architectural Conservation Advisory Committee Meeting from June 25, regarding the Ontario Heritage Foundation CARRIED Aurora Council Minutes No. 17-01 Page 2 Tuesday, June 26, 2001 III ADOPTION OF MINUTES Council Meeting No. 16-01, Tuesday, June 12, 2001 Moved by Councillor Wallace Seconded by Councillor West THAT the Minutes of Meeting Number 16-01 be adopted as printed and circulated. CARRIED IV PRESENTATIONS Carol Preston, System Analyst for the Town of Aurora re: 35 Years of Service Mr. Allan Evelyn, Treasurer for the Town of Aurora provided a summary of the many contributions made by Carol Preston for the Town of Aurora during her 35 years of service in the Treasury Department in various capacities. Mayor Jones congratulated Mrs. Preston on her 35 years of excellent service and presented her with a framed wildlife print as well as a framed photograph of Mrs. Preston as published in Civic Magazine in the 1970's showcasing her using a new "electronic" accounting system. V DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION Items 1, 12, 13, 14, 16, 17 and 19 were identified for discussion. VI ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION Moved by Councillor Griffith Seconded by Councillor West THAT the following recommendations respecting the matters listed as “Items not Requiring Separate Discussion” be adopted as submitted to Council and Staff be authorized to take all necessary action required to give effect to same: 2. ADM01-019 - Implementing Amalgamated Hydro Capital Structure (as amended in additional material) THAT the Mayor and Clerk be authorized to execute the attached amending agreement to the Shareholder’s Agreement and the Amalgamation Participation Agreement; and THAT Aurora is authorized to accept the Aurora Note from Unipower Holdings to be substantially in the form attached to report ADM01-019, and to issue receipts therefor; and THAT the Mayor and Clerk are authorized to execute and deliver a special resolution of the shareholders of Unipower Holdings, on behalf of Aurora, pursuant to section 104 of the Business Corporations Act (Ontario) to reduce the stated capital account of the issued shares held by Aurora in an amount equal to the Aurora Loan on account of the distribution to Aurora by Unipower Holdings of an amount equal to the Aurora Loan, all in accordance with Section 34(1)(b) of the Business Corporations Act (Ontario); and Aurora Council Minutes No. 17-01 Page 3 Tuesday, June 26, 2001 THAT the Mayor and Clerk are authorized and directed to execute, on behalf of Aurora, the aforesaid receipts and special resolution, together with such other agreements, receipts, acknowledgements, undertakings and other documents as may be necessary to give effect and implement the above transactions; THAT the Mayor and Clerk are authorized and directed to execute, on behalf of Aurora, the following agreements, subject to approval by the Chief Administrative Officer and the Town Solicitor: Service Level Agreement Municipal Access Agreement Attachment and Access Agreement - Traffic/Signage/Street Lighting Street Light Maintenance Agreement Lease: 215 Industrial Parkway South Shareholders Agreement 3. BA01-005 - Exemption to Fill By-law THAT Council provide three readings to By-law 4287-01.P being a By- law to grant an exemption to Section 6. (9) of Fill By-law 4242-00.P to permit the placing of 300 mm of topsoil at 1756 St. John’s Sideroad East. 4. BA01-006 - Building Regulatory Reform Advisory Group (BRRAG) THAT Council receive report BA01-006 as information. 5. CS01-021 - Revisions to Administration Policies for Salary Classification Schedules & Benefits Adjustments for Other Than Continuous Full Time Staff THAT Council approve the revisions to the Salary and Classification Schedule prescribed by Administration Policy No. 7 to provide for an economic salary adjustment to the other than continuous full time staff effective April 1, 2001; and THAT staff be authorized to update, circulate and implement the revisions to Schedule appended to Administration Policy No. 7 in accordance with the Council approval. 6. FS01-004 - The Canadian Red Cross and the Salvation Army - Memorandum of Understanding THAT the Acting Fire Chief be authorized to execute the Memorandum of Understanding between the Town of Aurora Fire and Emergency Services Department, the Canadian Red Cross, York Region Branch and the Salvation Army as detailed in Report No. FS01-04; and THAT the Canadian Red Cross and the Salvation Army be notified of this action. 7. Appointments to the Economic Development Advisory Committee THAT the General Committee (in-camera session) recommends the following members to be appointed to the Economic Development Advisory Committee for a term expiring November, 2003: David Amborski Stephen E. Dupuis Lisa Cruickshank Brian Corbett Elizabeth Brims Aurora Council Minutes No. 17-01 Page 4 Tuesday, June 26, 2001 8. Appointment of new member of the Committee of Adjustment THAT the General Committee (in-camera session) recommends the appointment of Matti Lilles to replace John Greupner as a member of the Committee of Adjustment for a term expiring on November 30, 2003; and That the amending By-law 4290-01.C be given all three readings and enacted. 9. Resolution from the City of Vaughan re: Oak Ridges Moraine THAT the recommendation from the City of Vaughan regarding Oak Ridges Moraine be received and endorsed. 10. General Committee Meeting Report No. 13-01 Tuesday, June 19, 2001 THAT the Report of the General Committee Meeting No. 13-01 be received and the recommendations carried by the Committee be adopted. 11. LACAC 05-01 - May 28, 2001, Local Architectural Conservation Advisory Committee Meeting 1. THAT the Committee Record of the L.A.C.A.C. Meeting held on May 28, 2001, be received as information. 2. THAT the Committee reconfirms its position to save the historical chimney and requests that Council forthwith initiate the steps necessary to designate the chimney as a heritage site. 3. THAT Whereas LACAC has particular concerns regarding this property since this area is recognized in the Town’s Official Plan as part of Aurora’s historic core; and Whereas LACAC recognizes that the revised plans for the Resthaven Nursing Home address some of the committee’s concerns, it still does not promote the conservation of Aurora’s architectural heritage; Now Therefore, LACAC recommends that the developer incorporate into the design of the westerly elevation of the proposed building architectural elements which are found elsewhere in the neighbourhood; And Further that one of LACAC’s members be permitted to work with staff, the developer, and the project architect/consultant in this regard. 15. PW01-022 - Award – Tender No. PW-2001-26, Reconstruction of Kitimat Crescent THAT Council waive the provisions of Administrative Procedure No. 50 (Purchasing Policies and Procedures) as it relates to the open tendering of the reconstruction of Kitimat Crescent Aurora Council Minutes No. 17-01 Page 5 Tuesday, June 26, 2001 THAT Tender No. PW-2001-26 Reconstruction of Kitimat Crescent be awarded to Corm Construction Sewer & Watermain Ltd. at a price of $324,671.24; and THAT Council authorize the Mayor and Municipal Clerk to execute the attached Form of Agreement between the Town of Aurora and Corm Construction Sewer & Watermain Ltd. for the reconstruction of Kitimat Crescent. 18. LS01-031 - Jack Wood’s Property Lease THAT Council approve the framework of a proposed Lease for the Jack Wood’s Property; and THAT Council authorize staff to advertise for interested parties to enter a lottery for a Lease for a Day Care facility at the Jack Wood’s Property; and THAT Council direct staff to prepare a Lease for the Jack Wood’s Property to be presented for approval at the next Council meeting. CARRIED VII DELEGATIONS Lynne Hayzelden of Skaters First Skating Club re: Item #17 - LSAC01 -05 June 21, 2001 Leisure Services Advisory Committee Meeting Ms Lynn Hayzelden of Skaters First Skating Club gave a brief history of the establishment of the Club, 8 years ago, and outlined the many services and programs offered by the club for children of all ages and varying types of special needs. Ms Hayzelden explained that the club is a for-profit organization, which is committed to providing quality programs for it's students and to helping the community through various donations and local sponsorships. It was noted that the Town had allocated the ice time slot of 11:00 a.m. to 1:00 p.m. in 1997 and that the time was subsequently extended to 2:00 p.m. to accommodate the large number of students. Ms Hayzelden requested that, in the interest of allowing the club to continue to provide the quality of service as in past years, that the Skaters First Skating Club be granted an exception to the ice allocation policy and to maintain their existing time slot. Moved by Councillor West Seconded by Councillor Griffith THAT the comments of the delegate be received and referred to item #17. CARRIED Carol Thomas of the Aurora Skating Club re: Item #17 - LSAC01 -05 June 21, 2001 Leisure Services Advisory Committee Meeting Ms Carol Thomas of the Aurora Skating Club explained that the services provided by the Aurora Skating Club, as well as the ages and special needs of it's students are virtually the same as the Skaters First Skating Club. Ms Thomas explained that the Aurora Skating Club is a non-profit organization and, as stated in the Town of Aurora Ice Allocation Policy, community service groups should take precedence over for-profit organizations as was already agreed upon and confirmed in writing from the Leisure Services Department. Aurora Council Minutes No. 17-01 Page 6 Tuesday, June 26, 2001 Ms Thomas suggested that the issue to consider is not necessarily the allocated time slot, as much as it is an issue of making an exception to the existing ice allocation policy for no unique or exceptional reason. Therefore Ms Thomas suggests that the policy be adhered to and that the time slot of 11:00 a.m. to 2:00 p.m. be allocated to the Aurora Skating Club. Moved by Councillor West Seconded by Councillor Griffith THAT the comments of the delegate be received and referred to item #17. CARRIED Lee Hurst re: (Item #1) ADM01-018 - Ceby Management Limited Zoning By-law Amendment Application Appeal to the Ontario Municipal Board (Aurora Resthaven) and Memo from Lon Knox, Town Solicitor Mr. Gord Kahn, of 70 Tyler Street advised that Mr. Hurst asked that Mr. Kahn speak in his place on behalf of the residents in the Tyler Street and George Street area. Mr. Kahn advised that the residents are appreciative of the two- week deferral of this application, which has allowed for residents to meet with Town staff and gain a better understanding of the strategies proposed for dealing with this matter. It was noted that although residents are willing to participate constructively in discussions to develop the best possible site plan for this development, pending approval of the application, the residents still disagree in principle with the appropriateness of the proposed development of this nature in this area. Mr. Kahn expressed several concerns on behalf of the residents and presented a list of 28 signatures from residents reinforcing these concerns. VIII CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION 1. ADM01-018 - Ceby Management Limited Zoning By-law Amendment Application Appeal to the Ontario Municipal Board (Aurora Resthaven) and Memo from Lon Knox, Town Solicitor Moved by Councillor West Seconded by Councillor Pedersen THAT staff be authorized to commence discussions with the applicant, LACAC and interested residents to narrow the scope of issues to be raised before the Ontario Municipal Board and report back to Council. CARRIED 12. TSAB01-05 - June 13, 2001, Traffic Safety Advisory Board Meeting Moved by Councillor Timpson Seconded by Councillor West THAT the Committee Record of the Traffic Safety Advisory Board Meeting held on June 13, 2001 be received as information; THAT the Committee Record of the Roadwatch Meeting held on June 13, 2001, be received as information; and THAT the following recommendations of the Board be adopted: a) THAT the May 28, 2001 letter from Irene Kubica regarding safety concerns on Hollandview Trail be received as information; Aurora Council Minutes No. 17-01 Page 7 Tuesday, June 26, 2001 THAT this matter be referred to the Public Works Department for a report; and THAT a letter be sent to Irene Kubica informing her of the board’s decision. b) THAT the May 30, 2001 letter from Tony Nichols be received as information; THAT a letter be sent to Mr. Nichols informing him on the status of installing speed humps on Kennedy Street West; and THAT the radar board be scheduled for use along Golf Links Drive. c) THAT the June 06, 2001 letter from William and Carol Stephens be received as information; THAT a letter be sent back to William and Carol Stephens with information on the Road Watch and Speed Watch Programs; and THAT the Radar Board be scheduled for use along Wells Street. d) THAT the activity list be received as information. e) THAT the radar board schedule be received as information. f) THAT the letter regarding the Road Watch Ontario 2001 Workshop that will be held on Saturday, October 27, 2001 be received as information. g) THAT the June 8, 2001 memorandum from the Traffic/ Transportation Analyst regarding the grant money expenditure report be received as information. CARRIED 13. Memo from Bob Panizza, Town Clerk and Memo from Director of Public Works re: Traffic Safety Advisory Board Report TSAB01-19- "Primeau Drive, Fife Road and October Lane - On Street Parking Consideration" Moved by Councillor West Seconded by Councillor Timpson THAT parking be prohibited at anytime: a) on the east side of Primeau Drive; b) on the west side of Fife Road; and c) on the east side of October Lane; THAT parking where permitted be restricted to 3-hour maximum on Primeau Drive, Fife Road and October Lane; THAT the Clerks Department be requested to introduce the necessary By-law to implement the above recommendations and to provide notice to the affected residents; THAT staff be requested to monitor the area and to prepare a report to the TSAB if further actions regarding the parking concerns on these three streets is warranted; and Aurora Council Minutes No. 17-01 Page 8 Tuesday, June 26, 2001 THAT the February 07, 2001 TSAB recommendation that Council adopted on February 27, 2001 to install "No Parking" anytime signs 9 metres before every approach on Primeau Drive, Fife Road and October Lane be repealed. CARRIED 14. Memo from Brent Jefferson, Traffic/Transportation Analyst re: Report #PW01-016, Proposed Bike Routs and Sign Locations Moved by Councillor MacEachern Seconded by Councillor West THAT the proposed bicycle routes and sign locations as detailed in Report PW01-016 be adopted. CARRIED Moved by Councillor MacEachern Seconded by Councillor Griffith THAT request for funds in the amount of $8,500.00 to install the required signage be received as information; and THAT a map be placed into the Leisure Services Information Package to identify bicycle routes with appropriate language to encourage the awareness of bicycle and driving safety regulations respecting use of the routes. CARRIED 16. Joint Council Integration Committee Consolidation of Fire and Emergency Services Committee Meeting Report No. 01-02 Moved by Councillor West Seconded by Councillor Kean THAT the Minutes of the Joint Council Integration Committee for the Fire and Emergency Services meeting dated June 20, 2001 be received as information; THAT Richmond Hill Report SRFD 02.01 dated June 19, 2001 be received as information; and THAT Recommendations No. 1, No. 2 and No. 3 of the FES Consolidation Project Report 2 dated June 20, 2001 be adopted. CARRIED 17. LSAC01-05 - June 21, 2001, Leisure Services Advisory Committee Meeting Moved by Councillor Timpson Seconded by Councillor Griffith THAT the issue of the Ice Allocation Policy be referred back to the Leisure Services Advisory Committee for further discussion; and THAT an emergency meeting of the Leisure Services Advisory Committee be called within the next two weeks to review the ice allocation issue, and that representatives from Skaters First and The Aurora Skating Club be invited to attend. CARRIED Aurora Council Minutes No. 17-01 Page 9 Tuesday, June 26, 2001 Moved by Councillor Kean Seconded by Councillor Wallace THAT the Committee Record of the Leisure Services Advisory Committee Meeting held on June 21, 2001 be received as information; and THAT the Leisure Services Advisory Committee endorse the concept of a comprehensive Advertising Strategy; THAT staff be directed to investigate and report back to the Leisure Services Committee on the following: • Estimated cost and income generated from in-house verses third party advertising strategies; • Draft advertising protocol policy as well as a Requisition For Proposal; • Identification and inventory of all potential locations and assets to be subject to advertising; and THAT staff approach existing advertisers to explore the renewal of contracts. THAT, in order to assist in the investigation of the potential for setting up Leash Free Zone(s) within the Town of Aurora, staff be requested to contact other communities i.e. Markham, who are involved in similar projects, and report back to the Leisure Services Committee. THAT staff be requested to draft a by-law to prohibit the use of skateboards, scooters and roller-blades in public areas. THAT staff be requested to draft a by-law to enact a curfew of 11:30 p.m. in public parks within the Town of Aurora. THAT the Leisure Services Advisory Committee recommend to Council that Public Skating fees be revised. CARRIED 19. Memo from Wayne Jackson, Director of Public Works re: 2001 Bicycle Committee Members Moved by Councillor Griffith Seconded by Councillor Pedersen THAT the appointment of four new members to the Public Review Committee on Bicycle Issues be deferred until the Fall of 2001; and THAT in the interim the Committees' Terms of Reference be reviewed and revised if necessary. CARRIED IX REGIONAL/GTSB REPORT No report was presented. Aurora Council Minutes No. 17-01 Page 10 Tuesday, June 26, 2001 X OTHER BUSINESS, COUNCILLORS Memo from Councillor West re: Endorsement of "Smart Growth Amendments" from the Lake Simcoe Conservation Authority Report No. 47-01-BOD. Moved by Councillor West Seconded by Councillor Griffith That the Town of Aurora endorse the "Smart Growth Amendments" from the Lake Simcoe Conservation Authority Report No. 47-01-BOD as follows: • The Provincial goals and principles outlined in the Smart Growth initiative should be amended as follows: • Replace "Promote a healthy environment" with "Ensure a healthy environment"; • Replace "Protect natural areas" with "Protect natural heritage systems, including all natural areas"; • Add "Restoration of the Environment" as a principle within the Environment goal; • Add "Reward innovative design and individual choices which promote sustainability" to the environment goal. CARRIED Motion from Councillor MacEachern re: Oak Ridges Moraine Moved by Councillor MacEachern Seconded by Councillor Griffith THAT Council direct staff to send a letter from the Town of Aurora Council to the Premier of Ontario, Minister of Municipal Affairs and Housing, Minister of the Environment and Minister of Natural Resources expressing our support of the recent decision of a 6 month development freeze on the Oak Ridges Moraine; THAT Council petitions the government of Ontario to ensure that exemption requests under section 7(1) of the Oak Ridges Moraine Protection Act, 2001 be heard during open public meetings, the Town be notified of exemption requests pertaining to lands within our Town boundaries and we be notified of the hearing dates of these exemption requests; THAT Council petitions the government of Ontario to implement clear and concise policies that will effectively protect the functions of the Oak Ridges Moraine; and THAT this correspondence be copied to AMO and any municipalities located on the Oak Ridges Moraine. CARRIED LACAC Recommendation re: Resthaven Nursing Home (Ceby Management Ltd.) Moved by Councillor Pedersen Seconded by Councillor Griffith THAT the additional motion from LACAC re: Resthaven Nursing Home (Ceby Management Ltd.) be received. CARRIED Aurora Council Minutes No. 17-01 Page 11 Tuesday, June 26, 2001 Memo from Bob Panizza, Town Clerk re: Recommendation from Local Architectural Conservation Advisory Committee Meeting from June 25, regarding the Ontario Heritage Foundation Moved by Councillor Kean Seconded by Councillor West THAT David Tomlinson and Anne Bartley-Smith (post-humously) be nominated for the Ontario Heritage Foundation's Heritage Recognition Program 2001. CARRIED Councillor Kean advised that the Aurora Chamber of Commerce Golf Challenge which took place on Sunday June 24 was a tremendous success and he complemented the Chamber on a job well done. Councillor Wallace advised of a recent incident of vandalism which took place at the Vandorf Woodlot where a number of mature trees were cut down. Councillor Wallace expressed concern that although the police were notified, no police assistance was provided and the perpetrators were not identified. It was requested that a letter be sent to the Chief of Police advising of this situation. Councillor Timpson advised that the July 1st celebrations will be taking place this year at Lambert Willson Park. Councillor Pedersen advised that she had been in attendance at the recent C.H.A.T.S. Daycare Program Presentation and congratulated C.H.A.T.S. on organizing a very enjoyable and informative event. XI READING OF BY-LAWS Moved by Councillor Griffith Seconded by Councillor Kean THAT the following listed by-laws be given 1st, 2nd and 3rd readings, and enacted: 4285-01.F Being a By-law to Set and Levy the Rates of Taxation for the Year 2001. 4287-01.P Being a By-law to exempt certain lands from the provisions of By-law 4242-00.P 4288-01.D Being a By-law to exempt certain Lots on Registered Plan 65M- 3461 in Aurora, from the Part Lot Control provisions as provided in subsection 50 (5) of the Planning Act, R.S.O. 1990, c.P.13 Aurora Council Minutes No. 17-01 Page 12 Tuesday, June 26, 2001 4289-01.T Being a By-law to amend Parking By-law 3377-92 as amended, with respect to Primeau Drive, Fife Road and October Lane. 4290-00.C Being a By-law to amend By-law 4249.C to appoint a new member of the Committee of Adjustment 4291-01.F Being a By-law to require land or cash in lieu thereof for park or other public recreational purposes as a condition of development or redevelopment of land. CARRIED XII ADJOURNMENT Moved by Councillor Griffith THAT the meeting be adjourned at 8:10 p.m.